Action Minutes of Council, HDB, CDC & OPFA 1 04/06/2022
MEETING AGENDA
April 6, 2022
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC) , and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Kori Jensen Zeb Navarro
Christopher Rodriguez
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
Action Minutes of Council, HDB, CDC & OPFA 2 04/06/2022
3:30 P.M. – ROLL CALL– All Present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Empl oyees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Western Council of Engineers (WCE), and Unrepresented
Item was discussed in closed session
2. PUBLIC EMPLOYEE APPOINTMENT, PUBLIC EMPLOYMENT, PERSONNEL EVALUATION AND DISCIPLINE (SECTION 54957(b))
(A) PUBLIC EMPLOYEE APPOINTMENT
1. City Manager
Item was discussed in closed session
5:00 P.M. – ROLL CALL– All Present
INVOCATION – Lead Pastor Doug Reid, Coast City Church
PLEDGE OF ALLEGIANCE– Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of Fair Housing Month, With Inez Williams, Chair, Housing Commission
Proclamation in Honor of National Beer Day, With Main Street Oceanside, Oceanside Brewing Company, Black Plague Brewing & South O Brewing Company Proclamations given
CLOSED SESSION REPORT
3. Closed Session report by City Attorney
Report given
Action Minutes of Council, HDB, CDC & OPFA 3 04/06/2022
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
4. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be int roduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 4-9, 11-12: Weiss Second: Keim
Approved: 5-0
5. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors , Community Development Commission , City Council, and Oceanside Public Financing Authority of the March 16, 2022 Workshop and the March 23, 2022 Regular Meeting
Approved: 5-0
6. City Council: Approval of an increase in the amount of $25,000 to an existing purchase order with Hi-Way Safety of Chino, for traffic safety signs and materials in the Harbor, bringing the revised purchase order amount to $75,500; and authoriz ation for the Financial Services Direc tor, or designee, to execute the change order
Approved: 5-0
Document No. 22-D0178-1
7. City Council: Approval of a change order in the amount of $30,000 for a total purchase order amount of $115,000 to Guardian EMS Products of San Diego, CA for the pu rchase of Emergency Medical Services (EMS) supplies; and authorization for the Financial Services Director, or designee, to execute the change order
Approved: 5-0
Document No. 22-D0179-1
8. City Council: Approval of a Public Works Agreement in the amount of $8 6,277 with Doherty Concrete, for the installation of gates and fencing at Fire Station 5; and authorization for the City Manager to execute the agreement
Approved: 5-0
Document No. 22-D0180-1
9. City Council: Approval of a Professional Services Agreement with Infosend, Inc. for a three-year term with five optional one-year extensions for an estimated annual amount of $340,000 for data processing, printing, and mailing of utility bills, business license documents, and accounts receivable invoices and statements; and authoriz ation for the City Manager to execute the agreement
Approved: 5-0
Document No. 22-D0181-1
Action Minutes of Council, HDB, CDC & OPFA 4 04/06/2022
10. City Council: Approval of a Program Development Agreement with ENGIE Services US Inc. for an Integrated Energy Assessment for the City; and authorization for the City Manager or designee to execute the agreement
Item pulled for discussion by Mayor Sanchez
Motion: Sanchez
Second: Keim
Approved: 5-0
Document No. 22-D0182-1
11. City Council: Acceptance of $25,000 in grant funds from California State Library, awarded to the City for continuation and expansion of Early Learning and Community Information Hub services; and appropriation of these funds to the Library Department Approved: 5-0
12. City Council: Adoption of a resolution approving an employment agreement between the City of Oceanside and Jonathan Borrego, Interim City Manager
Approved: 5-0
Document No. 22-D0183-1
Resolution No. 22-R0184-1
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
13. City Council: Rejection of all bids for the construction of the new Fire Station No. 1 and authorization for the City Engineer to re-advertise the project
A) Report by Brian Thomas, City Engineer
B) Discussion
C) Recommendation – reject bids
Motion: Weiss
Second: Keim
Approved: 5-0
14. City Council: Adoption of a resolution approving the finance application with the State Water Resources Control Board (SWRCB) Clean Water State Revolving Fund (CWSRF) (SRF LOAN) in the amount of $22,523,327; acceptance of grant funding in the amount of $5,000,000 from the State in lieu of SRF funds; appropriation of the grant funds to the appropriate accounts; and authorization for the City Manager, or designee, to execute all related documents upon receipt from the State
A) Report by Cari Dale, Water Utilities Director
B) Discussion
C) Recommendation – adopt resolution and accept grant funds Action Minutes of Council, HDB, CDC & OPFA 5 04/06/2022
Motion: Sanchez
Second: Weiss
Approved: 4-1 (Rodriguez – No)
Resolution No. 22-R0185-1
15. City Council: Actions related to a Solid Waste Franchise Agreement a. Approval of the Franchise Agreement with Waste Management of California (WM) for Recyclable Materials , Organic Materials, and Solid Waste Collection, Organic Materials Processing, and Disposal of Solid Waste Services, to commence January 1, 2024 ; and authorization for the City Manager to make any non-substantive changes to the Franchise Agreement and execute the Franchise Agreement
b. Approval of amendments to the existing Property Lease Agreement and Oper ating Agreement with Agri Service Recycling, Inc. (“Agri Service”) to modify the term of each Agreement to expire December 31, 2023; approval of a new Property Lease Agreement with Agri Service for a ten year term, commencing January 1, 2024, with annual estimated revenue to the City of $164,000, for use of the property known as the El Corazon Compost Facility located at El Corazon in Oceanside; and authorization for the City Manager to execute the amendments and new lease agreement upon receipt of all supp orting documents
A) Report by Cari Dale, Water Utilities Director and Vicki Gutierrez, Real Estate Manager B) Discussion
C) Recommendation – approve agreement and approve amendments Motion: Keim
Second: Weiss
Approved: 3-2 (Sanchez, Rodriguez – No)
Document No. 22-D0186-1
Document No. 22-D0187-1
Document No. 22-D0188-1
Document No. 22-D0189-1
16. City Council: Approval of a six-month Professional Services Agreement with Circuit to operate an electric vehicle shuttle program serving Downtown Oceanside for the summer 2022 season , appropriation of $321,361 from the American Rescue Plan Act (ARPA) fund; and authorization for the City Manager to execute the agreement
A) Report by Michelle Geller, Economic Development Manager B) Discussion
C) Recommendation – approve agreement
Motion: Sanchez
Second: Keim
Approved: 5-0
Document No. 22-D0190-1
Action Minutes of Council, HDB, CDC & OPFA 6 04/06/2022
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
17. CDC: Adoption of a resolution approving submission of the 2022-2023 Public Housing Agency (PHA) Plan for the Housing Choice Voucher Program (“HCV”) to the U.S. Department of Housing and Urban Development (HUD) with the inclusion of changes made to the PHA Plan as a result of public comments; and authorization for the Executive Director, or designee, to execute any and all related documents for submittal
A) Chair opens Public Hearing
B) Chair requests disclosure of Commissioners and constituent contacts and correspondence C) Secretary presents correspondence and/or petitions
D) Testimony beginning with Leilani Hines, Housing and Neighborhood Services Director E) Recommendation – adopt resolution
Motion: Weiss
Second: Sanchez
Approved: 5-0
Resolution No. 22-R0191-3
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
18. Advance written request to reserve time to speak: None
19. Communications from the public regarding items not on this agenda – 6 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
None
GENERAL COUNCILMEMBER COMMENTS
Comments made
Action Minutes of Council, HDB, CDC & OPFA 7 04/06/2022
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances m ay be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
ADJOURNMENT
Adjourn to a Mayor/Council Workshop at 2:00 p.m. on Wednesday, April 1 3, 2022 to discuss the FY 2022-23 Budget.
Adjourned at 6:58 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro
City Clerk, City of Oceanside