Action Minutes of Council, HDB, CDC & OPFA 1 5/3/2023
MEETING AGENDA
May 3, 2023
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
2 3:30 P.M. – ROLL CALL – All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented No closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Dr. Kadri J. Webb, Pastor, St. John Church PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Asian American, Native Hawaiian, & Pacific Islander Heritage Month 2023
Proclamation in Honor of Water Safety Month, with Parks & Recreation Director Manuel “Manny” Gonzalez
Mayor’s Business Spotlight – Kevin Shin, Switchboard Restaurant & Bar, With Scott Ashton, Executive Director, Oceanside Chamber of Commerce
Proclamation in Honor of Miss Oceanside 2022, Miss Teen Oceanside 2022, & Their Princesses, with Oceanside Sea Lions Club
Proclamations given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Coun cil/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
3 3. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and pr ovide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 3-10, 12-15, 17- 18 Motion: Weiss
Second: Keim
Approved: 5-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the April 19, 2023 Regular Meeting Approved: 5-0
5. City Council: Approval of a purchase order to Weath erproofing Technologies, Inc., in the amount of $826,901, for materials and supplies for the roof repair at the City Operation Center Building “A” Re-roofing Project; authoriz ation for the procurement through the California Multiple Award Schedules purchasing; and authorization for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
6. City Council: Approval of a purchase order, in an amount not -to-exceed $283,200, to Technical Systems Inc., for the purchase of new Programmable Logic Controllers for the La Salina Wastewater Treatment Plant; and authorization for the Financial Services Director, or designee, to execute the Purchase Order
Approved: 5-0
7. City Council: Approval of a purchase order, in the amount of $61,17 5, to C S-amsco for eight replacement valves and actuators for primary raw sludge removal for the Water Utilities Department; approval of the procurement as a sole source; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
8. City Council: Approval of an increase to the purchase order, in an amount not to exceed $24,055, for a grand total of $288,290, to Inland Kenworth for one crane truck for the Water Utilities Department; and authoriz ation for the Financial Services Director, or designee, to execute the change order
Approved: 5-0
9. City Council: Appropriation of funds in the amount of $100,000 from the Water Fixed Asset Replacement fund unrestricted fund balance; approval of Amendment 2 to the Professional Services Agreement with Hoch Consulting, in the amount of $122,0 60, for construction management and inspection services for the Water Utilities Department ; and authorization for the City Manager to execute the Amendment upon receipt of all supporting documents Approved: 5-0
Document No. 23-D0279-1
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
4 10. City Council: Approval of Amendment 3 to the Percentage Lease Agreement with Adam Lockwood, dba Oceanside Pier Bait Store on the Oceanside Municipal Pier, extending the term of the agreement from May 1, 2023 to April 30, 2028, for a five-year minimum total revenue of $36,563; and authorization for the City Manager to execute the amendment Approved: 5-0
Document No. 23-D0280-1
11. City Council: Approval of Amendment 3 to the Property Lease Agreement with the YMCA of San Diego County at Jim Wood Park at Rancho Del Oro, which extends the term for twenty-five years, commencing on May 6, 2023 and expiring on May 5, 2048; and authorization for the City Manager to execute the Amendment
Item pulled for discussion by member of the public
Motion: Weiss
Second: Keim
Approved: 4-1 (Sanchez – No)
Document No. 23-D0281-1
12. HDB: Approval of Amendment 4 to the Percentage Property Lease Agreement with Charl es Brammer, dba Chic’s Custom Canvas, for the leased premises at 1400 Harbor Drive North, Suites “A”, “B” & "C”, for a two -year minimum total revenue of $35,896; and authoriz ation for the Administrative Officer to execute the amendment
Approved: 5-0
Document No. 23-D0282-2
13. City Council: Approval of Amendment 4, in an amount not to exceed $43,984, to the Professional Services Agreement with Healthcare Systems Management Group, Inc., for a revised contract amount of $300,218 for Annual Citywide Document Imag ing System Licensing and Technical Support, extending the terms of the agreement for one year from July 1, 2023, to June 30, 2024; and authorization for the City Manager to execute the amendment Approved: 5-0
Document No. 23-D0283-1
14. City Council: Approval of the following for the continuation of the Motel Voucher Program through July 31, 2023: approval of Amendment 5 to the Professional Service Agreement (PSA) with Vista Group Inc., in an amount not to exceed $250,000, for the provision of motel rooms for unsheltered residents needing temporary shelter; approval Amendment 2 to the PSA with San Diego Rescue Mission, in an amount not to exceed $136,797, for on-site supportive services; approval of Service Agreement extension with Rancho Santa Fe Protective Ser vices Inc., in an amount not to exceed $92,000, for security services; approval of Service Agreement extension with Coastal Building Services Inc., in an amount not to exceed $21,340, for janitorial services, and; approval of an appropriation of $500,137 f rom the Inclusionary In -Lieu Fund reserves and authorize the City Manager or designee to execute all associated agreements Approved: 5-0
Document No. 23-D0284-1
Document No. 23-D0285-1
Document No. 23-D0286-1
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
5 Document No. 23-D0287-1
15. City Council: Approval of a subrecipient agreement with Olivenhain Municipal Water District; acceptance of and appropriat ion of up to $6,280,336 in grant funding from the United States Bureau of Reclamation, Title XVI funding program; authorization for the Water Utilities Director, or designee, to execute the agreement; and authoriz ation for the City Manager, or his designee, to act on behalf of the City of Oceanside as signatory to accept grant funding Approved: 5-0
Document No. 23-D0288-1
16. City Council: Approval of the FY 2023-24 Police and Fire Commission Workplan Item pulled for discussion by member of the public
Motion: Keim
Second: Robinson
Approved: 5-0
Document No. 23-D0289-1
17. City Council: Adoption of the following resolutions for each of the City’s eleven Landscape Maintenance Districts initiating the proceedings for renewal of the districts: 1) directing the City Engineer to prepare a report regarding the improvements and the proposed assessments for FY 2023-24; 2) approving the Engineer’s Reports as prepa red or modified for FY 2023 -24; and 3) declaring an intent to levy and collect assessments for FY 2023-24 and setting a public hearing for June 7, 2023, at 6:00 p.m. in the City Council Chambers regarding the proposed assessments Approved: 5-0
Resolution No. 23-R0243-1
Resolution No. 23-R0244-1
Resolution No. 23-R0245-1
Resolution No. 23-R0246-1
Resolution No. 23-R0247-1
Resolution No. 23-R0248-1
Resolution No. 23-R0249-1
Resolution No. 23-R0250-1
Resolution No. 23-R0251-1
Resolution No. 23-R0252-1
Resolution No. 23-R0253-1
Resolution No. 23-R0254-1
Resolution No. 23-R0255-1
Resolution No. 23-R0256-1
Resolution No. 23-R0257-1
Resolution No. 23-R0258-1
Resolution No. 23-R0259-1
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
6 Resolution No. 23-R0260-1
Resolution No. 23-R0261-1
Resolution No. 23-R0262-1
Resolution No. 23-R0263-1
Resolution No. 23-R0264-1
Resolution No. 23-R0265-1
Resolution No. 23-R0266-1
Resolution No. 23-R0267-1
Resolution No. 23-R0268-1
Resolution No. 23-R0269-1
Resolution No. 23-R0270-1
Resolution No. 23-R0271-1
Resolution No. 23-R0272-1
Resolution No. 23-R0273-1
Resolution No. 23-R0274-1
Resolution No. 23-R0275-1
18. City Council: Adoption of the following resolutions for the Oceanside Lighting District, Assessment District No. 2 -1991 so as to initiate the pr oceedings for the renewal thereof by: 1) directing the City Engineer to prepare an Engineer’s Report; 2) approving the Engineer’s Report as prepared or modified; 3) declaring the intent to levy and collect assessments for FY 2023 -24 and setting a public hearing for June 7, 2023, at 6:00 p.m. in the City Council Chambers regarding the proposed assessments
Approved: 5-0
Resolution No. 23-R0276-1
Resolution No. 23-R0277-1
Resolution No. 23-R0278-1
19. City Council: Adoption of a resolution authorizing the Water Utilities Department to accept up to $34,604,302 in grant funds from the California Department of Water Resources Urban Community Drought Relief Program for the recycled water use expansion and disadvantaged community water use efficiency projects; and authoriz ation for the City Manager to act on behalf of the City as signatory to accept grant funding
Item pulled for discussion by member of the public
Motion: Sanchez
Second: Robinson
Approved: 5-0
Resolution No. 23-R0290-1
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
7 GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
20. City Council: Approval of the FY 2023 -24 Annual Action Plan of the Consolidated Plan for Housing and Community Development for submission to the U.S. Department of Housing and Ur ban Development; Authorization for the City Manager to submit the Plan to the U.S. Department of Housing and Urban Development for funds under the Community Development Block Grant and HOME Investment Partnership Programs; Authorization for the City Manage r to sign and execute required forms and documents for the grant funds; and Authorization for the Housing and Neighborhood Services Director to sign agreements with subrecipients A) Report by Cecilia Barandiaran, Management Analyst
B) Discussion
C) Recommendation – approve plan
Motion: Sanchez
Second: Keim
Approved: 5-0
21. City Council: Approval of a Purchase and Sale Agreement with Alta Loma Creekside Property, LLC, in the amount of $1,475,000, for the purchase of 3141 Oceanside Boulevard for poten tial use for various general-purpose City services; authoriz ation for budget appropriations, in an amount not to exceed $1,525,000, for the acquisition of real property and due diligence expenditures; authorization for the City Manager to execute the agree ment upon receipt of all supporting documents; authoriz ation for the City Clerk to accept the Grant Deed for the property; and authorization for staff to open escrow and consummate the closing of the transaction upon receipt of all supporting documents
A) Report by Vicki Gutierrez, Real Estate Manager
B) Discussion
C) Recommendation – approve agreement
Motion: Sanchez
Second: Robinson
Approved: 5-0
Document No. 23-D0291-1
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
8 22. City Council: Adoption of a resolution adjusting the maximum solid waste user rates; approv al of Waste Management’s annual request for Consumer Price Index adjustment under the City’s solid waste service contract; approval of Waste Management’s request for an extraordinary adjustment on solid waste disposal rates; and direct ion to staff to implement the user rates and franchise service provider charges
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Colleen Foster, Environmental Officer E) Recommendation – adopt resolution, approve requests, and direct staff Motion: Weiss
Second: Keim
Approved: 5-0
Resolution No. 23-R0292-1
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
23. Advance written request to reserve time to speak:
a. Sandra Martinez – Introducing a local platform to examine local issues and encourage civic participation
b. Richard Newton – Council procedures regarding public comments
24. Communications from the public regarding items not on this agenda 12 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
25. Request by Councilmember Joyce and Mayor Sanchez to direct staff to bring back an ordinance to protect our beaches. The ordinance will expand the state’s single -use plastic bag ban and add a ban on polystyrene foam sales in the Cit y of Oceanside. The plan should include a pathway for businesses who need more time to comply and city provided logistical supports during the transition Motion: Joyce
Second: Robinson
Approved: 5-0
GENERAL COUNCILMEMBER COMMENTS
Comments made
Action Minutes of Council, HDB, CDC & OPFA 5/3/2023
9 ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, a nd may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, May 17, 2023.
Meeting adjourned at 7:47 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro
City Clerk, City of Oceanside