F
CITY OF OCEANSIDE
AGENDA
Joint Meetings of the Oceanside City Council,
Oceanside Small Craft Harbor District Board of Directors, Oceanside Community Development Commission, and
Oceanside Public Financing Authority
Information for the August 9, 2023 City Council Meeting Members of the public have the option to watch the meeting on KOCT Cox Channel 19 (live streaming service available at www.koct.org/channel-19) or watch via Zoom or attend in person.
Zoom Information:
To watch the meeting via Zoom please use the URL below. Please note that this is for viewing only; if you wish to make comments on any of the items in the agenda you must attend in person.
https://us02web.zoom.us/j/89601148809?pwd=S1I3MytlaTQ5VDRReUx4bEh5UTY4QT0 9 Zoom Meeting ID: 896 0114 8809
Passcode: 249647
Phone Information:
To join the meeting by phone, dial 669-900-9128.
Zoom Meeting ID: 896 0114 8809
Passcode: 249647
If you wish to provide a comment to the City Council, but are not interested in speaking during the meeting, you may email your comments to the City Clerk ([email protected]). All comments must be sent via email by 4 PM on the day of the meeting. All timely received comments will be provided to the City Council prior to the meeting and made a part of the record of the meeting. Please note that these comments will not be read aloud during the meeting.
F
CITY OF OCEANSIDE
AGENDA
Joint Meetings of the Oceanside City Council,
Oceanside Small Craft Harbor District Board of Directors, Oceanside Community Development Commission, and
Oceanside Public Financing Authority
Wednesday, August 9, 2023
City Council Chambers
300 North Coast Highway, Oceanside, California 92054
3:30 p.m. Call to order and commence Closed Session
5:00 p.m. City Council/Harbor District Board of Directors (HDB)/ Community Development Commission (CDC)/Oceanside
Public Financing Authority (OPFA) Regular Business
6:00 p.m. Commence Public Hearings, if applicable
Mayor City Clerk
HDB President HDB Secretary
CDC Chair CDC Secretary
OPFA Chair
Esther Sanchez
OPFA Secretary
Zeb Navarro
Deputy Mayor City Treasurer/HDB/CDC/OPFA Treasurer
HDB Vice President Victor Roy
CDC Vice Chair
OPFA Vice Chair
Ryan Keim
City Manager
HDB Administrative Officer
CDC Executive Director
Councilmembers
HDB Directors
CDC Commissioners
OPFA Directors
OPFA Executive Director
Jonathan Borrego
City Attorney
Eric Joyce HDB Attorney
Rick Robinson CDC General Counsel
Peter Weiss OPFA General Counsel
John P. Mullen
The Mayor and City Council also serve as the Small Craft Harbor District Board of Directors, the Community Development Commission, and the Oceanside Public Financing Authority
MEETING AGENDA
August 9, 2023
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA) , Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2 5:00 P.M. – ROLL CALL
INVOCATION – Pastor Trace Martinez, Pillar Church of Oceanside
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Mayor’s Business Spotlight – BASE-Before and After School Enrichment Programs, with Scott Ashton, Executive Director, Oceanside Chamber of Commerce
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA : Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the June 21, 2023 Regular Meeting
5. City Council: Approval of a purchase order to Phil Long Ford, in the amount of $685,620, for thirteen 2023 Ford Utility Interceptors for the Police Department; approv al of the purchase order amounts for additional costs of sales tax, painting, lighting, and keys in t he amount of approximately $118,898; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
6. City Council : Approval of a two -year purchase order, in an amount not to exceed $58,970, to Governmentjobs.com, Inc. (dba “NEOGOV”) for the use of NEOGOV’s HR performance management software PERFORM; and authorization for the Financial Services Director, or designee, to execute the purchase order
7. City Council: Approval of Change Order 6 with TC Construction Company, Inc., in the amount of $410,306, for a total contract amount of $11,467,181 for the Oceanside Boulevard Sewer Lift Station relocation project; appropriation of funds, in the amount of $500,000, from the Sewer Fixed Asset Replacement Fund Unrestricted Fund Balance; and authorization for the City Engineer to execute the change order
3 8. City Council: Approval of Change Order 9 with Canyon Springs Enterprises, Inc., in the amount of $496,978, for a total contract amount of $8,237,842 for the Henie Hills and John Paul Stei ger Reservoirs Repair project; appropriation of funds, in the amount of $550,000, from the Water Fixed Asset Replacement Fund Unrestricted Fund Balance; and authoriz ation for the City Engineer to execute the change order
9. City Council : Approval of Amendment 1 to the Public Works Agreement with Rancho Del Oro Landscape & Maintenance, Inc., for landscape maintenance services at El Corazon, increasing the compensation of the agreement by $270,503 for a total compensation of $619,427, revising the scope of services, and extending the term to expire on June 30, 2025; and authorization for the City Manager to execute the amendment
10. City Council: Approval of Amendment 1 to the Professional Services Agreement with RNT Architects Inc., in the amount of $9,740 for a total not to exceed amount of $532,486, for added bidding and construction support services in order to close -out the El Corazon Aquatic Center project; and authorization for the City Manager to execute the amendment
11. City Council: Approval of Amendment 1 to t he Landscape Maintenance Agreement with Mariposa Landscapes, Inc., in the amount of $210,216, for irrigation repair and maintenance services for Citywide parks, beach accesses and facilities, for a revised annual amount of $1,233,864; and authorization for the City Manager to execute the amendment upon receipt of all supporting documents
12. City Council: Approval of Amendment 1 to the Professional Services Agreement with Solana Center for Environmental Innovation, in the amount of $141,095 for a total contract amount of $294,942, for food recovery and technical assistance support services; and authorization for the City Manager, or designee, to execute the amendment
13. City Council: Approval of Amendment 1 to the Professional Services Agreement with KTU&A, in the amount of $5 77,763, for a total com pensation not to exceed $1,010, 118 to complete a Project Study Report, restroom design services, café design services, two public workshops and park design services for the Buccaneer Beach Park Facilities Project; and authoriz ation for the City Manager to execute the amendment upon receipt of all necessary documents.
14. City Council: Approval of Amendment 1 to the Professional Services Agreement with Anser Advisory Management, LLC, in the amount of $913,600 for a revised contract amount not to exceed $958,600, for fiber management, permitting, plan review, and inspection services; revi sion of the cost proposal in Exhibit A of the original agreement; appropriat ion of $913,600; authorization for the City Manager to execute the amendment
15. City Council : Approval of Amendment 2 to the Professional Services Agreement with Dixon Resources Unlimited, in the amount of $25,000 for a revised contract amount of $154,712, for implementation of the Downtown Parking Action Plan; and authoriz ation for the City Manager to execute the amendment
16. City Council: Approval of Amendment 4 to the Lease Agreement with Vista Community Clinic for a portion of the premises located at 4700 North River Road in the Libby Lake Resource Center, extending the lease term for ten years, and increasing the annual compensation by $723 for a revised total revenue of $248,303 during the extension term; and authorization for the City Manager to execute the amendment upon receipt of all supporting documents 4 17. City Council : Approval of a Professio nal Services Agreement with Infrastructure Management Services, in an amount not to exceed $207,648, to update the City’s Pavement Management Program; and authorization for the City Manager to execute the agreement
18. City Council : Approval of a three -year Pr ofessional Services Agreement with Transformational Consulting, LLC, in the amount of $40,000 annually, to provide case management services for the Oceanside Youth Partnership mentoring program; and authorization for the City Manager, or designee, to execute the agreement
19. City Council: Approval of a one-year Public Works Agreement with Rancho Del Oro Landscape & Maintenance, Inc. for City -wide weed abatement and landscape maintenance services for City - owned properties for a total compensation not to exceed $50,000 commencing on August 9, 2023 and terminating on June 30, 2024; and authoriz ation for the City Manager to execute the agreement upon receipt of supporting documents
20. City Council: Acceptance and filing of the Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan and adopt ion of the ADA grievance procedure prepared by Disability Access Consultants, LLC on behalf of the City of Oceanside
21. City Council: Approval of the modification of an existing authorized full -time benefited Program Specialist position to a full-time benefited Management Analyst position in the Police Department, effective FY 2023-24
22. City Council: Adoption of a resolution authorizing the City to apply for grant funds, in an amount up to $196,900, for the Pure Water Oc eanside Phase II Planning Study under the State Water Resources Control Board’s Water Recycling Funding Program; appropriation of funds to the project grant account; and authoriz ation for the Water Utilities Director, or designee, to act on behalf of the City as signatory to accept grant funds
23. City Council: Authorization of staff and Doherty Concrete to continue emergency repairs on the wooden stairs at Tyson Street Park
24. City Council : Adoption of a resolution adopting the updated 2023 San Diego County Multi - Jurisdictional Hazard Mitigation Plan (also referred to as the County Base Plan) – City of Oceanside Annex
25. City Council: Adoption of a resolution denying Conditional Use Permit (CUP22-00007) and Waiver of Locational Requirements to allow tobacco and drug paraphernalia sales within an existing tobacco retail store at 4170 Oceanside Boulevard, Suite 177C (the public hearing was conducted on June 21, 2023 and following the close of the hearing, the City Council voted 4 -1 to deny the CUP)
26. City Council: Adoption of a resolution establishing stop control on Seagaze Drive at The Strand
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
None.
5 6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
27. City Council: Adoption of a resolution increasing dog license impound rates and fees for the City, in conjunction with the services provided by the San Diego Humane Society and S.P.C.A., to provide animal control services for the City
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager E) Recommendation – adopt resolution
28. City Council: Adoption of a resolution upholding Planning Commission Resolution No. 2023 -P05 approving a Development Plan (D22 -00010), Regular Coastal Permit (RC22 -00008), and Density Bonus (DB22-00006) to allow the demolition of two single -family homes and one triplex and the construction of a three-story apartment complex consisting of 16 market -rate units and one Very Low Income (VLI) affordable unit at 1931-1933 South Tremont Street – the Tremont – Applicant:
JLH FXS Tremont, LLC; Appellant: Christine Ann Russell
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Delaney Carmen, Planner II
E) Testimony of Appellant, if requested
F) Testimony of Applicant, if requested
G) Recommendation – adopt resolution
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
29. Advance written request to reserve time to speak:
a. Ken Leighton – Developer Business with the City
30. Communications from the public regarding items not on this agenda
MAYOR AND/OR COUNCILMEMBER ITEMS
31. Request by Mayor Sanchez to make appointments to or motions for removal from some or all of the City’s advisory groups
6 GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introd uction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, August 23, 2023. ii
INFORMATION TO THE PUBLIC CONCERNING THE CITY COUNCIL/
HARBOR DISTRICT BOARD OF DIRECTORS (HDB)/
COMMUNITY DEVELOPMENT COMMISSION (CDC)/
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA) MEETING
1. GENERAL INSTRUCTIONS TO PERSONS WISHING TO ADDRESS THE CITY
COUNCIL/HDB/CDC/OPFA
A. Request to Speak Submittals – Individuals wishing to address the City Council/HDB/CDC/OPFA on matters on the agenda other than Public Hearing items must sign up to speak at the Speaker Kiosk (iPad) or submit a “Request to Speak ” form in person to the City Clerk.
You may request to speak at any time following the start of the meeting, but the request must be submitted prior to the initiation of the portion of the agenda containing the item you wish to address (e.g., Consent Calendar, Public Communications, General Items).
When the presiding officer invites public input , the City Clerk will call the names of those who submitted requests to speak which will also appear on t he screen. As your name is called and appears on the screen, please approach either of the public podiums.
B. Addressing the City Council/HDB/CDC /OPFA – The presiding officer may request that e ach person addressing the City Council/HDB/CDC /OPFA state their name for the record and state if they represent an organization or other persons. All remarks shall be addressed to the governing body as a whole. Questions shall not be asked of the governing body or staff without obtaining permission from the presiding officer. Visual aids (slides and photographs, etc.) may be used as part of your presentation but must be confined within the time allowed per speaker. Hard copies of the presentation materials may be provided to the City Clerk for distribution to the Council at the meeting.
No flash drives may be utilized on City-owned devices. PowerPoint presentations and other materials to be presented electronically must be emailed to the City by 10:00 a.m. the Wednesday one week prior to the Council meeting. The file size may not exceed 5mb and should be emailed to: [email protected]
C. Time Limits for Speakers – There is a 3 -minute limit for all persons addressing the City Council/HDB/CDC/OPFA, except as noted below. Speakers may not cede their time to another speaker. There is a series of three lights at each speaker’s podium. When the speaker begins, the green light is lit. When only one minute remains for speaking, the yellow light appears. This in dicates that it is time for the speaker to conclude his or her comments. When the speaker time has expired, a red flashing light will appear.
D. Written Communications Concerning Matters on the Agenda – Written comments or correspondence on agenda items r eceived at least 4 hours prior to the beginning of the meeting will be distributed to the City Council/HDB/CDC /OPFA and made part of the record. It is their policy, however, that such correspondence shall not be read aloud at the meeting. Any corresponde nce should be mailed or delivered to the City Clerk, as well as the Mayor and City Council, City of Oceanside, 300 N. Coast Highway, Oceanside, CA 92054, or emailed to [email protected]
E. Lobbyist Registration – If you are speaking before Council to try to influence a municipal decision and you are being paid to represent a client in the matter, you may need to register as a lobbyist and identify yourself as such before the City Council. See the Ci ty Clerk’s information about lobbying or review Chapter 16C of the City Code. Both can be found on the City’s Web site at www.ci.oceanside.ca.us.
iii
2. PUBLIC HEARING ITEMS
Certain actions of the City Council/HDB/CDC/OPFA require public hearings. These can include land use and zoning matters, nuisance abatements , and items concerning bond financing . Public hearings typically involve a staff presentation, followed by testimony by the appellant(s) and applicant(s), where applicable. Following that, public testimony is invited.
Persons who wish to testify on a public hearing item do NOT need to fill out a “Request to Speak” form. After the hearing is opened for public testimony, the presiding officer will invi te speakers to the podium. Each individual is limited to speak for no more than three minutes. If multiple speakers are present, however, the time allotted per speaker may be less than three minutes in order to accommodate everyone wishing to speak.
Where applicable, public hearing applicants and appellants will each be given 20 minutes total time to speak, including rebuttal. In cases where there are multiple applicants and/or appellants, a total of 30 minutes for all appellants and 30 minutes time for all applicants will be allowed. In such cases, the time will be divided equally, unless otherwise divided by mutual consent of the applicants or appellants.
Public Hearing items are “time -certain” and are heard beginning at 6:00 p.m., regardless of how fa r the City Council has progressed with its other agenda items.
Due to the time -certain requirement, other items may be taken out of order on the agenda to accommodate the public hearing schedule.
3. PUBLIC COMMUNICATIONS
These are items on each meeting agenda for members of the public to speak regarding matters within the jurisdiction of the City Council/HDB/CDC /OPFA, but not otherwise already on the agenda. Requests to speak may be initiated either in writing in advance to the City Manager’s Office or by submitting a “Request to Speak” slip as specified in Section 1A above. Each speaker will be allowed up to 3 minutes to speak. Priority will be given to speakers in the order the requests to speak were received . The presiding officer may hear non -agenda items at any time after the 5:00 p.m. meeting is called to order.
A. Advance Written Request to Speak must be received by the City Manager’s office no later than 10:00 a.m., the Wednesday prior to the meeting.
B. Communications on Matters not on the Agenda require applicants to complete a request to speak slip pursuant to Section 1A above.
4. CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous instructions from the governing body. All of the items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of Consent Calendar items unless members of the governing body, the City staff or the public request discussion on specific Consen t Calendar items. If a member of the public wishes to spe ak on a Consent Calendar item, a request to speak must be submitted prior to the Consent Calendar being called.
5. REGULAR MEETING SCHEDULE
Joint City Council/HDB/CDC/OPFA meetings are typically scheduled on two Wednesdays of each month and generally follow the format listed below. Agendas for specific meetings are available to the public prior to the meeting. Please see page iv, Section 7, for more details. 3:30 p.m. City Council/HDB/CDC/OPFA Closed Session
5:00 p.m. City Council/HDB/CDC/OPFA Regular Business
6:00 p.m. City Council/HDB/CDC/OPFA Public Hearings, if applicable iv
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
Because all meetings are jointly convened, there may be business of the City Council, Harbor District Board of Directors, Community Development Commission, or Oceanside Public Financing Authority conducted at any of the scheduled times. All items will clearly identify which of the four governing bodies are acting on the item.
A complete listing of regular scheduled meetings is available from the City Clerk’s office at (760) 435-3000 or on the City of Oceanside Web site at www.ci.oceanside.ca.us.
6. WORKSHOPS
From time to time the City Council may schedule a specially noticed Workshop or meeting to discuss a par ticular topic in greater depth than would be possible at a regular meeting. All such meetings are open to the public.
At a Workshop Meeting, the City Council may vote on any properly agendized matter, and public input is provided for on the agenda.
7. AGENDA POSTING AND AVAILABILITY
This agenda has been posted at least 72 hours prior to the meeting at the Civic Center Plaza, 300 North Coast Highway in the kiosk near the Library . The agenda, including backup reports, will be posted on the City’s Web site at www.ci.oceanside.ca.us and will be available for public review during business hours by no later than the Monday preceding the meeting at the City Clerk’s Office, Second Floor City Hall North, 300 North Coast Highway Written materials relating to an item on this agenda that are distributed to the City Council/ HDB/ CDC/OPFA within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office ( location above), during normal business hours. Such written materials will also be made available on the City of Oceanside’s Web site, subject to staff’s ability to post the documents before the regularly scheduled meeting .
8. AGENDA BROADCASTS ON CHANNEL 19
The regular City Council /HDB/CDC/OPFA meetings will be broadcast live on the Government Access Channel 19 by Oceanside Community Television (KOCT) and re -broadcast during the week following the meeting. Please refer to KOCT’s program s chedule for dates and times of re-broadcasts. Videotape of this meeting is available for public reference in the Oceanside Main Library, 330 North Coast Highway.
9. ASSISTANCE TO PERSONS WITH DISABILITIES
If you have special needs because of a disability w hich make it difficult for you to participate in the meetings, please contact the City Clerk at 300 North Coast Highway, Oceanside, CA, telephone (760) 435-3000 by noon the Monday preceding the meeting. The City of Oceanside will attempt to make arrangements to accommodate your disability.