Action Minutes of Council, HDB, CDC & OPFA 1 01/12/2022
MEETING AGENDA
January 12, 2022
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Kori Jensen Zeb Navarro
Christopher Rodriguez
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
Action Minutes of Council, HDB, CDC & OPFA 2 01/12/2022
3:30 P.M. – ROLL CALL– Closed Session cancelled
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oc eanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Western Council of Engineers (WCE), and Unrepresented
5:00 P.M. – ROLL CALL– Councilmember Jensen absent
INVOCATION – Rev. Reynald P. Evangelista
PLEDGE OF ALLEGIANCE– Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Presentation – Mayor’s Business Member Spotlight – Tri-City Medical Center Proclamations in Honor of Oceanside Warriors 10U Division 1 American Youth Football Champions, San Diego County, & Division 1 W estern Regional Runner -Ups; and Oceanside Warriors 11U Division 2 American Youth Football Champions, San Diego County, & Division 2 Western Regional Runner Ups
Presentations and proclamations given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
Report given
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Coun cil/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 3-21: Keim
Second: Rodriguez
Action Minutes of Council, HDB, CDC & OPFA 3 01/12/2022
Approved: 4-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the December 15, 2021 Regular Meeting Approved: 4-0
5. City Council: Approval of two purchase orders: 1) in an amount not to exceed $117,324 to Downtown Ford Sales of Sacramento, CA for four vehicles for the City of Oceanside Public Works Department, 2) in an amount not to exceed $5,424 to Day Wireless Systems of San Diego, CA for upfitting of the purchased vehicles and authoriz ation for the Financial Services Director, or designee, to execute the purchase orders
Approved: 4-0
6. City Council: Approval of one purchase order: 1) in an amount not to exceed $80,803 to Downtown Ford Sales of Sacramento, CA for two hybrid vehicles for the Development Services/Engineering division; and authorization for the Financial Services Director, or designee, to execute the purchase orders
Approved: 4-0
7. City Council: Approval of four purchase orders: 1) in an amount not to exceed $642,662 to Downtown Ford of Sacramento for 13 vehicles for the Oceanside Police Department; 2) in an amount not to exceed $276,870 to Emergency Vehicle Systems, LLC for upfitting; 3) in an amount not to exceed $71,969 to Motorola Solutions of Chicago, IL for 13 800 MHz encrypted police radios; 4) in an amount not to exceed $51,055 to DELL Technologies of Round Rock, TX for 13 mobile communication terminals; i n amount not to exceed $13,000 to AT&T Business for WiFi modems for the purchased vehicles and authoriz ation for the Financial Services Director, or designee, to execute the purchase orders
Approved: 4-0
8. City Council: Approval of Amendment 1 to a Professional Services Agreement with West Yost Associates of San Diego in the amount of $800,000 for a total contract amount of $1,477,820 for facilitation of converting existing customers to recycled water associated with the City’s Recy cled Water Capital Improvement Program and for facilitation of new recycled water connections for private developments; and authoriz ation for the City Manager, or designee, to execute the amendment
Approved: 4-0
Document No. 22-D0020-1
9. City Council: Approval of a Memorandum of Agreement with the United States Army Corps of Engineers, Los Angeles District in an amount not to exceed $600,000 for additional dredging of the Oceanside Harbor entrance for beach nourishment; and authoriz ation for the City Ma nager to execute the agreement upon receipt of all supporting documents Approved: 4-0
Document No. 22-D0021-1
Action Minutes of Council, HDB, CDC & OPFA 4 01/12/2022
10. City Council: Approval of a Professional Services Agreement with Granicus of Denver, CO in an amount not to exceed $324,303 for the City Website Replacement Project; an appropriation in the amount of $184,502 from the Information Systems Software Reserves account; and authoriz ation for the City Manager to execute the agreement upon receipt of all supporting documents Approved: 4-0
Document No. 22-D0022-1
11. HDB: Approval of a Public Works Agreement with Brightview Landscaping Services for an enhancement project along the railroad corridor on Harbor Drive, in the amount of $45,500; and authorization for the Administrative Officer to execute the amendment Approved: 4-0
Document No. 22-D0023-2
12. City Council: Approval of a two-year Public Works Agreement with Rancho Del Oro Landscaping of Oceanside in an annual amount not to exceed $208,440 for trash removal, weed abatement, landfill maintenance services, and as-needed emergency work as a result of accidents, storms, etc. ; and authorization for the City Manager to execute the agreement Approved: 4-0
Document No. 22-D0024-1
13. City Council: Approval of a reimbursement agreement with CarMax Auto Superstores California, LLC in an amount not to exceed $293,883 for the City’s fai r-share of the design, permitting, and construction of a 12 -inch water main extension and connections in Plaza Drive; appropriat ion of funds from the Water Fixed Asset Replacement Fund unrestricted fund balance; and authorization for the City Manager to execute the agreement upon receipt of all supporting documents Approved: 4-0
Document No. 22-D0025-1
14. City Council: Adoption of a resolution to summarily vacate a portion of public sewer line easement located at 1100 Vine street; and authoriz ation for the Cit y Clerk to file a certified copy of the resolution with the San Diego County Recorder
Approved: 4-0
Resolution No. 22-R0026-1
15. City Council: Adoption of a resolution to summarily vacate two public water line easements located at 3707, 3708, 3721, and 3735 Maritime Way; and authorization for the City Clerk to file a certified copy of the resolution with the San Diego County Recorder Approved: 4-0
Resolution No. 22-R0027-1
16. City Council: Acceptance of $136,667 in grant funds from the 2020 State Homeland Security Program; appropriation of these funds to the Fire and Police Departments; and authoriz ation for the City Manager, or designee, to execute all related grant documents Approved: 4-0
Action Minutes of Council, HDB, CDC & OPFA 5 01/12/2022
17. City Council: Adoption of a resolution authorizing the City to apply for and obtain grant funds for two projects: Feasibility study to construct an Inland Rail Trail from Vista to the Coastal Rail Trail grant amount $404,582; Feasibility study to complete the Coastal Rail Trail from Vista Way to the southerly City limit including widening the Coastal Rail Trail from Morse Street to Vista Way grant amount $300,000; and authorization for the City Manager, or designee, to act on behalf of the City as signatory to accept grant funds
Approved: 4-0
Resolution No. 22-R0028-1
18. City Council: Adoption of resolutions accepting $289,900 in grant funds from the County of San Diego’s Neighborhood Reinvestment Program; $600,000 from the State of California’s Specified Grant Program; appropriation of the awarded funds to the Parks and Recreation Division to be used for renovations at Brooks Street Swim Center; and appropriat ion of $289,000 from the American Rescue Plan Act - Lost Revenue Account to fund the balance of the renovation Approved: 4-0
Resolution No. 22-R0029-1
Resolution No. 22-R0030-1
Document No. 22-D0031-1
19. City Council: Approval to modify an existing authorized full time benefited Senior Office Specialist position to a full-time benefited Program Specialist position in the Development Services Planning Division and add one full time Plans Examiner III position in the Development Services Building Division
Approved: 4-0
20. City Council: Approval of and adopt ion of the revised City of Oceanside Salary Schedule, retroactively effective December 26, 2021, and updated Executive Salary Schedule, retroactively effective October 1, 2021
Approved: 4-0
21. City Council: Approval of the Library Board of Trustees 2022-2024 Workplan Approved: 4-0
Document No. 22-D0032-1
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Publi c Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
22. City Council: Direction to staff to incorporate policies from the Draft Subarea Habitat Conservation Plan into the General Plan Update and cease further efforts towards adoption of a new Subarea Plan
A) Report by Stefanie Cervantes, Planner
B) Discussion
Action Minutes of Council, HDB, CDC & OPFA 6 01/12/2022
C) Recommendation – direct staff
Report Given
Motion: Weiss
Second: Rodriguez
Approved: 3-1 (Sanchez – No)
23. City Council: Introduction of an ordinance amending various sections of Chapter 13 of the Oceanside City Code pertaining to solid waste and recycling services; and, Chapter 37, Article 7 related to water efficient landscape regulations
A) Report by Colleen Foster, Environmental Officer
B) Discussion
C) Recommendation – introduce the ordinances
Report Given
Motion: Keim
Second: Sanchez
Approved: 3-1 (Rodriguez – No)
Ordinances Introduced
24. City Council/CDC: Approval of residual receipts loans in a total amount not to exceed $3.5 million to Greenbrier Village LP to finance the new construction development of 60 units located on the west side of Greenbrier Drive, between Apple Street and Oceanside Boulevard, of which 59 u nits will be for persons experiencing homelessness and extremely low -income households at -risk of homelessness, and will remain affordable for 55 years and appropriations therefor
A) Report by Leilani Hines, Housing and Neighborhood Services Director B) Discussion
C) Recommendation – approve residual receipt loans
Report Given
Motion: Sanchez
Second: Weiss
Approved: 4-0
Resolution No. 22-R0033-1
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
25. City Council: Acceptance of the report from Q2 Data and Research LLC on the 2020 decennial census data to redraw the City Council District Boundaries in accordance with California Elections Code 21621, and receive public testimony on the composition of districts for City Council Offices
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence Action Minutes of Council, HDB, CDC & OPFA 7 01/12/2022
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Zeb Navarro, City Clerk
E) Recommendation – accept report
Report Given
26. CDC: Adoption of a resolution approving Development Plan (RD20-00004), Conditional Use Permit (RCUP20-00005) and Regular Coastal Permit (RRP20-00003) for the construction and operation of a new single story 1,073 -square foot drive -thru restaurant on a vacant 0.25 -acre site located at 801 North Coast Highway
A) Chair opens Public Hearing
B) Chair requests disclosure of Commissioners and constituent contacts and correspondence C) Secretary presents correspondence and/or petitions
D) Testimony beginning with Scott Nightingale, Senior Planner E) Recommendation – adopt resolution
Report Given
Motion: Weiss
Second: Keim
Approved: 4-0
Resolution No. 22-R0034-3
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
27. Advance written request to reserve time to speak:
a. Ms. Joy Hall – Need for speed bumps on the corners of S. Ditmar and Kelly (Ms. Joy Hall spoke – Testimony given)
28. Communications from the public regarding items not on this agenda– 2 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
None
Action Minutes of Council, HDB, CDC & OPFA 8 01/12/2022
GENERAL COUNCILMEMBER COMMENTS – No comments
made
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
29. City Council/CDC: Adoption of an ordinance to amend Articles 4A and 12 of the Downtown Zoning Ordinance (RZA19 -00001) to provide for additional commercial uses within the Downtown Use Matrix, while streamlining the review of such uses as modified by the California Coastal Commission (CCC) as part of the implementation plan of the Local Coastal Program (LCP) (Introduced December 15, 2021, 5-0)
Motion: Weiss
Second: Keim
Approved: 4-0
Ordinance No. 22-OR0035-1
ADJOURNMENT
Adjourn to a Mayor/Council Workshop at 2:00 p.m. on January 19, 2022, to discuss a Solid Waste, Recycling and Organics Collection and Processing Franchise Agreement.
Adjourned at 7:30 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro
City Clerk, City of Oceanside