Agenda packet — Oakley City Council, July 8, 2025 (part 1 of 2)

AGENDA

REGULAR JOINT MEETING OF THE OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL

ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT

AGENCY/OAKLEY PUBLIC FINANCING AUTHORITY
Tuesday, July 8, 2025
6:30 PM
Oakley City Council Chambers located at 3231 Main Street, Oakley, California 94561.

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.

MISSION STATEMENT: The City of Oakley will create a resilient future that fosters and attracts a vibrant and evolving community that welcomes and values all people.

VISION STATEMENT: The City of Oakley celebrates our unique Delta lifestyle and small-town feel where we Live in a safe, dynamic community, Work together to build the future, and Play in our own backyard.

Agendas are posted in Oakley at Oakley City Hall-3231 Main Street, outside the gym at Delta Vista Middle School-4901 Frank Hengel Way and outside the Library at Freedom High School-1050 Neroly Road. Agendas are also posted on the City's Internet Website www.oakleyca.gov.

A complete packet of information containing staff reports and exhibits related to each item is available for public review prior to an Oakley City Council and/or City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority meeting at Oakley City Hall, 3231 Main Street, Oakley, CA 94561. Any writings or documents provided to a majority of the Oakley City Council, Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency or Oakley Public Financing Authority regarding any item on this agenda will be made available for public inspection, during regular business hours, in the Main Lobby of Oakley City Hall.

Agendas may be picked up at Oakley City Hall for no charge. To request information regarding placement on the City's agenda e-mail distribution list, please contact us at (925) 625-7000.

We provide social media options to stay connected to City Hall through Facebook, X, Next Door and Instagram.

If you require special accommodation, please call the City Clerk's office at (925) 625-7000 before the meeting or contact City staff at the meeting.

Please keep cell phones/electronic devices turned off during the meeting. Please be 1 1. OPENING MATTERS

1.1 Call to Order and Roll Call of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority

1.2 Pledge of Allegiance to the flag

1.3 CalEd Award of Merit for the City of Oakley + Los Medanos College Community Education Oakley Entrepreneurial Workshop Program - Presented by Stephen Baiter with the CALED Board of Directors and Juliette Casey and Natalie Hannum with Los Medanos College

1.4 Proclamation Recognizing Park & Recreation Month (Jesse Dela Cruz, Public Works Maintenance Manager and Troy Faulk, Recreation Manager)

1.5 BART Update (Mark Foley, Board President)

1.6 Train Platform Update (Nathan Alastra, San Joaquin Regional Rail Commission)

2. PUBLIC COMMENTS

3. COUNCILMEMBER COMMENTS

4. CONSENT CALENDAR
advised that City Council meetings are video recorded and attendees may appear on video.

Information Regarding Public Comment
Members of the public may address the Council on items of interest that are within the City's jurisdiction. In compliance with State law, the council may not take action or have discussion on any item that is not specifically listed on the agenda. Public comment on items not listed on the agenda will be heard under the Public Comments section of the agenda. Public comments on items listed on the agenda will be heard as the Mayor calls the items. In compliance with State law, the Council may not take action on an item that is not specifically listed on the agenda. If you would like to speak on any agenda item, please fill out a public speaker card available in the lobby and submit it to the City Clerk seated in the Council Chamber prior to the agenda item being called. The Mayor will call you by name to the podium to hear your comment. PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. Online public comments are accepted until 5 p.m. the day of the meeting and can be submitted at https://www.oakleyca.gov/FormCenter/Public-Comment-Forms-7.

Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority
Proclamation
At this time, the public is permitted to address the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority on non-agendized items.

Consent Calendar items are typically non-controversial in nature and are considered for approval by the Oakley City Council/ Oakley City Council Acting as the Successor 2 4.1 Approve Minutes from the Regular Joint City Council/City Council Acting as the Successor Agency to the Redevelopment Agency/ Public Financing Authority Meeting held June 10, 2025 (Kim Snodgrass, City Clerk)

4.2 Ratify Election: Adopt Ordinance No. 06-25 Authorizing the Levy of a Special Tax on Parcels of Land within Tax Area Zone 198 within the Oakley Special Police Tax Area for Police Protection Services for the 486 Quail Glen Drive Urban Lot Split (MS 24-980) project located at 486 Quail Glen Drive (APN 041- 330-037-7) (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.3 Ratify Election: Adopt Ordinance No. 07-25 Authorizing the Levy of a Special Tax on Parcels of Land within Tax Area Zone 199 within the Oakley Special Police Tax Area for Police Protection Services for the 87 Hill Avenue Urban Lot Split (MS 24-977) project located at 87 Hill Avenue (APN 033-090-019-2) (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.4 Waive the Second Reading and Adopt Ordinance No. 9-25 Repealing and Reenacting Chapter 2.5 of the Oakley Municipal Code Concerning Emergency Organizations and Functions (Danielle Navarro, Assistant City Manager)

4.5 Adopt a Resolution to Authorize the City Manager to Execute a Construction Agreement with R&R Pacific Construction, Inc. for the Construction of Capital Improvement Project (CIP) 302 - East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project (Kevin Rohani, P.E., Public Works Director/City Engineer)
Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority with one single action. Members of the audience, Staff or the Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor remove the item. The public may request to remove an item(s) to provide input by completing a public speaker card and submitting it to the City Clerk prior to the item(s) being called by the Mayor.

Minutes
Staff Report

1. Zone 198 - Signed Ballot

2. Ordinance
2A. Exhibit A
2B. Exhibit B
Staff Report

1. Signed Ballot

2. Ordinance
2A. Exhibit A
2B. Exhibit B
Ordinance
Staff Report

1. Resolution

2. Bid Summary - REV
3 4.6 Fiscal Year 2024/2025 Fourth Quarter Report on the Capital Improvement Program (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.7 Annexation No. 46 (486 Quail Glen Drive Urban Lot Split (MS 24-980)) to the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape, and Stormwater Services) (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.8 Annexation No. 47 (87 Hill Avenue Urban Lot Split (MS 24-977)) to the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape, and Stormwater Services) (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.9 Adopt a Resolution Authorizing the City Manager to execute a Consulting Services Agreement with HMH Engineers, Inc. to provide Construction Management Services for the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project & East Cypress Road Widening at CCWD Canal Crossing Project – Capital Improvement Project Number 302 & 310 (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.10 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Kimley-Horn and Associates, Inc., to Provide Engineering Design Services for Capital Improvement Project Number 268 – Main Street/Delta Road Intersection Improvement and Signalization Project (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.11 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Kimley-Horn and Associates, Inc., to Provide Engineering Design Services for Capital Improvement Project Number 211 – Main Street/Rose Avenue Intersection Improvement and Signalization Project (Kevin Rohani, P.E., Public Works Director/City Engineer) Staff Report
Staff Report

1. Signed Unanimous Approval

2. Resolution

3. Amended Boundary Map

4. Amendment to Notice of Special Tax Lien
Staff Report

1. Unanimous Approval Form Signed

2. Resolution

3. Amended Boundary Map

4. Amendment to Notice of Special Tax Lien
Staff Report

1. Resolution

2. HMH Resident Engineer Services Proposal
Staff Report

1. Resolution

2. Kimley-Horn Proposal
Staff Report

1. Resolution
4 4.12 Adopt a Resolution Authorizing the City Manager to execute an Agreement with Lopez Maintenance Services LLC for Porter Service Maintenance at various City Parks and Facilities (Kevin Rohani, P.E., Public Works Director/City Engineer

4.13 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Perkins, Williams & Cotterill Architects, Inc., to Provide Architectural Design Services for Capital Improvement Project Number 329 – City Hall Remodeling Project (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.14 Adopt a Resolution approving the proposal from Sanbell, and authorizing the City Manager to execute Amendment Number 1 to the Consulting Services Agreement with Sanbell for additional design and construction support services related to the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project – Capital Improvement Project 302 (Kevin Rohani, P.E. Public Works Director/City Engineer)

4.15 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with BSK Associates to Provide Material Testing and Special Inspections for the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project – Capital Improvement Project 302 (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.16 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with BKF Engineers, Inc. to Provide Engineering Design Services for Capital Improvement Project (CIP) Number 316 – Main Street Widening North of Laurel Road to Heartwood Subdivision Project (Kevin Rohani, P.E. Public Works Director/City Engineer)

5. PUBLIC HEARINGS

5.1 Introduce an Ordinance Adopting Zoning Text Amendments related to the Housing Element Action Implementation of Policy Actions 1.1, 3.5, and 3.6

2. Proposal CIP 211
Staff Report

1. Resolution
Staff Report

1. Resolution

2. Proposal
Staff Report

1. Resolution

2. Construction Support Services Proposal
Staff Report

1. Resolution

2. BSK Proposal
Staff Report

1. Resolution

2. Proposal
5 (Jose Cortez, Senior Planner)
California Environmental Quality Act (CEQA) Determination: Find the Project is categorically exempt under CEQA’s “Common Sense” exemption, CEQA Guidelines (14 Cal Code Regs.) section 15061(b)(3)

6. REGULAR CALENDAR

6.1 Consideration to Adopt a Resolution Approving an Amendment to the Personnel Rules Adding the Intern Classification and Approving a Recommended Pay Scale and Budget Amendment (Jeri Tejeda, Administrative Services Director)

7. REPORTS

7.1 CITY MANAGER
(a) City Manager
(b) Business License Update

7.2 OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY (a) Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency (b) Requests for Future Agendas

8. WORK SESSIONS

8.1 Work Session on Public Art (Joshua McMurray, City Manager) Staff Recommendation: 1) Receive the Staff Report, 2) Receive Questions from the City Council, 3) Open the Public Hearing, 4) Receive Public Testimony, 5) Close the Public Hearing, 6) Deliberate, 7) Summarize the Deliberation 8) Introduce the Ordinance
Staff Report

1. Notice of Public Hearing

2. Planning Commission Resolution No. 7-25

3. Summary of all Zoning Text Amendments

4. Proposed Ordinance-Policy Action 1.1

5. Proposed Ordinance-Policy Action 3.5

6. Proposed Ordinance-Policy Action 3.6
Staff Report

1. Resolution

2. Personnel Rules

3. Intern Job Description
(b) June New Business Licenses
Staff Report
6 9. CLOSED SESSION

10. ADJOURN
7 Proclamation
Park and Recreation Month
WHEREAS, parks and recreation is an integral part of communities throughout this country, including Oakley; and WHEREAS, parks and recreation promotes health and wellness, improving the physical and mental health of people who live near parks; and
WHEREAS, parks and recreation promotes time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being, and alleviating illnesses such as depression, attention deficit disorders, and Alzheimer’s; and
WHEREAS, parks and recreation encourages physical activities by providing space for popular sports, hiking trails, swimming pools and many other activities designed to promote active lifestyles; and WHEREAS, parks and recreation is a leading provider of healthy meals, nutrition services and education; and WHEREAS, park and recreation programming and education activities, such as out-of-school time programming, youth sports and environmental education, are critical to childhood development; and WHEREAS, parks and recreation increases a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS, parks and recreation is fundamental to the environmental well-being of our community; and WHEREAS, parks and recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate chance; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS, the U.S. House of Representatives has designated July as parks and Recreation Month; and WHEREAS, Oakley recognizes the benefits derived from parks and recreation resources.

NOW, THEREFORE, BE IT RESOLVED, that I, Shannon Shaw, Mayor of the City of Oakley along with the members of the Oakley City Council, recognize July as Park and Recreation month in the City of Oakley.

July 8, 2025
___________________
Shannon Shaw, Mayor
8 MINUTES OF THE REGULAR JOINT MEETING OF THE OAKLEY CITY

COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE

OAKLEY REDEVELOPMENT AGENCY/OAKLEY PUBLIC FINANCING AUTHORITY HELD JUNE 10, 2025

1. OPENING MATTERS

1.1 Call to Order and Roll Call of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/ Oakley Public Financing Authority
Mayor Shannon Shaw called the meeting to order at 6:30 p.m. in the Oakley City Council Chambers located at 3231 Main Street, Oakley, California 94561. Vice Mayor Hugh Henderson and Councilmembers George Fuller, Aaron Meadows and Anissa Williams were also present.

1.2 Pledge of Allegiance to the Flag
Councilmember Fuller led the Pledge of Allegiance to the Flag.

1.3 Introduction of new Police Officers - Academy Graduates Police Chief Paul Beard provided the history of the Oakley Police Department and introduced the two new Police Officers.

1.4 Proclamation honoring Daniel Rasanayagam on Attaining the Rank of Eagle Scout
Mayor Shaw read and presented the proclamation to Daniel Rasanayagam.

1.5 Contra Costa Mosquito & Vector Control District Update (Michael Krieg) Michael Krieg provided an update.

1.6 Tri-Delta Transit Update (Toan Tran, COO)
Toan Tran provided an update.

1.7 Contra Costa Crisis Center and 211 Services Presentation (Lisa Malul, Executive Director and Blanca Gutierrez, CSN/I&R Supervisor)
Lisa Malul and Blanca Gutierrez provided an overview of the Contra Costa Crisis Center, and the services offered.
9 Mayor Shaw commented.

2. PUBLIC COMMENTS
Public Comments were provided by Micheline Nicol and Doug Gamble.

3. COUNCILMEMBER COMMENTS
None

4. CONSENT CALENDAR

4.1 Approve Minutes from the Regular Joint Meeting of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency and Special Meeting of the Oakley Public Financing Authority Meeting held May 27, 2025 (Kim Snodgrass, City Clerk)

4.2 Waive the Second Reading and Adopt Ordinance No. 8-25 Amending Chapter 3.6 of the Oakley Municipal Code Concerning Purchasing and Contracting and Chapter 2.2.114 Powers of Duties (Jeri Tejeda, Administrative Services Director)

4.3 Adopt a Resolution to Re-Appoint Kevin Armonio as Commissioner to the Contra Costa County Library Commission (Kim Snodgrass, City Clerk)

4.4 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with NCE Landscape Architects to Provide Design Services for Capital Improvement Project Number 306 - Marsh Creek Glenn Park Renovation Project (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.5 Approve a Reimbursement Agreement with Meritage Homes of California, Inc., for the East Cypress Road Widening Project related to the Machado Subdivision 9615 frontage improvements (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.6 Approve a Reimbursement Agreement with Meritage Homes of California, Inc., for the Sellers Avenue Improvements related to the Sellers Subdivision 9614 offsite improvements (Kevin Rohani, P.E., Public Works Director/City Engineer)

4.7 Approval of a Services Agreement Between the City of Oakley and TRB and Associates, Inc. for Services Associated with California Building Standards Code Compliance for Fiscal Year 2025-2026 (Ken Strelo, Community Development Director)

4.8 Adopt a Resolution Authorizing the City Manager to Execute a Three-Year Professional Services Agreement with Keep IT Simple for Information Technology Services for Fiscal Year 2025/26 through Fiscal Year 2027/28 (Robert Barker, IT Manager)
10 Councilmember Fuller pulled items 4.1 and 4.2.

It was moved by Councilmember Williams and seconded by Councilmember Meadows to approve the remainder of the Consent Calendar. Motion was unanimous and so ordered (5-0)
Item 4.1
Councilmember Fuller mentioned he will vote no.

It was moved by Councilmember Meadows and seconded by Vice Mayor Henderson to approve item 4.1. Ayes: Henderson, Meadows, Shaw, Williams Noes: Fuller (4-1) Item 4.2
Councilmember Fuller mentioned he will vote no.

It was moved by Councilmember Meadows and seconded by Vice Mayor Henderson to approve item 4.2. Ayes: Henderson, Meadows, Shaw, Williams Noes: Fuller (4-1)

5. PUBLIC HEARINGS

5.1 Adopt a Resolution Adopting the City of Oakley Climate Action Plan 2025 (Jose Cortez, Senior Planner)
Senior Planner Jose Cortez presented the report and introduced Cassidy Wallerstein with Cumming Group and Heidi Rous with Kimley Horn.

Cassidy Wallerstein and Ms. Rous presented an overview of the Climate Action Plan.

Councilmember Williams, Councilmember Meadows, Councilmember Fuller and Mayor Shaw asked questions and commented; Ms. Rous and City Manager Joshua McMurray responded.

Mayor Shaw announced this is the time for questions.

Councilmember Fuller and Mayor Shaw asked questions and Ms. Rous and Mr.

McMurray responded.

Mayor Shaw opened the Public Hearing. There were no public comments, so she closed the Public Hearing.

Mayor Shaw, Councilmember Fuller, Councilmember Meadows and Councilmember Williams commented, and Community Development Director Ken Strelo and Mr.

McMurray responded.
11 Mayor Shaw called for a five-minute recess.

Mayor Shaw, Councilmember Meadows, Councilmember Fuller, Councilmember Williams provided additional comments and suggested changes.

Community Development Director Ken Strelo confirmed the three suggested changes which would be incorporated into the table in the Climate Action Plan.

It was moved by Councilmember Williams and seconded by Vice Mayor Henderson to approve item 5.1 with the suggested changes. Ayes: Henderson, Meadows, Shaw, Williams Abstentions: Fuller (4-0-1)

6. REGULAR CALENDAR

6.1 Waive the First Reading and Introduce an Ordinance Repealing and Reenacting Chapter 2.5 of the Oakley Municipal Code Concerning Emergency Organizations and Functions (Danielle Navarro, Assistant City Manager)
Assistant City Manager Danielle Navarro presented the report.

Councilmember Fuller commented.

It was moved by Vice Mayor Henderson and seconded by Councilmember Meadows to approve item 6.1. Motion was unanimous and so ordered. (5-0)

6.2 Adopt a Resolution Approving a Lease Amendment with Guanatos Ice Cream (3330 Main Street) (Harumi Murata, Economic Development Analyst) Economic Development Analyst Harumi Murata presented the report.

It was moved by Councilmember Meadows and seconded by Councilmember Williams to approve item 6.2. Motion was unanimous and so ordered. (5-0)

7. REPORTS

7.1 CITY MANAGER
(a) City Manager
(b) Business License Update
City Manager Joshua McMurray mentioned the Police Department will be hosting a Fireworks Community Forum Wednesday evening, the Juneteenth Celebration will be held Saturday, June 14th, and Summerfest will be held June 28th; he also mentioned there is only one meeting this month and the next meeting will be held July 8th. 12 7.2 OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE

SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY
(a) Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency
Councilmember Meadows reported he attended the swearing-in of the two new Police Officers and the Contra Costa Transportation Authority Workshop.

Councilmember Williams reported she attended the celebration of life for Federal Glover, a Tri Delta Transit meeting, and a parade planning meeting.

Vice Mayor Henderson reported he attended a Diablo Water District meeting and the Concert in the Park.

Mayor Shaw reported she attended the celebration of life for Federal Glover, a Tri Delta Transit meeting, an EBRCS meeting, the Rotary Gala, the swearing-in of the Police Academy Graduates, the Contra Costa County Mayor’s Conference, Friday Night Bites and concert, Freedom High School’s graduation, and Planning Commissioner Len Price’s birthday celebration.
(b) Requests for Future Agendas
None

8. WORK SESSIONS

8.1 Work Session to Discuss Potential Housing Element Rezone and Affordable Housing Overlay Sites Related to Regional Housing Needs Allocation Compliance (Ken Strelo, Community Development Director) Community Development Director Ken Strelo presented the report.

Mayor Shaw called for a short recess.

Mr. Strelo continued his presentation after the break.

Mr. Strelo paused for any questions on what was presented thus far.

Councilmember Williams, Councilmember Fuller, Vice Mayor Henderson, Mayor Shaw and Councilmember Meadows asked questions and Mr. Strelo responded.

Mr. Strelo continued his presentation.

Mayor Shaw mentioned the process for this item will be to hear public comments, look at sites recommended by staff and then open it up to discuss any other potential sites recommended by council.

Mayor Shaw called for a five-minute recess.
13 A public comment was provided by Robby Obeid.

Written public comments were provided by Mary Swenson, Chrishan Ross and Sean Ross and will be entered into the public record.

Councilmember Williams, Councilmember Fuller, Councilmember Meadows and Mayor Shaw asked questions and provided comments. Mr. McMurray and Mr. Strelo responded to questions.

Mr. Strelo went through each of the sites. Councilmembers asked questions and voted on staff recommendations. Mr. Strelo and Mr. McMurray responded to questions.

Councilmember Meadows, Councilmember Fuller, Councilmember Williams and Mayor Shaw suggested other potential sites for staff to consider.

Councilmembers provided feedback on each of the suggested sites. Mr. Strelo and Mr.

McMurray responded to comments and questions by Councilmembers.

Mr. McMurray mentioned if the meeting is going to extend past 11:00 p.m. it would require a vote by Council.

It was moved by Councilmember Williams and seconded by Councilmember Meadows to extend the meeting by 15 minutes. Motion was unanimous and so ordered (5-0).

Councilmembers continued discussion on suggested sites and provided feedback.

Mr. Strelo summarized the recommendations by Council and thanked them for their feedback.

9. CLOSED SESSION
None

10. ADJOURN
There being no further business, the meeting was adjourned at 11:04 p.m.

Respectfully submitted,
Kim Snodgrass
14 STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Ratify Election: Adopt Ordinance No. 06-25 Authorizing the Levy of a Special Tax on Parcels of Land within Tax Area Zone 198 within the Oakley Special Police Tax Area for Police Protection Services for the 486 Quail Glen Drive Urban Lot Split (MS 24-980) project located at 486 Quail Glen Drive (APN 041-330-037-7)
Background and Analysis
On February 19, 2025, the City Zoning Administrator approved a tentative map with certain Conditions of Approval for the proposed 486 Quail Glen Drive Urban Lot Split (MS 24-980) project (the “Project”). The Project is designated as Residential Low in the Oakley 2020 General Plan and zoned R-15 (Single Family Residential) district on the City of Oakley Zoning Map. The Project is currently comprised of APN 041-330- 037-7, contains one existing residence, and is anticipated to be comprised of two single family residential lots after the proposed lot split.

The Conditions of Approval for the Project require the Developer to mitigate the financial impact their project has on the City’s police services budget. The City of Oakley previously formed the Oakley Special Police Tax Area that authorizes the levy of an annual special tax on parcels to mitigate their financial impact to the City’s police services budget. The property owner for the Project has requested the City assist with annexing the Project into the Oakley Special Police Tax Area to satisfy their Conditions of Approval.

On May 13, 2025, the City Council introduced Ordinance No. 06-25 which would authorize a special tax for police services within Zone 198 subject to property owner voter approval. On July 1, 2025, the City Clerk conducted the property owner election.

There was one (1) ballot issued to the property owner representing the Project. The City Clerk tabulated the property owner ballot, and the property owner was in favor of annexing into the Oakley Special Police Tax Area as Zone 198.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Park and Open Space and Finance and Fiscal Responsibility section goals.

Approved and
Forwarded to the
City Council
15 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US Fiscal Impact
There will be no financial impact to the City's General Fund. The applicant has funded all costs associated with the annexation of Zone 198 to the Oakley Special Police Tax Area. The Fiscal Year 2024/25 special tax rate for single family parcels is $1,330.64/parcel (Fiscal Year 2024/25 rates). The Project is anticipated to consist of two single family residential lots after the proposed lot split. Therefore, the successful creation of the Zone is expected to provide up to $2,661.28 (in Fiscal Year 2024/25 dollars) in revenue annually at build-out. The taxes can be collected on the property tax rolls commencing in Fiscal Year 2025/26.

Staff Recommendation
Staff recommends that the City Council ratify the election and adopt Ordinance No. 06-25 authorizing the levy of a special tax on parcels of land within Tax Area Zone 198 within the Oakley Special Police Tax Area for Police Protection Services for the 486 Quail Glen Drive Urban Lot Split (MS 24-980) project located at 486 Quail Glen Drive (APN 041-330-037-7)
Attachments

1. One (1) Signed Ballot

2. Ordinance No. 06-25

1. Exhibit A – Boundary Map for Police Tax Area Zone 198

2. Exhibit B – Tax Rate Schedule for Fiscal Year 2024/25 16 17

CITY OF OAKLEY
ORDINANCE NO. 06-25

AN ORDINANCE OF THE CITY OF OAKLEY ESTABLISHING OAKLEY SPECIAL POLICE TAX AREA ZONE 198 WITHIN THE OAKLEY SPECIAL POLICE TAX

AREA FOR A SPECIAL TAX FOR POLICE PROTECTION SERVICES FOR THE 486 QUAIL GLEN DRIVE URBAN LOT SPLIT (MS 24-980) PROJECT LOCATED AT 486 QUAIL GLEN DRIVE (APN 041-330-037-7)
The Voters of the City of Oakley do ordain as follows:

Section 1. Purpose, Intent and Authority.

It is the purpose and intent of this Ordinance to authorize the levy of a special tax on real property that is within Oakley Special Police Tax Area Zone 198 of the Oakley Special Police Tax Area as shown on the Exhibit A map attached hereto in order to provide funding for police protection to serve the property and persons within said Zone.

This Tax is a special tax within the meaning of Section 4 of Article XIIlA of the California Constitution. Because the burden of this tax falls upon property, this tax also is a property tax, but this tax is not determined according to nor in any manner based upon the value of property; this tax is levied on a parcel and use of property basis.

Insofar as not inconsistent with this Ordinance or with legislation authorizing special taxes and insofar as applicable to a property tax that is not based on value, such provisions of the California Revenue and Taxation Code and of Article XIII of the California Constitution as relate to ad valorem property taxes are intended to apply to the collection and administration of this tax (Section 4 of this Ordinance), as authorized by law.

The revenues raised by this tax are to be used solely for the purposes of obtaining, furnishing, operating, and maintaining police protection equipment or apparatus, for paying the salaries and benefits of police protection personnel, and for such other police protection service expenses as are deemed necessary for the benefit of the residents of Zone 198.

This Ordinance is enacted pursuant to the authority of Government Code Section 53978.

Section 2. Definitions.

The following definitions shall apply throughout this Ordinance.

A. "Constant first year dollars" shall mean an actual dollar amount which, in years subsequent to the first fiscal year the tax is levied, shall have the same purchasing price 18 as the base amount in first fiscal year dollars as measured by the actual cost of services for the City of Oakley's cost of obtaining police services. The base amount shall be the amount of tax per parcel as specified in Section 3.A herein. The adjustments from actual to constant dollars shall be made by use of the actual cost of services, as specified in Section 3.B herein.

B. "Fiscal year" means the period of July 1 through the following June 30.

C. "Oakley Special Police Tax Area" includes all properties within the jurisdictional limits of the City of Oakley.

D. Oakley Special Police Tax Area Zone 198 (hereinafter called "Zone") means that portion of the incorporated area of the City of Oakley located within the boundaries as shown on the map Exhibit A hereto.

E. "Parcel" means the land and any improvements thereon, designated by an assessor's parcel map and parcel number and carried on the secured property tax roll of Contra Costa County. For the purposes of this Ordinance, parcel does not include any land or improvements outside the boundaries of the Zone, nor any land or improvements owned by any governmental entity.

F. Pursuant to Government Code §53978, "voter" means a person owning real property within the Zone at the time this Ordinance was adopted, as shown on the last equalized assessment role prepared by the Contra Costa County Assessor's Office.

Section 3. Amount and Level of Taxes.

The tax per year on each parcel in the Zone shall not exceed the amount applicable to the parcel, as specified below.

A. For First Fiscal Year:

The tax per year for the first fiscal year (July 1, 2024 through June 30, 2025) shall be the amount of Tax Per Parcel for a Property Use Code Category as set forth on Exhibit B hereto. If any new development, including new residential units, is completed prior to the tax being effective for the first fiscal year, the owner of the Parcel, as shown on the latest assessment roll, shall pay the tax for the remainder of such fiscal year on a pro-rated basis to the City, no later than receipt of Certificate of Occupancy or final building permit inspection.
19 B. For Subsequent Fiscal Year:

The tax rates shown in Exhibit B shall be automatically adjusted on July 1 of each year, beginning on July 1, 2025 by the increase in the Consumer Price Index for all Urban Consumers for the San Francisco-Oakland Bay Area and applying that rate to the prior year amounts for each property use code category. However, the City Council reserves the right to itself the opportunity to adjust the rate in the following year if the CPI adjustment is insufficient to reimburse the City for the costs of providing levels of police services as approved by the City Council.

In no event shall the tax per parcel for any fiscal year be less than the amount established for the previous fiscal year.

C. The taxes levied on each parcel pursuant to this Article shall be a charge upon the parcel and shall be due and collectible as set forth in Section 4, below.

Section 4. Collection and Administration.

A. Taxes as Liens Against the Property.

The amount of taxes for each parcel each year shall constitute a lien on such property, in accordance with Revenue and Taxation Code Section 2187, and shall have the same effect as an ad valorem real property tax lien until fully paid.

B. Collection.

The taxes on each parcel shall be billed on the secured roll tax bills for ad valorem property taxes and are to be collected in the same manner in which the County of Contra Costa collects secured roll ad valorem property taxes. Insofar as feasible and insofar as not inconsistent with this Ordinance, the times and procedure regarding exceptions, due dates, installment payments, corrections, cancellations, refunds, late payments, penalties, liens, and collections for secured roll ad valorem property taxes shall be applicable to the collection of this tax. Notwithstanding anything to the contrary in the foregoing, as to this tax:
i) The secured roll tax bills shall be the only notices required for this tax, and ii) The homeowners and veterans exemptions shall not be applicable because such exemptions are determined by dollar amount of value.

C. Costs of Administration by County.

The reasonable costs incurred by the County officers collecting and administering this tax shall be deducted from the collected taxes. 20 Section 5. Severability Clause.

If any article, section, subsection, sentence, phrase or clause of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The voters of the Zone hereby declare that they would have adopted the remainder of this Ordinance, including each article, section, subsection, sentenced phrase or clause, irrespective of the invalidity of any other article, section, subsection, sentence, phrase or clause.

Section 6. Effective Date and Posting.

This Ordinance shall take effect immediately upon its confirmation by two-thirds of the voters voting within the Zone in an election to be held on July 1, 2025 so that taxes shall first be collected hereunder for the tax year beginning July 1, 2025. If not confirmed by two-thirds of the voters participating in the election, this Ordinance and the tax approved herein shall not become effective.

The foregoing ordinance was adopted with the reading waived at a regular meeting of the Oakley City Council on July 8, 2025, by the following vote:

AYES:

NOES:

ABSTENTION:

ABSENT:

APPROVED:
___________________
Shannon Shaw, Mayor
ATTEST:
_____________________ ___________________
Kim Snodgrass, City Clerk Date
21 EXHIBIT A - BOUNDARY MAP
CITY OF OAKLEY SPECIAL POLICE TAX AREA (P-6) ZONE 198

CITY OF OAKLEY

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
SHEET 1 OF 1
±
0 100
Feet
486 QUAIL GLEN DRIVE (MS 24-980)
Legend
Zone 198 Boundary
Parcel Lines
Quail Glen Drive
Gold Run Drive
Placer Drive
APN
041-330-037-7
22 PROPERTY USE

CODE CATEGORY DESCRIPTION
FY23/24 TAX

PER PARCEL
FY24/25 TAX

PER PARCEL
11 Single Family Residence – 1res., 1 site $1,282.30 $1,330.64 12 Single Family Residence – 1 res., 2 or more sites $1,282.30 $1,330.64 13 Single Family Residence – 2 res., on 1 or more sites $2,051.68 $2,129.02 14 Single Family Residence – other than single fam. Land $1,282.30 $1,330.64 15 Misc. Improvements – 1 site $1,282.30 $1,330.64
16 Misc. Improvements – 2 or more sites $1,282.30 $1,330.64 17 Vacant – 1 site $641.15 $665.32
18 Vacant – 2 or more sites $641.15 $665.32
19 Single Family Residence – Det. W/common area $1,282.30 $1,330.64 20 Vacant – Multiple $641.15 $665.32
21 Duplex $2,051.68 $2,129.02
22 Triplex $3,077.52 $3,193.54
23 Fourplex $4,103.36 $4,258.05
24 Combinations $1,282.30 $1,330.64
25 Apartments (5 –12 Units) $5,129.20 $5,322.56
26 Apartments (13 – 24 Units) $13,335.92 $13,838.66
27 Apartments (25 – 59 Units) $25,646.00 $26,612.80
28 Apartments (60+ units) $61,550.40 $63,870.72
29 Attached PUDs: Cluster Homes, Condos, etc. $1,282.30 $1,330.64 30 Vacant – Commercial $641.15 $665.32
31 Commercial Stores – Not Supermarkets $2,564.60 $2,661.28 32 Small Grocery Stores – (7-11, etc.) $3,846.90 $3,991.92 33 Office Buildings $2,564.60 $2,661.28
34 Medical, Dental $2,564.60 $2,661.28
35 Service Stations, Car Wash $2,564.60 $2,661.28
36 Garages $2,564.60 $2,661.28
37 Community Facilities (Recreational, etc.) $5,129.20 $5,322.56 38 Golf Courses $2,564.60 $2,661.28
39 Bowling Alleys $1,282.30 $1,330.64
40 Boat Harbors $3,205.75 $3,326.60
41 Supermarkets – (not shopping centers) $3,846.90 $3,991.92 42 Shopping Centers $5,129.20 $5,322.56
43 Financial Buildings – (Ins., Title, Banks, S&L) $1,282.30 $1,330.64 44 Motels, Hotels & Mobile Home Parks $6,411.50 $6,653.20 45 Theaters $2,885.18 $2,993.94
46 Drive-in Restaurants $1,923.45 $1,995.96
47 Restaurants $1,923.45 $1,995.96
48 Multiple & Commercial $1,923.45 $1,995.96
49 New Car Agencies $1,923.45 $1,995.96
50 Vacant Land (not part of Ind. Park or P. & D.) $480.86 $498.99 51 Industrial Park $3,846.90 $3,991.92
52 Research & Development $1,923.45 $1,995.96
53 Light Industrial $1,923.45 $1,995.96
54 Heavy Industrial $1,923.45 $1,995.96
55 Mini Warehouses (public storage) $3,846.90 $3,991.92 56 Misc. Improvements $3,846.90 $3,991.92
61 Rural, Res., Improvement 1A-10A $961.73 $997.98
62 Rural, w/or w/o structure 1A-10A $961.73 $997.98
70 Convalescent Hospitals / Rest Homes $1,923.45 $1,995.96 73 Hospitals $1,923.45 $1,995.96
74 Cemeteries / Mortuaries $1,923.45 $1,995.96
75 Fraternal & Service Organizations $1,923.45 $1,995.96 76 Retirement Housing Complex $6,411.50 $6,653.20
78 Parks & Playgrounds $3,846.90 $3,991.92
85 Public & Private Parking $1,923.45 $1,995.96
87 Common Area $1,923.45 $1,995.96
88 Mobile Homes $961.73 $997.98
89 Other (split parcels in different tax code areas) $961.73 $997.98 99 Homeowner's Association Owned Common Areas $769.38 $798.38

CALCULATION OF COST OF LIVING INCREASE
Percent increase from FY 2023-24 in the San Francisco-Oakland-Bay Area Consumer Price 3.77% Index for all Urban Consumers.

CITY OF OAKLEY SCHEDULE FOR POLICE SERVICE TAX
FOR FISCAL YEAR 2024/2025
The tax rates shown in this schedule shall be automatically adjusted on July 1 of each year, beginning on July 1, 2016 by the increase in the Consumer Price Index for all Urban Consumers for the San Francisco-Oakland-Bay Area and applying that rate to the prior year amounts for each property use code category. However, the City Council reserves the right to itself the opportunity to adjust the rate in the following year if the CPI adjustment is insufficient to reimburse the City for the costs of providing levels of police services as approved by the City Council.

Page 1 of 1 ends

6/19/2024 23

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Ratify Election: Adopt Ordinance No. 07-25 Authorizing the Levy of a Special Tax on Parcels of Land within Tax Area Zone 199 within the Oakley Special Police Tax Area for Police Protection Services for the 87 Hill Avenue Urban Lot Split (MS 24-977) project located at 87 Hill Avenue (APN 033-090-019-2)
Background and Analysis
On November 20, 2024, the City Zoning Administrator approved a tentative map with certain Conditions of Approval for the proposed 87 Hill Avenue Urban Lot Split (MS 24-977) project (the “Project”). The Project is designated as Residential Low/Medium in the Oakley 2020 General Plan and zoned R-6 (Single Family Residential) district on the City of Oakley Zoning Map. The Project is currently comprised of APN 033-090- 019-2, contains two existing residences, and is anticipated to be comprised of two single family residential lots after the proposed lot split.

On May 27, 2025, the City Council introduced Ordinance No. 07-25 which would authorize a special tax for police services within Zone 199 subject to property owner voter approval. On July 1, 2025, the City Clerk conducted the property owner election.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Park and Open Space and Finance and Fiscal Responsibility section goals.

Approved and
Forwarded to the
City Council
24 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US Fiscal Impact
There will be no financial impact to the City's General Fund. The applicant has funded all costs associated with the annexation of Zone 199 to the Oakley Special Police Tax Area. The Fiscal Year 2025/26 special tax rate for single family parcels is $1,347.54/parcel. The Project is anticipated to consist of two single family residential lots after the proposed lot split. Therefore, the successful creation of the Zone is expected to provide up to $2,695.08 (in Fiscal Year 2025/26 dollars) in revenue annually at build-out. The taxes can be collected on the property tax rolls commencing in Fiscal Year 2025/26.

Staff Recommendation
Staff recommends that the City Council ratify the election and adopt Ordinance No. 07-25 authorizing the levy of a special tax on parcels of land within Tax Area Zone 199 within the Oakley Special Police Tax Area for Police Protection Services for the 87 Hill Avenue Urban Lot Split (MS 24-977) project located at 87 Hill Avenue (APN 033-090- 019-2)
Attachments

1. One (1) Signed Ballot

2. Ordinance No. 07-25

1. Exhibit A – Boundary Map for Police Tax Area Zone 199

2. Exhibit B – Tax Rate Schedule for Fiscal Year 2025/26 25 SPECIAL POLICE TAX AREA BALLOT
CREATING ZONE 199 FOR THE 87 HILL AVENUE URBAN LOT SPLIT (MS 24-977) PROJECT LOCATED AT 87 HILL A VENUE
Parcel Description: Assessor Parcel Number 033-090-019-2 Record Owner:

Address:

Cruz Remigio V
87 Hill A venue
Shall Ordinance No. 07-25 of the City Council of the City of Oakley be approved so as to authorize a special tax on property located in Zone 199 of the Oakley Special Police Tax Area to maintain the present level of police protection service and provide additional funding for increased police protection service? The initial annual special tax rate for County use code 11 (Single Family Residence) is $1,347.54 per parcel and $673.77 per vacant parcel per the current Fiscal Year 2025-26 rate schedule. I also acknowledge that the tax rate can be adjusted annually as described in Ordinance No. 07-25.

Yes, Ordinance No. 07-25 shall be approved.

No, Ordinance No. 07-25 shall not be approved.
(j_
Printed Name
26 CITY OF OAKLEY
ORDINANCE NO. 07-25

AN ORDINANCE OF THE CITY OF OAKLEY ESTABLISHING OAKLEY SPECIAL POLICE TAX AREA ZONE 199 WITHIN THE OAKLEY SPECIAL POLICE TAX

AREA FOR A SPECIAL TAX FOR POLICE PROTECTION SERVICES FOR THE 87 HILL AVENUE URBAN LOT SPLIT (MS 24-977) PROJECT LOCATED AT 87 HILL AVENUE (APN 033-090-019-2)
The Voters of the City of Oakley do ordain as follows:

Section 1. Purpose, Intent and Authority.

It is the purpose and intent of this Ordinance to authorize the levy of a special tax on real property that is within Oakley Special Police Tax Area Zone 199 of the Oakley Special Police Tax Area as shown on the Exhibit A map attached hereto in order to provide funding for police protection to serve the property and persons within said Zone.

This Ordinance is enacted pursuant to the authority of Government Code Section 53978.

Section 2. Definitions.

The following definitions shall apply throughout this Ordinance.

A. "Constant first year dollars" shall mean an actual dollar amount which, in years subsequent to the first fiscal year the tax is levied, shall have the same purchasing price 27 as the base amount in first fiscal year dollars as measured by the actual cost of services for the City of Oakley's cost of obtaining police services. The base amount shall be the amount of tax per parcel as specified in Section 3.A herein. The adjustments from actual to constant dollars shall be made by use of the actual cost of services, as specified in Section 3.B herein.

B. "Fiscal year" means the period of July 1 through the following June 30.

C. "Oakley Special Police Tax Area" includes all properties within the jurisdictional limits of the City of Oakley.

D. Oakley Special Police Tax Area Zone 199 (hereinafter called "Zone") means that portion of the incorporated area of the City of Oakley located within the boundaries as shown on the map Exhibit A hereto.

Section 3. Amount and Level of Taxes.

The tax per year on each parcel in the Zone shall not exceed the amount applicable to the parcel, as specified below.

A. For First Fiscal Year:

The tax per year for the first fiscal year (July 1, 2025 through June 30, 2026) shall be the amount of Tax Per Parcel for a Property Use Code Category as set forth on Exhibit B hereto. If any new development, including new residential units, is completed prior to the tax being effective for the first fiscal year, the owner of the Parcel, as shown on the latest assessment roll, shall pay the tax for the remainder of such fiscal year on a pro-rated basis to the City, no later than receipt of Certificate of Occupancy or final building permit inspection.
28 B. For Subsequent Fiscal Year:

The tax rates shown in Exhibit B shall be automatically adjusted on July 1 of each year, beginning on July 1, 2026 by the increase in the Consumer Price Index for all Urban Consumers for the San Francisco-Oakland Bay Area and applying that rate to the prior year amounts for each property use code category. However, the City Council reserves the right to itself the opportunity to adjust the rate in the following year if the CPI adjustment is insufficient to reimburse the City for the costs of providing levels of police services as approved by the City Council.

In no event shall the tax per parcel for any fiscal year be less than the amount established for the previous fiscal year.

C. The taxes levied on each parcel pursuant to this Article shall be a charge upon the parcel and shall be due and collectible as set forth in Section 4, below.

Section 4. Collection and Administration.

A. Taxes as Liens Against the Property.

B. Collection.

C. Costs of Administration by County.

The reasonable costs incurred by the County officers collecting and administering this tax shall be deducted from the collected taxes. 29 Section 5. Severability Clause.

Section 6. Effective Date and Posting.

The foregoing ordinance was adopted with the reading waived at a regular meeting of the Oakley City Council on July 8, 2025, by the following vote:

AYES:

NOES:

ABSTENTION:

ABSENT:

APPROVED:
___________________
Shannon Shaw, Mayor
ATTEST:
_____________________ ___________________
Kim Snodgrass, City Clerk Date
30 APN
033-090-019-2

HILL AVE
R
O
G
E
R
L
N

EXHIBIT A - BOUNDARY MAP
CITY OF OAKLEY SPECIAL POLICE TAX AREA (P-6) ZONE 199

CITY OF OAKLEY

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA
SHEET 1 OF 1
±
0 100
Feet
87 HILL AVENUE (MS 24-977)
Legend
Zone 199 Boundary
Parcel Lines
31 PROPERTY USE

CODE CATEGORY DESCRIPTION
FY24/25 TAX

PER PARCEL
FY25/26 TAX

PER PARCEL
11 Single Family Residence – 1res., 1 site $1,330.64 $1,347.54 12 Single Family Residence – 1 res., 2 or more sites $1,330.64 $1,347.54 13 Single Family Residence – 2 res., on 1 or more sites $2,129.02 $2,156.06 14 Single Family Residence – other than single fam. Land $1,330.64 $1,347.54 15 Misc. Improvements – 1 site $1,330.64 $1,347.54
16 Misc. Improvements – 2 or more sites $1,330.64 $1,347.54 17 Vacant – 1 site $665.32 $673.77
18 Vacant – 2 or more sites $665.32 $673.77
19 Single Family Residence – Det. W/common area $1,330.64 $1,347.54 20 Vacant – Multiple $665.32 $673.77
21 Duplex $2,129.02 $2,156.06
22 Triplex $3,193.54 $3,234.10
23 Fourplex $4,258.05 $4,312.13
24 Combinations $1,330.64 $1,347.54
25 Apartments (5 –12 Units) $5,322.56 $5,390.16
26 Apartments (13 – 24 Units) $13,838.66 $14,014.42
27 Apartments (25 – 59 Units) $26,612.80 $26,950.80
28 Apartments (60+ units) $63,870.72 $64,681.92
29 Attached PUDs: Cluster Homes, Condos, etc. $1,330.64 $1,347.54 30 Vacant – Commercial $665.32 $673.77
31 Commercial Stores – Not Supermarkets $2,661.28 $2,695.08 32 Small Grocery Stores – (7-11, etc.) $3,991.92 $4,042.62 33 Office Buildings $2,661.28 $2,695.08
34 Medical, Dental $2,661.28 $2,695.08
35 Service Stations, Car Wash $2,661.28 $2,695.08
36 Garages $2,661.28 $2,695.08
37 Community Facilities (Recreational, etc.) $5,322.56 $5,390.16 38 Golf Courses $2,661.28 $2,695.08
39 Bowling Alleys $1,330.64 $1,347.54
40 Boat Harbors $3,326.60 $3,368.85
41 Supermarkets – (not shopping centers) $3,991.92 $4,042.62 42 Shopping Centers $5,322.56 $5,390.16
43 Financial Buildings – (Ins., Title, Banks, S&L) $1,330.64 $1,347.54 44 Motels, Hotels & Mobile Home Parks $6,653.20 $6,737.70 45 Theaters $2,993.94 $3,031.97
46 Drive-in Restaurants $1,995.96 $2,021.31
47 Restaurants $1,995.96 $2,021.31
48 Multiple & Commercial $1,995.96 $2,021.31
49 New Car Agencies $1,995.96 $2,021.31
50 Vacant Land (not part of Ind. Park or P. & D.) $498.99 $505.33 51 Industrial Park $3,991.92 $4,042.62
52 Research & Development $1,995.96 $2,021.31
53 Light Industrial $1,995.96 $2,021.31
54 Heavy Industrial $1,995.96 $2,021.31
55 Mini Warehouses (public storage) $3,991.92 $4,042.62 56 Misc. Improvements $3,991.92 $4,042.62
61 Rural, Res., Improvement 1A-10A $997.98 $1,010.66
62 Rural, w/or w/o structure 1A-10A $997.98 $1,010.66
70 Convalescent Hospitals / Rest Homes $1,995.96 $2,021.31 73 Hospitals $1,995.96 $2,021.31
74 Cemeteries / Mortuaries $1,995.96 $2,021.31
75 Fraternal & Service Organizations $1,995.96 $2,021.31 76 Retirement Housing Complex $6,653.20 $6,737.70
78 Parks & Playgrounds $3,991.92 $4,042.62
85 Public & Private Parking $1,995.96 $2,021.31
87 Common Area $1,995.96 $2,021.31
88 Mobile Homes $997.98 $1,010.66
89 Other (split parcels in different tax code areas) $997.98 $1,010.66 99 Homeowner's Association Owned Common Areas $798.38 $808.52

CALCULATION OF COST OF LIVING INCREASE
Percent increase from Fiscal Year 2024-25 in the San Francisco-Oakland-Bay Area Consumer 1.27% Price Index for All Urban Consumers.

CITY OF OAKLEY SCHEDULE FOR POLICE SERVICE TAX
FOR FISCAL YEAR 2025/2026
The tax rates shown in this schedule shall be automatically adjusted on July 1 of each year, beginning on July 1, 2016 by the increase in the Consumer Price Index for all Urban Consumers for the San Francisco-Oakland-Bay Area and applying that rate to the prior year amounts for each property use code category. However, the City Council reserves the right to itself the opportunity to adjust the rate in the following year if the CPI adjustment is insufficient to reimburse the City for the costs of providing levels of police services as approved by the City Council.

Page 1 of 1 ends

5/15/2025
32 Ordinance No. 9-25 Page 1 of 10
ORDINANCE NO. 9-25

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OAKLEY REPEALING AND REENACTING CHAPTER 2.5 OF THE OAKLEY MUNICIPAL CODE

CONCERNING EMERGENCY ORGANIZATION AND FUNCTIONS
THE CITY COUNCIL OF THE CITY OF OAKLEY DOES ORDAIN AS FOLLOWS:

SECTION 1. Oakley Municipal Code Chapter 2.5 is repealed and reenacted as follows:

CHAPTER 5

EMERGENCY ORGANIZATION AND FUNCTIONS

2.5.002 Purposes.

The declared purposes of this chapter are to comply with the provisions of the California Emergency Services Act, Title Two, Division One, Chapter Seven of the Government Code of the State of California (commencing with Section 8585.5 or successor legislation) and to provide for the preparation and execution of plans for the protection of persons and property within this City in the event of an emergency; the direction of the emergency organization; and the coordination of the emergency functions of this City with all other public agencies, corporations, organizations, and affected private persons.

2.5.004 Definitions.

As used in this chapter:
“Assistant Director” shall mean the Assistant Director of Emergency Services. “Director” shall mean the Director of Emergency Services. "Emergency" shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this City caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of this City, requiring the combined forces of other political subdivisions to combat. "Exigent circumstances" shall mean situations in which a disaster or emergency has been proclaimed, and the urgency of the public need for goods and services required to address an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through cost-effective measures will not permit competitive solicitation.

2.5.006 Disaster Council Membership.

The Oakley Disaster Council is hereby created and shall consist of the following:
33 Ordinance No. 9-25 Page 2 of 10
a. The Mayor, who shall be Chairperson.
b. The Director of Emergency Services, who shall be Vice-Chairperson. c. The Assistant Director of Emergency Services.
d. Such Directors of Emergency Services as are provided for in a current emergency plan of this City, adopted pursuant to this section.
e. Such representatives of civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, may be appointed by the Director of Emergency Services with the advice and consent of the City Council.

2.5.008 Disaster Council Powers and Duties.

It shall be the duty of the Oakley Disaster Council, and it is hereby empowered, to develop and recommend for adoption by the City Council emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The Disaster Council shall meet upon call of the Chairperson or, in his/her absence from the City or inability to call such meeting, upon call of the Vice-Chairperson.

2.5.010 Director and Assistant Director of Emergency Services. a. There is hereby created the Office of Director of Emergency Services. The City Manager shall be the Director.
b. There is hereby created the Office of Assistant Director of Emergency Services.

The Assistant City Manager shall be the Assistant Director.

2.5.012 Powers and Duties of the Director and Assistant Director of Emergency Services.
a. The Director of Emergency Services is hereby empowered to:
1) Request the City Council to proclaim the existence or threatened existence of a local emergency if the City Council is in session, or to issue such proclamation if the City Council is not in session. Whenever a local emergency is proclaimed by the Director, the City Council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect. 2) Request the Governor to proclaim a State of Emergency when, in the opinion of the Director, the locally available resources are inadequate to cope with the emergency.
3) Control and direct the effort of the emergency organization of this City for the accomplishment of the purposes of this section.
4) Direct cooperation between and coordination of services and staff of the emergency organization of this City and resolve questions of authority and responsibility that may arise between them.
34 Ordinance No. 9-25 Page 3 of 10
5) Represent this City in all dealings with public or private agencies on matters pertaining to emergencies as defined herein.
6) In the event of the proclamation of a local emergency as herein provided, the proclamation of a state of emergency by the Governor or the Secretary of the California Emergency Management Agency, or the existence of a state of war emergency, the Director is empowered to:
a) Make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the City Council;
b) Obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property, and to bind the City for the fair value thereof and, if required immediately, to commandeer the same for public use;
c) Require emergency services of any City officer or employee and in the event of the proclamation of a State of Emergency in the County in which this City is located or the existence of a State of War Emergency, to command the aid of as many citizens of this community as he/she deems necessary in the execution of his/her duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by State law for registered disaster service workers;
d) Requisition necessary personnel or material of any City department or agency; and
e) Execute all of the ordinary powers of City Manager, all of the special powers conferred upon him/her by this section or by resolution or emergency plan pursuant hereto adopted by the City Council, all powers conferred upon him/her by any statute, by any agreement approved by the City Council, and by any other lawful authority, and delegate duties as necessary. b. In the event the Director is unavailable to attend meetings or otherwise unable to perform his/her duties during an emergency, the office will be assumed by the following individuals in order of succession: Assistant Director, Chief of Police, Public Works Director/City Engineer, then other City employee as designated by the City Council. c. The Assistant Director shall, under the supervision of the Director and with the assistance of the Disaster Council and Emergency Operations Center Section Chiefs, develop emergency plans and manage the City’s emergency operation program and shall have such other powers and duties as may be assigned by the Director.

2.5.014 Emergency Organization.

All officers and employees of the City, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations, and persons who may by 35 Ordinance No. 9-25 Page 4 of 10
agreement or operation of law, including persons impressed into service under the provisions of Section 2.5.012(a)(6), be charged with duties incident to the protection of life and property in the City during such emergency, shall constitute the emergency organization of the City of Oakley.

2.5.016 Emergency Plan.

The Oakley Disaster Council shall be responsible for the development of the City of Oakley Emergency Operations Plan, which plan shall provide for the effective mobilization of all of the resources of the City, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services, and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the City Council.

2.5.018 Standby City Council Members.

Standby members of the City Council are hereby authorized pursuant to the provisions of California Government Code Sections 8635 through 8644. a. Each Council member shall nominate one standby member. Standby members must have prior experience having served on a public agency board, commission or council. Consideration shall be given to places of residence and work, so that the greatest probability of survivorship or availability shall exist. With City Council consensus, the nominees shall then be appointed as standby Council members.

Following the initial appointment of standby Council members, standby members shall be appointed at the first regular Council meeting following the swearing-in of newly elected or appointed members.
b. A standby Council member shall confirm his or her acceptance of the appointment by taking the oath of office set forth in Article XX, Section 3, of the Constitution of the State of California at the time of appointment set forth in subsection (a) of this section. c. Standby Council members must be informed of the duties of a Council member, be provided a copy of Article 15, Chapter 7, Division 1, Title 2 of the California Government Code, keep informed of the business of the City Council to fill the position competently, immediately report for duty during a state of war emergency, a state of emergency or a declared local emergency, and fill the position when the Council member is unavailable during a state of war emergency, a state of emergency or a declared local emergency. d. Standby Council members may become activated during a state of war emergency, a state of emergency or a declared local emergency. No standby member shall become a member of the City Council unless there is a declared emergency described above.

The mere vacancy of the regular Council member’s office absent a declared emergency shall not activate the standby member. The standby member shall serve during the emergency if his or her regular member is unavailable, meaning that the regular member is killed, missing, or so seriously injured as to be unable to attend meetings and otherwise perform duties. Any question as to whether a particular member is unavailable shall be settled by the remaining available members of the Council, 36 Ordinance No. 9-25 Page 5 of 10
including standby officers who are serving. Standby Council members shall serve at the pleasure of the governing body appointing them, and may be removed and replaced at any time with or without cause.
e. Upon standby Council members becoming activated, the City Council shall, if necessary, determine offices. In the event that both the Mayor and Vice Mayor shall be unavailable, then the remaining regular members of the Council shall determine the Temporary Presiding Officer. No standby Council member shall become Mayor or Temporary Presiding Officer if any of the regular Council members are available to fill such position, although the standby member shall continue to serve as a member of the governing body until the termination of the emergency, until the regular member becomes available, or until the regular member is replaced pursuant to provisions of State law.
f. The functions and duties of standby members shall be as described in California Government Code Section 8641 and successor legislation.

2.5.020 Expenditures.

Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the City of Oakley. This section modifies the City’s normal purchasing practices to assure that, in both emergency and exigent circumstances caused by a proclaimed disaster or emergency, the City will able to acquire the goods and services required to address an immediate threat to life, public health or safety, or to eliminate/reduce an immediate threat of significant damage to improve public and private property through cost-effective measures while still maintaining an effective purchasing process and complying with applicable local and State purchasing laws.

Where the City is included in a major disaster or emergency declared by the President of the United States, this policy also assures that City procurements comply with Federal regulations applicable to FEMA disaster grant reimbursement as defined in Title 2 of the Code of Federal Regulations, Part 200 (2 CFR Part 200).

A proclaimed disaster or emergency exists if the Governor has declared a state of emergency for an area which includes the geographic territory of the City; or the Director of Emergency Services of the City has declared an emergency in the City.

2.5.022 Delegations of Purchasing Authority in Exigent Circumstances.

If the Director determines that goods and services must be procured before the City Council or its designee(s) is able to assemble and approve purchases, the Director has authority, subject to the limitations set forth in subsections (a) and (b) of this section, to approve the immediate rental or purchase of any equipment, supplies, services or other items necessary to respond to an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through cost-effective measures.
a. Limits of Single Purchasing Authority. The Director shall have the authority to make individual purchases up to $250,000 on his or her signature alone. The Director shall 37 Ordinance No. 9-25 Page 6 of 10
have the authority to make individual purchases in excess of $250,000 up to a maximum of $500,000 when countersigned by the Mayor or in the Mayor’s absence, countersigned by another Council member.
b. Limits of Aggregate Purchasing Authority. The Director shall have the authority to make aggregate purchases up to $500,000 on his or her signature alone. The Director shall have the authority to make aggregate purchases in excess of $500,000 up to a maximum of $750,000 when countersigned by the Mayor or in the Mayor’s absence countersigned by another Council member.
c. Purchases made during a proclaimed emergency or disaster may be taken from the reserve balance of the General Fund to the extent they exceed previously budgeted items.
d. The Emergency Operations Center Director shall be a designee of the City Manager at any time the City Manager is not available to approve purchases as allowed in this section.
d. If neither the Director or the Assistant Director is available, the Police Chief, and/or Police Department Watch Commander, have authority to rent or purchase from the nearest available source any equipment, supplies, services, or other items necessary for his or her department to respond to an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through cost-effective measures, up to a maximum of $75,000.
f. Administrative Procedures.
1) As soon as possible after purchases are made under this section, the purchaser shall submit to the Finance Manager a requisition and a notation that the commodity has been ordered on an emergency basis from the vendor designated.
2) The Finance Manager will inform the Director and the City Council or its designee(s) of any individual purchase under this section with a contract amount greater than $75,000, and whenever the aggregate of purchases under this section is greater than $150,000.
3) The Finance Manager will obtain the Director’s approval prior to any purchase by a department head if the amount is $75,000 or more.
4) If the Director or Assistant Director is unavailable, and the delay in getting his/her signature would imperil life, safety or improved property, the Police Chief, and/or Police Department Watch Commander, or his/her designee may approve the emergency purchase of $75,000 or more.
38 Ordinance No. 9-25 Page 7 of 10
5) The Finance Manager shall have the authority to approve all disaster-related purchases under $250,000. The Mayor’s signature is required for all individual or aggregate purchases over $250,000.
6) The Finance Manager will expedite the verification of funds available and complete the preparation of the purchase order.

2.5.024 Procurement Procedures in Exigent Circumstances.

Upon receipt of requisitions under Section 2.5.022, the Finance Manager shall prepare purchase orders for the emergency equipment, supplies, services or other items in accordance with the requirements of this section.
a. Exempt Purchases. Purchases below $50,000 shall not be required to be formally bid per Section 3.6.010. Purchases greater than $50,000 may be made following the procedures specified in this section. The signature(s) of the Director of Emergency Services, Finance Manager and/or Police Chief and/or Police Department Watch Commander are still required as provided in Section 2.5.022. b. Justification of Sole Source or No-Bid Contracts. Where exigent circumstances require immediate procurement from the nearest available source:
1) The Finance Manager shall use the "Justification Form for Emergency Sole Source or No-Bid Purchase."
2) Procurement should be limited to that portion of the work that must be performed immediately, allowing subsequent procurement by competitive proposals of the remainder of the work.
3) "Sole source" or "no-bid" acquisitions shall be necessary for one of the following reasons: placement of emergency protective measures, procurement of a scarce commodities, goods, or services or acquisition or rental of emergency equipment, emergency consulting services, emergency road clearance or other emergency requirements.
c. Provision for Alternate Bid Solicitation Procedures. The City’s normal requirements for sealed bids shall not apply to acquisitions under Section 2.5.022. However, the Finance Manager shall conduct telephonic or other electronic bid solicitation from potential vendors or suppliers, in lieu of written and/or sealed bids, in an effort to obtain multiple competitive proposals when and if time allows in light of the exigent circumstances.
d. Locations of Postings for Requests for Proposals or Solicitation of Bids. The Finance Manager may waive normal requirements for public posting of requests for proposals or solicitation of bids. Notices soliciting bids or requests for proposals shall be posted at the Emergency Operations Center or Alternate Emergency Operations Center, if the Primary Emergency Operations Center is not being used. 39 Ordinance No. 9-25 Page 8 of 10
e. Length of Time for Posting Requests for Proposals or Solicitation of Bids. The Finance Manager may shorten the normal bid period from ten (10) days to expedite the award of contracts for emergency equipment, goods, or services. The Finance Manager should seek to assure that the shortened bid period allows multiple suppliers to submit bids.
f. Number of Bids Required. Solicited bids that are nonresponsive shall count towards the minimum numbers of bids required when there is a declared emergency or disaster in the jurisdiction. All such no-bids must be documented as to time, date and person or company contacted, with a reason for the no-bid, if possible.

2.5.026 Notification and Ratification.
a. Posting of Contract Awards. Under this section, all contracts awarded that exceed $150,000 shall be presented to the City Council for ratification and thereafter, shall be publicly posted within sixty (60) days of the award.
b. Authority to Cancel Emergency Procurements. As a provision of this chapter, the City has the absolute authority to rescind a contract for nonperformance within twentyfour (24) hours when a contractor or vendor, once awarded a contract, is unable to perform under the terms of the contract and the resulting delay or nonperformance presents an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through cost-effective measures.
c. Notification Requirement for Emergency Purchases. For any purchase in excess of $150,000, the Director shall report all such purchases to the City Council within thirty (30) days of the onset of the disaster.
d. Requirement for Separate Invoicing. All purchases or rentals made during proclaimed emergency or disaster conditions shall require separate invoicing from routine (non-disaster related) purchases. All invoices shall state the goods, services or equipment provided and shall specify where the goods or services were delivered. All invoices shall specify the locations where the goods or services were used if at all possible.
e. Auditing of Invoices for Debris Clearance Prior to Payment. All invoices for debris clearance and removal shall be audited by the City prior to payment to the vendor.

Vendors shall be notified of this requirement prior to the awarding of any contract for debris clearance and/or removal. Audits shall be in accordance with procedures for debris removal monitoring specified in FEMA’s Publication 325, Debris Management Guide.
f. Limitations of Disaster Purchasing Policy. For the purposes of this section, an emergency or disaster shall be deemed to exist when a condition exists that presents an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through costeffective measures and a local emergency or disaster has been proclaimed. Any 40 Ordinance No. 9-25 Page 9 of 10
purchases that do not meet the standard of being necessary for responding to an immediate threat to life, public health, or safety, or to eliminate/reduce an immediate threat of significant damage to improved public and private property through costeffective measures shall follow the City’s regular purchasing provisions.

Notwithstanding the terms of this policy, nothing contained herein shall conflict with Federal procurement regulations as currently defined in 2 CFR Part 200.

2.5.028 Punishment of Violations.

It shall be a misdemeanor, punishable by a fine of not to exceed $1,000, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:
a. Willfully obstruct, hinder, or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this section, or in the performance of any duty imposed upon him/her by virtue of this section. b. Do any act forbidden by any lawful rule or regulation issued pursuant to this section, if such act is of such a nature as to be given or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of the City, or to prevent, hinder, or delay the defense or protection thereof.
c. Wear, carry, or display, without authority, any means of identification specified by the Emergency Agency of the State.

SECTION 2. CEQA FINDING.

The City Council determines that the provisions of this ordinance are exempt from the California Environmental Quality Act (“CEQA”) because the instant ordinance involves continuing administrative activities and thus is not a project, as CEQA defines, pursuant to Section 15378(b)(2) of the CEQA Guidelines. To the extent the adoption of this Ordinance constitutes a project, the City Council finds pursuant to CEQA Guideline Section 15061(b)(3) that the project is exempt from environmental review because it can be seen with certainty that the adoption of the ordinance would not have any significant impact on the environment.

SECTION 3. SEVERABILITY.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by the decision of a court of competent jurisdiction, the holding shall not affect the validity or enforceability of the remaining provisions, and the City Council declares that it would have adopted each provision of this ordinance irrespective of the validity of any other provision.
41 Ordinance No. 9-25 Page 10 of 10
SECTION 4. EFFECTIVE DATE AND PUBLICATION.

This ordinance shall take effect and be in force and effect thirty (30) days from and after the date of its passage. The City Clerk shall cause the ordinance to be published within fifteen (15) days after its passage in a newspaper of general circulation, or by publishing a summary of the proposed ordinance, posting a certified copy of the proposed ordinance in the office of the City Clerk at least five (5) days prior to the City Council meeting at which the ordinance is to be adopted, and within fifteen (15) days after its adoption, publishing a summary of the ordinance with the names of the Council Members voting for and against the ordinance.

PASSED AND ADOPTED by the City Council of the City of Oakley this 8 th day of July
2025 by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
__
Shannon Shaw, Mayor
ATTEST:
___________________ __________________
Kim Snodgrass, City Clerk Date
42 STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution to Authorize the City Manager to execute a Construction Agreement with R&R Pacific Construction, Inc. for the Construction of Capital Improvement Project (CIP) 302 - East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 Capital Improvement Program (CIP) Budget which designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

The improvements to East Cypress Road have been a key part of the City’s CIP program as established by the City Council, and a priority for the community to accommodate the growing needs of the residents of the East Cypress Road corridor.

CIP 302 is the largest and most expensive project that the City has ever undertaken. This project will construct new divided 4-lane roadway, with curb, gutter, sidewalk, bicycle lane, medians, traffic signal, street lighting, and landscaping. This project complements CIP 247 and 310 that are currently constructing the new East Cypress Road from Knightsen Avenue in an easterly direction. The close coordination of traffic handling sequence between CIP 302, 310, and 247 makes these very unique projects as they are dependent on each other and the respective construction work and traffic handling must be synchronized.

After the completion of the project design, bid documents were prepared and the project publicly advertised for bidding. On June 26, 2025, eight (8) total bids were received for this project. Engineering staff reviewed the bids and determined that R&R Pacific Construction, Inc. was the lowest responsible bidder for the project at a cost of $18,913,465.50. The bid from R&R Pacific Construction, Inc. is the best price considering the inflation and tariffs that have affected the construction industry and a great value for the Oakley community to construct this highly critical roadway infrastructure.

The construction of this project is anticipated to start in August and be completed by the end of 2026.

Consistency with the Oakley Strategic Plan 27+
The approval of this agreement is consistent with the Oakley Strategic Plan under our Community Health and Safety Goal to provide safe streets in our city. East Cypress Road is a critical segment in the Oakley roadway infrastructure network that will serve existing Approved and
Forwarded to the
City Council
43 STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
and future communities in the eastern portion of the city. The new roadway segment will be an essential infrastructure to support emergency vehicle access for this area.

Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $25,012,234.

To date $336,613.25 has been spent or encumbered leaving a balance of $24,675,621. This project is funded by General Capital Projects and Measure J funds.

No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommend that the City Council adopt the resolution approving a construction agreement with R&R Pacific Construction, Inc. for an amount not to exceed $18,913,465.50 and to authorize the City Manager to execute the agreement.

Due to variables associated with construction projects, and to address unforeseen circumstances during the course of construction; staff further recommends that the City Council authorize staff to execute future change orders to the construction contract as necessary in an amount not to exceed $2,000,000 for work beyond what is defined in the base project bid.

Attachments
1) Resolution
2) Bid Summary
44 Resolution No. __-25 Page 1
RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY
APPROVING AN AGREEMENT WITH R&R PACIFIC CONSTRUCTION, INC.

FOR THE CONSTRUCTION OF CAPITAL IMPROVEMENT PROJECT (CIP) NUMBER 302 – EAST CYPRESS ROAD WIDENING (JERSEY ISLAND ROAD

TO BETHEL ISLAND ROAD)
WHEREAS, the Public Works design team, prepared the plans, specifications, and estimates for CIP No. 302 – East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project; and
WHEREAS, the plans, specifications and special provisions were publicly advertised for bidding, with the bid period closing at 2:00 P.M. on June 26th, 2025; and
WHEREAS, eight (8) total responsible bids were received prior to the closing of the bid process; and
WHEREAS, R&R Pacific Construction Inc. submitted the lowest qualified responsible bid for a total cost of $18,913,465.50 for the work, and the bid summary is attached here as Exhibit A; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Oakley that the Agreement with R&R Pacific Construction Inc. for the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project, CIP No. 302, for an amount not to exceed $18,913,465.50 is approved, and the City Manager is hereby authorized to execute the Agreement and change orders in an amount not to exceed $2,000,000 as necessary.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on the 8
th of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:
_______________________
Shannon Shaw, Mayor
ATTEST:
_______
Kim Snodgrass, City Clerk Date
45 City of Oakley Public Works Department
East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project - CIP No. 302Certified Bid Tabulation Bid opening: June 26, 2025 at 2:00 P.M. at City Hall Engineers Estimate R & R Pacific Construction, Inc.
619 1/2 Main StreetWoodland, CA 95776
Item No. Description Quantity Unit Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost Unit Price Item Cost 1 Mobilization 1 LS $600,000 $600,000.00 $475,800.00 $475,800.00 1,000,000.00 1,000,000.00 800,000.00 $800,000.00 1,025,000.00 1,025,000.00 1,125,000.00 1,125,000.00 1,115,000.00 1,115,000.00 1,136,000.00 1,136,000.00 2 Traffic Control System & Construction Area Signs 1 LS $300,000 $300,000.00 $375,000.00 $375,000.00 700,000.00 700,000.00 825,426.75 $825,426.75 390,000.00 390,000.00 336,435.00 336,435.00 350,000.00 350,000.00 290,000.00 290,000.003 Orange Construction Fence 10,640 LF $2 $21,280.00 $3.50 $37,240.00 5.00 53,200.00 2.70 $28,728.00 6.50 69,160.00 4.00 42,560.00 2.50 26,600.00 4.00 42,560.00 4 Storm Water Pollution Prevention Plan (SWPPP) 1 LS $7,500 $7,500.00 $7,500.00 $7,500.00 44,200.00 44,200.00 24,700.00 $24,700.00 50,000.00 50,000.00 50,000.00 50,000.00 35,000.00 35,000.00 3,500.00 3,500.00 5 Storm Water Pollution Control Implementation 1 LS $85,000 $85,000.00 $98,500.00 $98,500.00 219,900.00 219,900.00 83,400.00 $83,400.00 530,000.00 530,000.00 250,000.00 250,000.00 110,000.00 110,000.00 490,000.00 490,000.00 6 Monument Referencing 1 LS $5,000 $5,000.00 $3,800.00 $3,800.00 2,700.00 2,700.00 3,000.00 $3,000.00 4,800.00 4,800.00 3,000.00 3,000.00 2,400.00 2,400.00 2,500.00 2,500.00 7 Survey Monument 14 EA $2,500 $35,000.00 $1,800.00 $25,200.00 1,700.00 23,800.00 1,500.00 $21,000.00 3,900.00 54,600.00 2,000.00 28,000.00 2,300.00 32,200.00 1,400.00 19,600.008 Remove Fences, Gates, Posts, and Foundations 6,200 LF $2 $12,400.00 $6.50 $40,300.00 3.15 19,530.00 8.00 $49,600.00 10.00 62,000.00 5.00 31,000.00 4.00 24,800.00 7.00 43,400.00 9 Coordinate with Utility Companies 1 LS $7,500 $7,500.00 $22,500.00 $22,500.00 24,600.00 24,600.00 55,000.00 $55,000.00 12,500.00 12,500.00 10,000.00 10,000.00 20,000.00 20,000.00 2,500.00 2,500.00 10 Remove Existing Signing, Striping, and Traffic Delineators 1 LS $4,000 $4,000.00 $38,500.00 $38,500.00 40,400.00 40,400.00 41,000.00 $41,000.00 70,000.00 70,000.00 50,000.00 50,000.00 37,000.00 37,000.00 38,000.00 38,000.0011 Lead Compliance Plan 1 LS $1,500 $1,500.00 $3,800.00 $3,800.00 3,300.00 3,300.00 2,500.00 $2,500.00 5,000.00 5,000.00 4,000.00 4,000.00 3,000.00 3,000.00 2,000.00 2,000.0012 Remove Existing Traffic Signal Pole, Light, and Foundation 1 LS $40,000 $40,000.00 $9,500.00 $9,500.00 16,600.00 16,600.00 15,800.00 $15,800.00 25,000.00 25,000.00 10,000.00 10,000.00 15,000.00 15,000.00 15,225.00 15,225.00 13 Remove Existing Street Lights, Boxes, and Foundation 1 LS $20,000 $20,000.00 $7,500.00 $7,500.00 22,100.00 22,100.00 21,000.00 $21,000.00 30,000.00 30,000.00 20,000.00 20,000.00 15,000.00 15,000.00 20,300.00 20,300.0014 Roadway Existing Traffic Signal Boxes 1 LS $5,000 $5,000.00 $1,200.00 $1,200.00 5,500.00 5,500.00 5,000.00 $5,000.00 10,000.00 10,000.00 5,000.00 5,000.00 6,000.00 6,000.00 5,075.00 5,075.00 15 Roadway Excavation 3,100 CY $35 $108,500.00 $38.00 $117,800.00 33.13 102,703.00 29.00 $89,900.00 22.00 68,200.00 200.00 620,000.00 36.00 111,600.00 100.00 310,000.00 16 Common Excavation 15,370 CY $15 $230,550.00 $16.50 $253,605.00 3.90 59,943.00 7.00 $107,590.00 1.50 23,055.00 20.00 307,400.00 6.00 92,220.00 15.00 230,550.00 17 Strippings 1 LS $150,000 $150,000.00 $68,500.00 $68,500.00 87,400.00 87,400.00 345,000.00 $345,000.00 125,000.00 125,000.00 460,000.00 460,000.00 800,000.00 800,000.00 500,000.00 500,000.00 18 Common Backfill 116,330 CY $25 $2,908,250.00 $12.00 $1,395,960.00 16.00 1,861,280.00 20.50 $2,384,765.00 25.00 2,908,250.00 24.00 2,791,920.00 34.00 3,955,220.00 49.00 5,700,170.00 19 Aggregate Base (Class 2) 18,815 CY $60 $1,128,900.00 $52.00 $978,380.00 58.00 1,091,270.00 41.00 $771,415.00 74.00 1,392,310.00 64.00 1,204,160.00 45.00 846,675.00 48.00 903,120.00 20 HMA (Type A) 21,800 TON $145 $3,161,000.00 $125.00 $2,725,000.00 116.00 2,528,800.00 113.00 $2,463,400.00 126.75 2,763,150.00 120.00 2,616,000.00 118.00 2,572,400.00 95.00 2,071,000.00 21 Subgrade Enhancement Geotextile 33,650 SY $8 $269,200.00 $3.25 $109,362.50 3.00 100,950.00 5.20 $174,980.00 3.40 114,410.00 3.00 100,950.00 3.20 107,680.00 4.60 154,790.00 22 2" Mill (Cold Plane Asphalt Concrete) 22,365 SY $6 $134,190.00 $3.75 $83,868.75 2.00 44,730.00 4.00 $89,460.00 3.00 67,095.00 4.00 89,460.00 3.00 67,095.00 5.00 111,825.0023 Remove Concrete Sidewalk, Median Island Paving, and Base 9,535 SF $6 $57,210.00 $2.75 $26,221.25 1.00 9,535.00 2.20 $20,977.00 3.60 34,326.00 3.00 28,605.00 3.00 28,605.00 3.00 28,605.00 24 Paving Mat at Conform 2,640 SF $8 $21,120.00 $3.50 $9,240.00 2.65 6,996.00 4.25 $11,220.00 1.05 2,772.00 3.00 7,920.00 1.10 2,904.00 2.20 5,808.0025 Decomposed Granite Paving 4,240 SF $20 $84,800.00 $9.50 $40,280.00 21.50 91,160.00 8.70 $36,888.00 5.00 21,200.00 6.00 25,440.00 6.00 25,440.00 5.00 21,200.00 26 Metal Header at Decomposed Granite Paving 80 LF $30 $2,400.00 $16.00 $1,280.00 30.00 2,400.00 22.00 $1,760.00 15.40 1,232.00 20.00 1,600.00 35.00 2,800.00 16.00 1,280.00 27 Pressure Treated Wooden Header Board 100 LF $20 $2,000.00 $16.00 $1,600.00 33.20 3,320.00 24.00 $2,400.00 15.40 1,540.00 30.00 3,000.00 20.00 2,000.00 40.00 4,000.0028 City Standard Sidewalk 83,320 SF $20 $1,666,400.00 $10.50 $874,860.00 10.50 874,860.00 12.00 $999,840.00 10.60 883,192.00 11.00 916,520.00 15.00 1,249,800.00 10.00 833,200.00 29 City Standard Curb and Gutter 7,970 LF $90 $717,300.00 $43.00 $342,710.00 41.90 333,943.00 43.25 $344,702.50 46.10 367,417.00 40.00 318,800.00 39.00 310,830.00 41.00 326,770.00 30 City Standard Vertical Curb (6"- 8" Tall) 8,760 LF $75 $657,000.00 $36.00 $315,360.00 37.70 330,252.00 28.00 $245,280.00 44.00 385,440.00 30.00 262,800.00 36.00 315,360.00 35.00 306,600.0031 Doweled Vertical Curb (8" Tall) 445 LF $40 $17,800.00 $38.00 $16,910.00 40.00 17,800.00 40.00 $17,800.00 52.00 23,140.00 40.00 17,800.00 35.00 15,575.00 53.00 23,585.0032 Doweled Vertical Curb (6" Tall) 445 LF $40 $17,800.00 $38.00 $16,910.00 36.00 16,020.00 42.00 $18,690.00 50.00 22,250.00 40.00 17,800.00 32.50 14,462.50 50.00 22,250.0033 Bioretention Curb and Gutter 2,705 LF $150 $405,750.00 $175.00 $473,375.00 201.00 543,705.00 185.00 $500,425.00 200.00 541,000.00 180.00 486,900.00 190.00 513,950.00 200.00 541,000.00 34 Bioretention Vertical Curb 980 LF $120 $117,600.00 $105.00 $102,900.00 113.00 110,740.00 145.00 $142,100.00 130.00 127,400.00 150.00 147,000.00 103.00 100,940.00 105.00 102,900.0035 Curb Ramp (Case A) 16 EA $4,500 $72,000.00 $3,200.00 $51,200.00 2,100.00 33,600.00 5,000.00 $80,000.00 5,500.00 88,000.00 3,500.00 56,000.00 6,400.00 102,400.00 5,100.00 81,600.00 36 Adjust Utility Structures to Grade 3 EA $850 $2,550.00 $1,200.00 $3,600.00 2,800.00 8,400.00 1,900.00 $5,700.00 1,750.00 5,250.00 5,000.00 15,000.00 3,000.00 9,000.00 2,800.00 8,400.00 37 Adjust DWD Structures to Grade 5 EA $850 $4,250.00 $1,200.00 $6,000.00 4,900.00 24,500.00 3,250.00 $16,250.00 900.00 4,500.00 4,000.00 20,000.00 6,400.00 32,000.00 2,000.00 10,000.0038 Adjust ISD Vault Structures to Grade 1 EA $6,500 $6,500.00 $1,200.00 $1,200.00 2,800.00 2,800.00 5,500.00 $5,500.00 5,600.00 5,600.00 4,000.00 4,000.00 3,200.00 3,200.00 6,000.00 6,000.00 39 20" Butterfly Valve 9 EA $16,500 $148,500.00 $15,600.00 $140,400.00 8,150.00 73,350.00 14,500.00 $130,500.00 18,000.00 162,000.00 8,000.00 72,000.00 7,700.00 69,300.00 13,000.00 117,000.00 40 24" x 20" Hot Tap Tee + 20" Gate Valve 2 EA $85,000 $170,000.00 $58,500.00 $117,000.00 80,200.00 160,400.00 54,000.00 $108,000.00 73,000.00 146,000.00 80,000.00 160,000.00 76,000.00 152,000.00 58,000.00 116,000.0041 6" Gate Valve 4 EA $3,000 $12,000.00 $2,600.00 $10,400.00 2,750.00 11,000.00 2,300.00 $9,200.00 2,400.00 9,600.00 2,500.00 10,000.00 2,600.00 10,400.00 1,800.00 7,200.00 42 12" Gate Valve 1 EA $3,800 $3,800.00 $5,200.00 $5,200.00 5,910.00 5,910.00 5,200.00 $5,200.00 5,250.00 5,250.00 6,000.00 6,000.00 5,600.00 5,600.00 4,200.00 4,200.0043 6" DIP Class 50 Fire Hydrant Lateral 216 LF $180 $38,880.00 $132.00 $28,512.00 180.00 38,880.00 240.00 $51,840.00 250.00 54,000.00 175.00 37,800.00 170.00 36,720.00 160.00 34,560.00 44 12" DIP Class 50 Pipe 46 LF $250 $11,500.00 $235.00 $10,810.00 290.00 13,340.00 360.00 $16,560.00 310.00 14,260.00 275.00 12,650.00 275.00 12,650.00 250.00 11,500.0045 20" DIP Class 50 Pipe 2,780 LF $325 $903,500.00 $310.00 $861,800.00 360.00 1,000,800.00 350.00 $973,000.00 350.00 973,000.00 350.00 973,000.00 370.00 1,028,600.00 250.00 695,000.00 46 24" DIP Class 50 Pipe 1,283 LF $375 $481,125.00 $350.00 $449,050.00 370.00 474,710.00 440.00 $564,520.00 430.00 551,690.00 350.00 449,050.00 400.00 513,200.00 300.00 384,900.0047 20" Steel Pipe 280 LF $1,500 $420,000.00 $950.00 $266,000.00 1,050.00 294,000.00 720.00 $201,600.00 840.00 235,200.00 1,000.00 280,000.00 1,000.00 280,000.00 690.00 193,200.00 48 Install New Fire Hydrant Assembly 9 EA $14,500 $130,500.00 $15,200.00 $136,800.00 23,200.00 208,800.00 8,000.00 $72,000.00 12,800.00 115,200.00 25,000.00 225,000.00 22,000.00 198,000.00 9,500.00 85,500.00 49 Remove Existing DWD Air Release Valve 1 EA $750 $750.00 $850.00 $850.00 1,266.00 1,266.00 500.00 $500.00 1,200.00 1,200.00 1,000.00 1,000.00 3,500.00 3,500.00 6,200.00 6,200.00 50 Combination Air Release Valve (Water Main) 2 EA $18,000 $36,000.00 $6,500.00 $13,000.00 8,650.00 17,300.00 7,400.00 $14,800.00 9,200.00 18,400.00 8,000.00 16,000.00 8,200.00 16,400.00 6,300.00 12,600.00 51 Remove Existing Water Main 1,280 LF $20 $25,600.00 $55.00 $70,400.00 32.00 40,960.00 58.00 $74,240.00 30.00 38,400.00 30.00 38,400.00 31.00 39,680.00 21.00 26,880.00 52 Remove Existing Water Blow Off Assembly 1 EA $500 $500.00 $650.00 $650.00 950.00 950.00 1,040.00 $1,040.00 1,200.00 1,200.00 1,000.00 1,000.00 2,500.00 2,500.00 1,100.00 1,100.00 53 Remove Existing 24" Butterfly Valve 1 EA $2,000 $2,000.00 $1,200.00 $1,200.00 2,100.00 2,100.00 419.00 $419.00 1,200.00 1,200.00 2,000.00 2,000.00 2,500.00 2,500.00 1,100.00 1,100.00 54 6" Water Main Blow Off Assembly 1 EA $8,500 $8,500.00 $13,500.00 $13,500.00 10,500.00 10,500.00 16,800.00 $16,800.00 18,000.00 18,000.00 10,000.00 10,000.00 10,000.00 10,000.00 8,300.00 8,300.0055 4" Water Main Blow Off Assembly 1 EA $7,000 $7,000.00 $7,800.00 $7,800.00 6,800.00 6,800.00 8,300.00 $8,300.00 9,600.00 9,600.00 7,500.00 7,500.00 6,500.00 6,500.00 5,400.00 5,400.0056 Connect to Existing Water Main 3 EA $12,500 $37,500.00 $56,400.00 $169,200.00 11,600.00 34,800.00 28,400.00 $85,200.00 27,000.00 81,000.00 10,000.00 30,000.00 11,000.00 33,000.00 16,000.00 48,000.00 57 Cathodic Protection 1 LS $120,000 $120,000.00 $95,800.00 $95,800.00 212,000.00 212,000.00 172,000.00 $172,000.00 220,000.00 220,000.00 200,000.00 200,000.00 310,000.00 310,000.00 90,000.00 90,000.00 58 City Standard Inlet - Type I 20 EA $5,500 $110,000.00 $7,800.00 $156,000.00 7,700.00 154,000.00 7,800.00 $156,000.00 7,500.00 150,000.00 7,000.00 140,000.00 7,000.00 140,000.00 11,000.00 220,000.00 59 City Standard Inlet - Type III 5 EA $4,500 $22,500.00 $7,800.00 $39,000.00 6,000.00 30,000.00 7,000.00 $35,000.00 7,400.00 37,000.00 6,000.00 30,000.00 5,500.00 27,500.00 6,200.00 31,000.0060 Bioretention Dome Inlet 25 EA $4,000 $100,000.00 $3,200.00 $80,000.00 5,100.00 127,500.00 5,900.00 $147,500.00 4,750.00 118,750.00 5,000.00 125,000.00 4,600.00 115,000.00 4,500.00 112,500.0061 48" Standard Storm Drain Manhole 5 EA $13,000 $65,000.00 $9,500.00 $47,500.00 8,700.00 43,500.00 10,370.00 $51,850.00 7,500.00 37,500.00 8,000.00 40,000.00 8,000.00 40,000.00 9,000.00 45,000.00 62 36" SD Culverts 72 LF $800 $57,600.00 $725.00 $52,200.00 1,300.00 93,600.00 493.00 $35,496.00 520.00 37,440.00 1,500.00 108,000.00 1,200.00 86,400.00 400.00 28,800.00 63 15" HP Storm Drainage Pipe 980 LF $125 $122,500.00 $135.00 $132,300.00 215.00 210,700.00 138.00 $135,240.00 115.00 112,700.00 200.00 196,000.00 194.00 190,120.00 120.00 117,600.0064 18" HP Storm Drainage Pipe 2,515 LF $235 $591,025.00 $145.00 $364,675.00 174.00 437,610.00 192.00 $482,880.00 170.00 427,550.00 170.00 427,550.00 160.00 402,400.00 135.00 339,525.0065 6" Subdrain Perforated Pipe 2,600 LF $75 $195,000.00 $55.00 $143,000.00 17.40 45,240.00 21.00 $54,600.00 11.00 28,600.00 20.00 52,000.00 12.00 31,200.00 16.00 41,600.00 66 Subdrain Cleanout 29 EA $750 $21,750.00 $750.00 $21,750.00 598.00 17,342.00 517.00 $14,993.00 230.00 6,670.00 1,000.00 29,000.00 900.00 26,100.00 1,100.00 31,900.00 67 Concrete Flared End Sections (Caltrans Std Plan D94B) 24 EA $2,000 $48,000.00 $1,800.00 $43,200.00 2,100.00 50,400.00 1,350.00 $32,400.00 5,500.00 132,000.00 2,000.00 48,000.00 1,950.00 46,800.00 2,200.00 52,800.00 68 Concrete Headwall for 3-36" Culverts 1 EA $75,000 $75,000.00 $85,900.00 $85,900.00 163,600.00 163,600.00 215,000.00 $215,000.00 155,000.00 155,000.00 150,000.00 150,000.00 210,000.00 210,000.00 156,000.00 156,000.00 69 Rock Slope Protection at Headwall 1 EA $10,000 $10,000.00 $25,116.00 $25,116.00 21,000.00 21,000.00 14,250.00 $14,250.00 10,000.00 10,000.00 20,000.00 20,000.00 15,000.00 15,000.00 8,150.00 8,150.0070 Rock Slope Protection at Curb Openings at Bioretention Areas 207 EA $375 $77,625.00 $350.00 $72,450.00 83.00 17,181.00 493.00 $102,051.00 550.00 113,850.00 500.00 103,500.00 400.00 82,800.00 660.00 136,620.00 71 Rock Slope Protection at Flared End Section 17 EA $1,500 $25,500.00 $650.00 $11,050.00 1,100.00 18,700.00 1,435.00 $24,395.00 900.00 15,300.00 1,000.00 17,000.00 1,000.00 17,000.00 4,250.00 72,250.00 72 8" PVC C900 DR-14 Sewer Force Main Pipe (Phase 2) 2,470 LF $185 $456,950.00 $120.00 $296,400.00 244.00 602,680.00 206.50 $510,055.00 135.00 333,450.00 230.00 568,100.00 230.00 568,100.00 218.00 538,460.00 73 14" PVC C900 DR-14 Sewer Force Main Pipe 4,850 LF $250 $1,212,500.00 $195.00 $945,750.00 266.00 1,290,100.00 238.00 $1,154,300.00 247.00 1,197,950.00 250.00 1,212,500.00 255.00 1,236,750.00 228.00 1,105,800.0074 Install New Sewer Force Main Blow Off Assembly 1 EA $4,500 $4,500.00 $22,500.00 $22,500.00 24,300.00 24,300.00 30,350.00 $30,350.00 25,000.00 25,000.00 25,000.00 25,000.00 22,000.00 22,000.00 18,000.00 18,000.00 75 Air Release Valve (Sewer Force Main) 1 EA $48,500 $48,500.00 $38,500.00 $38,500.00 35,400.00 35,400.00 4,970.00 $4,970.00 33,000.00 33,000.00 30,000.00 30,000.00 32,000.00 32,000.00 41,000.00 41,000.00 76 Stub 8" PVC Sanitary Sewer Force Main and Install Shallow Manhole 2 EA $6,000 $12,000.00 $6,500.00 $13,000.00 13,300.00 26,600.00 13,000.00 $26,000.00 14,000.00 28,000.00 15,000.00 30,000.00 12,000.00 24,000.00 35,000.00 70,000.00 77 Remove Existing Shallow Manhole 1 EA $1,500 $1,500.00 $850.00 $850.00 885.00 885.00 3,510.00 $3,510.00 3,250.00 3,250.00 800.00 800.00 5,000.00 5,000.00 6,000.00 6,000.00 78 Connect to Existing Sanitary Sewer Force Main 1 EA $12,500 $12,500.00 $5,800.00 $5,800.00 11,100.00 11,100.00 3,070.00 $3,070.00 5,300.00 5,300.00 10,000.00 10,000.00 10,000.00 10,000.00 15,000.00 15,000.00 79 Signing and Striping 1 LS $250,000 $250,000.00 $335,800.00 $335,800.00 232,400.00 232,400.00 155,000.00 $155,000.00 320,000.00 320,000.00 300,000.00 300,000.00 220,000.00 220,000.00 213,000.00 213,000.00 80 Install No Pedestrian Crossing Barricades 4 EA $1,000 $4,000.00 $1,400.00 $5,600.00 1,400.00 5,600.00 1,250.00 $5,000.00 2,240.00 8,960.00 1,000.00 4,000.00 2,000.00 8,000.00 3,600.00 14,400.00 81 Install Vehicular Barricades 150 LF $350 $52,500.00 $160.00 $24,000.00 180.00 27,000.00 160.00 $24,000.00 205.00 30,750.00 140.00 21,000.00 180.00 27,000.00 160.00 24,000.00 82 Single Roadway Lighting (City Furnished, Contractor Installed) 12 EA $7,000 $84,000.00 $7,500.00 $90,000.00 5,500.00 66,000.00 5,000.00 $60,000.00 5,500.00 66,000.00 3,500.00 42,000.00 3,800.00 45,600.00 5,075.00 60,900.00 83 Single Roadway Lighting 12 EA $12,500 $150,000.00 $12,500.00 $150,000.00 11,000.00 132,000.00 8,000.00 $96,000.00 11,100.00 133,200.00 8,000.00 96,000.00 8,000.00 96,000.00 10,150.00 121,800.00 84 Double Median Roadway Lighting 20 EA $15,000 $300,000.00 $14,800.00 $296,000.00 11,000.00 220,000.00 8,000.00 $160,000.00 11,100.00 222,000.00 9,000.00 180,000.00 9,000.00 180,000.00 10,150.00 203,000.0085 Existing Single Roadway Lighting Relocation 6 EA $10,000 $60,000.00 $8,500.00 $51,000.00 5,500.00 33,000.00 5,000.00 $30,000.00 5,500.00 33,000.00 3,500.00 21,000.00 5,100.00 30,600.00 5,075.00 30,450.0086 Lighting and Electrical Work 1 LS $215,000 $215,000.00 $195,700.00 $195,700.00 885,000.00 885,000.00 609,800.00 $609,800.00 905,000.00 905,000.00 700,000.00 700,000.00 710,000.00 710,000.00 812,000.00 812,000.00 87 Traffic Signal Systems (Bethel Island Road and East Cypress Road) 1 LS $290,000 $290,000.00 $625,000.00 $625,000.00 331,700.00 331,700.00 372,000.00 $372,000.00 330,000.00 330,000.00 300,000.00 300,000.00 315,000.00 315,000.00 304,500.00 304,500.0088 Traffic Signal Systems (A Street and East Cypress Road) 1 LS $600,000 $600,000.00 $625,000.00 $625,000.00 392,900.00 392,900.00 592,000.00 $592,000.00 330,000.00 330,000.00 450,000.00 450,000.00 500,000.00 500,000.00 304,500.00 304,500.0089 Landscape Planting 1 LS $431,200 $431,200.00 $395,000.00 $395,000.00 395,000.00 395,000.00 380,000.00 $380,000.00 361,000.00 361,000.00 400,000.00 400,000.00 260,000.00 260,000.00 404,000.00 404,000.0090 Landscape Irrigation 1 LS $831,300 $831,300.00 $631,800.00 $631,800.00 704,000.00 704,000.00 700,000.00 $700,000.00 705,000.00 705,000.00 600,000.00 600,000.00 650,000.00 650,000.00 710,600.00 710,600.0091 180 Days Landscape and Irrigation Maintenance 1 LS $127,000 $127,000.00 $98,500.00 $98,500.00 13,300.00 13,300.00 40,000.00 $40,000.00 12,135.00 12,135.00 30,000.00 30,000.00 12,000.00 12,000.00 16,600.00 16,600.0092 Bioretention Area 19,600 SF $23 $450,800.00 $16.00 $313,600.00 18.10 354,760.00 25.15 $492,940.00 13.90 272,440.00 15.00 294,000.00 18.00 352,800.00 14.50 284,200.00 93 2" Irrigation Service and Water Meter 2 EA $12,500 $25,000.00 $15,600.00 $31,200.00 12,200.00 24,400.00 10,960.00 $21,920.00 11,000.00 22,000.00 8,000.00 16,000.00 11,000.00 22,000.00 8,000.00 16,000.00 94 Electrical Service for Irrigation & Traffic Signal 2 EA $7,500 $15,000.00 $36,500.00 $73,000.00 33,200.00 66,400.00 30,000.00 $60,000.00 33,200.00 66,400.00 30,000.00 60,000.00 25,000.00 50,000.00 3,450.00 6,900.00 95 Permanent Hydroseeding 51,260 SY $2 $102,520.00 $1.50 $76,890.00 1.15 58,949.00 2.00 $102,520.00 1.05 53,823.00 1.00 51,260.00 1.00 51,260.00 1.00 51,260.00 96 Barbed Wire Fence 5,780 LF $35 $202,300.00 $22.00 $127,160.00 15.40 89,012.00 19.00 $109,820.00 15.00 86,700.00 15.00 86,700.00 18.50 106,930.00 14.00 80,920.00 97 6" PVC Schedule 80 Conduit 570 LF $60 $34,200.00 $55.00 $31,350.00 111.00 63,270.00 100.00 $57,000.00 115.00 65,550.00 80.00 45,600.00 120.00 68,400.00 101.50 57,855.00 98 Fiber Optic Pull Box 12 EA $1,100 $13,200.00 $1,200.00 $14,400.00 1,700.00 20,400.00 1,500.00 $18,000.00 1,600.00 19,200.00 1,500.00 18,000.00 1,900.00 22,800.00 1,522.50 18,270.00 99 Remove Curb and Gutter and Base 2,715 LF $25 $67,875.00 $14.00 $38,010.00 3.00 8,145.00 8.25 $22,398.75 10.00 27,150.00 10.00 27,150.00 13.00 35,295.00 14.00 38,010.00 100 Remove Median Curb and Base 1,985 LF $20 $39,700.00 $14.00 $27,790.00 1.00 1,985.00 9.00 $17,865.00 7.00 13,895.00 10.00 19,850.00 6.00 11,910.00 14.00 27,790.00101 Remove Existing Storm Drain Culvert 350 LF $28 $9,800.00 $95.00 $33,250.00 49.00 17,150.00 54.50 $19,075.00 17.00 5,950.00 60.00 21,000.00 44.00 15,400.00 30.00 10,500.00 102 Miscellaneous Demolition 1 LS $125,000 $125,000.00 $58,900.00 $58,900.00 121,400.00 121,400.00 12,700.00 $12,700.00 12,000.00 12,000.00 100,000.00 100,000.00 60,000.00 60,000.00 50,000.00 50,000.00 103 Remove Existing Fire Hydrant Lateral and Gate Valve 2 EA $1,200 $2,400.00 $7,800.00 $15,600.00 10,350.00 20,700.00 5,790.00 $11,580.00 2,900.00 5,800.00 2,500.00 5,000.00 10,000.00 20,000.00 9,000.00 18,000.00 104 Lime Treatment 45,000 SF $5 $225,000.00 $1.65 $74,250.00 1.40 63,000.00 1.50 $67,500.00 1.27 57,150.00 1.00 45,000.00 1.20 54,000.00 2.00 90,000.00 105 Install Cobblestone Paving & Class 2 AB 3,855 SF $30 $115,650.00 $38.00 $146,490.00 20.00 77,100.00 31.00 $119,505.00 18.20 70,161.00 24.00 92,520.00 30.00 115,650.00 20.00 77,100.00 106 Install Retaining Wall at Lower Sewer Force Main Vault 30 LF $1,000 $30,000.00 $1,200.00 $36,000.00 1,300.00 39,000.00 3,994.00 $119,820.00 950.00 28,500.00 1,500.00 45,000.00 1,500.00 45,000.00 1,300.00 39,000.00 107 ISD Vault Modification 1 LS $105,000 $105,000.00 $75,800.00 $75,800.00 119,300.00 119,300.00 267,480.00 $267,480.00 95,000.00 95,000.00 125,000.00 125,000.00 165,000.00 165,000.00 300,000.00 300,000.00 108 Stripping at Borrow Site 1 LS $150,000 $150,000.00 $58,600.00 $58,600.00 57,400.00 57,400.00 102,000.00 $102,000.00 60,000.00 60,000.00 100,000.00 100,000.00 75,000.00 75,000.00 140,000.00 140,000.00 $24,023,300.00 $18,913,465.50 21,132,512.00 $21,437,750.00 22,396,063.00 22,674,000.00 23,458,521.50 23,977,513.00 Goodfellow Bros. Califronia LLA50 Contractors StreetLivermore, CA 94551 O.C Jones & Sons, Inc. Teichert ConstructionBerkeley, CA 94710 Stockton, CA 952061520 Fourth Street 265 Val Dervin Parkway DeSilva Gates Construction11555 Dublin BoluvardDublin, CA 94568 This certifies that all bids were received and opened on June 26, 2025, and that this is a copy of the bid tabulation with bids corrected for errors in addition and multiplication. By:

McGuire and Hester9009 Railroad AvenueOakland, CA 94603 Sukut Construction4010 West Chandler AvenueSanta Ana, CA 92704 1 46

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Fiscal Year (FY) 2024/25 Fourth Quarter Report on the Capital Improvement Program
Background and Analysis
This report summarizes the status of the various projects in the City of Oakley Capital Improvement Program (CIP) at the end of the Fourth Quarter for FY 2024/25.

The City's CIP is a multi-year forecast of capital needs that include new construction projects and planned improvements to existing facilities. The CIP establishes structure by identifying, prioritizing, approving, and funding capital improvement projects. Since the demand for capital projects typically exceeds the amount of available funds, projects are prioritized based on the City Council’s Strategic Goals.

The following highlights some of the projects and their progress in the Fourth Quarter of FY 2024/25 (April-June 2025):

1. Oakley Regional Community Park Project
Project # 176
Schedule: Project Master Planning is complete
Budget: $0
Funding Source: Future Grants
This project transforms a 55-acre site at the end of Sellers Avenue that was given to the City as part of the development agreements with the Emerson, Gilbert, and Burroughs development projects. This site had several deteriorated structures related to a dairy farm that had been closed for decades. The first phase of this project was to demolish and remove the abandoned structures, which were a safety concern, and to clean up the site. This task was accomplished in the summer of 2019. In March of 2021, the City applied for a State Proposition 68 grant to fund the first phase of this project and did not qualify for the grant. The construction of the Oakley Regional Park will span several years as funding is secured through a combination of Grants and local funds. A new Master Planning study of this site was prepared and approved by the City Council in spring 2024. The study outlined the community and City Council preferences on the features that this park would have and will be used to pursue grant funding for the implementation of this park master plan over the coming years.

Approved and
Forwarded to the
City Council
47 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us

2. East Cypress Road Widening (Knightsen Avenue to Jersey Island Road) Project Project # 247
Schedule: Construction is underway
Budget: $19,287,720
Funding Source: Traffic Impact Fee Fund, Gas Tax, RMRA, Measure J The growth and development of new subdivision projects along the East Cypress Road corridor has necessitated various infrastructure improvements to accommodate the increased traffic volumes on this road. This project is part of a multi-phase project that was started in 2022 to construct the new East Cypress Road to modern City standards.

This project will widen and improve East Cypress Road from Knightsen Avenue to west of Jersey Island Road. The improvements will include a new 6-lane roadway, curb, gutter, sidewalk, bicycle lanes, traffic signal, streetlight, and landscaped median island. The construction of this project is underway, and it is anticipated to be completed by the end of 2025. This project will complement CIP 310 that will construct the new East Cypress Road improvements at CCWD canal crossing and Jersey Island Road.

3. Irrigation Well Installation at City’s Freedom Basin Project Project # 265
Schedule: Construction is complete
Budget: $400,000
Funding Source: Public Facilities and Park Impact Fee Fund This project installed a new irrigation well adjacent to O’Hara Avenue next to the City owned storm drain basin, more commonly known as Freedom basin. This new well will provide the City with an independent, stable, and continuous source of water to irrigate the large field that is used by an assortment of leagues for sporting activities.

The existing well used to irrigate the field is owned and operated by the High School District, and due to its continuous breakdowns, this well is not a reliable source to provide the massive amount of irrigation water needed for this field. The construction of the new well and its operation by the City ensures that Freedom basin irrigation will be performed properly and without disruptions.

4. Laurel Road Extension Project (Teton Road to Sellers Avenue) Project # 273
Schedule: Preliminary Design is complete
Budget: $360,000
Funding Source: Traffic Impact Fee Fund
48 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 3
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us This Project will extend Laurel Road from Teton Road to Sellers Avenue, providing an alternate and much needed secondary route for the residents of far east Oakley along East Cypress Road. Currently, the only major access in and out of far east Oakley is via East Cypress Road. This current route along East Cypress Road passes by an elementary and middle school and crosses the Burlington Northern Santa Fe (BNSF) railroad tracks. Traffic volumes have increased over the years and continue to grow with the new housing developments in far east Oakley. Extending Laurel Road from Teton Road to Sellers Avenue will provide much-needed direct access to Highway 4 and job centers in the Bay Area and will reduce traffic congestion from East Cypress Road. This project will construct a new bridge across the BNSF railroad tracks and construct a new 4-lane roadway with curb, gutter, sidewalk, medians, and streetlights.

In addition, a new traffic signal will be constructed at the intersection of Laurel Road and Sellers Avenue. The preliminary design of this project is completed. Staff will be working on the Right of Way acquisition process and securing grant funding for the construction of this project, which is estimated to be over $40M.

5. Laurel Road Widening Project (O'Hara Avenue to Cloverbrook Avenue) Project # 280
Schedule: Construction is underway
Budget: $8,931,317
Funding Source: Traffic Impact Fee Fund, ARPA, Streets Rehab Fund, RMRA Laurel Road from O'Hara Avenue to Cloverbrook Avenue is the last section of Laurel Road that needs to be widened and improved. Laurel Road is a major Arterial Road and the City's designated truck route with a direct connection to Highway 4. This section of Laurel Road has not been widened or improved due to the lack of Right of Way and is starting to deteriorate due to the large volume of vehicles that use Laurel Road every day. Staff worked for the past few years with the property owners at the intersection of Laurel Road and O’Hara Avenue and secured the necessary right of way for the roadway widening. The construction of this project is currently underway and anticipated to be completed by fall 2025. This project will complement the new Safeway Shopping Center that is also under construction.

6. Enrico Cinquini Park Construction Project
Project # 281
Schedule: Construction contract awarded
Budget: $5,200,000
Funding Source: Park Impact Fee Fund
49 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 4
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us The developer of the Stonewood Subdivision, a collection of 262 lots, was conditioned to construct a new park (Enrico Cinquini Park) at the intersection of Rose Avenue and Carpenter Road. The obligation of the developer is the total amount of their Park Impact Fee ($2.1M), which would not be sufficient to construct this park and its associated facilities and features. As a result, the City will design and construct this park by utilizing the Park Impact Fee obligation of the developer, as well as supplementing it with additional City Park Impact fees. This beautiful and feature packed park for the community will include a new natural turf field, site grading, landscaping and irrigation, a half basketball court, a bocce ball court, a cornhole court, a splashpad water feature, a playground, restroom, and a covered picnic area. The construction of this project is anticipated to start in summer 2025 and completed in summer 2026.

7. East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project Project # 302
Schedule: Design has been completed, and project bidding is underway Budget: $309,234
Funding Source: East Contra Costa Regional Fee & Finance Authority (ECCRFFA), Federal Grant
The growth and development of new subdivision projects along the East Cypress Road corridor has necessitated various infrastructure improvements to accommodate the increased traffic volumes on this road. This project will widen and improve East Cypress Road from Jersey Island Road to Bethel Island Road. The improvements will include roadway widening, bicycle lanes, curb and gutter, sidewalks, traffic signals, underground utilities, and median landscaping. The widening will complement the similar improvements that are being constructed on East Cypress Road from Knightsen Avenue to west of Jersey Island Road (CIP 247). The construction is anticipated to start in summer 2025 and be completed by the end of 2026.

8. East Cypress Road Widening at CCWD Canal Crossing Project Project # 310
Schedule: Construction is underway
Budget: $9,500,000
Funding Source: Traffic Impact Fee, General Capital Project Fund, Gas Tax, and Streets Maintenance and Rehab Fund
Contra Costa Water District (CCWD) has undertaken the process of replacing the open canal in Oakley from the canal crossing near Main Street and has extended eastwards 50 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 5
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us behind the Cypress Grove, Emerson, Delaney, and Burroughs subdivisions, up to east Cypress Road. CCWD has also undergrounded the remainder of this canal from south of East Cypress Road to its connection point at Rock Slough. The existing canal crosses East Cypress Road and will have to be replaced as part of the City’s East Cypress Road widening project. The City is collaborating with CCWD in all phases of the canal underground project and at East Cypress Road. The City will take the lead in undergrounding the canal and construction of the new and widened roadway. This project will not only underground approximately 600’ of the open canal but also widen East Cypress Road to City standards to complement and connect to the improvements that are being constructed on this roadway as part of CIP 247. The construction of this project is underway and anticipated to be completed by fall 2026.

9. FY 2024/25 Curb, Gutter and Sidewalk Reconstruction Project Project # 311
Schedule: Construction is complete
Budget: $150,000
Funding Source: RMRA Fund
This project repaired and replaced damaged concrete curb, gutter, and sidewalk in the community as part of the 50-50 cost sharing program between the City and property owners. This project has been successfully implemented for the past few years and has continued into FY 2024/25. This project has helped to provide safe pedestrian facilities and reduce liability and claims for trip and fall accidents. The construction of this project has been completed.

10. Oakley Library & Community Center Project
Project # 318
Schedule: Concept Planning is underway
Budget: $10,500,000
Funding Source: Special Community Projects Fund, General Fund, Public Facilities Impact Fee Fund
The lack of a modern and functional Oakley Library and Community Center has been a topic of many discussions with the City Council and community residents in recent years, as the small section of the High School Library that is provided as a community library is not large enough to provide the wide range of services that the community desires. The City has committed $10.5M to this project, estimates of an additional $2M in residual value from the sale of a nearby property and the Friends of the Oakley Library have raised approximately $980,000 to supplement the City funds that are allocated for this project. This level of funding would allow for an 11,500 to 13,500 sq. ft. facility to be constructed. The design and construction of the new Oakley Library 51 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 6
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us and Community Center will be part of the sale and development of a City property along O’Hara Avenue and 2nd Street that used to be the site for the former Sherriff Annex Building and Senior Center and the proceeds from the sale of property will pay part of the project construction.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Community Health and Safety goals.

Fiscal Impact
Each project listed in this report has a budgeted source of funds which has been approved by the City Council. These sources include Grants, Gas Tax, Measure J Sales Tax, Traffic Impact Fees, General Fund, Main Street Fund, and other Special Use funds. There is no fiscal impact associated with this CIP Update, this report is solely for informational purposes and no funding allocations are requested.

Staff Recommendation
The Oakley City Council should provide comments and input to staff on the CIP report for the Fourth Quarter of FY 2024/25 and accept the report. 52 STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Annexation No. 46 (486 Quail Glen Drive Urban Lot Split (MS 24-980)) to the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)
Background and Analysis
On February 19, 2025, the City Zoning Administrator approved a tentative map with certain Conditions of Approval for the proposed 486 Quail Glen Drive Urban Lot Split (MS 24-980) project (the “Project”). The Project, located at 486 Quail Glen Drive, is currently comprised of APN 041-330-037-7, is currently comprised of one existing residence and anticipated to be comprised of two single family residential lots after the proposed lot split.

The Conditions of Approval for the Project require the property owner to mitigate their project’s financial impact on the City’s parks, streetlighting, landscape and stormwater service budgets. On January 12, 2016, the Oakley City Council formed City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (“CFD No. 2015-2”). CFD No. 2015-2 authorizes the annual levy of a special tax on parcels located within CFD No. 2015-2 to mitigate their financial impact to the City’s parks, streetlighting, landscape and stormwater service budgets. The property owner for the Project has requested that the City assist them with the annexation of their development into CFD No. 2015-2 to satisfy their conditions of approval.

Prior to tonight’s City Council meeting, the property owner of the Project executed the attached Unanimous Approval Form. This form constitutes unanimous approval and a unanimous vote by the property owner in favor of annexing their property to CFD No. 2015-2 including the subsequent annual levy of special taxes to mitigate their project’s financial impact on the City’s parks, streetlighting, landscape and stormwater service budgets.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Park and Open Space and Finance and Fiscal Responsibility section goals.

Fiscal Impact
There will be no financial impact to the City's General Fund. The applicant has funded all costs associated with the annexation of their project to CFD No. 2015-2. The Fiscal Year 2024/25 special tax rates per single family parcel are as follows:
53 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US The Project is anticipated to consist of two (2) single family parcels. Therefore, successful annexation of the Project into CFD 2015-2 could provide up to $1,240 (in Fiscal Year 2024/25 dollars) in revenue annually after the proposed lot split. The taxes will be collected on the property tax rolls commencing in Fiscal Year 2025/26.

Staff Recommendation
The conditions of approval for the Project require the property owner to mitigate their project’s financial impact on the City’s parks, streetlighting, landscape and stormwater service budgets. Staff recommends that the City Council:

1. Adopt a Resolution Approving the Annexation (Annexation No. 46) of Property Located in the Future Annexation Area of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)
Attachments

1. Unanimous Approval of Annexation to a Community Facilities District and Related Matters - City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)

1. Exhibit A – Description of Services

2. Exhibit B – Cost Estimate

3. Exhibit C – Supplement to the Rate and Method of Apportionment of Special Tax – Tax Zone No. 9

2. Resolution Approving the Annexation (Annexation No. 46) of Property Located at 486 Quail Glen Drive (APN 041-330-037-7) in the Future Annexation Area of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)

3. Map – Annexation No. 46 to City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) FY 2024-25 Maximum Special Tax Rates per Single Family Parcel Special Tax Maximum Annual
Component Special Tax Rates
Regional Park Maintenance Tax $170.12
Community Parks Maintenance Tax $375.68
Streetlighting Maintenance Tax $74.17
Neighborhood Parks & Landscaping Maintenance Tax $0.00
Stormwater Maintenance Tax $0.00
Total $619.97
54 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 3
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US

4. Amendment No. 46 to Notice of Special Tax Lien – City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) 55 56
57 58
59 60
RESOLUTION NO.

RESOLUTION APPROVING THE ANNEXATION (ANNEXATION NO. 46) OF PROPERTY LOCATED AT 486 QUAIL GLEN DRIVE (APN 041-330-037-7) IN THE

FUTURE ANNEXATION AREA OF

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services) RESOLVED by the City Council (the “Council”) of the City of Oakley (the “City”), County of Contra Costa, State of California, that:

WHEREAS, this Council has adopted a resolution entitled “Resolution of Formation of Community Facilities District” (the “Resolution of Formation”), ordering the formation of the (i) the “City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)” (the “CFD”) and (ii) the "City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (Future Annexation Area)," authorizing the levy of a special tax on property within the CFD, and preliminarily establishing an appropriations limit for the CFD, all pursuant to Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code (the “Act”).

WHEREAS, under the Resolution of Formation and a resolution calling special election heretofore adopted by this Council, the propositions of the levy of the special tax and the establishment of the appropriations limit were submitted to the qualified electors of the CFD as required by the Act.

WHEREAS, on January 12, 2016, a special election was held among the landowner voters within the CFD, wherein such propositions were approved by the two-thirds vote required by the Act, as confirmed by resolution of this Council.

WHEREAS, on January 19, 2016, a notice of special tax lien (the “Notice of Special Tax Lien”) was recorded with the Contra Costa County Recorder’s office, thereby giving notice that the lien to secure payment of the Special Tax was imposed on the land in the CFD.

WHEREAS, the owner (the “Property Owner”) of Assessor’s Parcel Number 041-330- 037-7 located within the Future Annexation Area (the “Property”) has agreed to mitigate certain impacts of the proposed development of the Property by paying for certain services financed by the CFD.

WHEREAS, pursuant to the Act, the Property Owner has executed a Unanimous Approval constituting a unanimous approval and unanimous vote by the Property Owner in favor of the annexation of the Property to the CFD and the levy of the Special Tax. 61 2
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, as follows:

1. Recitals. The foregoing recitals are all true and correct.

2. Approval of Annexation. The City Council hereby determines that Assessor’s Parcel Number 041-330-037-7 is annexed into Tax Zone No. 9 of the CFD.

3. Amendment to Notice of Special Tax Lien. The City Council hereby directs the Clerk of the City Council to record an Amendment to Notice of Special Tax Lien, evidencing that Assessor’s Parcel Number 041-330-037-7 is added to the CFD.

4. Boundaries Described. The revised boundaries of the CFD including Assessor’s Parcel Number 041-330-037-7 are described in an amended boundary map, which this City Council hereby directs the City Clerk to record with the Contra Costa County Recorder’s office.

5. General Authority; Ratification of Previous Actions. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they may deem necessary or advisable in order to consummate the transactions described herein or to otherwise effectuate the purposes of this resolution. Any actions previously taken by such officers that are consistent with the purposes of this resolution are hereby ratified and confirmed.

6. Effective Date. This Resolution shall take effect upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on July 8, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

Shannon Shaw, Mayor
ATTEST:

Kim Snodgrass, City Clerk Date
62 CITY OF OAKLEY

CONTRA COSTA COUNTY, STATE OF CALIFORNIA

FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF OAKLEY THIS _______ DAY OF ______________, 2025.
_______________________________

KIM SNODGRASS, CITY CLERK

CITY OF OAKLEY

CONTRA COSTA COUNTY

STATE OF CALIFORNIA

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING ANNEXATION NO. 46 TO CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER),

CITY OF OAKLEY, CONTRA COSTA COUNTY, STATE OF CALIFORNIA,

WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF OAKLEY, AT A REGULAR MEETING THEREOF, HELD ON THE _______ DAY OF
_______________, 2025, BY ITS RESOLUTION NO. _______________.

FILED THIS _______ DAY OF ________________, 2025, AT THE HOUR OF __________ __.M IN BOOK _______ OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS AT PAGE _______, DOCUMENT NO. _______________ IN THE OFFICE OF THE COUNTY RECORDER IN CONTRA COSTA COUNTY, STATE OF CALIFORNIA.
_______________________________

KIM SNODGRASS, CITY CLERK

CITY OF OAKLEY

CONTRA COSTA COUNTY

STATE OF CALIFORNIA
SHEET 1 OF 2

THIS ANNEXATION MAP ANNEXES TERRITORY TO CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS,

STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER),

CITY OF OAKLEY, CONTRA COSTA COUNTY, STATE OF CALIFORNIA,

FILED IN THE OFFICE OF THE COUNTY RECORDER OF CONTRA
COSTA COUNTY, STATE OF CALIFORNIA, ON THE 9TH DAY OF
NOVEMBER, 2015 IN BOOK 85 OF MAPS OF ASSESSMENT AND
COMMUNITY FACILITIES DISTRICT AT PAGE 20.

NOTE:
_______________________________

COUNTY RECORDER

CONTRA COSTA COUNTY

STATE OF CALIFORNIA
Legend
CFD No. 2015-2 Boundary
Oakley City Limits/CFD No. 2015-2 Future Annexation Area Parcel Lines 0 2,500 5,000
Feet
±
ANNEXATION NO. 46 - TAX ZONE NO. 9
SEE SHEET 2
ANNEXATION MAP NO. 46 TO
CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER) ASSESSOR PARCELS WITHIN BOUNDARY: FOR PARTICULARS OF

LINES AND DIMENSIONS OF PARCELS, REFERENCE IS MADE TO
ASSESSOR'S PARCEL NO. 041-330-037-7.
63 ±
SHEET 2 OF 2
Quail Glen Drive
APN
041-330-037-7
0 250 500
Feet
Legend
CFD No. 2015-2 Annexation Area No. 46
Parcel Lines
Annexation No. 46 - Tax Zone No. 9
(486 Quail Glen Drive Urban Lot Split (MS 24-980))
ANNEXATION MAP NO. 46 TO
CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2

CITY OF OAKLEY

CONTRA COSTA COUNTY, STATE OF CALIFORNIA
(PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER) Gold Run Drive
64 RECORDING REQUESTED BY AND
AFTER RECORDATION RETURN TO:

City Clerk
City of Oakley
City Hall
3231 Main Street
Oakley, California 94561
AMENDMENT NO. 46 TO

NOTICE OF SPECIAL TAX LIEN

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services) Annexation No. 46 - Tax Zone No. 9
(486 Quail Glen Drive Urban Lot Split (MS 24-980))
Pursuant to the requirements of Section 3117.5 of the Streets and Highways Code of California and the Mello-Roos Community Facilities Act of 1982, as amended, section 53311, et seq., of the California Government Code (the “Act”), the undersigned City Clerk of the City of Oakley (the “City”), County of Contra Costa, State of California, hereby gives notice that a lien to secure payment of a special tax, which the City is authorized to levy, is hereby imposed on the property described herein. The special tax secured by this lien is authorized to be levied for the purpose of paying for certain municipal services set forth in that certain Notice of Special Tax Lien heretofore recorded in the Office of the County Recorder of the County of Contra Costa, State of California on January 19, 2016, as Document No. 20160009045, to which reference is hereby made and the provisions of which are hereby incorporated by this reference.

This Amendment No. 46 to Notice of Special Tax Lien amends the Notice of Special Tax Lien to add to the territory of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (the “CFD”). The territory included in the existing CFD is set forth in the map of the CFD heretofore recorded as Document No. 15-234174 in the Office of the County Recorder of the County of Contra Costa, State of California on November 9, 2015, in Book 85 at

Page 20 ends

is hereby made. The territory to be added is set forth in that certain “Annexation Map No. 46 to Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services), County of Contra Costa, State of California,” heretofore recorded at ________ on _______________, 2025, in Book _____ at Page _____ of Maps of Assessment and Community Facilities Districts in the office of the County Recorder of the County of Contra Costa, State of California.
65 2
The rate, method of apportionment, and manner of collection of the authorized special tax, as supplemented with respect to the annexation of the territory described herein to the CFD, is set forth in Exhibit B hereto and hereby made a part hereof. The lien of the special tax is a continuing lien which shall secure the annual levy of the special tax and which shall continue in force and effect until the special tax obligation is permanently satisfied and canceled in accordance with law or until the special tax ceases to be levied and a notice of cessation of special tax is recorded in accordance with Government Code Section 53330.5.

Notice is further given that upon the recording of this notice in the office of the county recorder, the obligation to pay the special tax levy shall become a lien upon all nonexempt real property within the territory to be added to the CFD in accordance with Section 3115.5 of the Streets and Highways Code.

The assessor’s tax parcel(s) numbers of all parcels or any portion thereof which are included in this Amendment No. 46 to Notice of Special Tax Lien, together with the name(s) of the owner(s) thereof, as they appear on the latest secured assessment roll as of the date of recording hereof or as are otherwise known to the City are as set forth in Exhibit A hereto and hereby made a part hereof.

For further information concerning the current and estimated future tax liability of owners or purchasers of real property subject to this special tax lien, interested persons should contact the Finance Director of the City of Oakley, City Hall, 3231 Main Street, Oakley, California 94561, telephone number (925) 625-7000.

Dated: As of _____________, 2025
By:

Kim Snodgrass, City Clerk,
City of Oakley
66 Exhibit A

Page 1 ends

EXHIBIT A

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services) Annexation No. 46 – Tax Zone No. 9

PARCEL DESCRIPTION AND OWNER OF LAND WITHIN
ANNEXATION NO. 46 – TAX ZONE NO. 9
Assessor’s Parcel No. Name(s) of Property Owner(s)
041-330-037-7 PETER VINCENT ROKKALA SUSAN
67 Exhibit B

Page 1 ends

EXHIBIT B

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services)

SUPPLEMENT TO THE RATE AND METHOD OF
APPORTIONMENT OF SPECIAL TAX – TAX ZONE NO. 9
Special Taxes in the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (the “CFD” or “CFD No. 2015-2”) shall be levied and collected according to the tax liability determined by the Administrator through the application of the appropriate amount or rate for Taxable Property, as described below. All the property in CFD No. 2015-2, unless exempted by law or by the provisions of Section E herein, shall be taxed for the purposes, to the extent, and in the manner herein provided, including property subsequently annexed to CFD No. 2015-2, unless a separate Rate and Method of Apportionment of Special Tax is adopted for such annexation area.

Property annexed to City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) pursuant to Annexation No. 46 will be annexed to Tax Zone No. 9 per the Supplement to the Rate and Method of Apportionment of Special Tax shown below.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Accessory Unit” means a second residential unit of reduced size (e.g., granny cottage, etc.) that shares a Parcel with a Residential Unit. “Acre” or “Acreage” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Map or other recorded County parcel map.
“Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5 (commencing with Section 53311), Division 2, of Title 5 of the Government Code of the State of California.
“Administrative Expenses” means the following actual or reasonably estimated costs directly related to the administration of CFD No. 2015-2: the costs of computing the Special Tax and preparing the annual Special Tax collection schedules (whether by the City or any designee thereof or both); the costs of collecting 68 Exhibit B

Page 2 ends

the Special Taxes; the costs to the City, CFD No. 2015-2, or any designee thereof of complying with disclosure requirements associated with the Act; the costs associated with preparing Special Tax disclosure statements and responding to public inquiries, protests, or appeals regarding the Special Taxes; and the City’s annual administration fees and third party expenses. Administrative Expenses shall also include amounts estimated or advanced by the City or CFD No. 2015-2 for any other administrative purposes of CFD No. 2015-2, including attorney’s fees, costs associated with annexations to CFD No. 2015-2, and other costs related to commencing and pursuing to completion any foreclosure of delinquent Special Taxes. “Administrator” means an official of the City, or any designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Tax.
“Assessor’s Parcel” or “Parcel” means a lot or parcel shown on an Assessor’s Parcel Map with an assigned Assessor’s Parcel Number. “Assessor’s Parcel Map” means an official map of the County Assessor designating parcels by Assessor’s Parcel Number.
“Assessor’s Parcel Number” or “APN” means a unique number assigned to an Assessor’s Parcel by the County Assessor for purposes of identifying a property.
“Authorized Services” means the public services authorized to be funded by CFD No. 2015-2 as set forth in the documents adopted by the Council when CFD No. 2015-2 was formed.
“Building Permit” means a building permit issued by the City and having a building structure improvement valuation over $50,000. Building Permits for the construction of ancillary structures such as fences, swimming pools, retaining walls, etc. are excluded.
“CFD” or “CFD No. 2015-2” means the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services). “City” means the City of Oakley.
“City Landscape Maintenance Standards” means the then applicable landscape maintenance standards or then applicable level of service for then applicable landscape maintenance contracts executed by the City that are in effect and relate to similar landscaping improvements.
“City Manager” means the City Manager of the City of Oakley. 69 Exhibit B

Page 3 ends

“Commercial Unit” means an individual building structure for commercial uses as defined per the County Assessor (e.g., grocery stores, shopping centers, motel, hotel, service stations, and offices).
“Condominium Parcel” means a Parcel designated by the County Assessor as having a condominium, townhome, cluster home and co-op land use. “Council” means the City Council of the City of Oakley, acting as the legislative body for CFD No. 2015-2.
“County” means the County of Contra Costa.
“County Assessor” means the Contra Costa County Assessor. “County Land Use Code” means the land use code assigned to an Assessor’s Parcel as indicated in the records of the County Assessor. “Developed Property” means, in any Fiscal Year, all Parcels of Taxable Property for which a Building Permit was issued by the City for construction of a residential structure or a non-residential structure on or prior to June 30 of the preceding Fiscal Year. In the absence of a Building Permit, any Parcel of Taxable Property shall be classified as “Developed Property” if it has been occupied by a user as determined by the Administrator on or prior to June 30 of the preceding Fiscal Year. “Final Map” or “Parcel Map” means a final map approved by the City pursuant to the Subdivision Map Act (California Government Code Section 66410, et seq.) that creates individual lots on which a Building Permit can be issued for construction of Residential Units without further subdivision of the lots. “Fiscal Year” means the period starting on July 1 and ending on the following June 30.
“Industrial” means an individual building structure for industrial uses as defined per the County Assessor (e.g., research and development, mini-warehouse, etc.).
“Institutional” means an individual building structure for institutional uses as defined per the County Assessor (e.g., churches, hospitals, assisted living, schools, etc.).
“Land Use Classification” means the current or intended use of a Taxable Parcel as determined by the Taxable Parcel’s County Land Use Code. “Maximum Special Tax” means, for each Special Tax Component, the maximum Special Tax, determined in accordance with Section C herein, which can be levied in any Fiscal Year.
70 Exhibit B

Page 4 ends

“Mixed Use Parcel” means a Parcel designated by the County Assessor as having a multiple land uses such as residential land uses and commercial land uses, or multi-family land uses and commercial land uses.
“Multi-Family Parcel” means a Parcel designated by the County Assessor as having a multi-family residential land uses which includes duplexes, triplexes, fourplexes and apartments.
“Non-Residential Parcel” means for each Fiscal Year, all Assessor Parcels designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional. If it is determined by the Administrator that the County Assessor has assigned an incorrect County Land Use Code or the assigned County Land Use Code does not correctly describe the intended or current use of the Taxable Parcel, the Administrator may assign a Land Use Classification to the Taxable Parcel described in Section C below.
“Non-Residential Parcel – In Compliance” this definition only applies for the purpose of calculating the annual neighborhood landscape maintenance tax component and means for each Fiscal Year, an Assessor Parcel designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional for which the Property Owner of the Commercial, Industrial, or Institutional Parcel has notified the City in writing by the preceding February 1st that it wishes to maintain its parcel’s frontage landscaping during the immediate following fiscal year and the City Manager or his/her designee has determined that the Property Owner has maintained its Parcel’s frontage landscaping in previous Fiscal Years to City Landscape Maintenance Standards. In addition, in order for any Commercial, Industrial, or Institutional Parcel to be defined as a Non-Residential Parcel – In Compliance, all Non-Residential Parcels within a Tax Zone of CFD No. 2015-2 must also be defined as Non-Residential Parcel – In Compliance. “Non-Residential Parcel – Out of Compliance” this definition only applies for the purpose of calculating the annual neighborhood landscape maintenance tax component and means for each Fiscal Year, an Assessor Parcel designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional for which the Property Owner of the Non-Residential Parcel has not notified the City in writing by the preceding February 1st that it wishes to maintain its parcel’s frontage landscaping during the immediate following fiscal year and the City Manager or his/her designee has determined that the Property Owner has not maintained its Parcel’s frontage landscaping in previous Fiscal Years to City Landscape Maintenance Standards. In addition, if any Non-Residential Parcel is defined as a Non-Residential Parcel – Out of Compliance, then all Non-Residential Parcels within a Tax Zone CFD No. 2015-2 will also be defined as Non-Residential Parcel – Out of Compliance.
71 Exhibit B

Page 5 ends

“Property Owner” means the Property Owner of record per current County Assessor records unless more current information is available such as recorded deed of sale, etc.
“Proportionately” means, for Developed Property, that the ratio of the actual annual Special Tax levied in any Fiscal Year to the Maximum Special Tax authorized to be levied in that Fiscal Year is equal for all Assessor’s Parcels of Developed Property. For Undeveloped Property, “Proportionately” means that the ratio of the actual annual Special Tax levied in any Fiscal Year to the Maximum Special Tax authorized to be levied in that Fiscal Year is equal for all Assessor’s Parcels of Undeveloped Property.
“Public Property” means, for each Fiscal Year: (i) any property within the boundaries of CFD No. 2015-2 that is owned by or irrevocably offered for dedication to the federal government, the State of California, the City or any other public agency; provided, however, that any property leased by a public agency to a private entity and subject to taxation under Section 53340.1 of the Act (as such section may be amended or replaced) shall be taxed and classified in accordance with its use; or (ii) any property within the boundaries of CFD No. 2015-2 that is encumbered by an unmanned utility easement making impractical its utilization for other than the purpose set forth in the easement.
“Residential Unit” means an individual building structure for residential or multi-family residential uses as defined per the County Assessor. An Accessory Unit that shares a Parcel with a Residential Unit shall not be considered a separate Residential Unit for purposes of this RMA.
“RMA” means this Rate and Method of Apportionment of Special Tax. "Single-Family Parcel" means a Parcel designated by the County Assessor as having a single-family residential land use. If it is determined by the Administrator that the County Assessor has assigned an incorrect County Land Use Code or the assigned County Land Use Code does not correctly describe the intended or current use of the Taxable Parcel, the Administrator may assign a Land Use Classification to the Taxable Parcel described in Section C below.
“Special Tax” means any tax levied within CFD No. 2015-2 to pay the Special Tax Requirement, and includes each Special Tax Component. “Special Tax Component” means one of the following components of the Special Tax: Community Park Maintenance Tax, Streetlighting Maintenance Tax, Neighborhood Parks and Landscape Maintenance Tax, or Stormwater Maintenance Tax.
72 Exhibit B

Page 6 ends

“Special Tax Requirement” means, for each Special Tax Component, the amount of revenue needed in any Fiscal Year to pay for the following: (i) Authorized Services related to the Special Tax Component; (ii) Administrative Expenses attributable to the Special Tax Component; and (iii) amounts needed to cover any delinquencies in the payment of the Special Tax Component which occurred in the previous Fiscal Year or, based on delinquency rates in prior years, may be expected to occur in the Fiscal Year in which the Special Tax will be collected. “Taxable Property” or “Taxable Parcels” means all Assessors’ Parcels within the boundaries of CFD No. 2015-2 that are not exempt from the Special Tax pursuant to law or Section E herein.
“Tax Zone” means a mutually exclusive geographic area within which the Special Tax may be levied pursuant to this RMA. All the property within CFD No. 2015-2 at the time of CFD Formation is within Tax Zone 1. Additional Tax Zones may be created when property is annexed to CFD No. 2015-2, and a separate Maximum Special Tax shall be identified for property within the new Tax Zone at the time of such annexation. The Assessor’s Parcels included within a new Tax Zone established when such Parcels are annexed to CFD No. 2015-2 shall be identified by Assessor’s Parcel Number in the Unanimous Approval Form that is signed by the owner(s) of the Parcels at the time of annexation.
“Unanimous Approval Form” means that form executed by the record owner of fee title to a Parcel or Parcels annexed into CFD No. 2015-2 that constitutes the property owner’s approval and unanimous vote in favor of annexing into CFD No. 2015-2, the levy of the Special Tax against his/her Parcel or Parcels pursuant to this RMA.
“Undeveloped Property” means, in any Fiscal Year, all Parcels of Taxable Property in CFD No. 2015-2 that are not classified as Developed Property.

B. DATA FOR ANNUAL TAX LEVY
Each Fiscal Year, the Administrator shall identify the current Assessor’s Parcel Numbers for all Parcels of Taxable Property within CFD No. 2015-2. The Administrator shall also determine: (i) whether each Assessor’s Parcel of Taxable Property is Developed Property or Undeveloped Property, and (ii) the Special Tax Requirement for each Special Tax Component for the then-current Fiscal Year. Each Special Tax Component shall be levied only to pay for the related Special Tax Requirement.

In any Fiscal Year, if it is determined that (i) a Final Map or Parcel Map for a portion of property in CFD No. 2015-2 was recorded after the last date upon which the County Assessor will incorporate the newly-created Parcels into the then current tax roll, (ii) because of the date the Final Map or Parcel Map was recorded, the County Assessor does not yet recognize the new Parcels that will be created by the Final Map 73 Exhibit B

Page 7 ends

or Parcel Map, and (iii) one or more of the newly-created Parcels would meet the definition of Developed Property, the Administrator shall calculate the Special Tax for the property affected by recordation of the Final Map or Parcel Map by determining the Special Tax that applies separately to each new Parcel that will be created by that Final Map or Parcel Map, then applying the sum of the individual Special Taxes to the Parcel that was subdivided by recordation of the Final Map or Parcel Map.

C. MAXIMUM SPECIAL TAXES

1. Developed Property - The Fiscal Year 2017-18 Maximum Special Tax for each Special Tax Component for all Parcels of Developed Property shall be as shown in Table 1 below:

Mixed Use Parcels will have their Maximum Tax calculated each Fiscal Year based upon their combined uses on the Parcel. For example, if a one-acre parcel has commercial on the ground floor and 50 condominiums on the second floor the property owner will be charged the NonResidential Parcel rate for one acre and the Condominium Parcel Rate for the 50 condominiums.

Special Tax Land Use
Component Classification
Regional Park Maintenance Tax Single-Family Parcel $131.71 per Parcel Regional Park Maintenance Tax Condominium Parcel $98.78 per Parcel Regional Park Maintenance Tax Multi-Family Parcel $65.85 per Unit Regional Park Maintenance Tax Non-Residential Parcel $395.12 per Acre Community Parks Maintenance Tax Single-Family Parcel $290.85 per Parcel Community Parks Maintenance Tax Condominium Parcel $218.13 per Parcel Community Parks Maintenance Tax Multi-Family Parcel $145.43 per Unit Community Parks Maintenance Tax Non-Residential Parcel $872.55 per Acre Street Lighting Maintenance Tax Single-Family Parcel $57.42 per Parcel Street Lighting Maintenance Tax Condominium Parcel $43.07 per Parcel Street Lighting Maintenance Tax Multi-Family Parcel $28.72 per Unit Street Lighting Maintenance Tax Non-Residential Parcel $172.27 per Acre Neighborhood Parks and Landscaping Maintenance Tax Single-Family Parcel $0.00 per Parcel Neighborhood Parks and Landscaping Maintenance Tax Condominium Parcel $0.00 per Parcel Neighborhood Parks and Landscaping Maintenance Tax Multi-Family Parcel $0.00 per Unit Neighborhood Parks and Landscaping Maintenance Tax Non-Residential Parcel $0.00 per Acre Stormwater Maintenance Tax Single-Family Parcel $0.00 per Parcel Stormwater Maintenance Tax Condominium Parcel $0.00 per Parcel Stormwater Maintenance Tax Multi-Family Parcel $0.00 per Unit Stormwater Maintenance Tax Non-Residential Parcel $0.00 per Acre Table 1: Developed Property
FY 2017-18
Maximum
Tax
74 Exhibit B

Page 8 ends

2. Undeveloped Property - The Fiscal Year 2017-18 Maximum Special Tax for each Special Tax Component for all Parcels of Undeveloped Property shall be as shown in Table 2 below:

3. Escalation of Maximum Special Tax
On July 1, 2018, and each July 1 thereafter, the Maximum Special Tax for each Special Tax Component for the current Fiscal Year for Developed Property and Undeveloped Property shall be increased from the Maximum Special Tax for the respective Special Tax Component for the previous Fiscal Year by Consumer Price Index – All Urban Consumers (San Francisco-Oakland-San Jose, CA) (from February) with a minimum annual increase of three (3.00%) percent and a maximum annual increase of five (5.00%) percent for any given year.

Special Tax Land Use
Component Classification
Regional Park Maintenance Tax Single-Family Parcel $395.12 per Acre Regional Park Maintenance Tax Condominium Parcel $296.34 per Acre Regional Park Maintenance Tax Multi-Family Parcel $197.56 per Acre Regional Park Maintenance Tax Non-Residential Parcel $197.56 per Acre Community Parks Maintenance Tax Single-Family Parcel $872.55 per Acre Community Parks Maintenance Tax Condominium Parcel $654.41 per Acre Community Parks Maintenance Tax Multi-Family Parcel $436.28 per Acre Community Parks Maintenance Tax Non-Residential Parcel $436.28 per Acre Street Lighting Maintenance Tax Single-Family Parcel $172.27 per Acre Street Lighting Maintenance Tax Condominium Parcel $129.20 per Acre Street Lighting Maintenance Tax Multi-Family Parcel $86.14 per Acre Street Lighting Maintenance Tax Non-Residential Parcel $86.14 per Acre Neighborhood Parks and Landscaping Maintenance Tax Single-Family Parcel $0.00 per Acre Neighborhood Parks and Landscaping Maintenance Tax Condominium Parcel $0.00 per Acre Neighborhood Parks and Landscaping Maintenance Tax Multi-Family Parcel $0.00 per Acre Neighborhood Parks and Landscaping Maintenance Tax Non-Residential Parcel $0.00 per Acre Stormwater Maintenance Tax Single-Family Parcel $0.00 per Acre Stormwater Maintenance Tax Condominium Parcel $0.00 per Acre Stormwater Maintenance Tax Multi-Family Parcel $0.00 per Acre Stormwater Maintenance Tax Non-Residential Parcel $0.00 per Acre Table 2: Undeveloped Property
FY 2017-18
Maximum
Tax
75 Exhibit B

Page 9 ends

D. METHOD OF LEVY AND COLLECTION OF SPECIAL TAXES
Each Fiscal Year, the Administrator shall determine the Special Tax Requirement for each Special Tax Component for that Fiscal Year and levy each Special Tax Component on all Parcels of Taxable Property as follows:

Step 1: Each Special Tax Component shall be levied Proportionately on each Parcel of Developed Property up to 100% of the Maximum Special Tax for each Parcel of Developed Property for such Fiscal Year until the amount levied is equal to the Special Tax Requirement for such Special Tax Component;
Step 2: If additional revenue is needed after Step 1, each Special Tax Component shall be levied Proportionately on each Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for each Parcel of Undeveloped Property for such Fiscal Year until the amount levied, when combined with the amount of the Special Tax Component levied pursuant to Step 1, is equal to the Special Tax Requirement for such Special Tax Component.

The Special Tax for CFD No. 2015-2 shall be collected at the same time and in the same manner as ordinary ad valorem property taxes provided, however, that the City may (under the authority of Government Code Section 53340) collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of CFD No. 2015-2, and the Special Tax shall be subject to foreclosure if delinquent regardless of the manner in which it was collected.

E. EXEMPTIONS
No Special Tax shall be levied on Parcels of Public Property or any privately owned Parcels that are non-developable, such as common areas, wetlands, and open space, parks, etc. except as otherwise provided in this RMA and in the Act.

F. INTERPRETATION OF SPECIAL TAX FORMULA
The City reserves the right to make minor administrative and technical changes to this document that does not materially affect the rate and method of apportioning Special Taxes. In addition, the interpretation and application of any section of this document shall be left to the City’s discretion. Interpretations may be made by the City through a resolution of the Council for purposes of clarifying any vagueness or ambiguity in this RMA.
76 Exhibit B

Page 10 ends

G. TERM OF THE SPECIAL TAX
The Special Tax shall be levied in perpetuity as necessary to pay the Special Tax Requirement.

H. REPEAL OF THE SPECIAL TAX
CFD No. 2015-2 was established to levy the Special Tax to finance the Authorized Services as a condition of the entitlement to develop the Developed Property in CFD No. 2015-2. If the levy of the Special Tax is repealed by initiative or any other action participated in by the owners of Parcels in CFD No. 2015-2, the City shall cease to levy the Special Tax and shall cease to be obligated to provide the Authorized Services for which the Special Tax was levied.

I. SEVERABILITY
The invalidity or unenforceability of any provisions of this Rate and Method of Apportionment of Special Tax shall not affect the validity or enforceability of any other provision of this Rate and Method of Apportionment of Special Tax, which shall remain in full force and effect.
77 STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Annexation No. 47 (87 Hill Avenue Urban Lot Split (MS 24-977)) to the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)
Background and Analysis
On November 20, 2024, the City Zoning Administrator approved a tentative map with certain Conditions of Approval for the proposed 87 Hill Avenue Urban Lot Split (MS 24-977) project (the “Project”). The Project, located at 87 Hill Avenue, is currently comprised of APN 033-090-019-2, is currently comprised of two existing residences and anticipated to be comprised of two single family residential lots after the proposed lot split.

The Conditions of Approval for the Project require the property owner to mitigate their project’s financial impact on the City’s parks, streetlighting, landscape and stormwater service budgets. On January 12, 2016, the Oakley City Council formed City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (“CFD No. 2015-2”). CFD No. 2015-2 authorizes the annual levy of a special tax on parcels located within CFD No. 2015-2 to mitigate their financial impact to the City’s parks, streetlighting, landscape and stormwater service budgets. The property owner for the Project has requested the City assist them with the annexation of their development into CFD No. 2015-2 to satisfy their conditions of approval.

Prior to tonight’s City Council meeting, the property owner for the Project executed the attached Unanimous Approval Form. This form constitutes unanimous approval and a unanimous vote by the property owner in favor of annexing their property to CFD No. 2015-2 including the subsequent annual levy of special taxes to mitigate their project’s financial impact on the City’s parks, streetlighting, landscape and stormwater service budgets.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Park and Open Space and Finance and Fiscal Responsibility section goals.

Fiscal Impact
There will be no financial impact to the City's General Fund. The applicant has funded all costs associated with the annexation of their project to CFD No. 2015-2. The Fiscal Year 2025/26 special tax rates per single family parcel are as follows:
78 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US The Project is anticipated to consist of two (2) single family parcels. Therefore, successful annexation of the Project into CFD 2015-2 could provide up to $1,277 (in Fiscal Year 2025-26 dollars) in revenue annually after the proposed lot split. The taxes will be collected on the property tax rolls commencing in Fiscal Year 2025/26.

1. Adopt a Resolution Approving the Annexation (Annexation No. 47) of Property Located at 87 Hill Avenue (APN 033-090-019-2) in the Future Annexation Area of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) Attachments

1. Exhibit A – Description of Services

2. Exhibit B – Cost Estimate

3. Exhibit C – Supplement to the Rate and Method of Apportionment of Special Tax – Tax Zone No. 9

2. Resolution Approving the Annexation (Annexation No. 47) of Property Located at 87 Hill Avenue (APN 033-090-019-2) in the Future Annexation Area of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services)

3. Map – Annexation No. 47 to City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) FY 2025-26 Maximum Special Tax Rates per Single Family Parcel Special Tax Maximum Annual
Component Special Tax Rates
Regional Park Maintenance Tax $175.22
Community Parks Maintenance Tax $386.95
Streetlighting Maintenance Tax $76.40
Neighborhood Parks & Landscaping Maintenance Tax $0
Stormwater Maintenance Tax $0
Total: $638.57
79 STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 3
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US

4. Amendment No. 47 to Notice of Special Tax Lien – City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) 80 81
82 83
84 85
86 87
88 89
90 91
92 93
94 95
96 97
98 RESOLUTION NO.

RESOLUTION APPROVING THE ANNEXATION (ANNEXATION NO. 47) OF PROPERTY LOCATED AT 87 HILL AVENUE (APN 033-090-019-2) IN THE FUTURE

ANNEXATION AREA OF

WHEREAS, the owner (the “Property Owner”) of Assessor’s Parcel Number 033-090- 019-2 located within the Future Annexation Area (the “Property”) has agreed to mitigate certain impacts of the proposed development of the Property by paying for certain services financed by the CFD.

WHEREAS, pursuant to the Act, the Property Owner has executed a Unanimous Approval constituting a unanimous approval and unanimous vote by the Property Owner in favor of the annexation of the Property to the CFD and the levy of the Special Tax. 99 2
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, as follows:

1. Recitals. The foregoing recitals are all true and correct.

2. Approval of Annexation. The City Council hereby determines that Assessor’s Parcel Number 033-090-019-2 is annexed into Tax Zone No. 9 of the CFD.

4. Boundaries Described. The revised boundaries of the CFD including Assessor’s Parcel Number 033-090-019-2 are described in an amended boundary map, which this City Council hereby directs the City Clerk to record with the Contra Costa County Recorder’s office.

6. Effective Date. This Resolution shall take effect upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on July 8, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

Shannon Shaw, Mayor
ATTEST:

Kim Snodgrass, City Clerk Date
100

CITY OF OAKLEY

CONTRA COSTA COUNTY, STATE OF CALIFORNIA

FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF OAKLEY THIS _______ DAY OF ______________, 2025.
_______________________________

KIM SNODGRASS, CITY CLERK

CITY OF OAKLEY

CONTRA COSTA COUNTY

STATE OF CALIFORNIA

I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING ANNEXATION NO. 47 TO CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER),

CITY OF OAKLEY, CONTRA COSTA COUNTY, STATE OF CALIFORNIA,

WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF OAKLEY, AT A REGULAR MEETING THEREOF, HELD ON THE _______ DAY OF
_______________, 2025, BY ITS RESOLUTION NO. _______________.

KIM SNODGRASS, CITY CLERK

CITY OF OAKLEY

CONTRA COSTA COUNTY

STATE OF CALIFORNIA
SHEET 1 OF 2

THIS ANNEXATION MAP ANNEXES TERRITORY TO CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS,

STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER),

CITY OF OAKLEY, CONTRA COSTA COUNTY, STATE OF CALIFORNIA,

FILED IN THE OFFICE OF THE COUNTY RECORDER OF CONTRA
COSTA COUNTY, STATE OF CALIFORNIA, ON THE 9TH DAY OF
NOVEMBER, 2015 IN BOOK 85 OF MAPS OF ASSESSMENT AND
COMMUNITY FACILITIES DISTRICT AT PAGE 20.

NOTE:
_______________________________

COUNTY RECORDER

CONTRA COSTA COUNTY

STATE OF CALIFORNIA
Legend
CFD No. 2015-2 Boundary
Oakley City Limits/CFD No. 2015-2 Future Annexation Area Parcel Lines 0 2,500 5,000
Feet
±
ANNEXATION NO. 47 - TAX ZONE NO. 9
SEE SHEET 2
ANNEXATION MAP NO. 47 TO
CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2 (PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER) ASSESSOR PARCELS WITHIN BOUNDARY: FOR PARTICULARS OF

LINES AND DIMENSIONS OF PARCELS, REFERENCE IS MADE TO
ASSESSOR'S PARCEL NO. 033-090-019-2.
101
±
SHEET 2 OF 2
APN
033-090-019-2
Hill Ave
R
o
g
e
r
L
n
0 100 200
Feet
Legend
CFD No. 2015-2 Annexation Area No. 47
Parcel Lines
Annexation No. 47 - Tax Zone No. 9
(87 Hill Avenue Urban Lot Split (MS 24-977))
ANNEXATION MAP NO. 47 TO
CITY OF OAKLEY COMMUNITY FACILITIES DISTRICT NO. 2015-2

CITY OF OAKLEY

CONTRA COSTA COUNTY, STATE OF CALIFORNIA
(PARKS, STREETLIGHTS, LANDSCAPE MAINTENANCE AND STORMWATER) 102

RECORDING REQUESTED BY AND
AFTER RECORDATION RETURN TO:

City Clerk
City of Oakley
City Hall
3231 Main Street
Oakley, California 94561
AMENDMENT NO. 47 TO

NOTICE OF SPECIAL TAX LIEN

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services) Annexation No. 47 - Tax Zone No. 9
(87 Hill Avenue Urban Lot Split (MS 24-977))
Pursuant to the requirements of Section 3117.5 of the Streets and Highways Code of California and the Mello-Roos Community Facilities Act of 1982, as amended, section 53311, et seq., of the California Government Code (the “Act”), the undersigned City Clerk of the City of Oakley (the “City”), County of Contra Costa, State of California, hereby gives notice that a lien to secure payment of a special tax, which the City is authorized to levy, is hereby imposed on the property described herein. The special tax secured by this lien is authorized to be levied for the purpose of paying for certain municipal services set forth in that certain Notice of Special Tax Lien heretofore recorded in the Office of the County Recorder of the County of Contra Costa, State of California on January 19, 2016, as Document No. 20160009045, to which reference is hereby made and the provisions of which are hereby incorporated by this reference.

This Amendment No. 47 to Notice of Special Tax Lien amends the Notice of Special Tax Lien to add to the territory of the City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) (the “CFD”). The territory included in the existing CFD is set forth in the map of the CFD heretofore recorded as Document No. 15- 234174 in the Office of the County Recorder of the County of Contra Costa, State of California on November 9, 2015, in Book 85 at Page 20 of Maps of Assessment and Community Facilities Districts, to which reference is hereby made. The territory to be added is set forth in that certain “Annexation Map No. 47 to Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services), County of Contra Costa, State of California,” heretofore recorded at ________ on _______________, 2025, in Book _____ at Page _____ of Maps of Assessment and Community Facilities Districts in the office of the County Recorder of the County of Contra Costa, State of California.

The rate, method of apportionment, and manner of collection of the authorized special tax, as supplemented with respect to the annexation of the territory described herein to the CFD, is set forth in Exhibit B hereto and hereby made a part hereof. The lien of the special tax is a continuing lien which shall secure the annual levy of the special tax and which shall continue in force and effect until the special tax obligation is permanently satisfied and canceled in accordance with law or until the special tax ceases to be levied and a notice of cessation of special tax is recorded in accordance with Government Code Section 53330.5. 103
2 Notice is further given that upon the recording of this notice in the office of the county recorder, the obligation to pay the special tax levy shall become a lien upon all nonexempt real property within the territory to be added to the CFD in accordance with Section 3115.5 of the Streets and Highways Code.

The assessor’s tax parcel(s) numbers of all parcels or any portion thereof which are included in this Amendment No. 47 to Notice of Special Tax Lien, together with the name(s) of the owner(s) thereof, as they appear on the latest secured assessment roll as of the date of recording hereof or as are otherwise known to the City are as set forth in Exhibit A hereto and hereby made a part hereof.

Dated: As of _____________, 2025
By:

Kim Snodgrass, City Clerk
City of Oakley
104
Exhibit A

Page 1 ends

EXHIBIT A

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services) Annexation No. 47 – Tax Zone No. 9

PARCEL DESCRIPTION AND OWNER OF LAND WITHIN
ANNEXATION NO. 47 – TAX ZONE NO. 9
Assessor’s Parcel No. Name(s) of Property Owner(s)
033-090-019-2 CRUZ REMIGIO V
105
Exhibit B

Page 1 ends

EXHIBIT B

CITY OF OAKLEY
Community Facilities District No. 2015-2
(Parks, Streetlight, Landscape and Stormwater Services)

Property annexed to City of Oakley Community Facilities District No. 2015-2 (Parks, Streetlight, Landscape and Stormwater Services) pursuant to Annexation No. 47 will be annexed to Tax Zone No. 9 per the Supplement to the Rate and Method of Apportionment of Special Tax shown below.

Page 2 ends

Page 3 ends

Page 4 ends

“Mixed Use Parcel” means a Parcel designated by the County Assessor as having multiple land uses such as residential land uses and commercial land uses, or multi-family land uses and commercial land uses.
“Multi-Family Parcel” means a Parcel designated by the County Assessor as having a multi-family residential land uses which includes duplexes, triplexes, fourplexes and apartments.
“Non-Residential Parcel” means for each Fiscal Year, all Assessor Parcels designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional. If it is determined by the Administrator that the County Assessor has assigned an incorrect County Land Use Code or the assigned County Land Use Code does not correctly describe the intended or current use of the Taxable Parcel, the Administrator may assign a Land Use Classification to the Taxable Parcel described in Section C below.
“Non-Residential Parcel – In Compliance” this definition only applies for the purpose of calculating the annual neighborhood landscape maintenance tax component and means for each Fiscal Year, an Assessor Parcel designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional for which the Property Owner of the Commercial, Industrial, or Institutional Parcel has notified the City in writing by the preceding February 1st that it wishes to maintain its parcel’s frontage landscaping during the immediate following fiscal year and the City Manager or his/her designee has determined that the Property Owner has maintained its Parcel’s frontage landscaping in previous Fiscal Years to City Landscape Maintenance Standards. In addition, in order for any Commercial, Industrial, or Institutional Parcel to be defined as a Non-Residential Parcel – In Compliance, all Non-Residential Parcels within a Tax Zone of CFD No. 2015-2 must also be defined as Non-Residential Parcel – In Compliance. “Non-Residential Parcel – Out of Compliance” this definition only applies for the purpose of calculating the annual neighborhood landscape maintenance tax component and means for each Fiscal Year, an Assessor Parcel designated by the County Assessor with a County Land Use Code of Commercial, Industrial, or Institutional for which the Property Owner of the Non-Residential Parcel has not notified the City in writing by the preceding February 1st that it wishes to maintain its parcel’s frontage landscaping during the immediate following fiscal year and the City Manager or his/her designee has determined that the Property Owner has not maintained its Parcel’s frontage landscaping in previous Fiscal Years to City Landscape Maintenance Standards. In addition, if any Non-Residential Parcel is defined as a Non-Residential Parcel – Out of Compliance, then all Non-Residential Parcels within a Tax Zone CFD No. 2015-2 will also be defined as Non-Residential Parcel – Out of Compliance.
109
Exhibit B

Page 5 ends

Page 6 ends

Page 7 ends

C. MAXIMUM SPECIAL TAXES

1. Developed Property - The Fiscal Year 2017-18 Maximum Special Tax for each Special Tax Component for all Parcels of Developed Property shall be as shown in Table 1 below:

Page 8 ends

2. Undeveloped Property - The Fiscal Year 2017-18 Maximum Special Tax for each Special Tax Component for all Parcels of Undeveloped Property shall be as shown in Table 2 below:

Page 9 ends

Page 10 ends

G. TERM OF THE SPECIAL TAX
The Special Tax shall be levied in perpetuity as necessary to pay the Special Tax Requirement.

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to execute a Consulting Services Agreement with HMH Engineers, Inc. to provide Construction Management Services for the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project & East Cypress Road Widening at CCWD Canal Crossing Project – Capital Improvement Project Numbers 302 & 310
Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 Capital Improvement Program (CIP) Budget which designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

The improvements to East Cypress Road have been a key part of the City’s CIP program as established by the City Council, and a top priority for the community to accommodate the growing needs of the residents of the East Cypress Road corridor.

East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project – CIP 302 is the largest and most expensive project that the City has undertaken that will bring the new East Cypress Road to the intersection with Bethel Island Road. This project will complement the East Cypress Road widening project at Jersey Island Road and Contra Costa Canal crossing – CIP 310 which is under construction.

CIP 302 went through its bidding process and a construction contract is scheduled to be awarded by the City Council on July 8, 2025. The construction of this project is anticipated to start in summer 2025 and will be completed by the end of 2026. To successfully execute the construction of these complex projects, additional resources are added to the project team to assist the staff. These include the services of civil engineering design and geotechnical engineering consultants.

The actual day-to-day construction of this project requires a Resident Engineer who oversees and manages the construction of the project, ensuring the work is completed according to plans and specifications. The Resident Engineer acts as the on-site representative of the City, managing the technical aspects, enforcing contract documents, monitoring expenses, and ensuring the successful execution of the project. Key responsibilities include supervising construction activities, ensuring quality control, managing project documentation, and maintaining communication with contractors and all stakeholders.

Approved and
Forwarded to the
City Council
116

STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US Staff worked with HMH engineers, Inc., who will be providing Resident Engineering services for the construction of CIP 302 and 310 and negotiated a proposal that will provide Resident Engineering services for this project for an amount of $373,800 as outlined in the attached proposal and scope of work.

Fiscal Impact
This item for CIP 302 budget was included in the FY 2025/26 budget with a total budget of $25,012,234. To date $336,613.25 has been spent or encumbered leaving a balance of $24,675,621.00 in the CIP 302 budget. This project is funded by General Capital Projects and Measure J funds.

This item for CIP 310, $9,500,000, was included in the FY 2023/24 budget from Traffic Impact fees, General Capital, Street Maintenance & Rehab and Gas Tax Funds. An Additional $1,500,000 was budget for FY 2025/26 from Traffic Impact Fees. To date $9,053,070.40 has been spent or encumbered leaving a balance of $1,946,930. No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommends that the City Council adopt the resolution approving Consulting Services Agreement with HMH Engineers, Inc. to provide Resident Engineering services for East Cypress Road Widening (Jersey Island Road to Bethe Island Road) Project – CIP 302, East Cypress Road Widening and Canal Undergrounding Project, CIP 310 and to authorize the City Manager to execute the contract for an amount of $373,800.

Attachments
1) Resolution
2) HMH Engineers, Inc. Resident Engineer Services Proposal 117
Resolution No. __-25 Page 1
RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY
APPROVING THE PROPOSAL FROM HMH ENGINEERS, INC. AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSULTING
SERVICES AGREEMENT WITH HMH ENGINEERS, INC. FOR RESIDENT

ENGINEER SUPPORT SERVICES FOR THE CONSTRUCTION OF EAST

CYPRESS ROAD WIDENING (JERSEY ISLAND ROAD TO BETHEL ISLAND ROAD) PROJECT – CAPITAL IMPROVEMENT NUMBER 302 AND EAST

CYPRESS ROAD WIDENING AT CCWD CANAL CROSSING PROJECT -- CAPITAL IMPROVEMENT NUMBER 310
WHEREAS, the improvements and widening of East Cypress Road have been a priority of the City Council and a focus on the City’s Capital Improvement Program; and,
WHEREAS, the construction contract for the East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project – CIP 302 will be awarded by City Council on July 8, 2025; and,
WHEREAS, a key part of the successful construction of this project is the services of the Resident Engineer who will manage the day-to-day construction of the project; and,
WHEREAS, staff have worked with HMH Engineers, Inc. and secured a proposal for Resident Engineering services for the construction of this project in the amount of $373,800; and
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, by the City Council of the City of Oakley approving a consulting services agreement for $373,800 with HMH Engineers, Inc. associated with CIP Number 302 – East Cypress Road Widening Project (Jersey Island Road to Bethel Island Road) and CIP Number 310 East Cypress Road Widening and Canal Undergrounding Project and authorize the City Manager to execute the agreement, with the proposal attached hereto as Exhibit A is made part of this resolution.

PASSED, APROVED AND ADOPTED by the City Council of the City of Oakley at a meeting held on this 8th day of July 2025 by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:
118
Resolution No. __-25 Page 2
APPROVED:
_________________________
Shannon Shaw, Mayor
ATTEST:
_______________________
Kim Snodgrass, City Clerk Date
119

SUCCESS BUILT ON SERVICE, QUALITY, &
COMMITMENT SINCE 1976
1570 OAKLAND ROAD SAN JOSE, CA 95131 | 408-487-2200 | HMHCA.COM planning ● civil engineering ● public works ● landscape architecture ● land surveying June 24, 2025
Kevin Rohani, P.E.

Director of Public Works/City Engineer
City of Oakley, Public Works & Engineering Department
3231 Main Street
Oakley, CA 94561
Re: Resident Engineer Services for Construction Phase of CIP 302 & CIP 310 Canal Undergrounding & Roadway Widening Projects
Dear Mr. Rohani:

As part of HMH Engineers’ ongoing staff augmentation, plan review, engineering consultation, and land surveying services, we have been asked to act as the Resident Engineer for the City’s CIP 302 and 310 Canal Undergrounding & Roadway Widening Projects on E. Cypress Avenue.

The knowledge and understanding of these projects we have gained during the plan review and approval phase allows us to transition into the next phase of the project and coordinate ongoing construction activities with the City of Oakley, associated agencies, and contractors.

HMH has key senior staff available that will be assigned to this effort. Staff resumes are included, as well as our current charge rate schedule.

HMH Engineers proposed to specifically provide the following services related to the Project:

Resident Engineer Services:
• Serve as the on-site representative for the City of Oakley • Observe the construction activities. It is anticipated that HMH will be on-stie on Monday and Thursday of each week to review conditions and meet with the Contractor.

Additional on-site meetings will be provided on an as needed basis. • Based on observations, make recommendations to the City of Oakley regarding quality and completeness of construction, and adherence to project plans & specifications • Construction Consultation.
• Monitor Schedule & Budget
• Coordinate weekly project construction meetings.

Project Management Services:
• Review and manage RFI and Material Submittals using the Procore platform. • Coordination with stakeholders
The anticipated level of effort for these services is as follows:
120
Resident Engineer Services:

Stephan Kuehn, Principal, P.E.
• 20 hours per week
• $290/hour (Discounted to $170/hour)
Project Management Services:

Alyson Goulden, Engineer, Design Specialist
• 8 hours per week
• $198/hour
The anticipated duration of these services will be from July 2025 to December 2026.

This anticipated level of effort and duration results in the following proposed budgets:

CIP 302: $249,200
CIP 310: $124,600
Should you have any questions, please contact me directly at your convenience.

Sincerely,
HMH
Stephan Kuehn, P.E.

Vice President, Civil Engineering Manager
121
HMHCA.COM
408.487.2200
1570 oakland road
san jose ca 95131

CIVIL ENGINEERING
land use entitlements
land planning
land development
public works
landscape architecture
land surveying
stormwater compliance

RELEVANT PROJECT INVOLVEMENT
237 Industrial Center, North San Jose, CA
50 MW Data Center and Light Industrial Project on 65 acres in North San Jose/Alviso. This new facility, to be built in phases, is adjacent to Coyote Creek, Highway 237, and the San Jose Regional Wastewater Facility.

Communications Hill Residential Project Specific Plan, San Jose, CA 400 acre, mixed-use, pedestrian oriented project on Communications Hill, a well known promontory in Central San Jose.

Tesla, Palo Alto, CA
Facility upgrades including parking lots, outbound logistics facility, and Free Trade Zone improvements in support of upcoming Tesla Model 3 production and delivery.

Oakland Unified School District - Downtown Educational Complex, Oakland, CA
Stephan managed the civil engineering design of this new facility which replaced an existing preschool, elementary school, high school, and child development center. The Complex includes a multi-purpose great room, a small TV studio and a health clinic. This project was designed according to the State’s high performance school standards (CHPS).

ACE Charter School, San Jose, CA
As the managing civil engineer for this middle school campus project (1.94 acre site), Stephan led the site design’s engineering services for the construction and operation of a 22,000 square foot campus including 18 classrooms, an administration building, and associated parking.

August Boeger Middle School, San Jose, CA
Stephan managed the site expansion and site improvement project, which provided design features that addressed on-site ADA Compliance characteristics to accommodate children with physical disabilities and incorporated appropriate materials & construction specifications for safety and aethetics.

Stephan Kuehn, PE
Principal
Civil Engineer California
#57808
Building Industry Association
American Council of
Engineering Companies
United States Green Building
Council
Bay Area Certified Green
Business
American Society of Civil
Engineers
Homeland Security, FEMA
Inspector
EXPERIENCE 25 years
EDUCATION B.S. Civil Engineering - California Polytechnic State University San Luis Obispo Stephan has extensive experience as the principal engineer for multiple large master planned residential communities, retail centers, industrial and institutional developments throughout the bay area. His detail oriented approach provides practical solutions for project design and management from concept to construction. Much of Stephan’s design and project management experience is in high density and urban infill developments. Keenly aware of the inherent competition for space among the project elements, Stephan emphasizes collaboration among consultants during design and coordination with agency staff to gain approvals. His interface and participation with local building officials and public works staff enable effective negotiation and timely processing. Stephan currently manages HMH’s land development engineering department working on both public and private projects and is responsible for design oversight, quality control, scheduling and budgeting.

RESUME
122
123

LAND SURVEYING
land use entitlements
land planning
land development
public works
civil engineering
landscape architecture
stormwater compliance
HMHLASTUDIO.COM
408.487.2200
1570 oakland road
san jose ca 95131
Tracy Giorgetti,
LS/PE
Senior Land Surveyor
Land Surveyor
California #8720
Civil Engineer
California #63214
California Land Surveyors
Association

RELEVANT PROJECT INVOLVEMENT
Montague Expressway Roadway Widening, Milpitas, CA
As the Project Land Surveyor, Tracy reviewed title reports, provided easement plotting for 24 parcels; prepared a record boundary survey and prepared 70 plat maps and legal descriptions for right-of-way and public/private easement acquisitions.

Valley Transportation Authority (VTA) - Santa Clara County, California Santa Clara-Alum Rock and El Camino Bus Rapid Transit (BRT) Projects, San Jose, Santa Clara, and Mountain View, CA Tracy prepared plat maps and legal descriptions, in VTA format, for the Santa Clara Alum Rock BRT project and prepared record right-of-way mapping for the El Camino BRT project that extended from Santa Clara to Palo Alto.

Bay Area Rapid Transit (BART), San Jose, CA
Tracy supervised topographic field surveys and coordinated pothole and as-built utility surveys for the Bay Area Rapid Transit (BART) Silicon Valley Berryessa Extension (SVBX). This project was administrated by VTA.

Caltrans Projects, Bay Area, CA
Tracy’s experience also included: record mapping of Caltrans right-of-way, processing field topographic and 3D laser scanning data to produce a pavement survey exhibit for the I-880 Southbound High Occupancy Vehicle (HOV) project; Caltrans appraisal mapping with related legal descriptions for the I-880/Marina Boulevard Interchange; record of survey for US 101/ Bailey Avenue Interchange Improvements; and provided title report review and easement plotting, Caltrans appraisal/right-of-way/hard copy mapping, and prepared associated plat maps and legal descriptions for the I-880/Dixon Landing Interchange.

Various Survey Projects, Bay Area, CA
Alberta Ave, Sunnyvale
“Trellis” tract map
615 Tasman Drive, Sunnyvale
Tract map
1313 S. Wolfe Road, Sunnyvale
Parcel map
Washington Ave, Sunnyvale
Topographic survey for HydroScience for a water main replacement Sunnyvale Downtown Streetscape Improvements, Sunnyvale
Topographic survey for the City of Sunnyvale
1190 Borregas Drive and 215 Moffett Park Drive, Sunnyvale ALTA survey
RESUME
EXPERIENCE 21 years
EDUCATION B.S. Civil Engineering - Santa Clara University Tracy has broad experience in civil engineering and land surveying with HMH for twenty-one years. She is a Civil Engineering graduate who gained surveying experience early in her professional career and earned professional licenses in both disciplines to develop a unique and highly valued set of skills. As Senior Land Surveyor, her current responsibilities include the oversight of all survey mapping including preparation of tract maps, ALTA/ASCM surveys, corner records, record of surveys, condominium plans and plat maps and legal descriptions. 124

CHARGE RATE SCHEDULE
Professional & Office Per Hour
Principal $290
Senior Land Development Manager - Planning $282
Senior Land Development Manager $272
Senior Civil Engineering or Land Surveying or Landscape Architect Manager $264 Land Development Manager $234
Civil Engineering, Land Surveying or Landscape Architect Manager $230 Senior Planner $240
Senior Civil Engineer, Land Surveyor, or Landscape Architect $218 Engineering Design Specialist $208
Design Specialist $198
Project Planner $218
Project Civil Engineer, Land Surveyor, or Landscape Architect $198 Project Arborist $200
Senior Engineer, Surveyor, or Landscape Designer $200
Engineer, Planner, Surveyor, or Landscape Designer $200 Assistant Engineer, Surveyor, Planner, or Landscape Designer $166 Junior Engineer, Surveyor, Planner, or Landscape Designer $156 Senior Technician $168
Project Technician $154
Technician $144
Assistant Technician $134
Junior Technician $110
Intern $102
Project Support Staff $102
Field Services Per Hour
2-Person Field Crew $314
3-Person Field Crew $410
1-Person Field Crew $218
Field Survey Manager $234
Senior Field Engineer $208
Field Engineer $180
Printing, Reproductions & Materials at Cost, Plus 20%
Transportation at Cost, including mileage based upon IRS rates Other Outside Services at Cost, Plus 20%
Rates are subject to Adjustment July 1, 2026
125

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Kimley-Horn to Provide Engineering Design Services for Capital Improvement Project (CIP) Number 268 – Main Street / Delta Road Intersection Signalization Project
Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 CIP designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s Strategic Goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

The intersection of Main Street and Delta Road currently does not have a traffic signal.

This intersection is identified as having a new traffic signal per the City’s Traffic Impact Fee program. With the growth of the far east Oakley region and additional traffic that uses Delta Road for access to Main Street, a new traffic signal will improve safety and traffic circulation at this intersection.

City staff have selected Kimley-Horn as the best suited firm to design this important infrastructure improvement project. This firm has internal resources to not only perform the traffic signal design but also the other roadway and utility improvements that are needed for this project.

Staff negotiated the final scope of the design work and cost proposal for $145,229, which is a very competitive price for such a project in the current consulting market.

The design of this project will be performed during FY 2025/26 and the construction is anticipated to take place during FY 2026/27.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Community Health and Safety section goal to provide safe streets.

Approved and
Forwarded to the
City Council
126
2 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $200,000. This project is funded by the Gas Tax (141) RMRA Fund. No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommend that the City Council adopt the resolution approving the proposal with Kimley-Horn for the design services associated with CIP No. 268 – Main Street / Delta Road Intersection Signalization Project to authorize the City Manager to enter into an agreement for a not to exceed amount of $145,229.

Attachments

1. Resolution

2. Kimley-Horn Proposal
127
RESOLUTION NO.___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY

APPROVING AN AGREEMENT WITH KIMLEY-HORN FOR ENGINEERING

DESIGN SERVICES ASSOCIATED WITH CAPITAL IMPROVEMENT
PROJECT NUMBER 268 - MAIN STREET / DELTA ROAD INTERSECTION

SIGNALIZATION PROJECT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT
WHEREAS, as part of the Fiscal Year (FY) 2025/26 Budget the City of Oakley approved a 5-Year Capital improvement Program (CIP); and WHEREAS, Project Number 268 is to design the improvements for the Main Street/Delta Road Intersection Signalization Project; and WHEREAS, staff solicited a proposal from Kimley-Horn, for the design of this project; and
WHEREAS, Kimley-Horn has submitted a proposal to prepare engineering design services for CIP Project Number 268 for an amount not to exceed $145,229; and
WHEREAS, This item was included in the FY 2025/26 budget with a total budget of $200,000. This project is funded by the Gas Tax (141) RMRA Fund. No additional funding is needed at this time to fund the contract.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the City Council of the City of Oakley hereby approves the proposal from Kimley-Horn, for engineering design services for CIP Project Number 268 for an amount not to exceed $145,229, in the form attached hereto as Exhibit A, and authorizing the City Manager to execute an Agreement.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on the 8
th of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

_______________________
Shannon Shaw, Mayor
ATTEST:

Kim Snodgrass, City Clerk Date
128
kimley-horn.com [ENTER OFFICE ADDRESS [Enter Main #]
June 11, 2025
Mr. Kevin Rohani
City of Oakley
3231 Main St
Oakley, CA 94561
Re: Letter Agreement for Professional Services for
CIP #268 Main Street / Delta Road Intersection Signalization Project 3231 Main St, Oakley, CA 94561
Dear Mr. Rohani:

Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this Letter Agreement (“Agreement”) to the City of Oakley (“Client”) for providing final design services for the Main Street / Delta Road Intersection Signalization Project (“Project”).

Project Understanding
Kimley-Horn understands that the client is seeking to signalize the existing intersection of Main Street and Delta Road and to provide Americans with Disabilities Act (ADA) compliant curb ramps at each corner. The Client is requesting Kimley-Horn’s support in providing final design services and construction phase services for the Project.

Assumptions
Kimley-Horn’s scope and fee are based on the following assumptions:
· The Client will provide any traffic counts, analysis, or signal warrants complaint with MUTCD to justify signal implementation.
· The Client will provide relevant as-built information.

If any of these assumptions are not correct, then the scope and fee will change.

Scope of Services
Kimley-Horn will provide the services specifically set forth below.

Task 1: Project Management
Kimley-Horn will supervise, coordinate, and monitor project design activities. We will work with the Client at the start of the project to establish the standards and policies which will guide the project development. We will submit monthly invoices and status updates. Kimley-Horn will perform QA/QC prior to each deliverable.

Kimley-Horn will attend up to five (5) coordination virtual meetings with the Client. This includes approximately three (3) coordination meetings with the Client and up to two (2) comment resolution meetings with the Client, up to the five (5) assumed meetings. We assume the project management task to run for 8 months to coincide with the submission of the Final PS&E (Plans, Specifications, and Estimate) Package to the Client.
129

Page 2 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Deliverables Task 1:
- Invoices and Progress Reports
Task 2: Utility Coordination
Kimley-Horn will coordinate with utility owners to obtain mapping and as-builts of facilities within the vicinity of the intersection. Kimley-horn will prepare mapping in AutoCAD of the existing utilities based on the information provided by the utility owners.

Tarrar Utility Consultants, as part of the Kimley-Horn team, will coordinate with PG&E and develop overhead utility plans for the project. They will prepare a joint pole relocation and a traffic signal service plan through the PG&E Work Requested by Others (WRO) and New Business Services process, respectively.

Task 3: Preliminary Design Package
Kimley-Horn will prepare a preliminary design package to confirm project features within the public right-of-way. This will include:
- Public roadway improvements, including sidewalks, curb ramps, and crosswalks. - Placement of traffic signal equipment.
- Delineation of hardscape, landscape, and specialty paving. - Signing and Striping Improvements
- Composite mapping of existing and proposed utility infrastructure.

The preliminary design effort identified in this task will be limited to work within the public right-of-way at the intersection. Plans will be prepared using a topographic survey and aerial imagery. The schematic design will be prepared to a 35% design level. Plans will be prepared at 1’=20’ scale, and will include the following:

Cover Sheet to include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information and legend of symbols on City’s Title Block.

Civil Layout Plans to show the construction of project-specific elements. Plans will show horizontal layout of facilities, material types, and will label, dimension, and tabulate improvements.

Signing and Marking Plans to show proposed pavement delineation, striping reconstruction, crosswalk delineation, centerline stationing, location and depth of the identified spot reconstruction, if any, and pavement legends/arrows where the existing striping will be affected.

Electrical Plans to show proposed traffic signal improvements at the intersection of Main Street and Delta Road. For the preliminary design package, the plans will show only above ground equipment locations and pull boxes. When the plans are progressed in a future design submittal, Kimley-Horn will add conduit routing, conductor/conduit schedules, and pole/equipment schedules.

Conceptual Grading and Drainage Plans with proposed storm drainage improvements and limits of grading established on the plan.

Composite Utility Plans with impacts to storm, sewer, water, electric, telecommunication and fiber lines shown on the plan. This task does not include Joint Trench Designs, to be provided by others.

Civil Details to show the applicable city standard plans and design elements. 130

Page 3 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Preliminary Opinion of Probable Construction Cost (OPCC) will be prepared to confirm construction costs for the intersection improvements.

Deliverables Task 3:
- Preliminary Plans (submitted in PDF Format)
- Preliminary OPCC (submitted in PDF Format)
Task 4: 65% PS&E Package
Upon receipt of one (1) non-conflicting set of comments on the Preliminary Design, Kimley-Horn will schedule and attend a meeting to discuss the preliminary design comments and 65% construction documents package. Upon completion of the preliminary design review meeting, Kimley-Horn will begin the preparation of the 65% design level plans, specifications, and opinions of probable construction cost (PS&E) for the project improvements. The plans will be prepared in AutoCAD format and submitted to the City in PDF at half scale. We will utilize the City standard plan sheet borders with title block and general construction notes and CAD standards.

At this stage of the project, Kimley-Horn will initiate coordination with PG&E for service. It is assumed that preliminary application and design fees from PG&E will be handled by the City.

The anticipated breakdown of sheets for the 65% plans is as follows:

Cover Sheet, General Notes, Civil Layout Plans, Signing and Marking Plans, Electrical Plans, Grading and Drainage Plans, Composite Utility Plans, and Traffic Handling plans.

For the 65% technical specifications submittal, we will prepare the specifications based on the City boilerplate PART I and PART II specifications. The specifications will be prepared in Microsoft Word and will reference the latest City and Caltrans Standard Specifications.

For the 65% PS&E submittal, Kimley-Horn will prepare a Draft Stormwater Memorandum documenting the Project’s status as a non-regulated Project based on requirements from the Municipal Regional Permit (MRP).

Deliverables Task 4:
- Response to Preliminary Design Comments
- 65% Plans (submitted in PDF Format)
- 65% OPCC (submitted in PDF Format)
- 65% Specifications (submitted in PDF and Microsoft word Format) - Draft Stormwater Memorandum (submitted in PDF Format) Task 5: 95% PS&E Package
Upon receipt of one non-conflicting set of comments on the Preliminary Design, Kimley-Horn will schedule and attend a meeting to discuss the preliminary design comments and 95% construction documents package. Upon completion of the preliminary design review meeting, Kimley-Horn will begin the preparation of the 95% design level plans, specifications, and opinions of probable construction cost (PS&E) for the project improvements.

For the 95% PS&E submittal, Kimley-Horn will prepare the Final Stormwater Memorandum documenting the Project’s status as a non-regulated Project based on requirements from the Municipal Regional Permit (MRP).
131

Page 4 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Deliverables Task 5:
- Response to 65% PSE Comments
- 95% Plans (submitted in PDF Format)
- 95% OPCC (submitted in PDF Format)
- 95% Specifications (submitted in PDF and Microsoft word Format) - Final Stormwater Memorandum (submitted in PDF Format) Task 6: Issue For Bid (IFB) PS&E Package
It is anticipated that any comments resulting from the 95% design plan check will be editorial in nature and will be communicated via e-mail or discussed on a conference call. Any major design changes at this stage in the project will be considered additional services and will be completed for an additional fee upon receipt of written authorization from the City.

Deliverables Task 6:
- Response to 95% PSE Comments
- Stamped, Signed, and Dated IFB Plans for City Signature (submitted in PDF Format) - IFB OPCC (submitted in PDF Format)
- IFB Specifications (submitted in PDF and Microsoft word Format) Task 7: Construction Phase Services
Prior to construction, during the bidding phase, Kimley-Horn will prepare any necessary clarifications or addenda to the project plans.

In the event any addenda are issued, a conformed set of construction documents will be prepared.

Kimley-Horn will attend a pre-construction meeting to respond to contractor questions. During construction, Kimley-Horn will review contractor submittals, requests for information, and change orders. Kimley-Horn will conduct up to three (3) site visits and attend up to three (3) meetings during construction. A total of 50 hours has been included for this task. Any additional effort will be considered as additional services to be completed for an additional fee upon receipt of written authorization from the City.

Deliverables Task 7:
- Written Clarifications and Responses to Prospective Bidders (submitted in PDF Format) - Addenda to Bid Documents (submitted in PDF format)
- Written Recommendation for Award of Contract (submitted in PDF format) - Conformed Construction Documents (submitted in PDF format) - Submittal Reviews (submitted in PDF Format)
- RFI Responses (submitted in PDF format)
- Change Order Review (submitted in PDF format)
- Supplemental Construction Documents Correcting for Design Related Change Orders (submitted in PDF format)
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement:
- Potholing
- Traffic Analysis and associated data collection
- Hydrology or Hydraulic analysis
132

Page 5 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Information Provided By Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives.

Schedule
Kimley-Horn will perform the services as expeditiously as practicable with the goal of meeting a mutually agreed upon schedule.

Activity Timeline from NTP (NTP at 0 weeks)
Develop Preliminary Plan +8 weeks
Develop 65% PSE* +10 weeks
Develop 95% PSE* +8 weeks
Develop IFB PSE** +4 weeks
Issue Conformed Set +2 weeks
Total (up to construction start) 32 Weeks
*Assumes 4-week city review period.
**Assumes 2-week city review period.

Fee and Expenses
Kimley-Horn will perform the services in Tasks 1 - 7 on a labor fee plus expense basis with the maximum labor fee shown below.

Task Number & Name Fee Type
1 Project Management $11,270 Hourly, Not-to-Exceed
2 Utility Coordination $12,540 Hourly, Not-to-Exceed
3 Preliminary Design Package $17,505 Hourly, Not-to-Exceed 4 65% PS&E Package $24,970 Hourly, Not-to-Exceed
5 95% PS&E Package $18,805 Hourly, Not-to-Exceed
6 Issue For Bid PS&E Package $5,785 Hourly, Not-to-Exceed 7 Construction Phase Services $12,200 Hourly, Not-to-Exceed Direct Costs (Printing and Mileage/Travel) $1,000 Expense Other Costs (Tarrar) $23,100 Expense
Other Costs (Unico) $18,054 Expense
Total $145,229
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client.

However, Kimley-Horn reserves the right to reallocate amounts among tasks as necessary. 133

Page 6 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Labor fee will be billed on an hourly basis according to our then-current rates. Direct reimbursable expenses such as express delivery services, air travel, and other direct expenses will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses as to these tasks such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-Horn to advance any such project fees on the Client’s behalf, an invoice for such fees, with a fifteen percent (15%) markup, will be immediately issued to and paid by the Client.

Payment will be due within 30 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number.

Closure
If you concur in all the foregoing and wish to direct us to proceed with the services, please provide Kimley-Horn with a Work Authorization for review and signature.

We appreciate the opportunity to provide these services. Please contact me if you have any questions.

KIMLEY-HORN AND ASSOCIATES, INC.

Blake Silkwood, P.E.

Associate
CA #C78272
134

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Kimley-Horn to Provide Engineering Design Services for Capital Improvement Project (CIP) Number 211 – Main Street / Rose Avenue Intersection Signalization Project Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 CIP designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s Strategic Goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

The intersection of Main Street and Rose Avenue currently does not have a traffic signal. This intersection is identified as having a new traffic signal per the City’s Traffic Impact Fee program. This intersection not only serves the traffic on Main Street and Rose Avenue, but also the maintenance facilities of Ironhouse Sanitary District and Diablo Water District that are located on the north side of Main Street.

The increased traffic flows at this intersection necessitate construction of a new traffic signal that will improve safety and traffic circulation at this intersection. As part of the recent collaborations between the City and Ironhouse Sanitary District, it was agreed that both agencies contribute funds towards the design of this project which has been budgeted as part of the FY 2025/26 City Capital Improvement budget.

Staff negotiated the final scope of the design work and cost proposal for $115,369, which is a very competitive price for such a project in the current consulting market.

The design of this project will be performed during FY 2025/26 and the construction is anticipated to take place during FY 2026/27.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Community Health and Safety section goal to provide safe streets.

Approved and
Forwarded to the
City Council
135
2 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $200,000. This project is funded by the Main Street Fund. No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommends that the City Council adopt the resolution approving the proposal with Kimley-Horn for the design services associated with CIP No. 211 – Main Street / Rose Avenue Intersection Signalization Project and to authorize the City Manager to enter into an agreement for a not to exceed amount of $115,369.

Attachments

1. Resolution

2. Kimley-Horn Proposal
136
RESOLUTION NO.___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY

APPROVING AN AGREEMENT WITH KIMLEY-HORN FOR ENGINEERING

DESIGN SERVICES ASSOCIATED WITH THE CAPITAL IMPROVEMENT PROJECT NUMBER 211 - MAIN STREET / ROSE AVENUE INTERSECTION

SIGNALIZATION PROJECT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AGREEMENT
WHEREAS, as part of the Fiscal Year (FY) 2025/26 Budget the City of Oakley approved a 5-Year Capital improvement Program (CIP); and WHEREAS, Project Number 211 is to design the improvements for the Main Street/Rose Avenue Intersection Signalization Project; and WHEREAS, staff solicited a proposal from Kimley-Horn, for the design of this project; and
WHEREAS, Kimley-Horn has submitted a proposal to prepare engineering design services for CIP Project Number 211 for an amount not to exceed $115,369; and
WHEREAS, This item was included in the FY 2025/26 budget with a total budget of $200,000. This project is funded by the Main Street Fund. No additional funding is needed at this time to fund the contract.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the City Council of the City of Oakley hereby approves the proposal from Kimley-Horn, for engineering design services for CIP Project Number 211 for an amount not to exceed $115,369, in the form attached hereto as Exhibit A, and authorizing the City Manager to execute an Agreement.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on the 8
th of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

_______________________
Shannon Shaw, Mayor
ATTEST:

Kim Snodgrass, City Clerk Date
137
kimley-horn.com [ENTER OFFICE ADDRESS [Enter Main #]
June 11, 2025
Mr. Kevin Rohani
City of Oakley
3231 Main St
Oakley, CA 94561
Re: Letter Agreement for Professional Services for
CIP #211 Main Street / Rose Avenue Intersection Improvement Project 3231 Main St, Oakley, CA 94561
Dear Mr. Rohani:

Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this Letter Agreement (“Agreement”) to the City of Oakley (“Client”) for providing final design services for the Main Street / Rose Avenue Intersection Improvement Project (“Project”).

Project Understanding
Kimley-Horn understands that the client is seeking to signalize the existing intersection of Main Street and Rose Avenue and to provide Americans with Disabilities Act (ADA) compliant curb ramps at each corner. The Client is requesting Kimley-Horn’s support in providing final design and construction phase services for the Project.

If any of these assumptions are not correct, then the scope and fee will change.

Scope of Services
Kimley-Horn will provide the services specifically set forth below.

Kimley-Horn will attend up to five (5) coordination virtual meetings with the Client. This includes approximately three (3) coordination meetings with the Client and up to two (2) comment resolution meetings with the Client, up to the five (5) assumed meetings. We assume the project management task to run for eight (8) months to coincide with the submission of the Final PS&E (Plans, Specifications, and Estimate) Package to the Client.
138

Page 2 ends

Cover Sheet to include project title, vicinity map, general notes, benchmark with basis of coordinates, dig alert information and legend of symbols on City’s Title Block.

Civil Layout Plans to show the construction of project-specific elements. Plans will show horizontal layout of facilities, material types, and will label, dimension, and tabulate improvements.

Electrical Plans to show proposed traffic signal improvements at the intersection of Main Street and Rose Avenue. For the preliminary design package, the plans will show only above ground equipment locations and pull boxes. When the plans are progressed in a future design submittal, Kimley-Horn will add conduit routing, conductor/conduit schedules, and pole/equipment schedules.

Conceptual Grading and Drainage Plans with proposed storm drainage improvements and limits of grading established on the plan.

Composite Utility Plans with impacts to storm, sewer, water, electric, telecommunication and fiber lines shown on the plan.

Civil Details to show the applicable city standard plans and design elements.

Preliminary Opinion of Probable Construction Cost (OPCC) will be prepared to confirm construction costs for the intersection improvements.
139

Page 3 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
Deliverables Task 3:
- Preliminary Plans (submitted in PDF Format)
- Preliminary OPCC (submitted in PDF Format)
Task 4: 65% PS&E Package
Upon receipt of one (1) non-conflicting set of comments on the Preliminary Design, Kimley-Horn will schedule and attend a meeting to discuss the preliminary design comments and 65% construction documents package. Upon completion of the preliminary design review meeting, Kimley-Horn will begin the preparation of the 65% design level plans, specifications, and opinions of probable construction cost (PS&E) for the project improvements. The plans will be prepared in AutoCAD format and submitted to the City in PDF at half scale. We will utilize the City standard plan sheet borders with title block and general construction notes and CAD standards.

The anticipated breakdown of sheets for the 65% plans is as follows:

Cover Sheet, General Notes, Civil Layout Plans, Signing and Marking Plans, Electrical Plans, Grading and Drainage Plans, Composite Utility Plans, and Traffic Handling plans.

Page 4 ends

In the event any addenda are issued, a conformed set of construction documents will be prepared.

Page 5 ends

Schedule
Kimley-Horn will perform the services as expeditiously as practicable with the goal of meeting a mutually agreed upon schedule.

Fee and Expenses
Kimley-Horn will perform the services in Tasks 1 - 7 on a labor fee plus expense basis with the maximum labor fee shown below.

Task Number & Name Fee Type
1 Project Management $11,270 Hourly, Not-to-Exceed
2 Utility Coordination $5,780 Hourly, Not-to-Exceed
3 Preliminary Design Package $17,505 Hourly, Not-to-Exceed 4 65% PS&E Package $24,970 Hourly, Not-to-Exceed
5 95% PS&E Package $18,805 Hourly, Not-to-Exceed
6 Issue For Bid PS&E Package $5,785 Hourly, Not-to-Exceed 7 Construction Phase Services $12,200 Hourly, Not-to-Exceed Direct Costs (Printing and Mileage/Travel) $1,000 Expense Other Costs (Unico) $18,054 Expense
Total $115,369
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client.

However, Kimley-Horn reserves the right to reallocate amounts among tasks as necessary.

Labor fee will be billed on an hourly basis according to our then-current rates. Direct reimbursable expenses such as express delivery services, air travel, and other direct expenses will be billed at 1.15 142

Page 6 ends

kimley-horn.com 10 S Almaden Blvd #1250, San Jose, CA 95113 (669) 800- 4130
times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses as to these tasks such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-Horn to advance any such project fees on the Client’s behalf, an invoice for such fees, with a fifteen percent (15%) markup, will be immediately issued to and paid by the Client.

Payment will be due within 30 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number.

Closure
If you concur in all the foregoing and wish to direct us to proceed with the services, please provide Kimley-Horn with a Work Authorization for review and signature.

We appreciate the opportunity to provide these services. Please contact me if you have any questions.

KIMLEY-HORN AND ASSOCIATES, INC.

Blake Silkwood, P.E.

Associate
CA #C78272
143

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to execute an Agreement with Lopez Maintenance Services LLC for Porter Service Maintenance at various City Parks and Facilities
Background and Analysis
This report recommends awarding the Porter Service Maintenance contract to Lopez Maintenance Services LLC for high-quality ongoing litter, trash removal, and restroom cleaning at City parks and facilities.

The City of Oakley is responsible for the maintenance and operations of nearly 40 public parks, an assortment of street medians and planter landscaping, multiple facilities, and parking lots, including the Civic Center Campus, Oakley Plaza, and other City-owned sites. It is of critical importance that the parks and facilities are maintained to high standards, which shows a positive image for the community and enhances the quality of life for the residents.

To efficiently and professionally maintain the City’s parks, landscaping, and facility assets, the City utilizes the services of various maintenance contractors. The existing Porter Service Maintenance contract is expiring. To better align maintenance services with appropriate resources and ensure quality service for the community’s parks and facilities; staff prepared a Request for Proposal (RFP) to clearly outline the City’s expectations and invite qualified contractors to participate in the selection process for litter and trash removal and restroom cleaning services. The proposed contract covers a two-year term (FY 2025/26 and 2026/27) for these services at all City parks, medians, facilities, and parking lots.

On June 24, 2025, the City received four (4) proposals responding to the RFP. Staff conducted a detailed review of the proposals and qualifications, followed up on references, and completed a competitive and transparent procurement process to select the best maintenance contractor. After completion of this process, Lopez Maintenance Services LLC was selected as the best company to perform Porter Services for the City of Oakley.

Additional Context on Lopez Maintenance Services
Lopez Maintenance Services LLC has a strong track record with the City of Oakley, having successfully completed a variety of maintenance projects over the years. Our Approved and
Forwarded to the
City Council
144

STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Staff’s experience with Lopez Maintenance Services LLC has been consistently positive, characterized by professional communication, responsiveness, and highquality results. This company has demonstrated the capacity and experience to manage the scale of maintenance required by Oakley’s diverse parks and facilities.

Furthermore, they are a local Oakley business, which supports the City’s commitment to fostering community investment and economic growth. Awarding this contract to a local firm aligns with Oakley’s goal of promoting and sustaining local enterprises.

Consistency with the Oakley Strategic Plan 27+
This agreement supports several goals outlined in the Oakley Strategic Plan 27+, including the promotion of community health and safety through clean and wellmaintained public spaces. It reflects the City’s commitment to exceptional municipal services by using a structured, competitive selection process to ensure high-quality contractor performance. It also contributes to environmental stewardship by supporting regular litter removal and waste management practices that protect natural and built environments. In addition, the agreement demonstrates organizational excellence through strategic procurement and supports local economic vitality by awarding the contract to an Oakley-based business, reinforcing the City’s commitment to community investment and local business growth.

Fiscal Impact
Approval of this resolution will accept the proposal and authorize the City Manager to execute an agreement with Lopez Maintenance Services LLC for an annual cost of $245,916. The funding to pay for the Porter Services will be provided from the City’s Lighting and Landscape Districts (LLD) and Community Facilities Districts (CFD).

Staff Recommendation
Staff recommend that the City Council adopt the resolution approving the agreement with Lopez Maintenance Services LLC for Porter Services for the City’s parks, landscaping, and facilities maintenance and authorize the City Manager to execute the agreement for $245,916 annually for Fiscal Years 2025/26 and 2026/27. If at the end of the term the services have been performed satisfactorily, the City Manager has the discretion to approve an extension of the agreement to June 30, 2029, under the same terms as the original agreement. Staff will monitor contractor performance regularly to ensure compliance with contract requirements and to maintain high service standards.

Attachments
1) Resolution
145
Resolution No. ___-25 1
RESOLUTION NO. ___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY APPROVING AN

AWARD OF CONTRACT WITH LOPEZ MAINTENANCE SERVICES LLC FOR

PORTER MAINTENANCE SERVICES FOR CITY PARKS AND FACILITIES FOR FISCAL YEAR 2025/26 AND 2026/27 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID AGREEMENT
WHEREAS, the City of Oakley Public Works Department is responsible for the overall maintenance and operation of all City’s Parks and Facilities; and WHEREAS, this maintenance service has been provided by contractors, and the contract has come to its expiration and staff have issued a Request for Proposal (RFP) to get proposals from maintenance contractors for this service; and WHEREAS, in response to the RFP and after Staff’s review and analysis, it was determined that Lopez Maintenance Services LLC to be best suited for providing the Porter Services for City Parks and Facilities; and
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, by the City Council of the City of Oakley that the Maintenance Services agreement with Lopez Maintenance Services LLC for Porter Service Maintenance for City Parks and Facilities for an amount not to exceed $245,916 annually for Fiscal Year (FY) 2025/26 and 20226/27 is hereby approved, and the City Manager is authorized to execute said agreement. If at the end of the term the services have been performed satisfactorily, the City Manager has the discretion to approve an extension of the agreement to June 30, 2029, under the same terms as the original agreement.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on the 8
th of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

_______________________
Shannon Shaw, Mayor
ATTEST:
______
Kim Snodgrass, City Clerk Date
146

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with Perkins, Williams & Cotterill Architects, Inc. for Architectural Design Services for Capital Improvement Project (CIP) Number 329 – City Hall Remodeling Project
Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 CIP designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s Strategic Goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

This project will construct the facility improvements at City Hall that were deemed necessary in the Facility Assessment study performed in spring 2025. The improvements will include the remodeling of the Police Department reception area, expansion of the Police Department Evidence and Records office spaces and creating additional Police report writing office spaces, constructing a new Police conference and meeting room at the City Hall Courtyard; which will have a new roof and fully enclosed, the construction of a new Police Armory, and constructing new office space for the Economic Development Analyst. This project will also replace the carpets, paint the walls and install new cubicles in the Community Development and Public Works departments.

City staff have selected Perkins, Williams & Cotterill Architects, Inc. as the best suited firm to design this project. This firm was the original architect of City Hall and has been involved in the design of previous remodeling projects at City Hall.

Staff negotiated the final scope of the design work and cost proposal for $139,400, which is a very competitive price for such a project in the current consulting market.

Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Community Health and Safety goal section.

Approved and
Forwarded to the
City Council
147
2 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $1,500,000.

This project is funded by the General Capital Projects Fund. No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommend that the City Council adopt the resolution approving the proposal with Perkins, Williams & Cotterill Architects, Inc. for the design services associated with CIP No. 329 – City Hall Remodeling Project to authorize the City Manager to enter into an agreement for a not to exceed amount of $139,400.

Attachments

1. Resolution

2. Proposal
148
RESOLUTION NO.___-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY

APPROVING AN AGREEMENT WITH PERKINS, WILLIAMS & COTTERILL ARCHITECTS, INC. FOR ARCHITECTURAL DESIGN SERVICES
ASSOCIATED WITH CAPITAL IMPROVEMENT PROJECT NUMBER 329 –

CITY HALL REMODELING PROJECT AND AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT
WHEREAS, as part of the Fiscal Year (FY) 2025/26 Budget the City of Oakley approved a 5-Year Capital improvement Program (CIP); and WHEREAS, Project Number 329 is to design improvements for the remodeling of the Police Department and City Hall; and
WHEREAS, staff solicited a proposal from Perkins, Williams & Cotterill Architects, Inc., for the design of this project; and
WHEREAS, Perkins, Williams & Cotterill Architects, Inc. has submitted a proposal to prepare architectural design services for CIP Project Number 329 for an amount not to exceed $139,400; and
WHEREAS, this item was included in the FY 2025/26 budget with a total budget of $1,500,000. This project is funded by the General Capital Projects fund. No additional funding is needed at this time to fund the contract.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the City Council of the City of Oakley hereby approves the proposal from Perkins, Williams & Cotterill Architects, Inc., for architectural design services for CIP Project Number 329 for an amount not to exceed $139,400, in the form attached hereto as Exhibit A, and authorizing the City Manager to execute an Agreement.

PASSED AND ADOPTED by the City Council of the City of Oakley at a meeting held on the 8
th of July 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

APPROVED:

_______________________
Shannon Shaw, Mayor
ATTEST:

Kim Snodgrass, City Clerk Date
149
July 1, 2025
Kevin Rohani, P.E.

City of Oakley
3231 Main Street
Oakley, CA 94561
Project: City of Oakley
City Hall Remodeling Project – CIP# 329
(Police Department Expansion)
Dear Kevin:

We are pleased to submit this proposal for architectural and engineering design services required for the above referenced project. This proposal is based on our discussions and Space Plan – SP1 dated 6/23/25.

PROJECT DESCRIPTION
The project consist of providing design services for a new addition and tenant improvement at 3231 Main Street in Oakley, CA. The new +/- 1,375 s.f. addition is located in the existing courtyard between the police department and the building department and city hall building.

The new addition is anticipated to be seismically separated from the existing buildings with conventional wood frame construction and be designed as a Risk Category IV for an essential service building (PD). The existing mansard roof profiles adjacent to the courtyard are anticipated to be modified with new overbuild framing to allow water shed away from the new addition. We anticipate the existing roof structures have sufficient capacity to support the new overbuild framing. The tenant improvement scope includes changes to police department, city hall admin. area and within the new addition per the SP1 space plan prepared by PWC. Civil, Structural, Mechanical, Plumbing, and Electrical engineering is included with this design scope.

An add alternate fee is provided for a topo and boundary survey for the courtyard and the property that runs behind the police department and building department on the south side.

Fire sprinkler and fire alarm engineering will be developed design-build under direct contract with selected General Contractor.

Anticipate receiving an updated Geotech report for the site from the City. The new addition is anticipated to be supported on conventional pad and strip footings with non-structural slab on grade.
150

SCOPE OF WORK
Task I: Schematic Design
Task II: Construction Documents
Task III: Bidding Assistance
Task IV: Construction Support
FEE
Task I: Schematic Design
Architectural$ 11,500.00
Structural$ 6,400.00
Mech./Plumbing $ 4,800.00
Electrical$ 4,000.00
Civil$ 2,950.00
Utility Locating$ 4,700.00
Subtotal Task I:$ 34,350.00
Task II: Construction Documents
Architectural$ 28,500.00
Structural$ 22,300.00
Mech./Plumbing$ 9,100.00
Electrical$ 7,400.00
Civil$ 13,000.00
Subtotal Task II:$ 80,300.00
Task III: Bidding Assistance$ 5,000.00
Task IV: Construction Support
Architectural$ 7,000.00
Structural$ 5,800.00
Mech./Plumbing$ 2,200.00
Electrical$ 1,800.00
Civil$ 2,950.00
Subtotal Task IV:$ 19,750.00
TOTAL FEE:$139,400.00
Task I-IV Reimbursable Budget$ 2,000.00
Add Alternates:

Topo and Boundary Survey$6,900.00
Additional Site Visits $1,000.00
151

REIMBURSABLE EXPENSES
Reimbursable expenses including mileage, delivery services, reproduction, prints and plots, will be billed per fee schedule, Exhibit B. Additional site visits not included in this proposal shall be billed $1,000.00 per trip.

PAYMENTS
Invoices shall be issued on a monthly basis according to the percentage of work complete.

Payments are due (30) thirty days net. Failure of client to submit full payment of an invoice beyond (60) days after the date thereof subjects the amount overdue to a delinquent account interest rate of one percent (1%) per month, compounded monthly. Fees unpaid beyond (120) one hundred twenty days shall be forwarded to a collection agency and all reasonable collection costs added to the invoice.

TERMINATION OF SERVICES
This agreement may be terminated by either party for cause or convenience upon (7) seven days written notice provided fee accrued is paid in full. At client’s request, reproductions and all representations or instruments of service shall be delivered to client as a reimbursable expense.

ADDITIONAL SERVICES
All service beyond the scope of this proposal will be billed at hourly rates. Please refer to Exhibit B for current billing rates.

SUMMARY
We look forward to working with you on this project and hope this proposal meets your approval. If this proposal is acceptable, please sign and return to our office.

The proposed fees are valid for 60 days from the date of this proposal, after which PWC reserves the right to review and/or negotiate fees with the Client.

Sincerely, Approved: Accepted by:
 Task I
 Task II Name
 Task III
 Task IV
Brian Williams, AIA Title
Architect – C26572
Date
152
Exhibit A
Architectural Scope of Services
Perkins, Williams & Cotterill, Inc. has expertise in the analysis and design of all elements associated with this project. We are available to provide architectural design services on any or all of the many elements, which comprise a finished building. Shown below is our understanding of the scope required for this project. If this scope is to be modified, we will be glad to revise our fee proposal to reflect any such change.

Task I
Services To Include
Included
Not
Included
Remarks
Schematic Design Phase:

1. Prepare SD CAD floor plans, reflected ceiling
plan and power/data location plan for client
approval. • Based on approved space plan

2. Prepare SD CAD of site for client review. •

3. Prepare up to (3) SD interior finish palettes for
client’s review. •

4. Prepare SD finish plan based on selected
finishes. •

5. Prepare SD exterior building elevations. •

6. Provide CAD base plans to design team for
schematic design drawings. •

7. Prepare Structural SD roof framing and
foundation plans. •

8. Prepare Civil SD for grading, drainage, utility and
accessibility. •

9. Prepare Mechanical, Plumbing and Electrical SD
plans. •

10. Prepare final schematic design drawings to
client for review, comment and approval. •

11. Attend up to (2) conference call meetings with
client this phase. •

12. Attend (1) site visit this phase. • For Arch and M/P/E

13. Site visit by Civil’s subconsultant to mark
detected utilities in the field project work. • For Utility locating 153
Task II
Services To Include
Included
Not
Included
Remarks
Construction Drawings Phase:

1. Prepare construction drawings necessary to
secure building permit. • Based on approved SD plans

2. Receive furniture vendor’s furniture plan and
incorporate into base floor plan. •
New work stations are being
provided by City

3. Prepare CAD base plans for design-team
engineers use for construction documents. •

4. Prepare specifications on drawings. •

5. Prepare written book specifications. •

6. Prepare compliance checklist for CA Green
Building Code. •
G.C. assistance required for
construction related activities

7. Finalize interior finish selections and prepare
finish plan. •

8. Attend (1) meeting with client on site to review
50% construction drawings. •

9. Provide Structural engineering plans and
calculations. •

10. Provide Civil engineering plans and specs. •

11. Provide Mechanical engineering and CA Title 24
documentation. • New RTU at addition

12. Provide Plumbing engineering for new roof
drains. •

13. Provide Electrical engineering for lighting,
power, telephone and computer conduit only. •

14. Provide Fire Alarm and Fire Sprinkler design. • Design-build approach

15. Submit remodel plans to building and fire
department. •

16. Respond to plan check comments. • Up to (2) plan check reviews 154
Task II
Services To Include
Included
Not
Included
Remarks
Project Consultants:

1. Structural Engineering •

2. Mechanical Engineering •

3. Electrical Engineering •

4. Plumbing Engineering • For roof drains

5. Civil Engineer •

6. Fire Sprinkler • Design-build under GC

7. Fire Alarm • Design-build under GC

8. Data/Phone/Security • By Client

9. Acoustical Engineering •

10. LEED consultant •
Task III
Services To Include
Included
Not
Included
Remarks
Bidding Assistance:

1. The Architect agrees to assist the client in
reviewing bids from construction firms for
services on the project. 

2. Prepare general conditions and instructions to
bidders.  By Client (City)

3. Attend (1) pre-bid conference with the client
during this phase.  Available as additional service

4. Answer Request for Information questions during
bid process. 

5. Attend contractor interviews to evaluate
construction firms suitability for the project.  Available as additional service 155
Task IV
Services To Include
Included
Not
Included
Remarks
Construction Support Phase:

1. Attend up to (2) construction site meetings by
Architect. •

2. Attend up to (3) conference calls during
construction with client/contractor team. •

3. Review and process submittals. •

4. Respond contractor’s R.F.I.’s. •

5. Final job walk and punch list. •

6. As-built drawings. • Available as additional service

7. Attend up to (3) site visits to observe
construction by Structural. •
Exclusions:

1. Signs, other than required by code including monument signs, building signs, interior signs, and directories.

2. Off-site improvements of any kind.

3. Furniture design and specifications.

4. Value engineering after plans are submitted for permit.

5. Agency fees of any kind.

6. Surveys, soils reports, title reports.

7. Life cycle cost analysis.

8. A/V design/coordination.

9. Cal Green commissioning.

10. Cost estimates.

11. Plan check/permit fees.

12. LEED services of any kind.

13. Joint trench design for utility company services design.

14. Coordination of utility service applications with utility service providers.

15. Solar sizing and layout design.

16. Preparing planning submittal drawings and submitting for planning design review and entitlements.

17. Lateral and additional strengthening analysis of existing building. 156
Exhibit B
Fee Schedule
(Effective January 2025)
Hourly Rates
Partner-in-charge $ 205.00
Architect $ 170.00
Project Manager $ 145.00
Job Captain $ 130.00
C.A.D. Drafter $ 95.00
Clerical $ 85.00
Outside Services
Hiring of Design/Engineering Consultants Cost: 15% applied Reimbursable Expenses
Outside Reproduction Cost: 15% applied
Consultants Reproduction/Printing Cost: 15% applied
Mileage $ 0.70 per mile
In House Reproduction
15% applied
C.A.D.D. Plots:
24 x 36 Color (ea.) $ 40.00
30 x 42 Color (ea.) $ 60.00
In house OCE prints
24 x 36 (ea.) $ 3.00
30 x 42 (ea.) $ 4.25
In house prints
8 ½ x 11 color (ea.) $ 0.50
11 x 17 color (ea.) $ 1.00
8 ½ x 11 b/w(ea.) $ 0.25
11 x 17 b/w (ea.) $ 0.75
Presentation Graphics
Display/Marketing Board (up to 30” x 40”) $ 25.00 per board + cost of print Materials Board - Exterior $ 75.00 per board
Interior $150.00 per board
157

STAFF REPORT
1 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: July 8, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution approving the proposal from Sanbell, and authorizing the City Manager to execute Amendment Number 1 to the Consulting Services Agreement with Sanbell for additional design and construction support services related to the East Cypress Road Widening (Jersey Island Road to Bethe Island Road) Project – Capital Improvement Project 302
Background and Analysis
The City’s adopted Fiscal Year (FY) 2025/26 Capital Improvement Program (CIP) Budget which designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents.

On May 28, 2024, the City Council awarded an engineering design agreement with Sanbell, for the engineering design for the widening and improvements of East Cypress Road (Jersey Island Road to Bethel Island Road in the amount of $309,543.

During the past year, the design team of the Public Works engineering staff along with Sanbell engineers has been working expeditiously on the engineering design for the widening and improvements of East Cypress Road. The design for the widening of the East Cypress Road project, across all of its phases, has been on the fast track to meet the timeliness and commitments that have been made to the delivery of the improvements.

This project went through its bidding process and a construction contract is scheduled to be awarded by the City Council on July 8, 2025. The construction of this project is anticipated to start in summer 2025 and will be completed by the end of 2026.

Construction Support Services are an important element in this high-profile project because of the complexity of the design and coordination work involved. The following summary has been prepared to better understand the distribution of the work efforts for the construction of this project.

The key components of the construction for this project are:

Approved and
Forwarded to the
City Council
158

STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US • Day-to-day construction inspections: The City Engineering Inspector will monitor and inspect the contractor’s daily work; measure and document quantities of material used on the project and ensure compliance with the plans and specifications. • Coordination with the design team during construction: City Engineering staff will work closely with the contractor, businesses, and the design team to provide responses to inquiries and questions that may arise during the course of the project’s construction. • Construction Support Services: This work requires the project consultant to review all shop drawings and various product submittals for the construction, provide design clarifications and information, and attend various meetings.

In order to ensure consistency and quality control as the project moves forward into the construction phase, staff now propose amending the Sanbell contract to include support for the construction phase of the project from this firm.

Sanbell will be assigned the task of providing additional Design and Construction Support Services for this project along with their sub-consultants for an additional amount of $430,808 for a not to exceed contract total of $740,351, as outlined in the attached proposal and scope of work.

Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $25,012,234. To date $336,613.25 has been spent or encumbered leaving a balance of $24,675,621. The project is funded by General Capital Projects and Measure J funds. No additional funding is needed at this time to fund the contract.

Staff Recommendation
Staff recommends that the City Council adopt the resolution approving Amendment Number 1 to the Consulting Services Agreement with Sanbell, to provide additional design and construction support services for East Cypress Road Widening (Jersey Island Road to Bethe Island Road) Project – CIP 302 and to authorize the City Manager to execute the contract amendment for an additional amount of $430,808 for a not to exceed total contract amount of $740,351.
159

STAFF REPORT
CITY HALL | 3231 Main Street, Oakley, CA 94561 3
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US Attachments
1) Resolution
2) Sanbell Construction Support Services Proposal
160
Resolution No. __-25 Page 1
RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY

APPROVING THE PROPOSAL FROM SANBELL AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NUMBER 1 TO THE

CONSULTING SERVICES AGREEMENT WITH SANBELL FOR ADDITIONAL

DESIGN AND CONSTRUCTION SUPPORT SERVICES FOR THE EAST

CYPRESS ROAD WIDENING (JERSEY ISLAND ROAD TO BETHEL ISLAND ROAD) PROJECT – CAPITAL IMPROVEMENT NUMBER 302
WHEREAS, On May 28, 2024, the City Council approved the design contract with Sanbell, for Capital Improvement Project (CIP) Number 302 East Cypress Road Widening (Jersey Island Road to Bethel Island Road) Project; and, WHEREAS, the Public Works engineering staff have been working with the Sanbell engineers on the design and bidding of this project with anticipation that the construction will start in summer 2025; and,
WHEREAS, the construction of CIP 302 is a multifaceted process, and in order to ensure consistency and quality control as the project moves forward into the construction phase with its many components, Construction Support Services are needed from Sanbell; and,
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, by the City Council of the City of Oakley approving Amendment 1 of the design agreement for $430,808 for additional design and construction support services with Sanbell associated with CIP Number 302 – East Cypress Road Widening Project (Jersey Island Road to Bethel Island Road) and to authorize the City Manager to execute the agreement, with the proposal attached hereto as Exhibit A is made part of this resolution.

PASSED, APROVED AND ADOPTED by the City Council of the City of Oakley at a meeting held on this 8th day of July 2025 by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

APPROVED:
_________________________
Shannon Shaw, Mayor
ATTEST:
_______________________
Kim Snodgrass, City Clerk Date
161
June 20, 2025

VIA EMAIL
Kevin Rohani
City Engineer - City of Oakley
3231 Main Street
Oakley, CA 94561
Email: [email protected]
Subject: CIP 302 – East Cypress Road Improvements Project Additional Services Request - Engineering and Construction Support Services Dear Ms. Saengchalern,
We are writing to you regarding the East Cypress Road (ECR) CIP 302 project to request your consideration for additional services budget. Our team proposes to provide the following services to support the bidding process and construction phase of the project:

1. Bid Support including Addendums and Coordination with Developer. a. Assist during the bidding phase by preparing Addendums to clarify design intent and address bidder inquiries.
b. Issue updated Bid Set Revisions as necessary throughout the bidding process. c. Updated cost estimates.
d. Coordination on Drainage Release easement from ACD-TI. e. Pre-bid services:
i. Design changes for ISD on tie-in at the Sewer Force Main Lower vault. ii. Additional design details for extending the vault.
iii. Revised grading along Bethel Island Road
iv. Revised grading on the northside of East Cypress west of Bethel Island Road to change sidewalk.

2. Conformed Set
a. Prepare a final Conformed Set incorporating all Addenda for use during construction.
b. Finalize Conformed Specs

3. RFIs
a. Provide timely and thorough responses to Contractor Requests for Information (RFIs) to maintain construction progress and ensure consistency with the project design.
162

Page 2 of 4 ends

CIP 302 – Additional Services Proposal

4. Submittals
a. Review Contractor Submittals for conformance with design documents and specifications, including shop drawings, material certifications, and product data.

Submittals include Storm Drainage Submittals, Water Submittals, Sewer Force Main Submittals, Import Soil submittals, Class 2 Aggregate Base, HMA Mix, Concrete Mix Designs for sidewalk, foundations, retaining walls, headwalls etc.

5. Coordination Meetings & Project Management
a. Attend coordination meetings with the City, Diablo Water District, Ironhouse Sanitary District, PG&E Gas Distribution, PG&E Electric, PG&E-Gas Transmission, ACD-TI and other stakeholders throughout the construction period (August 2026 through October 2027).
b. Manage project documentation, action items, and communications to ensure project objectives are met.

6. Drainage Report and Calculations:

Balance will compile and review project plans and pertinent CAD files from Sanbell and compile the modeling work map. This includes compilation of the required model parameters, which will then be used as input for a consolidated hydrologic and hydraulic model of the drainage system. The modeling will be completed using the XPSWMM software so as to be consistent with the drainage modeling previously completed for Phase 1 of the adjacent Grand Cypress Preserve Project. Model runs will be completed for both 10- and 100-year design events using the methodology of the Contra Costa County Flood Control and Water Conservation District. A draft and final version of the drainage report will be prepared and submit for project approvals.

7. Landscape and Planting Construction Support + Bid support Gates will provide bid and construction support services:
a. Review of submittals and respond to RFI’s. Preparation of clarification drawings, coordination with City, Contractor and project team.
b. A representative from GATES will make two (2) site visits to the site (4 hours each) during and at the completion (punch walk closeout) to ascertain if the landscape work is generally proceeding in conformance with the drawings and specifications. On the basis of such on-site observations, as landscape architect, GATES will keep the City informed of the progress and quality of the work.
c. Gates will prepare and submit record drawings after project completion.

8. JDH Corrosivity Evaluation, Technical Assistance, and System Checkout a. On-site Inspection: JDH will perform on-site inspection to measure in-situ soil resistivities at selected locations throughout the project site using the Wenner 4-pin technique. In-situ soil resistivities will be measured to a depth of 15 feet 163

Page 3 of 4 ends

Oakley City CouncilJuly 8, 2025

Oakley City Council
July 8, 2025