APPROVED AS TO FORM AND LEGALITY
___________________________
CITY ATTORNEY’S OFFICE
OAKLAND CITY COUNCIL
RESOLUTION NO. ______________ C.M.S.
RESOLUTION:
(A) AUTHORIZING THE CITY ADMINISTRATOR TO AMEND THE
PROFESSIONAL SERVICES AGREEMENTS WITH (1) RALPH ANDERSEN & ASSOCIATES TO EXTEND THE AGREEMENT TERM THROUGH AUGUST 31, 2027, AND INCREASE THE NOT-TO-EXCEED AMOUNT BY TWO HUNDRED THOUSAND DOLLARS ($200,000.00), FROM TWO HUNDRED FIFTY
THOUSAND DOLLARS ($250,000.00) TO FOUR HUNDRED FIFTY THOUSAND DOLLARS ($450,000.00); (2) THE HAWKINS COMPANY TO EXTEND THE AGREEMENT TERM THROUGH AUGUST 31, 2027, AND INCREASE THE
NOT-TO-EXCEED AMOUNT BY ONE HUNDRED THOUSAND DOLLARS
($100,000.00), FROM TWO HUNDRED FIFTY THOUSAND DOLLARS
($250,000.00) TO THREE HUNDRED FIFTY THOUSAND DOLLARS
($350,000.00); AND (3) COOPERATIVE PERSONNEL SERVICES, D.B.A. CPS HR
CONSULTING TO EXTEND THE AGREEMENT TERM THROUGH AUGUST
31, 2027; AND
(B) WAIVING THE COMPETITIVE REQUEST FOR
PROPOSAL/QUALIFICATIONS (RFP/Q) AND THE LOCAL/SMALL LOCAL
BUSINESS ENTERPRISE PROGRAM REQUIREMENT
WHEREAS, the City of Oakland Human Resources Management Department administers the City’s executive recruitment contract agreements, which provide executive recruitment services to assist City departments in filling executive vacancies; and WHEREAS, on May 13, 2022, the City issued a Request for Proposals (RFP) for Executive Recruitment Services and, through that competitive process, selected The Hawkins Company, Cooperative Personnel Services d.b.a. CPS HR Consulting, Baker Tilly Advisory Group Parent, LP, The Byers Group CA, Inc., and Ralph Andersen & Associates to provide executive recruitment services; and
WHEREAS, between October 2022 and January 2023, the City entered into two-year professional services agreements with each of the five selected executive recruitment agencies with each agreement having a not-to-exceed amount of $250,000; and 2 WHEREAS, on March 13, 2025, the City Council adopted Resolution No. 90667 C.M.S., authorizing the City Administrator to extend the professional services agreements with The Hawkins Company through October 2, 2026, Cooperative Personnel Services d.b.a. CPS HR Consulting through January 2, 2027, and Ralph Andersen & Associates through January 2, 2027, without providing additional funding under those agreements; and WHEREAS, the agreement with Ralph Andersen & Associates has approximately $14,000 in remaining funds, which is insufficient to support additional executive recruitments through the end of the contract term, and requires an additional $200,000 in funding, increasing the contract amount from $250,000 to a total not-to-exceed contract amount of $450,000, as well as an extension of the agreement term through August 31, 2027; and WHEREAS, the agreement with The Hawkins Company has approximately $218,000 in remaining funds, which is insufficient to support additional executive recruitments through the end of the contract term, and requires an additional $100,000 in funding, increasing the contract amount from $250,000 to a total not-to-exceed contract amount of $350,000, as well as an extension of the agreement term through August 31, 2027; and WHEREAS, the agreement with Cooperative Personnel Services, d.b.a. CPS HR Consulting has approximately $80,000 in remaining funds, which is sufficient to support additional executive recruitments through the end of the contract term, but requires an extension of the agreement term through August 31, 2027; and
WHEREAS, funding for executive recruitment services is budgeted by the individual departments that use the services, and no additional budgetary adjustment is necessary; and WHEREAS, the funding for these contract services is contained by individual departments in the FY26-27 Adopted Budget; and
WHEREAS, Section 2.04.051(B) of the Oakland Municipal Code (OMC) authorizes the City Council to waive the competitive RFP/Q selection requirements of OMC section 2.04.051(A) upon a finding that it is in the best interests of the City to do so; and WHEREAS, the City Council may waive the City’s Local/Small Local Business Enterprise Program (L/SLBE) requirements pursuant to Part I of Oakland’s L/SLBE Program guidelines (Ordinance No. 13825 C.M.S.); and
WHEREAS, it is in the best interests of the City to waive the L/SLBE and RFP/Q requirements because Ralph Andersen & Associates, The Hawkins Company and Cooperative Personnel Services d.b.a. CPS HR Consulting are currently providing services to the City under existing contracts and their continued services to the City are still required; and WHEREAS, the City Administrator has determined that these contracts are for services of a professional, scientific, or technical nature and are temporary in nature and shall not result in the loss of employment or salary by any person having permanent status in the competitive service; now, therefore, be it
RESOLVED: That a contract extension is awarded to (1) Ralph Andersen & Associates to extend the agreement term through August 31, 2027, and increase the contract amount by 3 $200,000, from $250,000 to a total not-to-exceed contract amount of Four Hundred Fifty Thousand Dollars ($450,000); (2) The Hawkins Company to extend the agreement term through August 31, 2027, and increase the contract amount by $100,000, from $250,000 to a total not-to-exceed contract amount of Three Hundred Fifty Thousand Dollars ($350,000); and (3) Cooperative Personnel Services, d.b.a. CPS HR Consulting, to extend the agreement term through August 31, 2027.
RESOLVED: That for the reasons stated herein and in the report that accompanies this Resolution, the City Council hereby finds and determines that it is in the best interests of the City to waive the L/SLBE and RFP/Q requirements, pursuant to OMC section 2.04.051(B) and Part I of Oakland’s Local and Small Local Business Enterprise Program guidelines adopted by Ordinance No. 13825 C.M.S.
FURTHER RESOLVED: That the City Administrator is authorized to conduct all necessary negotiations and execute all contracts, amendments, modifications, and extensions consistent with this resolution and its purposes.
IN COUNCIL, OAKLAND, CALIFORNIA,
PASSED BY THE FOLLOWING VOTE:
AYES - BROWN, FIFE, GALLO, HOUSTON, RAMACHANDRAN, UNGER, WANG, AND
PRESIDENT JENKINS
NOES –
ABSENT –
ABSTENTION –
ATTEST:
ASHA REED
City Clerk and Clerk of the Council of the
City of Oakland, California
3487721.1 / JL