AGENDA
REGULAR JOINT MEETING OF THE OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL
ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT
AGENCY/OAKLEY PUBLIC FINANCING AUTHORITY
Tuesday, September 9, 2025
6:30 PM
Oakley City Council Chambers located at 3231 Main Street, Oakley, California 94561.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
MISSION STATEMENT: The City of Oakley will create a resilient future that fosters and attracts a vibrant and evolving community that welcomes and values all people.
VISION STATEMENT: The City of Oakley celebrates our unique Delta lifestyle and small-town feel where we Live in a safe, dynamic community, Work together to build the future, and Play in our own backyard.
Agendas are posted in Oakley at Oakley City Hall-3231 Main Street, outside the gym at Delta Vista Middle School-4901 Frank Hengel Way and outside the Library at Freedom High School-1050 Neroly Road. Agendas are also posted on the City's Internet Website www.oakleyca.gov.
A complete packet of information containing staff reports and exhibits related to each item is available for public review prior to an Oakley City Council and/or City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority meeting at Oakley City Hall, 3231 Main Street, Oakley, CA 94561. Any writings or documents provided to a majority of the Oakley City Council, Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency or Oakley Public Financing Authority regarding any item on this agenda will be made available for public inspection, during regular business hours, in the Main Lobby of Oakley City Hall.
Agendas may be picked up at Oakley City Hall for no charge. To request information regarding placement on the City's agenda e-mail distribution list, please contact us at (925) 625-7000.
We provide social media options to stay connected to City Hall through Facebook, X, Next Door and Instagram.
If you require special accommodation, please call the City Clerk's office at (925) 625-7000 before the meeting or contact City staff at the meeting.
Please keep cell phones/electronic devices turned off during the meeting. Please be 1 1. OPENING MATTERS
1.1 Call to Order and Roll Call of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority
1.2 Pledge of Allegiance to the Flag (Jamison White, Laurel Elementary School Student)
1.3 Contra Costa Water District Update (Director, Connstance Holdaway)
1.4 Contra Costa Animal Services Update (Director, Ben Winkleback)
1.5 Proclamation Honoring the 80th Anniversary of the Ironhouse Sanitary District (ISD Representative and ISD Board Member)
1.6 Proclamation Recognizing September as National Preparedness Month (Danielle Navarro, Assistant City Manager)
2. PUBLIC COMMENTS
3. COUNCILMEMBER COMMENTS
4. CONSENT CALENDAR
advised that City Council meetings are video recorded and attendees may appear on video.
Information Regarding Public Comment
Members of the public may address the Council on items of interest that are within the City's jurisdiction. In compliance with State law, the council may not take action or have discussion on any item that is not specifically listed on the agenda. Public comment on items not listed on the agenda will be heard under the Public Comments section of the agenda. Public comments on items listed on the agenda will be heard as the Mayor calls the items. In compliance with State law, the Council may not take action on an item that is not specifically listed on the agenda. If you would like to speak on any agenda item, please fill out a public speaker card available in the lobby and submit it to the City Clerk seated in the Council Chamber prior to the agenda item being called. The Mayor will call you by name to the podium to hear your comment. PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. Online public comments are accepted until 5 p.m. the day of the meeting and can be submitted at https://www.oakleyca.gov/publiccomment.
Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority
Proclamation
Proclamation
At this time, the public is permitted to address the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority on non-agendized items.
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority with one 2 4.1 Approve Minutes from the Regular Joint City Council/City Council Acting as the Successor Agency to the Redevelopment Agency/ Public Financing Authority Meeting held August 12, 2025 (Kim Snodgrass, City Clerk)
4.2 Report out of Closed Session Memo (Derek Cole, City Attorney)
4.3 Adopt a Resolution Designating Mayor Shannon Shaw as Voting Delegate and Councilmember Anissa Williams as an Alternate Voting Delegate at the League of California Cities Annual Conference and Expo October 8-10, 2025 at the Long Beach Convention Center. (Kim Snodgrass, City Clerk)
4.4 Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with NCE to Provide Engineering Design Services for Capital Improvement Project (CIP) Number 333 B - Fiscal Year 2025/26 Street Repair and Resurfacing Project (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.5 Adopt two Resolutions Approving a Subdivision Improvement Agreement and Final Map for Rosewood Estates Subdivision 8787 located at the northwest corner of Laurel Road and Rose Avenue (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.6 Adopt a Resolution Amending the Fiscal Year 2025/26 Budget to Include the Cost of a Replacement Motorcycle (Jeri Tejeda, Administrative Services Director)
5. PUBLIC HEARINGS
single action. Members of the audience, Staff or the Oakley City Council/ Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor remove the item. The public may request to remove an item(s) to provide input by completing a public speaker card and submitting it to the City Clerk prior to the item(s) being called by the Mayor.
Minutes
Memo
Staff Report
1. Proposed Resolution
2. Voting Delegate Packet
Staff Report
1. Resolution
2. NCE Proposal
Staff Report
1. Vicinity Map
2. Resolution Approving the Final Map
3. Resolution Approving the Subdivision Improvement Agreement
4. Subdivision Improvement Agreement (SIA)
5. Reduction of Subdivision 8787 Rosewood Estates Final Map Staff Report
1. Resolution
3 5.1 Adopt a Resolution Amending the Master Fee Schedule to add Carry Concealed Weapons Permits (Logan Cartwright, Administrative Lieutenant)
6. REGULAR CALENDAR
6.1 Appeal of City Manager's Decision Regarding Property Located on Oakley Road Known as APN 052-051-015 (Kim Snodgrass, City Clerk)
7. REPORTS
7.1 CITY MANAGER
(a) City Manager
(b) Business License Update
7.2 OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY (a) Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency (b) Requests for Future Agendas
8. WORK SESSIONS
8.1 Provide Direction to Staff Regarding the Scheduling of the City Council Reorganization Meeting (Danielle Navarro, Assistant City Manager)
9. CLOSED SESSION
10. ADJOURN
Staff Recommendation: 1) Receive the Staff Report, 2) Receive Questions from the City Council, 3) Open the Public Hearing, 4) Receive Public Testimony, 5) Close the Public Hearing, 6) Deliberate, 7) Summarize the Deliberation 8) Adopt the Resolution
Staff Report
1. Resolution
2. Master Fee Schedule
Staff Report
1. Notice of Violation - Jul 2, 2024
2. Notice of Violation - Jul 16, 2024
3. Notice of Violation - Oct 22, 2024
4. Administrative Citation AC-24-000606 and Notice of Violation - Nov 20, 2024
5. Administrative Citation AC-24-000639 and Notice of Violation - Dec 11, 2024
6. Administrative Citation AC-25-000018 and Notice of Violation - Jan 16, 2025
7. Notice of Intent to Record a Violation
8. Request to appeal the Notice of Intent to record a violation to City Manager
9. Notice of Hearing
10. City Manager's Decision
11. Request to Appeal City Manager's decision to City Council
12. Notice of Hearing before City Council
(b) August Business Licenses
Memorandum
4 5
Proclamation
HONORING THE 80TH ANNIVERSARY OF THE IRONHOUSE SANITARY DISTRICT WHEREAS, the Ironhouse Sanitary District (ISD) was officially established in 1945 to provide vital wastewater collection and treatment services to the residents of what is now the City of Oakley and the surrounding area, including Bethel Island; and
WHEREAS, for the past 80 years, ISD has been a cornerstone of public health and environmental stewardship in East Contra Costa County, ensuring clean water management, effective wastewater treatment, and sustainable resource recovery; and
WHEREAS, through decades of growth and innovation, ISD has continually evolved to meet the needs of a growing population—constructing and operating a modern Water Recycling Facility, advancing the reuse of treated water, and implementing infrastructure that supports the region’s long-term sustainability; and
WHEREAS, the Ironhouse Sanitary District has demonstrated strong governance, fiscal responsibility, and an unwavering commitment to the communities it serves, including the City of Oakley, and has maintained high standards of transparency and community service; and WHEREAS, ISD has been a valued and reliable partner to the City of Oakley, collaborating on key initiatives and contributing significantly to the quality of life for Oakley residents; and WHEREAS, the Ironhouse Sanitary District’s dedicated staff, board members, and leadership—past and present—are to be commended for their service, vision, and stewardship over the past eight decades.
NOW, THEREFORE, BE IT RESOLVED, that I, Shannon Shaw, Mayor of the City of Oakley, on behalf of the Oakley City Council, do hereby recognize and celebrate the 80th Anniversary of the Ironhouse Sanitary District, and extend heartfelt gratitude and congratulations to the District for its outstanding service to the people of Oakley and East Contra Costa County.
Dated: September 9, 2025
_____________________
Shannon Shaw, Mayor
6 Proclamation
National Preparedness Month
WHEREAS, the City of Oakley is committed to ensuring the safety and well-being of our residents, visitors, and businesses; and
WHEREAS, the challenges posed by natural disasters, public health emergencies, technological disruptions, and other unforeseen events highlight the necessity of preparedness and proactive planning; and
WHEREAS, a proactive approach to disaster preparedness can mitigate the impact of emergencies, reduce loss of life, and protect property and infrastructure; and WHEREAS, individuals, families, communities, and businesses play a crucial role in fostering a culture of preparedness and enhancing our collective ability to respond effectively to crises; and
WHEREAS, National Preparedness Month provides an opportunity each September to raise awareness and promote actions that enhance emergency and disaster preparedness across our nation; and
WHEREAS, by taking steps to develop emergency plans, register for community warnings, assemble disaster supply kits, and stay informed about potential hazards that may impact the community; we strengthen the resilience of our society and create a safer, more prepared city, state and nation for ourselves and future generations.
NOW, THEREFORE, BE IT RESOLVED, that I, Shannon Shaw Mayor of the City of Oakley along with the members of the Oakley City Council, do hereby proclaim the month of September as National Preparedness Month and urges all citizens, communities, businesses, schools, and government agencies to join together in proactive efforts to prepare for emergencies and disasters.
Dated: September 9, 2025
_____________________
Shannon Shaw, Mayor
7 MINUTES OF THE REGULAR JOINT MEETING OF THE OAKLEY CITY
COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE
OAKLEY REDEVELOPMENTAGENCY/OAKLEY PUBLIC FINANCING AUTHORITY HELD AUGUST 12, 2025
1. OPENING MATTERS
1.1 Call to Order and Roll Call of the Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency/Oakley Public Financing Authority
Mayor Shannon Shaw called the meeting to order at 6:30 p.m. Vice Mayor Hugh Henderson and Councilmembers George Fuller, Aaron Meadows and Anissa Williams were also present.
1.2 Pledge of Allegiance to the Flag
Vice Mayor Henderson led the Pledge of Allegiance to the Flag.
1.3 Certificate of Recognition to Jeanne Krieg for being inducted into the American Public Transportation Associations Hall of Fame Mayor Shaw and Councilmember Williams presented the certificate to Jeanne Krieg.
1.4 Presentation on Snug As a Bug Bags and Oakley Fiber Arts Class Collaboration (Allison Norris, Snug As a Bug Bags Founder, and Donna Baker, Oakley Recreation Fiber Arts instructor)
Following a short video, Allison Norris and Donna Baker provided a presentation on Snug As a Bug Bags and Oakley Fiber Arts.
2. PUBLIC COMMENTS
Public Comments were received from Bud Chaddock, Susan Morgan and Jean-Marc Petit.
Public Comments were received from Armando Lopez and an anonymous resident, which will be entered into the public record.
8 3. COUNCILMEMBER COMMENTS
Councilmember Meadows and Mayor Shaw thanked Susan Morgan for her service.
4. CONSENT CALENDAR
4.1 Approve Minutes from the Regular Joint City Council/City Council Acting as the Successor Agency to the Redevelopment Agency/ Public Financing Authority Meeting held July 8, 2025 (Kim Snodgrass, City Clerk)
4.2 Waive the Second Reading and Adopt Ordinance No's 10-25, 11-25 and 12-25 Adopting Zoning Text Amendments related to the Housing Element Action Implementation of Policy Actions 1.1, 3.5, and 3.6 (Jose Cortez, Senior Planner)
4.3 Adopt a Resolution accepting the Construction Project and Approving the Contract Amendment associated with Capital Improvement Project Number 311 - Fiscal Year (FY) 2024/25 Curb, Gutter, & Sidewalk Repair and Replacement Project (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.4 Adopt two Resolutions Approving a Subdivision Improvement Agreement and Final Map for Burroughs Subdivision 9557 located at the northeast corner of East Cypress Road and Knightsen Avenue (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.5 Adopt a Resolution Awarding a Contract to Monarch Landscape Company for the Recreation Baseball Field Renovation – CIP No. 328 (Kevin Rohani, Public Works Director/City Engineer)
4.6 Adopting a Resolution Approving a Contract Amendment and Authorizing the City Manager to Execute an Addendum to the Agreement for the Construction Contract with Sukut Construction, LLC Related to Capital Improvement Project (CIP) 310 – East Cypress Road Canal Undergrounding Project, CCWD Segment 5A (Kevin Rohani, P.E., Public Works Director/City Engineer)
4.7 City of Oakley Investment Report (4th Quarter FY 2024/25) (Jeri Tejeda, Administrative Services Director)
4.8 City of Oakley as Successor Agency to the Oakley Redevelopment Agency Quarterly Investment Report (4th Quarter FY 2024/25) (Jeri Tejeda, Administrative Services Director)
9 Councilmember Fuller pulled items 4.1, 4.2, 4.7 and 4.8 It was moved by Councilmember Williams and seconded by Councilmember Meadows to approve the remainder of the Consent Calendar. Motion was unanimous and so ordered (5-0)
Item 4.1
Councilmember Fuller mentioned he will vote no.
It was moved by Councilmember Meadows and seconded by Vice Mayor Henderson to approve item 4.1. Ayes: Henderson, Meadows, Shaw, Williams Noes: Fuller (4-1) Item 4.2
Councilmember Fuller mentioned he will vote no.
It was moved by Councilmember Meadows and seconded by Vice Mayor Henderson to approve item 4.2. Ayes: Henderson, Meadows, Shaw, Williams Noes: Fuller (4-1) Item 4.7 and 4.8
Councilmember Fuller asked questions about the report; Administrative Services Director Jeri Tejeda responded.
Councilmember Fuller and Councilmember Meadows provided comments.
It was moved by Councilmember Fuller and seconded by Councilmember Meadows to approve items 4.7 and 4.8. Motion was unanimous and so ordered (5-0)
5. PUBLIC HEARINGS
None
6. REGULAR CALENDAR
None
7. REPORTS
7.1 CITY MANAGER
(a) City Manager
(b) Business License Update
City Manager Joshua McMurray reported that the Business License update is attached, and he will defer his time to Lt. Roberts and Chief Beard for their reports. 10 (c) Fireworks Update (Lt. Robert Roberts)
Lt. Roberts provided a report on the 2025 Fireworks Suppression efforts.
Comments were provided by Councilmember Williams, Councilmember Fuller and Mayor Shaw.
Lt. Roberts addressed the comments.
(d) Mid-Year Police Department Review (Police Chief Paul Beard) Chief Beard presented the Police Department’s Mid-Year Review.
Comments were provided by Councilmember Williams and Mayor Shaw.
Chief Beard addressed the comments.
7.2 OAKLEY CITY COUNCIL/OAKLEY CITY COUNCIL ACTING AS THE
SUCCESSOR AGENCY TO THE OAKLEY REDEVELOPMENT AGENCY
(a) Reports from Council Liaisons to Regional Committees, Commissions and Boards AND Oakley City Council/Oakley City Council Acting as the Successor Agency to the Oakley Redevelopment Agency
Vice Mayor Henderson reported he attended the Ironhouse Sanitary District Board Meeting, Friday Night Bites, National Night Out and the Mayors Conference. He also stated staff did a wonderful job with the fishing derby.
Councilmember Fuller reported he visited Studio 55 and attended Congressman DeSaulnier’s Virtual Town Hall with Special Guest Attorney General Rob Bonta.
Councilmember Meadows reported he attended a Contra Costa Transportation Authority meeting, a MCE meeting, Mayor’s Conferences in both Antioch and Brentwood and National Night Out.
Councilmember Williams reported she attended the Mayor’s Conferences in both Antioch and Brentwood, National Night Out and a Delta Protection Commission meeting. She also announced an upcoming Youth Summit at Los Medanos College on September 20th.
Mayor Shaw reported she attended the Brentwood Mayor’s Conference, the Growth Mindset Collective ribbon cutting and the older Americans Act 60th Birthday Bash. She also attended a Contra Costa Transportation Authority meeting, a Delta Protection Commission meeting and a Tri Delta Transit meeting. She attended a transit conference in Kansas City and had a Zoom meeting with Assemblymember Lori Wilson’s office. 11 She attended Liberty Union High School District’s Convocation at Freedom High School, Congressman Desaulnier’s Environmental Town Hall, the summer concert series, Friday Night Bites, a Delta 6 meeting, National Night Out, the Antioch Mayor’s Conference and the fishing derby. She also mentioned she toured the work on East Cypress Road.
(b) Requests for Future Agendas
None
8. WORK SESSIONS
8.1 Update on Studio 55 and Senior Programming (Jeri Tejeda, Administrative Services Director)
Administrative Services Director Jeri Tejeda provided an update on Studio 55 and Senior Programming. She stated she’ll be asking for direction on fees and policies as well as the potential for a scholarship program.
Councilmember Fuller, Vice Mayor Henderson, Councilmembers Meadows, Councilmember Williams and Mayor Shaw asked questions and provided comments.
Ms. Tejeda addressed comments and questions.
Councilmembers discussed and provided direction to Ms. Tejeda on the Annual Membership Fee, the age of participants and the potential of a Scholarship Program.
A Public Comment was received by Allison Norris.
9. CLOSED SESSION
9.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8
Property: 3650-3660 Main Street, Oakley, CA, APN 035-122-008 and 035-164- 002
Agency Negotiator: Joshua McMurray, City Manager
Negotiating Party: Celine Mui Simon, TRI Commercial
Under Negotiation: Price and term of payment
10. ADJOURN
There being no further business, the meeting was adjourned at 8:52 p.m.
Respectfully submitted,
Kim Snodgrass
12 MEMORANDUM
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Date: August 13, 2025
To: Mayor and City Councilmembers
From: Derek P. Cole, City Attorney
CC: Joshua McMurray, City Manager
Subject: Closed Session Report-Out Memo
For Consideration at the City Council Meeting of September 9, 2025 Background and Analysis
The City Council considered the following closed session item during its regular meeting held August 12, 2025:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 3650-3660 Main Street, Oakley, CA, APN 035-122-008 and 035-164-002 Agency Negotiator: Joshua McMurray, City Manager
Negotiating Party: Celine Mui Simon, TRI Commercial
Under Negotiation: Price and term of payment
Direction was provided to staff. There was no reportable action Fiscal Impact
None.
Recommendation
Receive and file this report.
Attachments
None.
13 STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Kim Snodgrass, City Clerk
SUBJECT: Adopt a Resolution Designating Mayor Shannon Shaw as Voting Delegate and Councilmember Anissa Williams as an Alternate Voting Delegate at the League of California Cities Annual Conference and Expo October 8-10, 2025 at the Long Beach Convention Center Background and Analysis
The League of California Cities’ Annual Conference and Expo is scheduled for October 8-10, 2025, at the Long Beach Convention Center. An important part of the Annual conference is the Annual Business Meeting (during the General Assembly) scheduled for October 10, 2025. At the meeting, the League membership considers and acts on resolutions that establish League policy.
To vote at the annual Business Meeting, the City Council must designate a Voting Delegate. The City may also appoint up to two alternate voting delegates, one of whom may vote if the designated Voting Delegate is unable to serve in that capacity.
Mayor Shannon Shaw and Councilmember Anissa Williams plan to attend this year’s League Conference, and it would be appropriate to designate Mayor Shaw as the voting delegate and Councilmember Williams as an alternate voting delegate.
The designated voting delegate and alternate voting delegate must be registered to attend the conference on Friday, October 10, 2025, the date voting will occur.
The attached Voting Delegate form must be completed and returned to the League’s office no later than Wednesday September 24, 2025.
Consistency with the Oakley Strategic Plan 27+
This item is aligned with the goals of Sustainable Organization and Community and Collaborative Partnerships.
Fiscal Impact
There is no direct fiscal impact. The cost of the conference, travel and lodging are part of existing budget appropriations.
Staff Recommendation
Adopt a Resolution designating Mayor Shannon Shaw as Voting Delegate and Councilmember Anissa Williams as an Alternate Voting Delegate for the Cal Cities General Assembly to be held October 10, 2025, and direct the City Clerk to complete Approved and
Forwarded to the
City Council
14 STAFF REPORT
2 CITY HALL | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
the Cal Cities online Voting Delegate submission form by September 24, 2025, to attest the Council action taken.
Attachments
1. Proposed Resolution
2. Voting Delegate Packet
15 Resolution No. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY DESIGNATING
A VOTING DELEGATE AND AN ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2025 ANNUAL CONFERENCE AND EXPO
WHEREAS, every year, the League of California Cities (Cal Cities) convenes a member-driven General Assembly at the Annual Conference and Expo: and WHEREAS, the General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policies; and WHEREAS, the City Council must appoint a voting delegate and an alternate in order to vote; and
WHEREAS, Mayor Shannon Shaw and Councilmember Anissa Williams plan to attend this year’s conference, and it would be appropriate to designate Mayor Shaw as the voting delegate and Councilmember Williams as the alternate voting delegate.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakley hereby designates Mayor Shannon Shaw and Councilmember Anissa Williams as the City’s voting delegates.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote:
AYES:
NOES:
ABSTENTION:
ABSENT:
APPROVED:
___________________
Shannon Shaw, Mayor
ATTEST:
________________________ __________________
Kim Snodgrass, City Clerk Date
16 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 24, 2025
17 For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 18 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
19 Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 20 STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director/City Engineer SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Consulting Services Agreement with NCE to Provide Engineering Design Services for Capital Improvement Project (CIP) Number 333 B – Fiscal Year (FY) 2025/26 Street Repair and Resurfacing Project
Background and Analysis
The City’s adopted FY 2025/26 CIP designates funding for various infrastructure repair and replacement projects. This is consistent with the City’s Strategic Goals to improve the quality of the City’s public infrastructure and to enhance the quality of life for our residents
Each year the street pavement conditions change due to wear and environmental impacts; and the streets must routinely undergo preventative maintenance to ensure their functionality. The City of Oakley uses this annual project to perform rehabilitative and preventative maintenance on the public street network through a series of base dig-outs, crack sealing, slurry and cape sealing, pavement overlays and removal and replacement of the asphalt surface on streets where it has failed. The project will be completed with the placement of new striping and pavement markings on newly resurfaced streets.
The Metropolitan Transportation Commission (MTC) has created a Pavement Management System (PMS) program that is used by all municipalities and transportation agencies in the Bay Area to evaluate the condition of their respective agency streets.
MTC uses the data collected by all agencies to create reports annually that show the overall condition of Bay Area streets and funding needed to maintain the streets.
The City of Oakley uses this PMS program to evaluate the condition of streets and to prioritize projects to repair and resurface the streets. Each annual street repair and resurfacing project is performed to ensure the funds allocated are utilized to not only repair and resurface the streets that are in poor condition, but also to rehabilitate streets that are in fair to good condition to prolong their life and performance.
CIP 333 B is focused on the repair and resurfacing of residential streets within the Teakwood Neighborhood, Magnolia Park Neighborhood, and Big Bear Neighborhood.
After the completion of the project design and bidding, staff will present to the City Council the contractor award report by summer 2026.
Approved and
Forwarded to the
City Council
21 City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Staff solicited proposals from consulting firms for the design of this project and received proposals from BKF Engineers, Inc. for $218,480 and NCE for the amount of $179,500. The proposal from NCE was selected as the best suited firm to design this street resurfacing project. This firm has successfully designed other street resurfacing projects for municipalities in the Bay Area and their cost proposal was very competitive pricing for a project of this magnitude.
The design of this project will be performed during FY 2025/26 and the construction is anticipated to take place during FY 2026/27
Consistency with the Oakley Strategic Plan 27
This item is consistent with the Strategic Plan 27+ Community Health and Safety section goal to provide safe streets.
Fiscal Impact
This item was included in the FY 2025/26 budget with a total budget of $300,000 in the Gas Tax (141) RMRA Fund. To date $26,480 is spent or encumbered and $273,520 is left in the design project for FY 2025/26. No additional funding is needed at this time to fund the contract.
Staff Recommendation
Staff recommend that the City Council adopt the resolution approving the proposal with NCE associated with CIP No. 333 B – FY 2025/26 Street Repair and Resurfacing Project to authorize the City Manager to enter into an agreement for a not to exceed amount of $179,500.
Attachments
1. Resolution
2. NCE Proposal
22 Resolution No. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY APPROVING
AN AGREEMENT WITH NCE FOR ENGINEERING DESIGN SERVICES
ASSOCIATED WITH CAPITAL IMPROVEMENT PROJECT NUMBER 333 B – FISCAL YEAR 2025/26 STREET REPAIR AND RESURFACING PROJECT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WHEREAS, as part of the Fiscal Year 2025/26 Budget the City of Oakley approved a 5- Year Capital improvement Program (CIP); and
WHEREAS, Project Number 333 B is to design the improvements for the citywide street repair and resurfacing; and
WHEREAS, staff solicited proposals from consulting firms for the design of this project; and
WHEREAS, NCE submitted the most comprehensive and cost competitive proposal to prepare engineering design services for CIP Project Number 333 B for an amount not to exceed $179,500; and
WHEREAS, this item was included in the FY 2025/26 budget with a total budget of $300,000 in the Gas Tax (141) RMRA Fund. To date $26,480 is spent or encumbered and $273,520 is left in the design project for FY 2025/26. No additional funding is needed at this time to fund this contract.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the City Council of the City of Oakley hereby approves the proposal from NCE, for engineering design services for CIP Project Number 333 B for an amount not to exceed $179,500, in the form attached hereto as Exhibit A, and authorizing the City Manager to execute an Agreement.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
APPROVED:
__________________
Shannon Shaw, Mayor
ATTEST:
__________
Kim Snodgrass, City Clerk Date
23 1003 W. Cutting Blvd., Suite 110
Point Richmond, CA 94804
(510) 215-3620
NCE Project No. CD713.55-2501
August 12, 2025
Kevin Rohani
Public Works Director/City Engineer
City of Oakley
3231 Main Street
Oakley, California 94561
RE: 2025-26 Street Repair and Resurfacing Project
NCE has prepared the following scope of work and fee estimate for the City of Oakley (City) to provide civil and pavement engineering services for the 2025-26 Street Repair and Resurfacing Project. The project will generally include resurfacing programs focused on the three neighborhoods of Teakwood, Magnolia and Big Bear with preventive maintenance treatments (slurry and cape seal).
Project Understanding
The City has identified street sections for their 2025-26 Street Repair and Resurfacing Project in the three neighborhoods of Teakwood, Magnolia, and Big Bear with the proposed street sections and treatments shown in the attached street list and maps. The total budget based on the City’s StreetSaver database unit costs and preliminary treatments identified in the field for each of these phases is approximately $2.7 million.
For the preventive maintenance street sections, we will evaluate the use of rubberized cape seals, slurry seals, microsurfacing, and possibly multi-layer seal with base repairs. This annual resurfacing program is geared towards routine maintenance and striping replacement and curb ramp replacement to the extent required based on which treatment constitutes an alteration for ADA.
Key Assumptions
Based on our discussions with and correspondence with the City, and to deliver the most cost-effective design strategy, we have made the following key assumptions.
City’s Responsibilities
NCE has assumed that the City will be able to provide the following:
1. Any information readily available regarding utilities (i.e., water, sanitary sewer, electrical, and storm drain), boundary and property limits (if available), driveway locations (if available), tree locations, site features and existing construction.
2. Readily available aerial maps for base-mapping information to develop plan sheets, otherwise County aerial maps will be utilized.
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2025-26 Street Repair and Resurfacing Project August 12, 2025
3. Project requirements include design objectives, budget, constraints, and criteria.
4. Existing City technical specifications as the basis for developing/modifying new technical specifications.
5. Upfront specifications including General Provisions and Special Provisions.
6. City Standard Provisions and Standard Design Criteria.
7. Electronic files of City cover sheet template, if preferred.
Pavement Testing and Design
1. Pavement design will be based on Caltrans Standards with pavement condition surveys.
2. Given the expected preventive maintenance treatments only, pavement coring and deflection testing will not be completed.
Topographic Surveying and Base Maps
1. In order to provide a cost-effective design, NCE’s scope assumes the preventive maintenance street sections will be placed on vicinity maps delineating approximate limits of treatments with accurate field inventories for bid quantities and appropriate detail sheets. Vicinity map sheets will include summary tables for curb and gutter removal and replacement, curb ramp removal and replacement, striping, base repair schedules, and paving quantities. Individual street layouts or striping sheets will not be shown; the vicinity maps will show only quantity tables for improvements. Base repair and curb repairs will be marked in the field in white paint and numbered and verified by NCE and the City prior to construction.
2. A critical assumption is that all street work will be within City right-of-way (ROW), as this has impacts to the level of effort required to completion of design.
3. Vicinity map information will be based on field inventories and approximate field measurements to verify items, such as curb-ramp geometries, utility covers, cross-slope, street widths and lengths, repair candidates for curb and gutter, and striping.
Utility Coordination and Location
1. NCE will prepare and distribute utility notification letters to confirm utility planned work and notify utilities of the City’s utility cut moratorium on improved streets.
2. Utility location is currently not included in our scope of work.
3. Utility covers will be field located approximately and inventoried for the purposes of placing onto plan sheets and developing bid quantities for protection/adjustment of utility covers.
Traffic Striping
1. Traffic striping will generally be a combination of matching existing striping and updates to striping based on City policies and CA MUTCD.
2. Striping limits will include up to 25 feet into begin, end, and cross streets.
Traffic Control Plans
1. Traffic control plans are not included in this scope of work. It is typical to have the contractor prepare traffic control plans in accordance with project technical specifications and requirements and submit them to the City traffic engineering group for review. Plans and specifications may however provide restrictions on traffic closures on streets in close proximity to each other or that require phasing to avoid impacts on neighborhood traffic circulation.
ADA Compliance
1. Curb Ramps
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2025-26 Street Repair and Resurfacing Project August 12, 2025 a. It is assumed that all non-compliant curb ramps will be replaced or retrofitted (e.g., detectable warning surface embedded in concrete) in accordance with Caltrans standards. Curb ramps will be replaced or retrofitted based on guidance from the Department of Justice/Department of Transportation Joint Technical Assistance on the Title II of the Americans with Disabilities Act Requirements to Provide Curb Ramps when Streets, Roads, or Highways are altered through Resurfacing dated July 8, 2013. For example, a slurry seal does not constitute an alteration requiring curb ramps and therefore on slurry seal streets we will not include curb ramp design. Further clarification on curb ramp replacement included in this scope of work is as follows:
i. Replaced/retrofitted/added curb ramps are assumed to be readily constructed with only minor grade adjustments.
ii. Utility relocations (e.g. utility poles, utility boxes, and drainage inlets, for example) required to construct curb ramps are not included in this scope of work. iii. All ramp construction shall be within the City ROW. iv. Curb ramps will be field-verified to determine the appropriate standard case ramp and NCE will develop a curb ramp detail for those that will require a custom curb ramp. Curb ramp details will not be to survey accuracy and not contain elevations; therefore, some adjustments may be required during construction.
v. NCE will discuss with City the use of a standard 2-foot gutter pan with respect to PROWAG requirements and include if required.
2. ADA Parking
a. No ADA parking is included in this scope of work.
3. Crosswalks and Walkways
a. With the expected preventive maintenance treatments, crosswalks and implied walkways between curb ramps will not be checked for running slope and cross-slope as it relates to the latest PROWAG and Caltrans Design Information Bulletin (DIB) 82-06 accessibility guidance. If the City elects to make slope corrections to crosswalks and walkways requiring regrading/reprofiling of intersections, topographic surveys will be needed and this and the required design work would be completed for additional scope and fee.
Stormwater Drainage and MRP 3.0
1. The project will, to the extent possible, and within the context of proposed rehabilitation, address visible drainage issues.
2. No major drainage improvements that require significant stormwater drain and pipe alteration and/or reconstruction are assumed for this project.
3. During our pavement design we will also consider the recent third reissuance of the San Francisco Bay Municipal Regional Stormwater Permit (MRP 3.0) and the new regulated project thresholds in Provision C.3. Specifically, we will look at any treatment removing and replacing asphalt or concrete pavement to the top of the base course or lower and base repairs to evaluate whether the contiguous 1-acre threshold is exceeded that would require construction of green infrastructure for treatment of stormwater run-off.
Based on the observed street conditions and types of treatment expected, the threshold contiguous area is not expected to be exceeded and therefore the project will remain exempt.
Curb and Gutter and Sidewalk
1. Curb and gutter sections will only be replaced to the extent that it affects pavement treatment (e.g., tree root uplift or settlement) or to improve drainage.
2. Sidewalk replacement is not included in this scope of work unless sidewalk and/or driveway replacement is needed for curb ramp construction.
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2025-26 Street Repair and Resurfacing Project August 12, 2025 The purpose of our services will be to provide pavement, civil, and traffic engineering services in support of the planned project by the City. To accomplish the stated purpose, NCE proposes the scope of services described below.
SCOPE OF SERVICES
Task 1 – Project Management & Meetings
1A) Project Kick-off Meeting/Progress Meetings
NCE’s Project Manager will arrange a Kick-Off Meeting with the City to initiate work on the project. The objectives of the Kick-Off Meeting will be to:
• Review of the Scope of Work
• Establish Lines of Communication
• Confirm Deadlines
• Establish Project Schedule and Milestones
• Define Design and Operation Criteria
Whether a simple preventative maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination amongst, the various stakeholders from the start to ensure delivery of a high-quality project within budget and on schedule.
In addition to City Staff (Engineering, Maintenance, etc.), NCE will research and coordinate, as needed, with other agencies such as PG&E gas and electric, AT&T, Water and Sewer, and Stormwater, Schools, etc., to identify any potential conflicts, requirements, or design issues early to help minimize delays (and costs) later in the design process or during construction. At the Kick-Off Meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs.
NCE is very sensitive to construction costs, particularly the volatile price of materials, which have affected the scope of many similar projects. To keep the City aware of overall project costs, NCE will begin developing Preliminary Engineering Cost Estimates as soon as we have developed our engineering design recommendations to closely monitor any potential funding issues that may develop. During the course of the project, NCE will be seeking to develop the most appropriate and cost-effective pavement rehabilitation alternatives to stay within the planned project budget and schedule.
Throughout the project, NCE staff will be available to attend regularly scheduled progress meetings and briefings with the City to maintain good communications as follows:
• Kick-off meeting
• Design review meetings at the 60% and 100% PS&E milestones • Monthly update meetings as needed (maximum 8)
• Informal discussions as needed with City staff
The purpose of the progress meetings will be to identify and resolve design or funding issues that may surface in a timely manner, present design alternatives and recommendations to City staff, and continue coordination with project stakeholders as necessary. Meetings are generally assumed to be held via video conference format (e.g., Microsoft Teams). NCE will coordinate meetings with the City, prepare meeting agendas, and provide meeting summaries following the meeting.
27 Page | 5
2025-26 Street Repair and Resurfacing Project August 12, 2025 Deliverables:
Kick-off/Progress Meeting Agendas and Summaries.
1B) Utility Coordination
NCE will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule. One of the first and earliest items that NCE will complete is sending notification letters to applicable utility providers with a preliminary project schedule. This will allow for the earlier notification to allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area.
NCE will also carefully document all utility coordination notifications, conversations, and meetings with utility contacts and information in a matrix format with dates of contacts and mailing detailed in this matrix. Follow-up calls will be made for each of the above notifications to confirm receipt. NCE will also keep the City informed of any project delays related to utilities.
Deliverables
Utility notification letters.
Task 2 – Pavement Design
2A) Pavement and Curb & Gutter Condition Survey
NCE will perform a detailed pavement-condition survey of the subject street sections based on distresses. The surveys will generally cover the travel and parking lanes. Pavement-condition surveys serve the purpose of further refining the appropriate pavement treatments.
This condition survey will generally note the presence of load-related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions, and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, or short-term maintenance that should be performed (i.e., pothole repairs).
A visual survey of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Our scope will limit repair recommendations to only those sections of curb and gutter that are damaged to the extent that they will affect pavement treatment (e.g., tree-root damage extending into pavement).
Prior to looking at curb and gutter, NCE will meet with the City and establish condition criteria for assessment and replacement. Based on the criteria established with the City, NCE will then determine what level of curb and gutter replacement will be pursued for design plans and documents. 2B) Pavement Design Recommendations
Using the data obtained in Task 2A, NCE will perform pavement analysis and design services and develop pavement treatment recommendations for the subject street sections. NCE will perform its analysis in accordance with the Caltrans Standards and field observations. NCE will develop recommendations including, but not limited to the following:
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2025-26 Street Repair and Resurfacing Project August 12, 2025 • Surface seals including slurry seals, cape seals, microsurfacing, and multilayer seals. • Quantities and treatments of failed pavement sections (base repairs) NCE will then summarize its recommendations in a Pavement Design Technical Memorandum to the City that, at a minimum, will include the following:
• Results of condition surveys
• Description treatment methodology
• Recommended pavement treatment alternatives
NCE will submit an electronic copy of its draft technical memorandum to the City for initial review. Upon receipt of any comments from the City, NCE will then prepare its final technical memorandum, which will be signed and stamped by NCE’s Pavement Engineer. The final technical memorandum will then be provided to the City reflecting any comments on the draft technical memorandum.
Deliverables:
Draft and Final Pavement Technical Memorandum.
Task 3 – Plans, Specifications & Estimates (PS&E)
The tasks that will be performed during the development of design PS&E are outlined below. 3A) Design Data Gathering
NCE will review relevant available data and records from the City as listed in the previous section, public and private utility providers, and other sources that may be appropriate to support the preparation of project contract documents. These may include drainage structure inventory maps, aerial photographs of the City, as-built street improvement and infrastructure plans, and striping and markings. The gathered information will be compiled and included in the base maps used for design.
3B) 60% PS&E
NCE will prepare the 60% PS&E for the planned preventive maintenance (surface seal) street sections. The preventive maintenance (surface seals) street sections will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets. Vicinity map sheets will include curb and gutter replacement, curb ramp improvements, utility cover inventory and potential adjustments, striping and marking replacement, base repair schedules, and paving quantities, but will not show individual repair locations.
NCE understands that the City will provide and prepare the “Front End” documents and Special Provisions. The Technical Specifications will be prepared in MS Word format and will follow the City’s formatting conventions. The Technical Specifications and details will reference the City’s standard provisions and Caltrans 2025 Standards (including subsequent updates). NCE will, however, recommend deviating from Caltrans standards where, from our experience, such changes will improve the likelihood of achieving a successful construction project without compromising the integrity of the design. NCE recognizes the value of incorporating Caltrans Standard Specifications in projects such as these, both because these specifications have been developed by an agency that designs and builds a vast amount of highway work, and because most contractors performing public works construction in Northern California are familiar with them. Caltrans, however, has the resources to administer projects quite differently than most local agencies, so NCE advocates modifying the Caltrans Standard Specifications to better fit the abilities, needs, and budgets of municipal agencies. NCE also believes that an efficient yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value out of every dollar spent on construction. Projects designed by NCE therefore, contain technical specifications that 29 Page | 7
2025-26 Street Repair and Resurfacing Project August 12, 2025 attempt to optimize the balance between using rigid, but time-tested, specifications and meeting local agency needs, with the ultimate goal of obtaining the very best value for our clients.
The Engineer’s Cost Estimate will be prepared in MS Excel format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects throughout California, we are confident in our ability to estimate the construction cost of the City’s project. This initial estimate will then be updated and refined as the design effort progresses.
It is assumed that the City will require a 10-day review/comment period once the 60% PS&E package is submitted.
Deliverables
One electronic file of 60% Plans, Technical Specifications, and Engineer’s Estimate of Probable Construction Cost. 3C) Final (100%) PS&E
The 60% PS&E will be revised to incorporate comments received from the City. NCE will again meet with the City to review these comments, from which the Final (100%) PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The Final (100%) PS&E will include all notes and details necessary for construction.
A final quantity calculation will be tabulated, and this will be entered into the final Engineer’s Cost Estimate for the project. All final documents will be reviewed, stamped, and signed by NCE’s Engineer, and the final PS&E will be delivered to the City in electronic formats.
Deliverables
One (1) Electronic File of the Final (100%) Plans, Technical Specifications, and Engineer’s Estimate.
The electronic files for the final construction plans, specifications, and engineer’s estimate will be in AutoCAD 2024, MS Word, and MS Excel, respectively.
Task 4 – Bidding and Construction Support
4A) Bidding Support Services
NCE will be available to provide assistance during the advertisement and bidding period of the project. This will include attendance at the pre-bid meeting, preparation of verbal and written responses to questions received about the project design, and preparation of clarifications to the PS&E that are deemed necessary.
NCE can also assist the City in determining the responsiveness of bids received, with checking and tabulating bid results, and with developing recommendations for award of a construction contract to the City Council. We have included up to 20 hours of staff time for bidding support, and any effort beyond that will be on a time-andmaterials basis at an additional cost.
Deliverables
• Attend pre-bid meetings.
• Prepare responses to questions received regarding project design. • Prepare bid addenda as necessary.
• Provide assistance with bid responsiveness (as needed). 30 Page | 8
2025-26 Street Repair and Resurfacing Project August 12, 2025 4B) Construction Support Services
NCE will provide up to 56 hours of support services to the City during the construction phase of the project. At a minimum, these services are anticipated to include attending the pre-Construction Conference, reviewing Contractor submittals and responding to Contractor requests for information, providing recommendations for any necessary construction changes due to unforeseen field conditions, assisting with the review of Contract Change Orders and remarking base repairs with City inspector or Contractor prior to construction. If effort beyond the estimated 56 hours is necessary, NCE staff time will be delivered on a time-and-materials basis at an additional cost.
Deliverables
• Attend pre-Construction Conference.
• Assist with review of Contractor Submittals and RFIs as necessary. • Provide recommendations for any necessary construction changes due to unforeseen conditions. • Assist with review of Contract Change Orders.
• Remark base repairs with the City and Contractor.
SCHEDULE
We have assumed that the notice to proceed and kick-off meeting will occur August 2025 with the intent to bid in early spring for summer construction in 2026. Once we have conducted the kick-off meeting and project objectives are clear, we will develop a detailed project design schedule.
FEE ESTIMATE
NCE will provide the defined scope of work on a time-and-materials basis for an estimated fee of $179,500. The price breakdown by task is attached. Total compensation will not exceed the amounts set forth without receipt of prior written authorization from the City.
Sincerely,
J. Ryan Shafer
Principal
NCE
1003 W. Cutting Blvd., Suite 110
Point Richmond, CA 94804
(510) 215-3620
Attachments:
A – Street Lists and Maps
B – Fee Estimate
31 Attachment A
Street Lists and Maps
32 City of Oakley 2026 Surface Seal Project Preliminary Street List and Costs Neighborhood Street ID Section ID Street Name Beginning End Lanes Functional Class Length (ft) Width (ft) Area (sf) Surface Type PCI Date PCI Current PCI StreetSaver Needs Treatment Unit Cost ($/SY) Needs Cost Surface Seal Approach Unit Cost ($/SY) Surface Seal Total Cost Big Bear 8790A 00010 ARROWHEAD WAY BIG BEAR RD MAMMOUTH LN 2 RESIDENTIAL 350 32 11,200 AC 8/1/2023 52 48 HEAVY REHABILITATION $ 112.90 $ 140,498 CAPE SEAL $ 24.30 $ 30,240 Big Bear 8775C 0003 BERNARD ROAD BEGINNING BRIDGE BIG BEAR RD 2 RESIDENTIAL 200 37 7,400 AC 8/1/2023 52 48 HEAVY REHABILITATION $ 112.90 $ 92,829 CAPE SEAL $ 24.30 $ 19,980 Big Bear 8775E 0005 BIG BEAR COURT MAMMOUTH LN END 2 RESIDENTIAL 330 32 10,560 AC 8/1/2023 57 53 HEAVY REHABILITATION $ 112.90 $ 132,469 CAPE SEAL $ 24.30 $ 28,512 Big Bear 8775D 0004 BIG BEAR ROAD MAMMOUTH LN (N) MAMMOUTH LN (S) 2 RESIDENTIAL 1,550 32 49,600 AC 8/1/2023 56 52 HEAVY REHABILITATION $ 112.90 $ 622,204 CAPE SEAL $ 24.30 $ 133,920 Big Bear 8775A 0001 MAMMOUTH COURT BIG BEAR RD END 2 RESIDENTIAL 275 32 8,800 AC 8/1/2023 53 49 HEAVY REHABILITATION $ 112.90 $ 110,391 CAPE SEAL $ 24.30 $ 23,760 Big Bear 8795D 00010 MAMMOUTH LANE BIG BEAR RD (N) BIG BEAR RD (S) 2 RESIDENTIAL 1,292 32 41,344 AC 8/1/2023 53 49 HEAVY REHABILITATION $ 112.90 $ 518,638 CAPE SEAL $ 24.30 $ 111,629 $ 1,617,029.07 $ 348,041
Magnolia 8789A 00110 AMARYLLIS STREET CARPENTER RD EVERLASTING WY 2 RESIDENTIAL 650 37 24,050 AC 8/11/2023 80 78 LIGHT MAINTENANCE $ 11.30 $ 30,196 SLURRY SEAL $ 11.30 $ 30,196 Magnolia 9004H 010 BERGAMOT CT GERANIUM DR END 2 RESIDENTIAL 315 33 10,395 AC 8/11/2023 54 50 HEAVY REHABILITATION $ 112.90 $ 130,400 CAPE SEAL $ 24.30 $ 28,067 Magnolia 8788J 00105 BOTTLEBRUSH COURT W. END E. END 2 RESIDENTIAL 700 30 21,000 AC 8/11/2023 76 73 LIGHT MAINTENANCE $ 11.30 $ 26,367 SLURRY SEAL $ 11.30 $ 26,367 Magnolia 8788C 00060 CALLA COURT LAVENDER WY END 2 RESIDENTIAL 390 30 11,700 AC 8/11/2023 82 80 LIGHT MAINTENANCE $ 11.30 $ 14,690 SLURRY SEAL $ 11.30 $ 14,690 Magnolia 8788F 00080 CELSIA WAY LAVENDER WY HOLLYHOCK DR 2 RESIDENTIAL 732 34 24,888 AC 8/11/2023 80 78 LIGHT MAINTENANCE $ 11.30 $ 31,248 SLURRY SEAL $ 11.30 $ 31,248 Magnolia 8789D 010 CORAL BELL CT CORAL BELL WY END 2 RESIDENTIAL 130 29 3,770 AC 8/11/2023 76 74 LIGHT MAINTENANCE $ 11.30 $ 4,733 SLURRY SEAL $ 11.30 $ 4,733 Magnolia 8789C 00130 CORAL BELL WAY AMARYLLIS ST LAVENDER WY 2 RESIDENTIAL 572 34 19,448 AC 8/11/2023 78 75 LIGHT MAINTENANCE $ 11.30 $ 24,418 SLURRY SEAL $ 11.30 $ 24,418 Magnolia 8789D 00145 CORAL BELL WAY LAVENDER WY HIBISCUS WY 2 RESIDENTIAL 1,400 34 47,600 AC 8/11/2023 80 78 LIGHT MAINTENANCE $ 11.30 $ 59,764 SLURRY SEAL $ 11.30 $ 59,764 Magnolia 8789I 00200 DAFFODIL DRIVE CORAL BELL WY NEROLY RD 2 RESIDENTIAL 1,725 34 58,650 AC 8/11/2023 75 72 LIGHT MAINTENANCE $ 11.30 $ 73,638 SLURRY SEAL $ 11.30 $ 73,638 Magnolia 8789J 00220 EVERLASTING WAY LAVENDER WY NEROLY RD 2 RESIDENTIAL 1,670 34 56,780 AC 8/11/2023 73 70 HEAVY MAINTENANCE $ 24.30 $ 153,306 SLURRY SEAL $ 11.30 $ 71,290 Magnolia 8788B 00050 FOXGLOVE COURT LAVENDER WY END 2 RESIDENTIAL 400 30 12,000 AC 8/11/2023 79 76 LIGHT MAINTENANCE $ 11.30 $ 15,067 SLURRY SEAL $ 11.30 $ 15,067 Magnolia 9004D 010 FREESIA DR WEST END EAST END 2 RESIDENTIAL 1,071 33 35,343 AC 8/11/2023 71 68 HEAVY MAINTENANCE $ 24.30 $ 95,426 CAPE SEAL $ 24.30 $ 95,426 Magnolia 9004E 010 GERANIUM DR DAFFODIL DR END 2 RESIDENTIAL 1,057 33 34,881 AC 8/11/2023 67 63 HEAVY MAINTENANCE $ 24.30 $ 94,179 CAPE SEAL $ 24.30 $ 94,179 Magnolia 8789E 00150 HIBISCUS WAY CORAL BELL WY END 2 RESIDENTIAL 1,160 34 39,440 AC 8/11/2023 75 72 LIGHT MAINTENANCE $ 11.30 $ 49,519 SLURRY SEAL $ 11.30 $ 49,519 Magnolia 8788H 00090 HOLLYHOCK DRIVE LAVENDER WY BOTTLEBRUSH CT 2 RESIDENTIAL 848 34 28,832 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 36,200 SLURRY SEAL $ 11.30 $ 36,200 Magnolia 8788A 010 LAVENDER WAY NEROLY RD HIBISCUS WAY 2 RESIDENTIAL 650 32 20,800 AC 8/11/2023 76 73 LIGHT MAINTENANCE $ 11.30 $ 26,116 SLURRY SEAL $ 11.30 $ 26,116 Magnolia 8789F 020 LAVENDER WAY HIBISCUS WY DAFFODIL DR 2 RESIDENTIAL 725 34 24,650 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 30,949 SLURRY SEAL $ 11.30 $ 30,949 Magnolia 8788A1 030 LAVENDER WAY DAFFODIL DR BROWN RD 2 RESIDENTIAL 840 34 28,560 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 35,859 SLURRY SEAL $ 11.30 $ 35,859 Magnolia 8788A 040 LAVENDER WAY BROWN RD 1745'' W/O PRIVET CT 2 RESIDENTIAL 429 38 16,302 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 20,468 SLURRY SEAL $ 11.30 $ 20,468 Magnolia 8788A 050 LAVENDER WAY 1745'' W/O PRIVET CT PRIVET CT 2 RESIDENTIAL 1,775 25 44,375 AC 8/11/2023 77 74 LIGHT MAINTENANCE $ 11.30 $ 55,715 SLURRY SEAL $ 11.30 $ 55,715 Magnolia 9004G 010 MANDRAKE CT STONECROP DR END 2 RESIDENTIAL 700 33 23,100 AC 8/11/2023 69 66 HEAVY MAINTENANCE $ 24.30 $ 62,370 CAPE SEAL $ 24.30 $ 62,370 Magnolia 8789G 00175 MYRTLE LANE CORAL BELL WY END 2 RESIDENTIAL 1,310 34 44,540 AC 8/11/2023 77 75 LIGHT MAINTENANCE $ 11.30 $ 55,922 SLURRY SEAL $ 11.30 $ 55,922 Magnolia 8789M 00250 NETTLE COURT EVERLASTING WAY END 2 RESIDENTIAL 340 30 10,200 AC 8/11/2023 76 73 LIGHT MAINTENANCE $ 11.30 $ 12,807 SLURRY SEAL $ 11.30 $ 12,807 Magnolia 8788I 00100 PEONY COURT HOLLYHOCK DR END 2 RESIDENTIAL 390 30 11,700 AC 8/11/2023 77 74 LIGHT MAINTENANCE $ 11.30 $ 14,690 SLURRY SEAL $ 11.30 $ 14,690 Magnolia 8796B 009 PRIVET COURT LAVENDER WY END 2 RESIDENTIAL 550 32 17,600 AC 8/11/2023 77 74 LIGHT MAINTENANCE $ 11.30 $ 22,098 SLURRY SEAL $ 11.30 $ 22,098 Magnolia 8789L 00220 SAFFLOWER COURT EVERLASTING WAY END 2 RESIDENTIAL 530 34 18,020 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 22,625 SLURRY SEAL $ 11.30 $ 22,625 Magnolia 8789F 00185 SHANNON WAY CORAL BELL WY END 2 RESIDENTIAL 1,500 34 51,000 AC 8/11/2023 74 71 LIGHT MAINTENANCE $ 11.30 $ 64,033 SLURRY SEAL $ 11.30 $ 64,033 Magnolia 8788D 00065 SORREL COURT LAVENDER WY END 2 RESIDENTIAL 382 30 11,460 AC 8/11/2023 82 80 LIGHT MAINTENANCE $ 11.30 $ 14,389 SLURRY SEAL $ 11.30 $ 14,389 Magnolia 9004F 010 STONECROP DR NEROLY RD TAZETTA DR 2 RESIDENTIAL 531 33 17,523 AC 8/11/2023 68 64 HEAVY MAINTENANCE $ 24.30 $ 47,312 CAPE SEAL $ 24.30 $ 47,312 Magnolia 8788G 00090 TANSY COURT CELSIA WY END 2 RESIDENTIAL 214 29 6,206 AC 8/11/2023 78 75 LIGHT MAINTENANCE $ 11.30 $ 7,792 SLURRY SEAL $ 11.30 $ 7,792 Magnolia 8796F 010 TAZETTA DRIVE DAFFODIL DR END 2 RESIDENTIAL 1,200 33 39,600 AC 8/11/2023 64 60 HEAVY MAINTENANCE $ 24.30 $ 106,920 CAPE SEAL $ 24.30 $ 106,920 Magnolia 9004C 010 VALERIAN CT TAZETTA DR END 2 RESIDENTIAL 160 33 5,280 AC 8/11/2023 74 71 HEAVY MAINTENANCE $ 24.30 $ 14,256 SLURRY SEAL $ 11.30 $ 6,629 Magnolia 8789B 00120 VERBENA COURT AMARYLLIS ST END 2 RESIDENTIAL 415 30 12,450 AC 8/11/2023 80 78 LIGHT MAINTENANCE $ 11.30 $ 15,632 SLURRY SEAL $ 11.30 $ 15,632 Magnolia 8788E 00070 VINCA COURT LAVENDER WY END 2 RESIDENTIAL 386 30 11,580 AC 8/11/2023 77 74 LIGHT MAINTENANCE $ 11.30 $ 14,539 SLURRY SEAL $ 11.30 $ 14,539 Magnolia 8789H 00190 WINDFLOWER WAY MYRTLE LN DAFFODIL DR 2 RESIDENTIAL 465 34 15,810 AC 8/11/2023 78 75 LIGHT MAINTENANCE $ 11.30 $ 19,850 SLURRY SEAL $ 11.30 $ 19,850 Magnolia 8789H1 00190 WINDFLOWER WAY DAFFODIL DR EVERLASTING WY 2 RESIDENTIAL 461 34 15,674 AC 8/11/2023 77 74 LIGHT MAINTENANCE $ 11.30 $ 19,680 SLURRY SEAL $ 11.30 $ 19,680 $ 1,523,173.57 $ 1,331,198
Teakwood 7877AK 0023 ALDER DRIVE GAMAY DR WEST CYPRESS RD 2 COLLECTOR 1,166 33 38,478 AC 8/8/2023 65 60 HEAVY MAINTENANCE $ 27.20 $ 116,289 CAPE SEAL $ 27.20 $ 116,289 Teakwood 7877E 0012 ASHWOOD DRIVE TEAKWOOD DR COP 671' E/O ASHWOOD DR 2 COLLECTOR 671 37 24,827 AC/AC 9/15/2023 100 89 SEAL CRACKS $ 0.04 $ 104 SLURRY SEAL $ 11.50 $ 31,723 Teakwood 7877AV 0002 BRISTOL COURT LOIS LN END 2 RESIDENTIAL 120 29 3,480 AC 8/7/2023 35 29 RECONSTRUCT STRUCTURE (AC) $ 288.90 $ 111,708 CAPE SEAL $ 24.30 $ 9,396 Teakwood 7877AX 0002 CORNISH COURT LOIS LN END 2 RESIDENTIAL 120 29 3,480 AC 8/7/2023 36 30 RECONSTRUCT STRUCTURE (AC) $ 288.90 $ 111,708 CAPE SEAL $ 24.30 $ 9,396 Teakwood 7877AW 0002 DEVON COURT LOIS LN END 2 RESIDENTIAL 120 29 3,480 AC 8/7/2023 49 45 HEAVY REHABILITATION $ 112.90 $ 43,655 CAPE SEAL $ 24.30 $ 9,396 Teakwood 7877F 0007 DRIFTWOOD COURT EDGEWOOD DR END 2 RESIDENTIAL 370 29 10,730 AC 8/8/2023 36 31 RECONSTRUCT STRUCTURE (AC) $ 288.90 $ 344,433 CAPE SEAL $ 24.30 $ 28,971 Teakwood 7877G 0006 EDGEWOOD COURT EDGEWOOD DR END 2 RESIDENTIAL 328 29 9,512 AC 8/8/2023 43 38 HEAVY REHABILITATION $ 112.90 $ 119,323 CAPE SEAL $ 24.30 $ 25,682 Teakwood 7877D 0023 EDGEWOOD DRIVE ASHWOOD DR 1790 EDGEWOOD DR 2 RESIDENTIAL 1,214 34 41,276 AC 8/8/2023 41 36 HEAVY REHABILITATION $ 112.90 $ 517,784 CAPE SEAL $ 24.30 $ 111,445 Teakwood 7877AM 0039 GAMAY CIRCLE GAMAY DR/ ALDER DR ALDER DR 2 RESIDENTIAL 2,001 33 66,033 AC 8/8/2023 60 57 LIGHT REHABILITATION $ 82.40 $ 604,569 CAPE SEAL $ 24.30 $ 178,289 Teakwood 8177A 0038 GAMAY DRIVE TEAKWOOD DR ALDER DR 2 COLLECTOR 532 33 17,556 AC 8/8/2023 42 33 HEAVY REHABILITATION $ 132.40 $ 258,268 CAPE SEAL $ 27.20 $ 53,058 Teakwood 7877AU 0018 LOIS LANE CYPRESS RD BRISTOL CT 2 RESIDENTIAL 655 35 22,925 AC 8/7/2023 81 78 LIGHT MAINTENANCE $ 11.30 $ 28,784 SLURRY SEAL $ 11.30 $ 28,784 Teakwood 7877AU 0025 LOIS LANE BRISTOL CT MALLARD LN 2 RESIDENTIAL 315 26 8,190 AC 8/7/2023 38 33 HEAVY REHABILITATION $ 112.90 $ 102,739 CAPE SEAL $ 24.30 $ 22,113 Teakwood 7877AY 0015 MALLARD COURT W. END E. END 2 RESIDENTIAL 285 33 9,405 AC 8/7/2023 42 37 HEAVY REHABILITATION $ 112.90 $ 117,981 CAPE SEAL $ 24.30 $ 25,394 Teakwood 7877S 0017 MALLARD LANE GAMAY CIR OAK FOREST AVE 2 COLLECTOR 811 33 26,763 AC 8/7/2023 39 30 RECONSTRUCT STRUCTURE (AC) $ 342.20 $ 1,017,589 CAPE SEAL $ 27.20 $ 80,884 Teakwood 7877AN 0013 PORT COURT ALDER DR END 2 RESIDENTIAL 686 29 19,894 AC 8/8/2023 69 66 HEAVY MAINTENANCE $ 24.30 $ 53,714 CAPE SEAL $ 24.30 $ 53,714 Teakwood 7877AL 0013 TEAKWOOD COURT GAMAY DR END 2 RESIDENTIAL 686 29 19,894 AC 8/8/2023 59 55 HEAVY REHABILITATION $ 112.90 $ 249,559 CAPE SEAL $ 24.30 $ 53,714 Teakwood 7877C 0049 TEAKWOOD DRIVE MAIN ST GAMAY DR 2 RESIDENTIAL 1,531 37 56,647 AC 8/8/2023 43 38 HEAVY REHABILITATION $ 112.90 $ 710,605.14 CAPE SEAL $ 24.30 $ 152,947 Teakwood Total $ 4,508,811 $ 991,195
Grand Total $ 7,649,013 $ 2,670,434
Magnolia Total
Big Bear Total
33 Lucky Rite Aid
AutoZone
Burger King
Gamay Dr
Chardonnay Dr
Claret Ct
Tawny
Ct
Sauterne Way
Burgund
y
Dr
W Cypress Rd
Port Way
B
urgu
ndy
Dr
r
Edgewood Dr
Wildcat Way
Dawson Dr
Main St
Delta Family
Dentistry
Gamay Dr
Edge
w
o
od Dr
Teakw
o
o
d
Dr
Dawson Dr
M
ontague A
ve
Pinot Ct
Teakw
o
o
d
Ct
Alder Dr
Ashwood Dr
W Cypress Rd
Port Way
Alder Dr
G
ard
e
nia
Ave Wildcat Way
Main St
Silver Oak
Apartments
Fuschia Way
Duarte A
ve
Lois Ln
Gardenia A
ve
Drake Ct
Mallard Ln
Oa
k
Fore
st Ave
Fus
c
hia
Ct
Ashwood Dr
42 Maintenance
W Cypress Rd
Duarte A
ve
Lois Ln
Oak Forest A
ve
Mills Pl
N
orcross Ln
Oakley Park
4 7
10 11
31 40
Hallway
Admin
1. Teakwood
34 E
mpire A
E
mpire A
Pinenut St
Carpenter Rd
A
Union
Pacific
Railroad
Neroly Rd
E
mpire A
v
e
E
mpire A
ve
Freesia Dr
Daffodil Dr
Magnolia Parcel
G Park
Union
Pacific
Railroad
E
mpire A
ve
cklow Way
Geranium
Dr
Bro
wn
Whit
Verbena Ct
A
maryllis St
Coral Bell Way
Heathro
w
26 12
Multi-Use
Room &
Cafeteria
3 Office
18 Neroly Rd
Freesia Dr
Lavender Way
Hibiscus Way
Everlasting Way
Shannon Way
Daffodil Dr
Myrtle Ln
Nettle Ct
Safflower Ct
Tazetta Dr
Magnolia Park
Neroly Rd
Stonecrop Dr
D
yna
sty
Dr
Lavender
Way
Alexander Way
Eclipse
Pl
Tazetta Dr
Brand
Celsia Way
Vinca Ct
S
orrell Ct
Novarina Park
Bro
wn Rd
Celsia Way
Bottlebrush Ct
C
oral Bell Way
Hollyhock
Dr
Peony Ct
Freedom High
School
Neroly Rd
Neroly Rd
Bro
wn Rd
Anastasia Dr
Dr
Peace Ln
stine Way
Tang
o Ln
Carpente
Privet Ct
Fo
xglo
ve Ct
Lavender Way
Calla Ct
Vintage Dr
Neroly R
Dr
Holsapple Way
A
ve
2. Magnolia
35 E Cypress Rd
Fall Cir
Horizon Ct
M
ain
St
Main St
ndtree Ln
Pompei
Nursery
urlington Northe rn and Santa Fe Railroad
Big
Bear Ct
E Cypress Rd
E Cypress Rd
Marsh
Creek
Arrowhead Way
Big
Bear
Rd
Mammouth Ln
rnard Rd
Van Pelt Ln
E Cypress Rd
E Cypress Rd
Burlington No rthern and Santa Fe Rail road
Van Pelt Ln
Mammouth Ln
Big Bear Rd
Rub
ens Way
Rubens W
a
y
Rubens Way
Ru
bens Way
Briarwoo
Maxar, Microsoft, Esri Community Maps Contributors, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS 36 Attachment B
Fee Estimate
37 Task Description Principal
Project
Manager
Project
Engineer
Staff
Engineer
CAD
Designer Clerical
Labor
Expenses
Reimbursable
Expenses Total Cost
Rate $350 $280 $200 $175 $170 $120
1. Project Management & Meetings
1A. Project Kick-off Meeting/Progress Meetings 4 24 16 8 $ 11,880 $ 100 $ 12,000 1B. Utility Coordination 2 16 2 $ 3,600 $ 100 $ 3,700
Sub-Total 4 26 0 32 0 10 $ 15,480 $ 200 $ 15,700
2. Pavement Design
2A. Pavement and C & G Condition Survey 2 4 42 $ 8,710 $ 800 $ 9,500 2B. Pavement Design Recommendations 8 4 40 2 $ 12,160 $ 100 $ 12,300 Sub-Total 8 6 44 42 0 2 $ 20,870 $ 900 $ 21,800
3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering 2 4 74 2 $ 14,550 $ 1,600 $ 16,200 3B. 60% PS&E 16 16 158 172 2 $ 67,210 $ 100 $ 67,300
3C. Final (100%) PS&E 8 6 104 108 4 $ 41,520 $ 100 $ 41,600 Sub-Total 24 24 4 336 280 8 $ 123,280 $ 1,800 $ 125,100
4. Bidding and Construction Support Services
4A. Bidding Support Services 4 4 12 $ 4,620 $ 100 $ 4,700 4B. Construction Support Services 8 8 40 $ 12,040 $ 200 $ 12,200 Sub-Total 12 12 0 52 0 0 $ 16,660 $ 300 $ 16,900
Total 48 68 48 462 280 20 $ 176,290 $ 3,200 $ 179,500
City of Oakley
2025-26 Street Repair and Resurfacing Project
Fee Estimate
August 12, 2025
Labor Hours
38 STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Kevin Rohani, P.E., Public Works Director & City Engineer SUBJECT: Adopt two Resolutions Approving a Subdivision Improvement Agreement and Final Map for Rosewood Estates Subdivision 8787 located at the northwest corner of Laurel Road and Rose Avenue
Background and Analysis
On December 5, 2008, Discovery Builders Inc. submitted an application for a Rezone from the General Agriculture (A-2) Zone District to the Planned Development (P-1) Zone District, and a Vesting Tentative Map (8787) to subdivide a 13.9-acre parcel into 76 parcels located at 4073 Rose Avenue, APN: 035-220-032. On March 23, 2010, the City Council approved the project Tentative Map through adoption of City Council Resolution No. 40-10.
On October 8, 2019, Discovery Builders, Inc. filed an application requesting to extend the approval of Vesting Tentative Map 8787 for a period of three (3) additional years.
This was the second discretionary extension as the previous extension was granted March 2, 2017. Granting this made up the final three (3) years of six (6) maximum discretionary extensions allowed. The approved Vesting Tentative Map consists of approximately 14 acres divided into sixty-one (61) detached single family residential lots.
On February 25, 2020, the City Council approved the project Tentative Map extension resulting in Rosewood Subdivision 8787 expiring on March 23, 2023, unless it is further extended pursuant to the Subdivision Map Act or other automatic extensions.
The developer has been actively pursuing the approval of the final map and has been working with staff since February 2022. The Subdivision Map Act Section 66452.6(d) states that the processing, approval, and recording, may lawfully occur after the date of expiration of the tentative map so long as a timely filing has been made. This subdivision development involves relocation of two Western Area Power Administration (WAPA) high voltage poles along the property frontage on Rose Avenue, which the developer has been actively working with WAPA in the past few years. The developer has executed the agreement with WAPA, and the City Engineer and City Surveyor have deemed a timely filing of this map.
In order to satisfy all remaining conditions of approval, a Subdivision Improvement Agreement must be approved with the recordation of the final map. Discovery Builders, Approved and
Forwarded to the
City Council
39 STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561 2
O (925) 625-7000 | F (925) 625-9859 | www.ci.oakley.ca.us Inc. requested approval by the City Council to execute the Subdivision Improvement Agreement and approval of the final map for Subdivision 8787 Rosewood Estates.
The City Engineer and City Surveyor have reviewed the tentative map approval documents and the final map, and have found the map to be technically correct, in substantial compliance with the conditionally approved tentative map, development agreement, and all final map conditions of approval have been met (or are being secured by way of this agreement).
Consistency with the Oakley Strategic Plan 27+
This item is consistent with the Strategic Plan 27+ Community Health and Safety goals under Community Health and Safety Goal to build safe streets and healthy neighborhoods. The cost of existing frontage improvements of Laurel Road will be reimbursed from the Developer to the City, consistent with the Reimbursement Agreement for this development. Rose Avenue will be improved to the ultimate frontage improvements along the subdivision boundary.
Fiscal Impact
There is no fiscal impact associated with this action as all the work is being performed by the Developer.
Staff Recommendation
Staff recommend that the City Council adopt the Resolution to execute the Subdivision Improvement Agreement and approve the Final Map for Subdivision 8787 Rosewood Estates.
Attachments
1. Vicinity Map
2. Resolution Approving the Final Map
3. Resolution Approving the Subdivision Improvement Agreement
4. Subdivision Improvement Agreement (SIA)
Exhibit A – City Council Resolution No. 40-10
Exhibit B – Prevailing Wage
Exhibit C – Insurance Requirements
Exhibit D – Verification of Required Insurance
Exhibit E – Engineer’s Estimate
5. Reduction of Subdivision 8787 Rosewood Estates Final Map 40 Laurel Rd
Laurel Rd
R
o
s
e
A
v
e
Laurel Rd
Laurel Rd
Lore
Vicinity Map
Subdivision 8787
Rosewood Estates ¯
41 Resolution No. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY APPROVING THE FINAL MAP FOR ROSEWOOD ESTATES SUBDIVISION 8787
WHEREAS, On December 5, 2008, Discovery Builders Inc. submitted an application for a Rezone from the General Agriculture (A-2) Zone District to the Planned Development (P-1) Zone District, and a Vesting Tentative Map (8787) to subdivide a 13.9-acre parcel into 76 parcels located at 4073 Rose Avenue, APN: 035-220-032; and, WHEREAS, On March 23, 2010, the City Council approved the project Tentative Map through adoption of City Council Resolution No. 40-10; and, WHEREAS, Discovery Builders, Inc. has satisfied the necessary conditions of approval for Subdivision 8787 Rosewood Estates as approved by the City Council on March 23, 2010, Resolution Number 40-10; and
WHEREAS, the City Engineer has determined that the conditions of approval required prior to final map approval for the project have been satisfied; and WHEREAS, the City Surveyor has determined that the final map attached herein as Exhibit A is technically correct.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Oakley that the final map labeled “Subdivision 8787 Rosewood Estates”, as prepared by Apex Civil Engineering & Land Surveying be approved.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
APPROVED:
__________________
Shannon Shaw, Mayor
ATTEST:
_______________________ _____
Kim Snodgrass, City Clerk Date
42 Resolution NO. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY APPROVING
THE SUBDIVISION IMPROVEMENT AGREEMENT WITH DISCOVERY BUILDERS, INC. FOR ROSEWOOD ESTATES SUBDIVISION 8787
WHEREAS, the City Council of the City of Oakley, California, wishes to enter into a Subdivision Improvement Agreement with Discovery Builders, Inc., a California Corporation, for the development of a residential subdivision known as Rosewood Estates Subdivision 8787; and
WHEREAS, this agreement will require the developer to complete $1,716,325 for Public Improvements, $144,695 for Grading, and $224,616.43 for Public Landscaping, in accordance with the project conditions of approval and City standard construction design.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED, by the City Council of the City of Oakley that the Subdivision Improvement Agreement with Discovery Builders, Inc., a California Corporation, is hereby approved and the City Manager is hereby authorized to execute the Subdivision Improvement Agreement for the development of Rosewood Estates Subdivision 8787 in the form attached hereto as Exhibit A is made part of this resolution.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
APPROVED:
____________________
Shannon Shaw, Mayor
ATTEST:
_______________________ _____________________
Kim Snodgrass, City Clerk Date
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STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Jeri Tejeda, Administrative Services Director
SUBJECT: Adopt a Resolution Amending the Fiscal Year 2025/26 Budget to Include the Cost of a Replacement Motorcycle
Background and Analysis
Each fiscal year during the budget preparation, staff reviews the need for replacement fleet. Mileage, age, repair costs and overall condition are considered when making recommendations for vehicle replacement. All replacement vehicles are funded by the internal service fund for fleet. The internal service fund receives its revenue from the general fund departments that have fleet.
Vehicle number MC6, a motorcycle in our traffic unit, has been in an accident and is considered a total loss by the insurance company. It is important to note that this accident happened while the motorcycle was at the repair shop for routine maintenance. The repair shop was test driving the motorcycle after the maintenance was performed, when they were hit by another vehicle.
The motorcycle would have been recommended for replacement in the FY 2026/27 budget due to the age and mileage of the vehicle. Staff is recommending that we replace the vehicle in the current fiscal year budget.
The cost of a replacement motorcycle is $38,657, which includes the cost of any upfit for police equipment. We expect to receive $11,434 from the insurance for the total loss. To purchase the new motorcycle this fiscal year we will need a budget amendment to the fleet internal service fund of $27,223 to fund the purchase.
This is a one-time expense and would come from the fleet internal service fund balance.
Consistency with the Oakley Strategic Plan 27+
The approval of this resolution is consistent with the SP 27+ Finance and Fiscal Responsibility Goal and the Sustainable Organization Goal.
Fiscal Impact
The fiscal impact of the recommended action would be $27,223 and would come from fund balance in Fund 701 – Fleet Internal Service Fund.
Approved and
Forwarded to the
City Council
101
STAFF REPORT
CITY HALL 2 | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US Staff Recommendation
Staff recommends adopting a resolution to amend the FY 2025/26 budget in the amount of $27,223 to include the replacement of MC6 in Fund 701-Fleet Internal Service.
Attachments
1. Resolution
102
Resolution No. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY AMENDING THE FISCAL YEAR 2025/26 BUDGET TO INCLUDE THE COST OF A
REPLACEMENT MOTORCYCLE
WHEREAS, Each fiscal year during the budget preparation, staff reviews the need for replacement fleet; and
WHEREAS, All replacement fleet is funded out of the internal service fund; and WHEREAS, Vehicle number MC6 was recently in an accident and considered a total loss by the insurance company; and
WHEREAS, Vehicle number MC6 would have been on the recommended replacement list in the FY 2026/27 budget; and
WHEREAS, It is anticipated that the City will receive approximately $11,434 from the total loss; and
WHEREAS, The cost of a replacement motorcycle, including necessary upfitting, is $38,657; and
WHEREAS, a budget amendment to Fund 701 in the amount of $27,223 is necessary to fund a replacement motorcycle;
BE IT RESOLVED by the City Council of the City of Oakley that the amendment to the fiscal year 2025/26 budget in the amount of $27,223 from Fund 701 fund balance is hereby approved.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote.
AYES:
NOES:
ABSTENTION:
ABSENT:
APPROVED:
___________________
Shannon Shaw, Mayor
ATTEST:
____________________ __________
Kim Snodgrass, City Clerk Date
103
STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Logan Cartwright, Administrative Lieutenant
SUBJECT: Adopt a Resolution amending the Master Fee Schedule to add Carry Concealed Weapons Permits
Background and Analysis
Historically, Oakley residents wishing to obtain a Carry Concealed Weapons Permit (CCW) were required to contact the Contra Costa County Sheriff’s Office. Residents were required to provide proper cause for needing to obtain a CCW. In 2022, New York was sued in Federal Court and lost, this is known as the Bruen decision, which invalidated the “proper cause” requirement, which mandated applicants demonstrate a special need for self-defense to obtain a concealed carry permit.
Due to this decision, law enforcement agencies across the nation were forced to update their standards for CCW issuance. Due to this decision, the Contra Costa County Sheriff’s Office began receiving numerous requests for CCW permits throughout the county. Due to the large demand, the Sheriff’s Office was unable to process the numerous requests in a timely manner. With the Sheriff’s Office unable to keep up with demand, they began notifying the larger cities in the county that Sheriff’s Office would no longer process their residents’ requests. This decision would require the Chiefs of Police to begin issuing CCW permits to residents of their respective cities. On April 30, 2025, the Sheriff’s Office informed the Oakley Police Department, they would no longer be processing the residents of Oakley CCW permits, and the Chief would need to begin issuing these permits to its residents.
Upon receiving this notification, the Oakley Police Department began researching the cost and fees associated with the CCW process. Multiple police agencies within the county were contacted to determine a base fee schedule for CCW permits. A DOJ fee is required and determined by the state. The processing fee requested from persons wishing to obtain a CCW permit would be approximately $100 per hour with an estimated time of 5 hours to complete the process for a total of $500.
As for the process of adopting fees, State law requires that changes to the City’s fees be presented to the City Council at a public hearing; and that there be two publications of the meeting notice, so that advance notice is provided to any party that requests to be notified of any proposed fee adjustments, and that the full package of the proposal Approved and
Forwarded to the
City Council
104
STAFF REPORT
CITY HALL 2 | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.CI.Oakley.CA.US is made available to the public no less than 10 days prior to the Hearing. In addition, approved changes to City fees may take effect no less than 60 days after approval.
Staff has met the publishing and noticing requirements for the proposed changes herein, and Staff is recommending that any changes approved pursuant to this item become effective on November 9, 2025, which is 61 days from the date of this meeting.
Consistency with the Oakley Strategic Plan 27+
The approval of this resolution is consistent with the SP 27+ Finance and Fiscal Responsibility Goal to leverage the City’s financial resources for the long-term benefit of our residents and businesses.
Fiscal Impact
The fiscal impact of the recommended action is not expected to be significant. The fee collected will offset the cost to issue the permit. The recommendation includes fee levels for Oakley residents wishing to obtain a Carry Concealed Weapons Permit.
Staff Recommendation
After the public hearing adopt a Resolution amending the Master Fee Schedule to add Carry Concealed Weapons Permits
Attachments
1. Resolution
2. Master Fee Schedule
105
Resolution No. XX-25 Page 1 of 1
RESOLUTION NO. XX-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OAKLEY ADOPTING
THE AMENDMENT TO THE MASTER FEE SCHEDULE TO ADD CARRY
CONCEALED WEAPONS PERMITS
WHEREAS, Oakley residents wishing to obtain a Carry Concealed Weapons Permit (CCW) were required to contact the Contra Costa County Sheriff’s Office; and WHEREAS, Due to the large demand, the Sheriff’s Office was unable to process the numerous requests in a timely manner; and
WHEREAS, On April 30, 2025, the Sheriff’s Office informed the Oakley Police Department, they would no longer be processing the residents of Oakley CCW permits, and the Chief would need to begin issuing these permits to its residents; and WHEREAS, the City Council of the City of Oakley has the authority to establish fees for City services; and
WHEREAS, the City finds it necessary to recover the costs of providing certain City services and said fees do not exceed the reasonable costs of providing the services for which fees are imposed; and
WHEREAS, the consolidation of all City fees will assist the public, as well as City staff in readily locating fees and continuing governmental transparency; and WHEREAS, public comment has been received on the compilation of existing fees into a Master Fee Schedule (Exhibit “A”) and proposed fee modifications contained within the Master Fee Schedule;
BE IT RESOLVED by the City Council of the City of Oakley that the amendment to the master fee schedule adding Carry Concealed Weapons Permits is hereby approved.
PASSED AND ADOPTED by the City Council of the City of Oakley this 9th day of September 2025 by the following vote.
AYES:
NOES:
ABSTENTION:
ABSENT:
APPROVED:
___________________
ATTEST: Shannon Shaw, Mayor
____________________ __________
Kim Snodgrass, City Clerk Date
106
Effective November 9, 2025
Master Fee Schedule
107
GENERAL ADMINISTRATIVE SERVICES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT Administrative Hearing Time and Materials Charge
Administrative Penalty Citation $100.00 For 1st citation in 1 year; $200 and $500 for subsequent citations in 1 year Business License Annual Fee $100.00 $100 plus $10 per full time equivalent employee (pro-rated by quarter for new licenses) Business License Transfer of License or Location $10.00 Business License Lost License/Duplicate License $10.00
CASP Annual Fee* $4.00 *This is a third party fee defined in SB 1186 Copy of Meeting on Flash Drive, CD, or DVD Varies, fee is cost of recording media only Copy or Printing Fee-Copier or Printer $0.25 per page For Public Hearing notices, See Planning Fees Copy or Printing Fee-Plotter $0.75 per page
EV Vehicle Charging Fee $.30/kwh
Filing Fee for Notice of Intent to Circulate an Initiative Petition $200.00 Deposit is refunded to the filer if, within one year of the date of filing the notice of intent, the elections official certifies the sufficiency of the petition.
General Plan Copy Time and Materials Charge
Passport Photos $15.00
Passport Execution Fee $35.00 This fee is set by the Department of State Promotional Items Cost + 10%
Recreation Class Cancellation Fee $12.00
All refunds and transfers requested five (5) or more days prior to the start of a class/program will incur a processing fee. Requests made less than five (5) days prior to the start of a class/program will not be refunded.
Recreation Contract Class Instructor Administrative Fee 30% /20% 30% when an Oakley facility is used and 20% for all others.
Recreation After School Program $215 per month Holidays will be accounted for by reducing the fee by $10 per holiday Recreation Cleaning Rate $95 per hour Time & Material
Will use the per hour rate when a City employee is able to complete the additional cleaning and will charge time and material if a third party is needed
Recreation Summer Camp Program
$125 per week/Resident
$200 per week/Non-Resident
Must show proof of Oakley residency. Holidays will be accounted for by reducing the price $25 per day for residents and $40 per day for non-residents.
Recreation Summer Camp Extended Hours
$50 per week/Resident
$100 per week/Non-Resident
Must show proof of Oakley residency. Holidays will be accounted for by reducing the price $10 per day for residents and $20 per day for non-residents.
Research & Information Services Based on Staff Estimate Time and Materials Charge Return Check Fee $35/$25 $25 for 1st, $35 for Subsequent Subpoena Services $24 per hour plus $.10 per page
Subpoena Witness Fees $275.00 Per Day plus current IRS rate per mile of travel Zoning/Subdivision Map Time and Materials Charge
SPECIAL PERMITS & LICENSES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT Adult Business Permits $1,704.00 Time and Materials Charge Massage Parlor Permits $1,196.00 Time and Materials Charge Masseuse Permits $364.00 Ability to charge are subject to limits by State Law.
Bingo Licenses
New $50.00
Renewal $10.00
Public Dance Licenses $406.00
Sound Amplification Permit $406.00
Taxicab Owner Permit $316.00
Taxicab Driver Permit $316.00
Tobacco License $454.18 Per License (Resolution 03-19)
108
PLANNING DIVISION SERVICES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT APPEALS:
Applicant appeal $1,500.00 Time and Materials Charge
Neighbor/Non-Applicant Appeal $109.00
CONDITIONAL USE PERMITS:
Planning Commission/City Council Review $3,500.00 Time and Materials Charge Zoning Administrator Review $649.00
DEVELOPMENT AGREEMENTS:
Preliminary Review ("Merit" Review for Applicant) $500.00 Completion of Review $3,000.00 Time and Materials Charge Construction and Debris Plan Fees (Solid Waste Diversion) $41.00 Residential Density Bonus Review $1,400.00 Time and Materials Charge DEVELOPMENT PLANS/DESIGN REVIEWS:
ZoningAdministrator Review – Minor (Building Additions, Re-Facades, and Re-Paints) $162.00 ZoningAdministrator Review – Major (All Others) $1,215.00 Planning Commission/City Council Review - Minor (ZA referrals, significant painting/facades) $2,400.00 Time and Materials Charge Planning Commission/City Council Review - Major (Tent. Map- Homes, New Commercial/Industrial Construction) $4,000.00 Time and Materials Charge
GENERAL PLAN AMENDMENTS
Preliminary Review ("Merit" Review for Applicant) $2,000.00 Time and Materials Charge Formal General Plan Amendment $10,000.00 Time and Materials Charge PERMIT EXTENSIONS:
Administrative $162.00
Public hearing $1,000.00 Time and Materials Charge
REZONINGS:
Rezoning/Zoning Text Amendment $6,500.00 Time and Materials Charge SIGN PERMITS:
Administrative Approval $81.00
City Council Approval $1,500.00 Time and Materials Charge SPECIFIC PLANS:
Preliminary Review ("Merit" Review for Applicant) $2,000.00 Time and Materials Charge Specific Plan Submittal or Amendment to Existing Specific Plan $10,000.00 Time and Materials Charge SUBDIVISIONS:
Tentative Map for 5 or More Lots (MajorSubdivision) $12,000.00 Plus $100 per lot/unit over 50 Tentative Parcel Map for Less than 5 Lots(Minor Subdivision) $5,500.00 Time and Materials Charge Reversion to Acreage $1,900.00 Time and Materials Charge Condo/Conversion tentative map $7,000.00 Plus $100 per lot/unit TREES:
Application to Destroy, Cut Down or Remove Protected Tree $450.00 Per tree; only charged if not part of a project Appeal of Decision to Destroy, Cut Down or Remove Protected Tree $140.00 Per tree Damage to Protected Tree (Penalty) Per OMC
VARIANCES:
Planning Commission/City Council Review $2,900.00 Time and Materials Charge Zoning Administrator Review $649.00
OTHER FEES:
Zoning Verification Letter $274.31
Additional HCP Application Review Fee (for applicable projects) $700.00 Time and Materials Charge Firearm Sales License and Renewals $219.00
Home Occupation Permit $109.00
Short Term Rental Permit $129.00
Vendor Permit and Renewal $129.00
Public Hearing Notices $0.25/ per page plus current postage Temporary Use Permit $100 application fee + $500 deposit
109
PUBLIC WORKS SERVICES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT ENCROACHMENT PERMIT REVIEW & INSPECTIONS:
SMALL ENCROACHMENT PERMIT CATEGORY All fees include inspection and current USA fee General Encroachment Permit (Curb, Sidewalk, Driveway) $370.00 Tree Removal $215.00
Debris Box/Storage Container $215.00
Site Access Permit $215.00
LARGE ENCROACHMENT PERMIT CATEGORY
Large Permit <= $10,000 $1,480.00
Large Permit > $10,000 Based on Estimate + Bond (see plan check and inspection rates below)
Time and Materials Charge
OTHER ENCROACHMENT
Utility Company or District Project $445.00
Work Done Without Permits $1,000.00 Plus double inspection and permit fees No Inspection Notification for Permitted Work $1,000.00 Plus inspection fees MAP CHECKING:
Final Map $6,500.00 Time and Materials Charge Plus $60 per lot Parcel Map $3,000.00 Time and Materials Charge Plus $60 per lot Base Map Revision $60.00 Per Lot
Certificate of Correction Review $1,500.00 Time and Materials Charge Amended Map Revision $1,500.00 Time and Materials Charge Plus $60 per lot MISCELLANEOUS ROAD PERMIT APPLICATIONS:
House Move Review $613.00
House Move Inspection $230.00
Extra Legal Load $16.00 $16 set by State; or $100/yr + $100 security deposit Road Closure Permit, Ext / Mod (Major Construction Projects) $3,135.00 PUBLIC IMPROVEMENT PLAN REVIEW:
Plan Review
$10,000 - 25,000 $500.00 Plus 8% of improvements
$25,001 - $50,000 $6,000.00 Plus 6% of improvements
$50,001 or more $7,500.00 Plus 2% of improvements over $50,000 Landscaping Plan Review (Parks Department) $2,000.00 Plus 2% of improvements Commercial Site Plan Review $7,500.00 Plus 2% of improvements C.3 Compliance Review $4,200.00 Time and Materials Charge Bridges or Major Structures $15,000.00 Plus 6% of improvements ROAD VACATIONS:
Map Exists $2,302.00 Time and Materials Charge
No Map Exists $2,302.00 Time and Materials Charge
ROAD MISCELLANEOUS:
Road Name Change-Public Road $1,790.00 Plus $265 for 1 intersection & $64 each additional intersection Address Change/Private Road Name Change $1,790.00
SUBDIVISION MONUMENT CHECKING:
1 - 2 Monuments $575.00
3 - 5 Monuments $690.00
6 - 9 Monuments $800.00
10 or more new monuments $915.00 Plus $66 per monument over 10 Error Resolution / Discussion $1,850.00 Time and Materials Charge TEMPORARY ROAD CLOSURES/CONSTRUCTION/SPECIAL EVENTS:
Not For Profit Applicant $60.00
For Profit Applicant $799.00
110
PUBLIC WORKS SERVICES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT RELATED REVIEW:
Drainage Review (no improvement plans) $2,400.00 Time and Materials Charge Condition of Approval Annexation Service Fee
CFD No. 2015-2 Annexation Fees - Residential $5,250-$6,500 Based on number of parcels at build out CFD No. 2015-2 Annexation Fees - Commericial or Multi-Family $5,250-$6,250 Based on acres P-6 Annexation Fees - Residential $2,750.00 Based on number of parcels at build out P-6 Annexation Fees - Commericial or Multi-Family $2,750.00 Based on acres Condition of Approval Compliance Check (no improvement plans) $2,000.00 Time and Materials Charge Certificate of Compliance $2,475.00 Time and Materials Charge Lot line adjustment $3,900.00 Time and Materials Charge PUBLIC IMPROVEMENT INSPECTION:
$10,000 - $50,000 $2,000.00 Time and Materials Charge Plus 6.5% of improvements $50,001 - 100,000 $6,000.00 Time and Materials Charge Plus 6.5% of improvements $100,001 or more $15,000.00 Time and Materials Charge Plus 4.5% of improvements over $100,000 Commercial Site Plan Inspection $6,500.00 Time and Materials Charge Plus 8% of improvements Bridges or Major Structures $14,000.00 Time and Materials Charge Plus 7% of improvements Landscaping (Parks Department) $3,500.00 Time and Materials Charge Plus 8% of improvements FLOODPLAIN MANAGEMENT PROGRAM:
Flood Zone Determination - Office Review $80.00 Per lot, $402 max for adjacent lots Flood Zone Determination - Field Visit Review $432.00 Plus $67/lot, $734 max for adjacent lots Floodplain Management Compliance $48.00 Per Parcel
Floodplain Permit Application $2,000.00 Time and Materials Charge Floodplain Base Map Revision $56.00 Per Lot
Floodplain Map Amendments $2,000.00 Time and Materials Charge GRADING:
Plan review:
$100,000 or less $3,000.00 Time and Materials Charge Plus 3% of improvement value $100,001 or more $4,000.00 Time and Materials Charge Plus 1% of amount over $100,000 Inspection:
$100,000 or less $5,000.00 Plus 5% of improvement value $100,001 or more $6,000.00 Time and Materials Charge Plus 4% of amount over $100,000 Stock Pile Permit $3,000.00 Time and Materials Charge
111
POLICE SERVICES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT Abandoned Vehicle No Charge
ABC Permit Letter $50.00
Accident Report - Property Damage Only $12.00
Accident Report - Injury (1-20/20+ / Extensive) $12.00
Photos to CD or flash drive $25.00
Booking Fee $564.00 * This fee is charged by CCC, Sheriff Citation Sign-Off $0.00 No Charge
Clearance Letter:
Fee for Resident $15.00
Fee for Non-Resident $42.00
Crime Reports $12.00 * no charge for victims of a crime DUI Emergency Response Cost Recovery Actual cost for staff, equipment, lab work.
False Alarm Response (more than 2 in 30 days) $100.00 After 2 alarms in 30 days Gun Storage Services pursuant to Court Order:
Administrative Processing Fee Per Incident $12.00
Storage Fee (per month or any fraction thereof) per Gun $5.00 Parking Fines
CVC 21113(a), 21211(b), 21458(a)(1), 21458(a)(2), 22500.1, 22500(a), 22500(b), 22500(c), 22500(d), 22500(e), 22500(f), 22500(g), 22500(h), 22500(k), 22502(a), 22502(e), 22505(b), 22514, 22515(a), 4464 $45.00 CVC 22500(i) $260.00
CVC 22500(l), 22507.8(a), 22507.8(b), 22507.8(c), 22511.56(b), 22522, 4461 $285.00 CVC 22509, 22651.5, 24002(a), 4462(b), 5200(a), 5201, 5201(c) 5204, 9853.2, 9853.4(a) CO 46-4.004 $35.00
CVC 2500(j), 4000(a)(1), 9850 $50.00
CVC 22523(a), 22523(b) $108.00
CVC 38010(a), 38020 $75.00
CO 46-4.003 $60.00
CO 46-8.004 $40.00
Parties and Nuisances – Subsequent Calls for Service Hourly Charge; $415 minimum Rotational Tow Application Fees $350.00
Special Event Permit –No ABC Liquor License Letter Required $411.00 Special Event – Non-Profit Organization (with or without ABC letter) Second Hand Dealer License/Pawns $165.00 Plus Current DOJ Fees Solicitor/Peddler Permits $245.00
Subpoena Duces Tecum (Per EC 1563) $24 per hour plus $.10 per page Per EC 1563 Production of Documents Only $15.00
Appearance Request (officer/records) $275.00
Vehicle Abatement $492.00
Vehicle Repossession Fee $20.00 *per state law can only charge $15 plus a $5 admin fee Stored Vehicle Release – Recovered Stolen Vehicle No Charge Stored Vehicle Release $100
Carry Concealed Weapon Permit - Standard 2 Year $500.00 Plus Applicable DOJ Fees paid with application (currenlty $93). City fee paid half at application and half at issuance
Carry Concealed Weapon Permit - Judicial 3 Year $500.00 Plus Applicable DOJ Fees paid with application (currenlty $115). City fee paid half at application and half at issuance
Carry Concealed Weapon Permit - Custodial 4 Year $500.00 Plus Applicable DOJ Fees paid with application (currenlty $137). City fee paid half at application and half at issuance
Carry Concealed Weapon Permit - Reserve 4 Year $500.00
Plus Applicable DOJ Fees paid with application (currenlty $137). City fee paid half at application and half at issuance
Renewal Carry Concealed Weapon Permit - Standard 2 Year $238.00 Plus Applicable DOJ Fees paid with application (currenlty $52).
Renewal Carry Concealed Weapon Permit - Judicial 3 Year $238.00 Plus Applicable DOJ Fees paid with application (currenlty $74).
Renewal Carry Concealed Weapon Permit - Custodial 4 Year $238.00 Plus Applicable DOJ Fees paid with application (currenlty $96).
Renewal Carry Concealed Weapon Permit - Reserve 4 Year $238.00 Plus Applicable DOJ Fees paid with application (currenlty $96).
Duplicate/Modify Carry Concealed Weapon Permit $15.00 Plus any applicable DOJ Fees if necessary
112
OTHER INSPECTION FEES FIXED FEE TIME & MATERIAL DEPOSIT ADDITIONAL FEE OR DEPOSIT COMMENT Inspections Outside of Normal Business Hours $69.25 Per Hour (Minimum of 2 Hours) RE-Inspection Fees Assessed Under Provisions of Section 305.8 $69.25 Per Hour Inspections for Which no Fee is Specifically Indicated $69.25 Per Hour Additional Plan Review Required by Changes, Additions & Revisions to Plans $78.50 Per Hour For Use Outside Consultants for Plan Checking & Inspections or Both Time and Materials Charge Energy Compliance Fees 25% of the Building Fee Applicable to all Structures with Heaters or any Conditioned Space Access Compliance Fees
25% of the Building Fee Applicable on all Buildings Except Residential Use Buildings with Fewer Than four (4) Dwelling Units
Landscape Improvement Inspection Single Family $150.00 Per Lot if not certified by a qualifed inspector
ADDITIONAL FEE OR DEPOSIT COMMENT
The work listed in this supplement shall be valued based on the gross square footage of the work, or where noted, as a lump sum. Where actual costs are higher, those costs shall be used for the valuation.
Residential Addition $ 94.80 Sq. Ft.
Residential Remodel (to existing floor area) By Value
Residential Use Conversion from Garage By Value
Sun room with 60% glazing, cabanas, other similar structures if conditioned space and Integrated with main Structure $18.65 Sq. Ft.
Patio Cover $16.79 Per Sq Ft.
Deck $13.56 Sq.Ft.
Deck - With Cover By Value
Retaining Wall By Value
Freestanding Fence By Value
Portable Doughboy Pools or Portable Spa (Electrical & Plumbing if Applicable) By Value Remodel or Tenant Improvement Work in Commercial Buildings By Value Re-Roofing-Single Family or Duplex $264.25 Includes Applicable City Fees Commercial Building Re-Roof By Value
Pre Fabricated Home on Permanent Foundation (Use minimum Electrical, Mechanical, and Plumbing Inspection Fees) By Value Moved Building By Value
Solar $303.95 Includes Applicable City Fees
Water Heater $55.97 Includes Applicable City Fees
HVAC By Value- Building fee reduced by 50% -energy effiecient permit Windows By Value- Building fee reduced by 50% -energy effiecient permit $5,608.75 for the first $1,000,000.00 plus $3.65 for each additional $1,000.00 or fraction thereof
BUILDING VALUATION DATA SUPPLEMENT
$25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $100,000.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00
$1,000,001.00 and UP
$3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.000
SCHEDULE OF CONSTRUCTION PERMIT FEES
$1.00 to $2,000.00 $69.25
TOTAL VALUATION FEE
BUILDING FEES
113
ELECTRICAL INSPECTION FEES ADDITIONAL FEE OR DEPOSIT COMMENT New Dwelling 15% of the Building Permit Fee
Addition or Alteration to Dwelling Unit 20% of the Building Permit Fee, $69.25 minimum New Commercial Building 25% of the Building Permit Fee, $69.25 minimum Shell Building 25% of the Building Permit Fee, $69.25 minimum Commercial Alterations & Tenant Improvements 20% of the Building Permit Fee, $69.25 minimum Electrical Permit $69.25 minimum. See * note.
MECHANICAL INSPECTION FEES ADDITIONAL FEE OR DEPOSIT COMMENT New Dwelling 10% of the Building Permit Fee
Addition or Alteration to Dwelling Unit 15% of the Building Permit Fee, $69.25 minimum New Commercial Building 15% of the Building Permit Fee, $69.25 minimum Shell Building 15% of the Building Permit Fee, $69.25 minimum Commercial Alterations & Tenant Improvements 10% of the Building Permit Fee, $69.25 minimum Mechanical Permit $69 25 minimum. See * note below
PLUMBING INSPECTION FEES ADDITIONAL FEE OR DEPOSIT COMMENT New Dwelling 15% of the Building Permit Fee
Addition or Alteration to Dwelling Unit 20% of the Building Permit Fee, $69.25 minimum New Commercial Building 20% of the Building Permit Fee, $69.25 minimum Shell Building 20% of the Building Permit Fee, $69.25 minimum Commercial Alterations & Tenant Improvements 15% of the Building Permit Fee, $69.25 minimum Plumbing Permit $69 25 minimum. See * note below
MISCELLANEOUS FEES FIXED FEE ADDITIONAL FEE OR DEPOSIT COMMENT Re inspections (When return trips to the site by an inspector are necessary) $69.25 Per Hour Owner-requested inspection of an existing building $69.25/$207.75 Per Hour with a 1 Hour Minimum. If Overtime is required the rate shall be $207.75 per hour with a 1 Hour Minimum
Inspection for Change of Occupancy $80.00 Per Hour with a 1 Hour Minimum Investigation of work without permit. When a Stop Work Notice is issued for work being performed without permits or performed beyond the scope of existing permits, a special investigation and inspection shall be made before permits may be issued for such work.
An investigation fee shall be charged equal to two times the amount of all permits fees required by this ordinance, with a minimum of $125.00. The fee is additive to the permit fees. This provision shall not apply to emergency work when it can be proven to the satisfaction of Building Official that such work was urgently necessary, that it was not practical to obtain a permit before the work was commenced, and that a permit was applied for as soon as practical. * A plumbing permit is required for all plumbing work regulated by the Plumbing Code. Fees for work not included in Items 1-5 above shall be calculated using Building Fees and based on the contract amount of the plumbing work. Where such plumbing work is performed in conjunction a building permit, the fee may be added to that permit, and a separate plumbing permit is not required. *A mechanical permit is required for all mechanical work regulated by the Mechanical Code. Fees for work not included in Items 1-5 above shall be calculated using Building Fees and based on the contract amount of the mechanical work. Where such mechanical work is performed in conjunction a building permit, the fee may be added to that permit, and a separate mechanical permit is not required. *An electrical permit is required for all electrical work regulated by the Electrical Code. Fees for work not included in items 1-5 above shall be calculated using Building Fees and based on the contract amount of the electrical work. Where such electrical work is performed in conjunction with a building permit, the fee may be added to that permit, and a separate electrical permit is required.
114
PERMIT PROCESSING AND ISSUANCE PROGRAM FIXED FEE ADDITIONAL FEE OR DEPOSIT COMMENT Plan Review -Applicable when plans are required beyond a plot or site plan. 65% of Building Permit Fee Applicable when review for compliance can be determined through a plot or site plan, or references to a master plan previously reviewed and approved by the department.
25% of Building Permit Fee. (Subsequent houses also). $78.50 per hour minimum.
Additional Processing
Applicable when additional plan review is required due to: 1) incomplete or unacceptable follow-through by applicant on deficiencies found in the initial plan review; 2) significant revisions submitted after plan review is well underway; or 3) revisions submitted during construction to reflect field changes. $78.50 Per Hour Plan Scanning:
Scanning of File $10.00 per file
Large Format Scanning $25.00 per file
CONSTRUCTION INSPECTION PROGRAM ADDITIONAL FEE OR DEPOSIT COMMENT Building Permit The Building Permit fee shall be as set forth in the Fee Schedule (Table No. 1-A) Energy Compliance
25% of Building Permit or processing fees. Applicable on all structures with heated or air conditioned space.
Accessibility
25% of Building Permit or processing fees. Applicable on all building permits except residential use buildings with fewer than 4 dwelling units.
State of California Earthquake Assessment Fee
Residential: .13 per each $1,000 building Valuation
Commercial: .28 per each $1,000 building Valuation
Habitat Conservation Plan-Permanent Impacts (HCP/NCCP)
HCP/NCCP Fee Calculator https://www.cocohcp.org/DocumentCenter/View/1493/PermanentImpacts_Fee-Calculator_2023_PSE Habitat Conservation Plan-Temporary Impacts (HCP/NCCP)
HCP/NCCP Fee Calculator https://www.cocohcp.org/DocumentCenter/View/1495/TemporaryImpacts_Fee-Calculator_2023_PSE
ADMINISTRATION AND OVERHEAD COSTS - ACTUAL COSTS
Actual costs include the City's administrative and overhead costs.
Section 2: VALUATION
The valuation to be used in computing Construction Permit Fees shall be the total valuation of all construction work for which the permit is issued, as well as all finish work, painting, roofing, mechanical, electrical, plumbing, beating, air conditioning, elevators, fire extinguishing systems, and any other permanently installed equipment.
For industrial facilities, the value of process equipment and heavy machinery supported by the structure or by its own foundation shall be included. Contractor overhead and profit shall be included.
The valuation of grading, retaining walls, paving and other site work, and any demolition work, shall be included unless such work was included in other permits issued by the Building Inspection Department.
The valuation data is used to establish consistent criteria for calculating permit fees, and the calculated total valuation does not necessarily reflect actual costs. The County Assessor does not rely on these costs, but performs independent assessments of the permitted work.
City of Oakley administrative and overhead costs are equal to 27% of all Construction Permit Fees. The City's administrative and overhead costs shall be included in the total amount charged for all Building Inspection Department services in a manner prescribed by the Building Inspection Department.
The determination of value or valuation under any provisions of the City Building Code shall be made by the Building Official. The total valuation to be used with the Fee Schedule shall be determined using the Building Valuation Data contained in the Building Standards magazine, published by the International Conference of Building Officials, Whittier, California. The data in the March-April issue of each year shall be used for the ensuing fiscal year. Work not listed in the Building Valuation Data shall be valued per the Building Valuation Data Supplement.
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CODE ENFORCEMENT FIXED FEE ADDITIONAL FEE OR DEPOSIT COMMENT Annual Rental Registration & Inspection fee $108.00
Fee for property not inhabited by tenants or vacant and not listed for rent on January 1st of each calendar year will be prorated on a monthly basis
Re-Inspection Fee $112.00
Non Compliance for Failure to Register & Pay Fee/Code Enforcement Violations:
First Citation $100.00
Second Citation $200.00
Third Citation $500.00
Administrative Penalty Citation for Building and Safety Codes First Citation $130.00
Second Violation of the Same Ordinance Within One Year $700.00 Each Additional Violation of the Same Year Within One Year of First $1,300.00 Rental Property Owners failing to register and pay the annual fee by January 31st of the calendar year or within 30 days of renting the property will be issued an Administrative Citation.
Administrative Citations are in addition to the Rental Registration and Inspection Fee and any other citations issued for Building and/or Code Enforcement violations.
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User Groups:
Group 1: Oakley Resident, Oakley Based Businesses and Oakley Based Non Profits Group 2: Non-Resident and Non-Oakley Based Non Profits
Group 3: Community Partner
Group 4: Private Business, Group or Organizations
FACILITIES GROUP 1 GROUP 2 GROUP 3 GROUP 4
Sports Area $11 per hour $26 per hour As Outlined in Individual Agreement $60 per hour Creekside and Nunn Wilson Park Group Picnic Areas (up to 100 people) $100 per day $125 per day As Outlined in Individual Agreement $200 per day Crockett and Summer Lake Park Group Picnic Areas (under 50 people) $75 per day $100 per day As Outlined in Individual Agreement $150 per day Temporary Use Permit $100 application fee + $500 deposit Special Event/Road Closure Permit (if required) $50 application fee* Park Rental Fee $250 per day
FACILITIES GROUP 1 GROUP 2 GROUP 3 GROUP 4
Oakley Recreation Building Studio 1 Only available for parties with 50 or less people
$55 per hour $75 per hour As Outlined in Individual Agreement $100 per hour Recreation Center Great Room M-Th $158 per hour
F-Su $236 per hour
Add on Kitchen to full room rental or side A for $100
M-TH $184 per hour
F-Su $263 per hour
As Outlined in Individual Agreement
M-TH $236 per hour
F-Su $315 per hour
Recreation Center Side A or Side B M-Th $79 per hour
F-Su $121 per hour
Add on Kitchen to full room rental or side A for $100
M-TH $105 per hour
F-Su $142 per hour
As Outlined in Individual Agreement
M-TH $131 per hour
F-Su $158 per hour
Kitchen Available Monday - Friday $47 per hour $53 per hour As Outlined in Individual Agreement $53 per hour Recreation Center Deposit $250, insurance required on all rentals. *Large events and events serving alcohol will require $500 deposit and security as approved by the Chief of Police
CIVIC CENTER PARK STAGE & AMPITHEATER
PICNIC AREA AND SPORTS FIELDS
PARKS & RECREATION
A $150 damage deposit is due at the time of application to reserve any park or sports area.
RECREATION CENTER FEES
*Additional fees may apply based on the nature of your event
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RESIDENTIAL CUSTOMERS 07/01/2025-06/30/2026 MONTHLY FEE 32 Gallon Trash Service $49.64
64 Gallon Trash Service $69.42
96 Gallon Trash Service $78.76
32 Gallon Senior-Low Income Trash Service $42.14
Additional Recycling Container $15.59
Additional Green Waste Container $15.59
RESIDENTIAL CUSTOMERS 07/01/2025 - 06/30/2026 MONTHLY FEE 32 Gallon Trash Service $52.67
64 Gallon Trash Service $73.66
96 Gallon Trash Service $83.58
32 Gallon Senior-Low Income Trash Service $44.71
Additional Recycling Container $16.54
Additional Green Waste Container $16.54
RESIDENTIAL CUSTOMERS FEE COMMERCIAL CUSTOMERS FEE
Account reinstatement Fee $20.00 Account reinstatement Fee $75.00 Go-Back Service Fee $35.00 Go-Back Service Fee $75.00
Same Day Service Fee $55.00 Same Day Service Fee
Cart Service (per cart) $40.00
Bin Service (per bin) $115.00
Admin Fee (Payment w/live Rep) $2.00 Admin Fee (Payment w/live Rep) $2.00 Overloaded/Contaminated Container Overloaded/Contaminated Container 1) First offense - Phone call - 1) First offense - Phone call - 2) Second offense - Phone call and warning letter - 2) Second offense - Phone call and warning letter - 3) Third offense - Letter and fee $50.00 3) Third offense - Letter and fee - a) Cart Fee $75.00
b) Bin Fee $150.00
MT. DIABLO RESOURCE RECOVERY /SANITATION AND REFUSE FEES
MISCELLANEOUS FEES AND CHARGES
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STAFF REPORT
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Kim Snodgrass, City Clerk
SUBJECT: Appeal of City Manager’s Decision Regarding Property Located on Oakley Road Known as APN 052-051-015
Background and Analysis
On July 1, 2024, Code Enforcement Staff observed a violation of tall, dried weeds on Oakley Road parcel number 052-051-015. A Notice of Violation was issued to the property owner on July 2, 2024 (Attachment 1). A follow-up inspection on July 16, 2024, found no change to the parcel’s condition, so a second Notice of Violation was sent to the owner and an alternative address associated with the property owner’s son (appellant) (Attachment 2). A voicemail was also left for the appellant. On July 30, 2024, the second notice sent to the owner was returned as undeliverable.
On August 1, 2024, the appellant contacted staff and confirmed that the parcel, which belonged to his late mother, was in probate. He confirmed the mailing address on file was his correct address and stated that his family had also received a notice from the Contra Costa Fire Protection District to abate the nine-acre parcel. He informed staff that a neighbor would be completing the abatement and mentioned that the neighbor had experienced some health issues. He also expressed the belief that the City or water district was responsible for maintaining the perimeter of the parcel as an easement. Staff granted an extension for abatement until August 21, 2024, and provided a list of weed abatement contractors.
On August 6, 2024, the neighbor who was scheduled to perform the abatement visited the office; staff was unavailable, so he requested a call back. Staff returned the call and was informed that while the neighbor believed he could complete the work by the August 21 deadline, he also believed the water district was responsible for abating an easement on the property. Staff advised him to contact the water district for clarification.
On August 23, 2024, a reinspection showed the parcel had not been abated. Staff granted a brief extension until August 30, 2024, noting that a citation would be issued if the parcel remained out of compliance
Despite several extensions and ongoing communication with the appellant and the neighbor, the issue persisted. By October 15, 2024, the appellant confirmed that another neighbor had completed the abatement. The following day, a reinspection confirmed the Approved and
Forwarded to the
City Council
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STAFF REPORT
CITY HALL 2 | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
weeds had been cut, but piles of dried vegetation remained. Staff notified the appellant via email that the debris also needed to be removed.
A reinspection on October 22, 2024 showed no change and a notice of violation was issued (Attachment 3). A reinspection on November 20, 2024 showed no change. With the violation uncorrected, Administrative Citation No. AC-24-000606 was issued on November 20, 2024 (Attachment 4). Two more citations followed on December 11, 2024 (Attachment 5), and January 16, 2025 (Attachment 6), as the cut vegetation was never removed.
On February 19, 2025, payment in the amount of $500 for Citation No. AC-25-000018 was received. In a final attempt to resolve the issue, a voicemail was left for the appellant on March 24, 2025, advising that a violation would be recorded against the property's title if the debris was not cleared.
On April 8, 2025, the Chief Building Official recommended issuing a Notice of Intent to Record a Violation (Attachment 7). This notice was posted on the property on April 28, 2025, and a reinspection on the same day confirmed the parcel remained non-compliant with tall, dried weeds.
On May 18, 2025, the appellant submitted a request to appeal the Notice of Intent to Record a Violation (NOITRV) to the City Manager (Attachment 8). The initial hearing was scheduled for June 3, 2025, and a notice of hearing was mailed to appellant (Attachment 9).
The day after the appeal was filed, a reinspection showed the parcel was only partially abated. The appellant failed to appear at the scheduled hearing on June 3, and the appeal was rescheduled for June 10, 2025.
During the rescheduled hearing, the City Manager gave the appellant an extension until June 24, 2025, to clear the remaining weeds and debris, particularly along the perimeter of the parcel. However, a reinspection on June 23, 2025, revealed that while some debris was removed, the abatement was incomplete.
Due to the continued lack of compliance, the City Manager upheld the decision to record a violation against the property on July 1, 2025. A copy of the City Manager’s decision was sent to the appellant advising him that the last date to appeal the City Manager’s decision was July 21, 2025 (Attachment 10).
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STAFF REPORT
CITY HALL 3 | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
On July 21, 2025, a written request was received by the appellant requesting a hearing before the City Council to appeal the City Manager’s decision (Attachment 11). A Notice of Hearing was then emailed and mailed to the appellant on August 5, 2025, informing him, of a hearing scheduled for September 9, 2025 (Attachment 12).
On July 28, 2025, a re-inspection by Code Enforcement staff confirmed that the area along Neroly Road had been abated. However, the perimeter along Oakley Road remained unabated.
On July 29, 2025, Code Enforcement staff contacted the Contra Costa Water District (CCWD) to confirm their responsibility for abatement in this area. CCWD staff confirmed they do not maintain or abate weeds in this location and that easement documents do not indicate they are responsible for abatement on the parcel.
Consistency with the Oakley Strategic Plan 27+
This matter is consistent with the Oakley Strategic Plan 27+ Community Health and Safety Goal to have safe and healthy neighborhoods.
Fiscal Impact
Staff time has been spent on a range of activities, including initial and follow-up inspections, as well as extensive communication with the appellant to address the ongoing violations.
Staff Recommendation
Staff recommends that the City Council review the full written record and any arguments presented. The Council should then either affirm or deny the City Manager's decision to record a violation against the property.
Attachments
1. Notice of Violation – Jul 2, 2024
2. Notice of Violation – Jul 16, 2024
3. Notice of Violation – Oct 22, 2024
4. Administrative Citation AC-24-000606 and Notice of Violation – Nov 20, 2024
5. Administrative Citation AC-24-000639 and Notice of Violation – Dec 11, 2024
6. Administrative Citation AC-25-000018 and Notice of Violation – Jan 16, 2025
7. Notice of Intent to Record a Violation
8. Request to appeal the Notice of Intent to record a violation to City Manager
9. Notice of Hearing
10.City Manager’s Decision
11.Request to Appeal City Manager’s decision to City Council 121
STAFF REPORT
CITY HALL 4 | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
12.Notice of Hearing before City Council
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August 2025 New In-Town Business Licenses
Full Name Primary contact email address Full Primary Address Active Licenses ABOVE BUILDERS AND SERVICES LLC [email protected] 752 SOLITUDE DR OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
DEBBIE THOMAS LICENSED MARRIAGE
FAMILY THERAPIST
[email protected] 33 CALLA CT
OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
FRANCISCO CARPET SERVICE [email protected] 3791 DANIEL DR OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
FREEDOM CLEANING SERVICES [email protected] M
6145 SELLERS AVE
OAKLEY CA 94561-3605
HOME BASED BUSINESS LICENSE
HORIZONS EDUCATION TRAINING CENTER 105 MONTEVINO CT
OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
JAMBA/AUNTIE ANNE'S [email protected] 5433 NEROLY RD STE B OAKLEY CA 94561
BUSINESS LICENSE
KUKXPRINTS [email protected] 897 FOREMOST DR
OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
MATHNASIUM OF OAKLEY [email protected] 990 LAUREL RD STE B OAKLEY CA 94561
BUSINESS LICENSE
MELODY MINDS [email protected] 897 FOREMOST DR
OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
PRIME ON TIME AUTO TRANSPORT [email protected] 212 DOUGLAS RD OAKLEY CA 94561-2771
HOME BASED BUSINESS LICENSE
RSA ROOTED SPORTS ACADEMY LLC [email protected] 1241 MAIN ST OAKLEY CA 94561-2928
BUSINESS LICENSE
SPARR FAMILY INVESTMENT GROUP LLC [email protected] 315 CLEARWOOD DR OAKLEY CA 94561
HOME BASED BUSINESS LICENSE
TIDY LADYBUGS TEAM [email protected] 75 DEERPARK CT
OAKLEY CA 94561-3159
HOME BASED BUSINESS LICENSE
13 157
MEMORANDUM
City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
DATE: September 9, 2025
TO: Joshua McMurray, City Manager
FROM: Danielle Navarro, Assistant City Manager
SUBJECT: City Council Follow-Up to Provide Direction to Staff Regarding the Scheduling of the City Council Reorganization Meeting
Each year in December, the City Council selects a new Mayor and Vice Mayor. This City Council “reorganization” is held annually during a special meeting held immediately before the regular December City Council meeting.
At the December 10, 2024 City Council meeting, after the motion was made to adopt the 2025 City Council meeting dates, Councilmember Williams asked that staff return with an item for the Council to consider moving the annual City Council reorganization special meeting to a different day than the regular meeting. The City Manager and City Attorney agreed to bring an item back for discussion at a future meeting. The City Attorney noted that any discussion of rescheduling the reorganization to a special meeting on a different night than the regular meeting would need to take into consideration the timing to certify the results of the Municipal Election in even years.
Staff reviewed the reorganization process in the other 18 cities in Contra Costa County and determined that 16 of the cities select their Mayor and Vice Mayor (or in the cities with directly-elected Mayors, only their Vice Mayor) at a regular meeting in December1, and most commonly near/at the end of the meeting. Two cities, Richmond and Martinez, reorganize at a special meeting on a different night than the regular meeting.
Staff seeks direction from the City Council on three options for the reorganization of the City Council. All options meet the timing of the certification of the Municipal Election results in even years.
Option 1:
Continue to hold the special meeting at 5:30 pm the same evening as the regular December meeting (second Tuesday) with a short reception between the meetings.
Consider: Time to change the Councilmember name plates and request to speak system and reseat the reorganized Council
1 Unless in even years, the timing of the certification of the election results does not align with their regular meeting schedule
Approved and
Forwarded to the
City Council
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City of Oakley | 3231 Main Street, Oakley, CA 94561
O (925) 625-7000 | F (925) 625-9859 | www.oakleyca.gov
Option 2:
Hold a special meeting on Monday the day before the regular December meeting with a reception immediately after.
Consider: What time to schedule the special meeting
Option 3:
Schedule the reorganization at the end of the regular December meeting (second Tuesday) with a reception immediately after.
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