Action Minutes of Council, HDB, CDC & OPFA 1 3/27/2024
MEETING AGENDA
March 27, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 2 3:30 P.M. – ROLL CALL – All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Trace Martinez, OPD Chaplain
PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Presentation of Oceanside High School Boys Soccer, First California Southern Regional Champions for OHS Pirates; With Coach Frank Zimmerman
Presentation by Main Street Oceanside (MSO) of art work finalists for the Oceanside Transit Center Parking Structure; viewing of artwork by finalists to be presented on April 13, 2024 at Pierside South, 3-5 PM, for introduction of artists and public voting; announcement of winner to be on May 3, 2024 at Oceanside Cultural District Event, The Seabird Presentations given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no sepa rate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA: Approval to wai ve reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 3 Motion to Approve Consent Calendar Items 3-20, 22-24, 26- 29: Keim
Second: Robinson
Approved: 5-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission , City Council , and Oceanside Public Financing Authority of the March 13, 2024 Regular Meeting Approved: 5-0
5. City Council: Approval of a purchase order to Volvo Construction Equipment and Services, in the amount of $32,214, for the purchase of one towable air compressor for the Water Utilities Department; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
6. City Council: Approval of a purchase order to Ken Grody Ford, in the amount of $215,049, for three Ford Expeditions for the Fire Department; approv al of a purchase order to LEHR Auto Electric, in the amount of $31,339, for upfitting of the vehicles; appropriation of $33,004 from the Community Facilities funds to the Fleet Replacement account; and authoriz ation for the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents Approved: 5-0
7. City Council: Approval of a purchase order with Rockwell Solutions, in the amount of $162,471, for eight Vaughan RAS pumps; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
8. City Council: Approval of a purchase order to Enterprise Industrial Supply, Inc., in the amount of $17,483, for one Ocean Outfall Pump Station Air Compressor; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
9. City Council: Approval of a purchase order to DXP Enterprises, Inc., in the amount of $22,935, for a DAFT Recirculation Pump and spare parts; approv al of the procurement as a sole source; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
10. City Council: Approval of Change Order No. 4 to the Public Works Agreement with Balfour Beatty Infrastructure, Inc. for a lump sum payment in the amount of $162,10 8 for a revised contract amount of $4,985,8 41, to cover costs incurred for additional improvements to the Quiet Zone project; appropriation of $162,108 from the Douglas Dr. Median HSIP Fund for project costs related to the Quiet Zone project; and authorization for the City Engineer to execute the Contract Change Order
Approved: 5-0
Document No. 24-D0066-1
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 4
11. City Council: Approval of Change Order 8 to the Public Works Agreement with GSE Construction Co., Inc. in the amount of $249,178, to include $199,178 in additional digester repairs and $50,000 for project contingency, for a total contract amount of $2,421,152, for the La Salina Wa stewater Treatment Plant Primary and Secondary Digesters Cleaning and Pipe Improvements Project; and authorization for the City Engineer to execute the change order Approved: 5-0
Document No. 24-D0067-1
12. City Council: Approval of a transfer of funds to the Police Enterprise Fleet Management account, in the amount of $90,000, for three Ford Escapes for the Fire Department; approv al of one of the three vehicles as an Addition to Fleet purchase; approval of a purchase order to Emergency Vehicle Systems, in the amount of $3,000, for upfitting of the vehicles; approv al of a purchase order to Workhorse Signs and Graphics, in the amount of $6,833, for installation of decals on the vehicles; and authorization for the Financial Services Director, or designee, to execu te the purchase orders upon receipt of all supporting documents
Approved: 5-0
13. City Council: Approval of Amendment 1 to the Professional Services Agreement with Butier Engineering, Inc., in the amount of $245,975 for a total contract amount not to exceed $1,155,225, to provide continuing Construction Management and Inspection Services for the San Luis Rey Water Reclamation Facility Maintenance Building Project; appropri ation of $2.1 Million from the Sewer Fixed Asset Replacement Fund Unrestricted Fund Balance; and authorization for the City Manager, or designee, to execute the Amendment
Approved: 5-0
Document No. 24-D0068-1
14. City Council: Approval of Amendment 1 to the Professional Services Agreement with Urban Futures, Inc. for financial advisory services on an as -needed basis, extending the agreement term for two years; and authorization for the City Manager, or designee, to execute the amendment Approved: 5-0
Document No. 24-D0069-1
15. City Council: Approval of a Minor Amendment to the U.S. Department of Housing and Urban Development (HUD) 2023-24 Annual Action Plan (AAP) to: Increase the Community Development Block Grant (CDBG) funded Program Management and Loan Services for the Housing Rehabilitation program by $30,000; Authorize the Minor Amendment to the 2023 -24 Annual Action Plan submission to HUD; and Authorize the City Manager or designee to sign and execute all required forms, documents, and agreements with subrecipients and/or contractors to implement the Minor Amendment to the AAP
Approved: 5-0
Document No. 24-D0070-1
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 5
16. City Council: Approval of a Software License and Services Agreement with System Innovators, in the amount not to exceed $216,151, for the purchase and maintenance of a central cashiering system; the system will integrate with the current software systems for Utility Billing, Parking, Development Services and Business License; approval of Amendment 1 to the professional services agreement with Enterpr ise Technologies, in an amount not to exceed $42,200, for Oracle integration; appropriation of $112,261 from the Information Technology software reserves to the Financial Services Department; authoriz ation for the City Manager, or designee, to execute the agreement and amendment
Approved: 5-0
Document No. 24-D0071-1
Document No. 24-D0072-1
17. City Council: Approval of a Professional Services Agreement with Interfaith Community Services, Inc. for the continued implementation of a Tenant Based Rental Assistance program, for a two - year period, for a total amount of $1,114,851; appropriation of HOME funds; and authorization for the City Manager or designee to execute the agreement
Approved: 5-0
Document No. 24-D0073-1
18. City Council: Approval of a three-year Professional Services Agreement with Technical Systems, Inc., in an amount not to exceed $120,000 per year, for a total amount of $360,000, for as-needed SCADA System support services; and authoriz ation for the City Manager, or designee, to execute the agreement
Approved: 5-0
Document No. 24-D0074-1
19. City Council: Approval of a Memorandum of Understanding (MOU) for the CropSWAP Regional Grant with Rancho California Water District; and authorization for the City Manager, or designee, to execute the MOU
Approved: 5-0
Document No. 24-D0075-1
20. City Council: Award of a contract to GSE Construction Company, Inc., in the amount of $1,082,200, for the construction of the San Luis Rey Water Reclamation Facility Digesters 1 and 5 Cleaning and Valve Replacement Project; appro val of a Professional Services Agreement with Hoc h Consulting, in the amount of $151,411, to provide construction management and inspection services; appropriation of $225,000 from the Sewer Fixed Asset Replacement unrestricted fund balance ; authorization for the City Engineer to approve Change Orders up to 15 percent of the contract value; and authorization for the City Manager, or designee, to execute the agreements Approved: 5-0
Document No. 24-D0076-1
Document No. 24-D0077-1
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 6
21. City Council: Acceptance of Federal Highway Administration Emergency Relief Program funds for Vista Way from El Camino Real to College Boulevard, in an amount not to exceed $1, 566,981, for road damage incurred due to the State Route 78 emergency repair detour ; appropriation of the City share from the Measure X Street Restoration/Asphalt Overlay account; and authorization for the City Engineer to execute and submit all documents and agreements necessary for the use of these funds and for the completion of the project
Item pulled for discussion by Mayor Sanchez
Motion: Sanchez
Second: Keim
Approved: 5-0
22. City Council: Adoption of a resolution to accept $62,000 in grant funds from the U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant FY 2023 awarded to the City for crime suppression and enforcement details; appropriat ion of the funds to the Justice Assistance Grant Fund; approval of the grant budget; and authorization for the City Manager, or designee, to execute the grant documents
Approved: 5-0
Resolution No. 24-R0078-1
23. City Council: Acceptance and appropriation of $200,741 in grant funds from California State Library, awarded to the City to support Lunch at the Library services at Library facilities and other free community meal sites during the 2024 calendar year
Approved: 5-0
24. City Council: Acceptance and appropriation of donations totaling $99,600, disbursed throughout 2024, from the Friends of the Oceanside Public Library, awarded to the City to support Library services
Approved: 5-0
Document No. 24-D0079-1
25. City Council: Acceptance of the City Treasurer’s Report for the quarter ended December 31, 2023 Item pulled for discussion by member of the public
Motion: Weiss
Second: Robinson
Approved: 5-0
26. City Council: Submittal and acceptance of the second quarter Financial Status Report and approval of the budget adjustments
Approved: 5-0
27. City Council: Acceptance of the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2023
Approved: 5-0
28. City Council: Approval of the modi fication of the existing authorized Senior Payroll Technician position to a Payroll Supervisor position within the Financial Services Department , approval of the new job description, and approval of the salary range for the new classification Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 7 Approved: 5-0
29. City Council: Approval of a continuation of the emergency work to repair a berm and sinkhole resulting from recent rain events at San Luis Rey Water Reclamation Facility Approved: 5-0
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Pu blic Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
None.
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
30. City Council: Receipt of a report on the anticipated Fiscal Year 2024 -25 Housing & Urban Development program budget for the Community Development Block Grant and HOME Investment Partnership programs, allocating funding for various housing and com munity development activities, planning, and program administration to be included in the FY 2024 -25 Annual Action Plan; conduction of a public hearing on the prioritization of the grant funds and development of the 2024-25 Annual Action Plan; and, closing of the Public Hearing and initiat ion of the 30-day comment period
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Cecilia Barandiaran, Management Analyst E) Recommendation – receive report
Receive Report
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an eme rgency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
31. Advance written request to reserve time to speak:
a. Ken Leighton – Who is calling the shots on short-term rental policy in Oceanside? b. Ana Maria Hallman – Agendize an immediate and permanent end to the siege on Gaza – a symbolic resolution
Action Minutes of Council, HDB, CDC & OPFA 3/27/2024 8 c. Richard Newton – Oceanside’s Climate Action Plan and its impact on residents
32. Communications from the public regarding items not on this agenda – 20 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
Comments made
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, t he City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the comm encement of this agenda item.
33. City Council: Adoption of an Ordinance to amend Chapter 5 of the Oceanside City Code to align the City Code with changes in laws, regulations, and best practices concerning the operation of regulated mobility devices (including e-bikes) within the City limits (Introduced on March 13, 2024, 5-0)
Motion: Weiss
Second: Keim
Approved: 5-0
Ordinance No. 24-OR0080-1
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, April 10, 2024.
Adjournment at 7:06 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro, CMC
City Clerk, City of Oceanside