Action Minutes of Council, HDB, CDC & OPFA 1 2/14/2024
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MEETING AGENDA
February 14, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL – All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 2
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was not discussed in closed session
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E.G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(c))
(A) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION (SECTION 54956.9(d)(1))
1. Martin v. Ybarra, City of Oceanside, 37-2022-00017415-CU-PA-NC
(B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (SECTION 54956.9)
Significant exposure to litigation pursuant to Subdivisions (e)(2) -(4) of Section 54956.9:
One Case involving a significant exposure of litigation. The facts justifying a closed session briefing are set forth in a communication for the Allen Matkins law firm to the City of Oceanside dated January 5, 2024.
Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Emeritus Abbot Charles Wright, O.S.B., Prince of Peace Abbey PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Black History Month 2024; with Satia Austen, President, NSDC NAACP
Presentation of Legacies in Leadership in Honor of Lillian Adams, Willie Buchanon, Raye Clendening, June Parks, & Gwen Sanders
CLOSED SESSION REPORT
3. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or th e public through submittal of Request to Speak form prior to the commencement of this agenda item.
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 3
4. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 4-19
Motion: Keim
Second: Robinson
Approved: 5-0
5. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the January 24, 2024 Regular Meeting and the January 31, 2024 Council Workshop
Approved: 5-0
6. City Council: Approval of a purchase order to CS-amsco, in the amount of $67,912, for the purchase of nine motorized valve actuators; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
7. City Council: Approval of a purchase order to Aqualitec Corporation, in the amount of $72,042, for a Headworks Rag Washer and Compactor; and authorization for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
8. City Council: Approval of a purchase order to Rockwell Solutions, Inc., in the amount of $328,000, for the purchase of one emergency bypass pump for the Water Utilities Department; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
9. City Council: Approval of a purchase order to National Auto Fleet Group, in an amount of $324,552, for four F250 Ford trucks and two Ford F350 trucks for the Water Utilities Department; approval of three of the six vehicles as Addition to Fleet purchases; approval of a purchase order to California Truck Equipment Company for $17 3,614, for upfitting of the vehicles; appropriation of $47,000 from the Sewer Operating Unrestricted fund balance, and authorization for the Financial Services Director, or designee, to execute the purchase orders
Approved: 5-0
10. City Council: Approval of a change order, in the amount of $145,952, to an existing purchase order with Flo-Systems, Inc. for the purchase of two Fairbanks Nijhuis pumps with motors; approv al of the procurement as a sole source purchase; and authoriz ation for the Financial Services Director, or designee, to execute the change order
Approved: 5-0
11. City Council: Approval of the construction changes listed in Contract Change Order Nos. 19 and 20 to the Public Works Agreement with ATP General Engineering Contractors for the Slurry Seal and Overlay project in the total amount of $ 90,696 for a total revised contract amount of $14,943,958.49; and authorization for the City Engineer to execute the Contract Change Orders Approved: 5-0
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 4 Document No. 24-D0890-1
Document No. 24-D0891-1
12. City Council: Approval of Amendment 1 to the Professional Services Agreement with Environmental Science Associates, in the amount of $70,000, for a total contract amount of $208,630, for ongoing project management, permitting services and construction engineering services for the Loma Alta Slough Wetlands Enhancement Project, and authoriz ation for the City Manager to execute the Amendment
Approved: 5-0
Document No. 24-D0892-1
13. City Council: Approval of amendments to three Professional Services Agreements (PSAs): Two PSAs with NV5, I nc. for construction management services and construction inspection services, respectively, and one PSA with Harris & Associates, Inc. for project management services for as - needed Capital Improvement Program and Land Development Services, each in the amo unt of $100,000; and authorization for the City Manager to execute the amendments upon receipt of all necessary documents
Approved: 5-0
Document No. 24-D0893-1
Document No. 24-D0894-1
Document No. 24-D0895-1
14. City Council: Approval of Amendment 4 to the Professional Services Agreement with Richard Brady and Associates, in the amount of $180,000, for a total compensation not to exceed $1,354,850, for additional construction support and inspection services; appropriat ion of $20,000 from the General Fund Pier Assigned Maintenance account; and authoriz ation for the City Manager, or designee, to execute the amendment upon receipt of all supporting documents Approved: 5-0
Document No. 24-D0896-1
15. City Council: Approval of the cumulative not -to-exceed limits of Amendment 5 to the Regional Stormwater Memorandum of Understanding with the County of San Diego and Regional Copermittees to comply with the Regional Municipal Stormwater Permit; and authoriz ation for the City Manager to execute the amendment
Approved: 5-0
Document No. 24-D0897-1
16. City Council: Adoption of a resolution approving Final Map No. T21 -00001 for the Cypress Point project, a residential subdivision consisting of 54 single -family homes located on an approximate
7.38-acre site situated west of Los Arbolitos Boulevard at the Aspen Street and Pala Road intersection; and authorization for the City Clerk to record the Final Map with the San Diego County Recorder
Approved: 5-0
Resolution No. 24-R0898-1
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 5
17. City Council: Adoption of a resolution authorizing the City to apply for and receive grant funds from the United States Bureau of Reclamation’s (USBR) WaterSMART: Title XVI WIIN Water Reclamation and Reuse Projects for Fiscal Year 2023, in the amount of $7,134,245, for the Pure Water Oceanside Phase I; and for WaterSMART: Desalination Construction Projects Under the WIIN Act for Fiscal Year 2023, in the amount of $5,413,714, for the Brine Optimization and Well Expansion Project; appropriation of funds when received ; and authoriz ation for the Water Utilities Director, or designee, to act on behalf of the City as signatory to accept grant funds Approved: 5-0
Resolution No. 24-R0899-1
18. City Council: Adoption of a resolution approving and implementing the Memorandum of Understanding betw een the City of Oceanside and the Oceanside Police Officers’ Association retroactively effective January 1, 2024, through December 31, 2026 Approved: 5-0
Resolution No. 24-R0001-1
Document No. 24-D0002-1
19. City Council: Approval and adoption of the revised City of Oceanside Salary Schedule retroactively effective January 7, 2024
Approved: 5-0
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
20. City Council: Adoption of a resolution to certify and approve the hiring of Lynne Seabloom as an hourly, extra-help Consulting Assistant, effective February 15, 2024, in an amount not to exceed $20,757 for FY 2023-24, to ensure a transfer of critical duties and information to her replacement in the Fire Department
A) Report by David Parsons, Fire Chief
B) Discussion
C) Recommendation – adopt resolution
Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 24-R0003-1
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 6 6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
None.
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
21. Advance written request to reserve time to speak:
a. Ken Leighton – Asking for more competence and ethics and less political drama on City Council
22. Communications from the public regarding items not on this agenda 3 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
23. Request by Councilmember Joyce and Mayor Sanchez to direct staff to establish the Oceanside Commission on Sustainability and Climate Action. The scope of work would include updating Oceanside’s Climate Action Plan, monitoring progress on the Climate Action Plan, and developing recommendations on policies positively impacting the sustainability of our city Motion to direct staff to expedite the hiring process and to bring back a Climate Action Plan Coordinator position at the April Budget Workshop: Joyce
Second: Sanchez
Approved: 5-0
Motion to establish an Oceanside Commission on
Sustainability and Climate Action as recommended after the hiring of a Climate Action Plan Coordinator: Joyce
Second: Sanchez
Motion failed: 2-3 (Keim, Weiss, Robinson – No)
Action Minutes of Council, HDB, CDC & OPFA 2/14/2024 7
GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinan ces below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
24. City Council: Adoption of an ordinance to amend Chapter 14C (Inclusionary Housing) of the Oceanside City Code to: 1. Change the applicability and reservation requirements for residential projects from three (3) units to projects of ten (10) or more units; 2. Increase th e requirement to reserve housing for low and/or moderate-income households from ten (10) percent to fifteen (15) percent; 3. Require that reserved units within a multifamily residential project provide for a proportionate unit mix, based on bedroom count, as to the market rate units, be dispersed throughout the residential project, and have access to the same amenities as market units; and,
4. Clarify the use of Accessory Dwelling Units (ADUs) as an alternative housing type that may be incorporated into a single-family residential project to satisfy such inclusionary housing requirement (Introduced on January 24, 2024, 3-1 (Keim – no))
Motion: Sanchez
Second: Joyce
Approved: 4-1 (Keim – No)
Ordinance No. 24-OR0004-1
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, February 28, 2024.
Adjourned at 6:45 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA:
Zeb Navarro, CMC
City Clerk, City of Oceanside