Minutes of the Regular Joint Meeting of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority held November 12, 2024
1) OPENING MATTERS
1.1 Call to Order and Roll Call of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority
Mayor Anissa Williams called the meeting to order at 6:30 p.m. in the Oakley City Council Chambers located at 3231 Main Street, Oakley, CA 94561. Vice Mayor Shannon Shaw and Councilmembers George Fuller, Hugh Henderson and Aaron Meadows were also in attendance.
1.2 Pledge of Allegiance to the Flag (Iron House Elementary Students) Iron House Elementary Students led the Pledge of Allegiance to the Flag.
1.3 Delta Update (Roger Mammon)
Roger Mammon provided an update regarding the Delta.
1.4 Ironhouse Sanitary District Update (Jean-Marc Petit, General Manager) Ironhouse Sanitary District General Manager Jean-Marc Petit provided an update and PowerPoint presentation.
2) PUBLIC COMMENTS
Online Public Comments
Online public comments were submitted by James Patterson, “Blocked Resident”, John Smith, Michael Dupray and Jacki Rider. Mayor Williams read the comment into the record submitted by James Patterson in accordance with his statement.
Public Comments
Ann Englehardt provided a comment.
3) COUNCILMEMBER COMMENTS
Councilmember Fuller and Mayor Williams provided comments. 4) CONSENT CALENDAR
4.1 Approve Minutes from the Regular Joint City Council/City Council Acting as the Successor Agency to the Redevelopment Agency/Public Financing Authority Meeting held October 8, 2024 (Libby Vreonis, City Clerk)
4.2 Report Out of Closed Session Memo (Derek Cole, City Attorney)
4.3 City of Oakley Quarterly Investment Report (1st Quarter FY 2024/25) (Jeri Tejeda, Administrative Services Director)
4.4 City of Oakley as Successor Agency to the Oakley Redevelopment Agency Quarterly Investment Report (1st Quarter FY 2024/25) (Jeri Tejeda, Administrative Services Director)
4.5 Adopt a Resolution Approving Annexation No. 41 (Oakley Shops at Laurel Fields) to the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape, and Stormwater Services) (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.6 Ratify Election: Adopt Ordinance No. 14-24 Authorizing the Levy of a Special Tax on Parcels of Land within Tax Area Zone 193 within the Oakley Special Police Tax Area for Police Protection Services for the Oakley Shops at Laurel Fields project located at 998 Laurel Road (Parcels 1 and 2 of Minor Subdivision Map 24-976) (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.7 Consideration of a Resolution Allocating American Rescue Plan Act (ARPA) funding to meet the definition of obligated as of December 31, 2024 as required by ARPA (Jeri Tejeda, Administrative Services Director)
4.8 Adopt a Resolution for the Award of Construction Contract to Specified Play Equipment Company for the Construction of a new Playground and Surfacing at Vintage Parkway Elementary School (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.9 Adopt a Resolution Approving the Proposal from Sanbell, and Authorizing the City Manager to Execute Amendment Number 1 to the Consulting Services Agreement with Sanbell for Design Services related to the East Cypress Road Widening at CCWD Canal Crossing Project at Jersey Island Road-Capital Improvement Project 310 (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.10 Adopt a Resolution Approving a Subdivision Improvement Agreement with Civic Summer Lake North, LLC for Dal Porto Ranch Park which consists of Lake and Sports Park Improvements within the Summer Lake North Subdivision (Parcel C & Parcel D of Subdivision 9307) (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.11 Adopting a Resolution Accepting the Subdivision Improvements Associated with Subdivision 9284 The Ranchettes at Neroly Located at the Southeast Corner of Oakley Road and Neroly Road (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.12 Adopt a Resolution Amending the City's Proclamation Policy to Add Small Business Saturday to the Approved Proclamation List (Kim Snodgrass, Deputy City Clerk)
4.13 Adopt a Resolution Approving the Agreement with O'Hara Properties, LLC (APN 035-510-009) for "Stormwater Management Facility Operations and Maintenance Agreement and Right of Entry" for DR 08-20 Quick Quack Car Wash Project Located at 1054 Laurel Plaza and Authorizing the City Manager to Execute the Agreement (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.14 Adopt a Resolution Approving the Agreement with O'Hara Properties, LLC for "Agreement of Property Owner for Provision of Landscaping in the Public Right of Way" for DR 08-20 Quick Quack Car Wash Located at 1054 Laurel Road and Authorizing the City Manager to Execute the Agreement (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.15 Adopt a Resolution of the City Council of Oakley Accepting a Grant Deed Conveying to the City of Oakley Certain Real Property Interests (portions of 041-021-022, located on Neroly Road) (Derek Cole, City Attorney)
4.16 Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Contract with Keep IT Simple for the Renewal of Licensing for Microsoft Windows Server Operating Systems through the California Multiple Award Schedule (CMAS) Contracting Process (Rob Barker, IT Manager)
4.17 Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Contract with Keep IT Simple for the Purchase and Installation of Data Backup Equipment, Cloud Replication and Software through the California Multiple Award Schedule (CMAS) Contracting Process (Rob Barker, IT Manager)
4.18 Adopt a Resolution Authorizing Advertisement of Two Planning Commission Seats for Two-Year Terms Expiring February 27, 2025, and Directing Staff to Bring Back a Resolution at the First Meeting in November 2026 for Consideration to Change the Two Current 2-year term seats to 4- year terms in February 2027 to allow for 3 seats to expire in 2029 and 2 seats to expire in 2031 (Libby Vreonis, City Clerk)
Councilmember Fuller requested items 4.1, 4.7, 4.8, 4.10, 4.13, 4.14, and 4.18 pulled.
Mayor Williams requested item 4.9 pulled.
It was moved by Vice Mayor Shaw and seconded by Councilmember Meadows to approve the remainder of the Consent Calendar. Motion was unanimous and so ordered. (5-0)
Item 4.1
Councilmember Fuller mentioned the minutes are incomplete and not available for future use.
It was moved by Mayor Williams and seconded by Vice Mayor Shaw to approve the minutes as submitted. AYES: Henderson, Meadows, Shaw, Williams. NOES: Fuller. (4-1)
Item 4.7
Councilmember Fuller requested clarification regarding the reallocation of ARPA funds and a list of the allocation of funds to ensure the funds are going to the new library.
City Manager Joshua McMurray and Mayor Williams responded.
It was moved by Mayor Williams and seconded by Councilmember Meadows to adopt the resolution as submitted. AYES: Henderson, Meadows, Shaw, Williams. NOES:
Fuller. (4-1)
Item 4.8
Councilmember Fuller commented that the equipment is great and it would be nice to have new equipment in Creekside Park.
Vice Mayor Shaw requested clarification regarding whether the park at Vintage has ever had a playground for older children. Mr. McMurray responded.
It was moved by Councilmember Fuller and seconded by Vice Mayor Shaw to adopt the resolution as submitted. Motion was unanimous and so ordered. (5-0) Item 4.9
Mayor Williams mentioned she pulled this item for the public to hear about improvements occurring on E. Cypress Road.
City Manager Joshua McMurray explained that this item is regarding Phase II of the E.
Cypress project where the road crosses the canal; this is a contract to adjust and amend the existing contract to add funding for additional design services.
It was moved by Mayor Williams and seconded by Councilmember Meadows to adopt the resolution. Motion was unanimous and so ordered. (5-0) Item 4.10
Councilmember Fuller requested clarification regarding who is responsible for playground equipment and maintenance of the park. Mr. McMurray and Mayor Williams responded.
Vice Mayor Shaw inquired how many ball fields the park will have. Mr. McMurray responded.
Mayor Williams requested Mr. McMurray explain how this agreement is different from the Cinquini Park agreement which he explained.
It was moved by Mayor Williams and seconded by Councilmember Meadows to adopt the resolution. Motion was unanimous and so ordered. (5-0) Item 4.13
Councilmember Fuller expressed that change orders should come before the City Council for approval rather than the City Engineer having approval authority.
Mayor Williams inquired if Councilmember Fuller does not want Quick Quack to participate in storm water management facility operations.
Councilmember Fuller referred to the contract which documents responsibilities, but also allows the City Engineer discretion to execute change orders, and he prefers change orders come to the Council for approval.
Vice Mayor Shaw commented that the contract clearly indicates the City is under no obligation for maintenance or repair, and if the City must take action, it will invoice the property owner for reimbursement.
Mr. McMurray mentioned this is a standard agreement for projects, they have to comply with the regional permit, and this section would allow for some onsite changes if conditions change; it gives some administrative flexibility.
Mayor Williams requested an example of a change and Mr. McMurray mentioned an example could be that the facility is designed and doesn’t work as designed.
Mayor Williams indicated the Council are experts; engineers and planners are better suited. Mr. McMurray agreed.
It was moved by Mayor Williams and seconded by Councilmember Meadows to adopt the resolution. AYES: Henderson, Meadows, Shaw, Williams. NOES: Fuller. (4-1) Item 4.14
Councilmember Fuller expressed concern with the same clause as in item 4.13, here in relation to landscaping requirements. Mr. McMurray responded that this agreement addresses right of way landscaping.
It was moved by Councilmember Meadows and seconded by Vice Mayor Shaw to adopt the resolution as submitted. AYES: Henderson, Meadows, Shaw, Williams. NOES:
Fuller. (4-1)
Item 4.18
Councilmember Fuller mentioned with the election outcome, he has detected unhappiness with the Planning Commission and suggested dispersing it and having people resubmit applications for reinstatement to the Planning Commission and open it to others. Vice Mayor Shaw and Mayor Williams responded.
It was moved by Councilmember Meadows and seconded by Vice Mayor Shaw to adopt the resolution as submitted. AYES: Henderson, Meadows, Shaw, Williams. NOES:
Fuller. (4-1)
5) PRESENTATIONS
5.1 Presentation of Proclamations 1. Law Enforcement Records and Support Personnel Appreciation Day (Paul Beard, Police Chief) 2. GIS Day (Brianne Visaya, Assistant Engineer) 3. Small Business Saturday (Oakley Chamber of Commerce and Local Businesses)
1. Mayor Williams presented the proclamation to Chief of Police Paul Beard and Police Records Supervisor Yvette Fagardo.
2. Mayor Williams presented the proclamation to Assistant Engineer Brianne Visaya. Ms. Visaya provided information regarding GIS, how it is applied in the City of Oakley, and thanked the City Council.
3. Mayor Williams presented the proclamation. Oleksii Chuiko with the Chamber of Commerce accepted the proclamation and encouraged everyone to visit local businesses, not just on the recognized day, but always. 6) PUBLIC HEARINGS
None.
7) REGULAR CALENDAR
None.
8) REPORTS
8.1 CITY MANAGER
(a) City Manager
(b) Business License Update
(c) Update from the Oaks Apartments
(d) Police Department New Badge Presentation
(a) City Manager Joshua McMurray announced the Climate Action Plan Public Workshop will be held November 18th at the Recreation Center, 6:00 p.m.-8:00 p.m., the City Hall closure 11/28-11/29 in recognition of Thanksgiving and the day after, and the Christmas Tree Lighting event will be held December 5th at 5 p.m. (b) Mr. McMurray announced that the October business license update is included in the agenda packet. He introduced The Oaks Apartments update and the Police presentation.
(c) Update from the Oaks Apartments
Public Comments
Michael Dupray, Jacki Rider and Barbara Bautista provided comments.
Oke Johnson, Executive Vice President of WinnCompanies, provided an update and introduced the new property manager.
Vice Mayor Shaw addressed standing issues and the City Council’s involvement at this point, and she provided suggestions.
Mayor Williams addressed miscommunication.
Mr. Johnson responded to the issues and concerns they mentioned. (d) Police Department New Badge Presentation
Chief of Police Paul Beard provided a PowerPoint presentation to share the history of Police badges and the new badge that will be issued November 1.
8.2 OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE
SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY
(a) Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency
(b) Requests for Future Agendas
Councilmember Henderson, Vice Mayor Shaw, Mayor Williams, Councilmember Fuller and Councilmember Meadows provided reports.
Councilmember Meadows requested the meeting be adjourned in honor of Joe Tovar. 9) WORK SESSIONS
None.
10) CLOSED SESSION
10.1 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Pursuant to Government Code section 54956.9(a)
Summer Lake Owners Association v. City of Oakley et al., Contra Costa Superior Court Case No. C24-01760
Mayor Williams read the item into the record. She thanked everyone for joining and mentioned after the closed session item is heard, the meeting will be adjourned, in honor of Joe Tovar.
11) ADJOURN
There being no further business, the meeting was adjourned at 8:50 p.m.
Respectfully Submitted,
Libby Vreonis
City Clerk