Action Minutes of Council, HDB, CDC & OPFA 1 8/9/2023
MEETING AGENDA
August 9, 2023
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
Action Minutes of Council, HDB, CDC & OPFA 2 8/9/2023 3:30 P.M. – ROLL CALL – All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Pastor Trace Martinez, Pillar Church of Oceanside PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Mayor’s Business Spotlight – BASE-Before and After School Enrichment Programs, with Scott Ashton, Executive Director, Oceanside Chamber of Commerce Proclamation given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate disc ussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA: Approval to waive readin g of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 3-6, 8-12, 15-16, 18, 20-26
Motion: Keim
Second: Weiss
Action Minutes of Council, HDB, CDC & OPFA 3 8/9/2023 Approved: 5-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the June 21, 2023 Regular Meeting Approved: 5-0
5. City Council: Approval of a purchase order to Phil Long Ford, in the amount of $685,620, for thirteen 2023 Ford Utility Interceptors for the Police Department; approv al of the purchase order amounts for additional costs of sales tax, painting, lighting, and keys in the amount of approximately $118,898; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
6. City Council: Approval of a two -year purchase order, in an amount not to exceed $58,970, to Governmentjobs.com, Inc. (dba “NEOGOV”) for the use of NEOGOV’s HR performance management software PERFORM; and authorization for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
7. City Council: Approval of Change Order 6 with TC Construction Company, Inc., in the amount of $410,306, for a total contract amount of $11,467,181 for the Oceanside Boulevard Sewer Lift Station relocation project; appropriation of funds, in the amount of $500,000, from the Sewer Fixed Asset Replacement Fund Unrestricted Fund Balance; and authorization for the City Engineer to execute the change order
Item pulled for discussion by Councilmember Robinson
Motion: Robinson
Second: Sanchez
Approved: 5-0
Document No. 23-D0545 -1
8. City Council: Approval of Change Order 9 with Canyon Springs Enterprises, Inc., in the amount of $496,978, for a total contract amount of $8,237,842 for the Henie Hills and John Paul Steiger Reservoirs Repair project; appropriation of funds, in the amount of $550,000, from the Water Fixed Asset Replacement Fund Unrestricted Fund Balance; and authoriz ation for the City Engineer to execute the change order
Approved: 5-0
Document No. 23-D0546-1
9. City Council: Approval of Amendment 1 to the Public Works Agreement with Rancho Del Oro Landscape & Maintenance, Inc., for landscape maintenance services at El Corazon, increasing the compensation of the agreement by $270,503 for a total compensation of $6 19,427, revising the scope of services, and extending the term to expire on June 30, 2025; and authorization for the City Manager to execute the amendment
Approved: 5-0
Document No. 23-D0547-1
Action Minutes of Council, HDB, CDC & OPFA 4 8/9/2023
10. City Council: Approval of Amendment 1 to the Professional Services Agreement with RNT Architects Inc., in the amount of $9,740 for a total not to exceed amount of $532,486, for added bidding and construction support services in order to close -out the El Corazon Aquatic Center project; and authorization for the City Manager to execute the amendment Approved: 5-0
Document No. 23-D0548-1
11. City Council: Approval of Amendment 1 to the Landscape Maintenance Agreement with Mariposa Landscapes, Inc., in the amount of $210,216, for irrigation repair and maintenance services for Citywide parks, beach accesses and facilities, for a revised annual amount of $1,233,864; and authorization for the City Manager to execute the amendment upon receipt of all supporting documents
Approved: 5-0
Document No. 23-D0549-1
12. City Council: Approval of Amendment 1 to the Professional Services Agreement with Solana Center for Environmental Innovation, in the amount of $141,095 for a total contract amount of $294,942, for food recovery and technical assistance support services; and authorization for the City Manager, or designee, to execute the amendment
Approved: 5-0
Document No. 23-D0550-1
13. City Council: Approval of Amendment 1 to the Professional Services Agreement with KTU&A, in the amount of $5 77,763, for a total compensation not to exceed $1,010,118 to complete a Project Study Report, restroom design services, café design services, two public workshops and park design services for the Buccaneer Beach Park Facilities Project; and authoriz ation for the City Manager to execute the amendment upon receipt of all necessary documents.
Item pulled for discussion by member of the public
Motion: Sanchez
Second: Robinson
Approved: 5-0
Document No. 23-D0551-1
14. City Council: Approval of Amendment 1 to the Professional Services Agreement with Anser Advisory Management, LLC, in the amount of $913,600 for a revised contract amount not to exceed $958,600, for fiber management, permitting, plan review, and inspection services; revis ion of the cost proposal in Exhibit A of the original agreement; appropriat ion of $913,600; authorization for the City Manager to execute the amendment
Item pulled for discussion by Mayor Sanchez
Motion: Sanchez
Second: Joyce
Approved: 5-0
Document No. 23-D0552-1
Action Minutes of Council, HDB, CDC & OPFA 5 8/9/2023
15. City Council: Approval of Amendment 2 to the Professional Services Agreement with Dixon Resources Unlimited, in the amount of $25,000 for a revised contract amount of $154,71 2, for implementation of the Downtown Parking Action Plan; and authoriz ation for the City Manager to execute the amendment
Approved: 5-0
Document No. 23-D0553-1
16. City Council: Approval of Amendment 4 to the Lease Agreement with Vista Community Clinic for a portion of the premises located at 4700 North River Road in the Libby Lake Resource Center, extending the lease term for ten years, and increasing the annual compensation by $723 for a revised total revenue of $248,303 during the extension term; and author ization for the City Manager to execute the amendment upon receipt of all supporting documents Approved: 5-0
Document No. 23-D0554-1
17. City Council: Approval of a Professional Services Agreement with Infrastructure Management Services, in an amount not to exceed $207,648, to update the City’s Pavement Management Program; and authorization for the City Manager to execute the agreement Item pulled for discussion by Councilmember Robinson
Motion: Robinson
Second: Keim
Approved: 5-0
Document No. 23-D0555-1
18. City Council: Approval of a three -year Professional Services Agreement with Transformational Consulting, LLC, in the amount of $40,000 annually, to provide case management services for the Oceanside Youth Partnership mentoring program; and authorization for th e City Manager, or designee, to execute the agreement
Approved: 5-0
Document No. 23-D0556-1
19. City Council: Approval of a one-year Public Works Agreement with Rancho Del Oro Landscape & Maintenance, Inc. for City -wide weed abatement and landscape maintenance services for City - owned properties for a total compensation not to exceed $50,000 commencing on August 9, 2023 and terminating on June 30, 2024; and authoriz ation for the City Manager to execute the agreement upon receipt of supporting documents
Item pulled for discussion by Councilmember Robinson
Motion: Robinson
Second: Sanchez
Approved: 5-0
Document No. 23-D0557-1
20. City Council: Acceptance and filing of the Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan and adopt ion of the ADA grievance procedure prepared by Disability Access Consultants, LLC on behalf of the City of Oceanside
Action Minutes of Council, HDB, CDC & OPFA 6 8/9/2023 Approved: 5-0
Document No. 23-D0558-1
21. City Council: Approval of the modification of an existing authorized full -time benefited Program Specialist position to a full-time benefited Management Analyst position in the Police Department, effective FY 2023-24
Approved: 5-0
22. City Council: Adoption of a resolution authorizing the City to apply for grant funds, in an amount up to $196,900, for the Pure Wate r Oceanside Phase II Planning Study under the State Water Resources Control Board’s Water Recycling Funding Program; appropriation of funds to the project grant account; and authoriz ation for the Water Utilities Director, or designee, to act on behalf of the City as signatory to accept grant funds
Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 23-R0559-1
23. City Council: Authorization of staff and Doherty Concrete to continue emergency repairs on the wooden stairs at Tyson Street Park
Approved: 5-0
24. City Council: Adoption of a resolution adopting the updated 2023 San Diego County Multi - Jurisdictional Hazard Mitigation Plan (also referred to as the County Base Plan) – City of Oceanside Annex
Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 23-R0560-1
25. City Council: Adoption of a resolution denying Conditional Use Permit (CUP22-00007) and Waiver of Locational Requirements to allow tobacco and drug paraphernalia sales within an existing tobacco retail store at 4170 Oceanside Boulevard, Suite 177C (the public hearing was conducted on June 21, 2023 and following the close of the hearing, the City Council voted 4 -1 to deny the CUP)
Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 23-R0330-1
26. City Council: Adoption of a resolution establishing stop control on Seagaze Drive at The Strand Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 23-R0561-1
Action Minutes of Council, HDB, CDC & OPFA 7 8/9/2023
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
None.
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
27. City Council: Adoption of a resolution increasing dog license impound rates and fees for the City, in conjunction with the services provided by the San Diego Humane Society and S.P.C.A., to provide animal control services for the City
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager E) Recommendation – adopt resolution
Motion: Sanchez
Second: Robinson
Approved: 5-0
Resolution No. 23-R0562-1
28. City Council: Adoption of a resolution upholding Planning Commission Resolution No. 2023 -P05 approving a Development Plan (D22 -00010), Regular Coastal Permit (RC22 -00008), and Density Bonus (DB22-00006) to allow the demolition of two single -family homes and one triplex and the construction of a three-story apartment complex consisting of 16 market -rate units and one Very Low Income (VLI) affordable unit at 1931-1933 South Tremont Street – the Tremont – Applicant:
JLH FXS Tremont, LLC; Appellant: Christine Ann Russell
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Delaney Carmen, Planner II
E) Testimony of Appellant, if requested
F) Testimony of Applicant, if requested
G) Recommendation – adopt resolution
Motion to adopt the resolution with the one reserved
affordable unit be a one-bedroom unit: Sanchez
Second: Joyce
Action Minutes of Council, HDB, CDC & OPFA 8 8/9/2023 Motion fails: 2-3 (Keim, Robinson, Weiss – No)
Motion to adopt the resolution with the addition of a
condition as follows that the Developer shall evaluate
providing one of the one-bedroom units plus one studio as the designated affordable units and has the opportunity to request City financial assistance as provided in the City Code.
Motion: Weiss
Second: Sanchez
Approved: 5-0
Resolution No. 23-R0563-1
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
29. Advance written request to reserve time to speak:
a. Ken Leighton – Developer Business with the City
30. Communications from the public regarding items not on this agenda 9 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
31. Request by Mayor Sanchez to make appointments to or motions for removal from some or all of the City’s advisory groups
Appointments Made with the exception of Economic
Development Commission and Utilities Commission
appointments
Motion: Joyce
Second: Weiss
Approved: 5-0
GENERAL COUNCILMEMBER COMMENTS
Comments made
Action Minutes of Council, HDB, CDC & OPFA 9 8/9/2023
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, August 23, 2023.
Meeting adjourned at 7:41 P.M.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro
City Clerk, City of Oceanside