Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 1
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MEETING AGENDA
April 10, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL– All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association
Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 2 (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E.G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(d))
(A) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (SECTION 54956.9(d)(1))
1. Blake Smith v. City of Oceanside
Workers Compensation Case Number ADJ16802185
Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION
PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Fair Housing Month 2024 Proclamation in Honor of Earth Day/Earth Month 2024
Proclamations given
CLOSED SESSION REPORT
3. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
4. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 4-6, 8-12, 14-15, 17, 19: Weiss
Second: Robinson
Approved: 5-0
Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 3
5. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the March 27, 2024 Regular Meeting Approved: 5-0
6. City Council: Approval of a purchase order, in the amount of $199,011, to Zoll Medical Corporation for the purchase of six X-Series cardiac monitors; approval of the procurement as a sole source; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
7. City Council: Approval of an increase to an existing purchase order with Velocity, in the amount of $200,000, for a revised total of $290,000 for Fire Engine repairs; approval of a sole source justification for Velocity; approval of an increase to an existing purchase order with Ken Grody Ford, in the amount of $70,000, for a revised total of $270,000, for vehicle repairs and parts; and authorization for the Financial Services Director, or designee, to execute the change orders upon receipt of all supporting documents
Item pulled for discussion by the public
Motion: Robinson
Second: Sanchez
Approved: 5-0
8. City Council: Approval of an increase to an existing purchase order with Swarco McCain, in the amount of $50,000, for a revised total of $88,675, for traffic signal supplies; approval of an increase to an existing purchase order with California Electric Supply, in the amount of $55,000, for a revised total of $219,950, for traffic signal, street lighting and parks electrical supplies; approval of Amendment 1 to an existing Public Works Agreement (PWA) with All Time Fence, in the amount of $35,000, for a revised total of $135,000, for roadway guardrail and crash cushion repairs; approval of Amendment 1 to an existing PWA with Patterson Brothers Lighting, in the amount of $20,000, for a revised total of $170,000; appropriation of $100,424 from the Knockdown Risk Disbursement account; authorization for the City Manager or designee, to execute the amendments upon receipt of all supporting documents; and authorization for the Financial Services Director, or designee, to execute the change orders
Approved: 5-0
Document No. 24-D0109-1
Document No. 24-D0110-1
9. City Council: Approval of the construction changes listed in Contract Change Order Nos. 21 through 26 to the Public Works Agreement with ATP General Engineering Contractors for the Slurry Seal and Overlay project in the total amount of $3,227,088 for a total revised contract amount of $18,154,726; appropriation of $800,821 from the Thunder Dr. Road Rehab Project account for project costs related to the Slurry Seal and Overlay Project; and authorization for the City Engineer to execute the Contract Change Orders
Approved: 5-0
Document No. 24-D0111-1
Document No. 24-D0112-1
Document No. 24-D0113-1
Document No. 24-D0114-1
Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 4 Document No. 24-D0115-1
Document No. 24-D0116-1
10. City Council: Approval of Amendment 1 to the Professional Services Agreement with Rancho Santa Fe Security Systems, Inc. to include seven additional security monitoring locations to the Agreement and include a contingency for adding future locations, for a total two-year cost of $81,030; and authorization for the City Manager to execute the amendment upon receipt of all supporting documents
Approved: 5-0
Document No. 24-D0117-1
11. City Council: Approval of Amendment 2 to the Percentage Property Lease Agreement with Batbayar Bat-Ochir, dba The Tin Fish, for the leased premises at 302 North The Strand, extending the term for one year, for a one-year minimum total revenue of $59,876; and authorization for the City Manager to execute the amendment
Approved: 5-0
Document No. 24-D0118-1
12. City Council: Approval of Amendment 3 to Professional Services Agreement with HdL, in the amount of $2,400 in year one and $2,400 plus Consumer Price Index for All Urban Consumers for year two, plus 25 percent of all new transaction or use tax revenue received by the City only as a result of audit and recovery work performed estimated at $5,000 annually for Measure X sales and use tax services; and authorization for the City Manager to execute the Amendment Approved: 5-0
Document No. 24-D0119-1
13. HDB: Approval of a five-year Lease Agreement with Caterpillar Financial, in the annual amount of $38,142 for a total amount of $190,710, for a backhoe tractor for the Harbor District; adoption of a resolution to approve the five-year lease; appropriation of $38,142 from Harbor Unrestricted Fund Balance; and authorization for the Administrative Officer, or designee, to execute the agreement upon receipt of all supporting documents
Item pulled for discussion by the public
Motion: Robinson
Second: Sanchez
Approved: 4-1 (Joyce – No)
Document No. 24-D0120-2
Resolution No. 24-R0121-2
14. City Council: Ratification of the execution of Professional Services Agreements for youth programs provided by the Boys & Girls Club, Lifeline Community Services, and Vista Community Clinic for the total amount of $248,598 in Measure X funding
Approved: 5-0
Document No. 24-D0122-1
15. City Council: Approval of a Professional Services Agreement with Interfaith Community Services, in the amount of $49,995, to operate the Transitional Youth Academy program effective March 1, 2024 through February 28, 2025; and authorization for the City Manager to execute the agreement Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 5 Approved: 5-0
Document No. 24-D0123-1
16. City Council: Acceptance and appropriation of an additional $230,278 in grant funds from the State of California Law Enforcement Activities Subaccount awarded to the City for the Citizen’s Option for Public Safety (COPS) 2022 Grant Program; and authorization for the City Manager, or designee, to execute all grant documents
Item pulled for discussion by the public
Motion: Sanchez
Second: Robinson
Approved: 5-0
17. City Council: Acceptance of permanent agricultural and open space easements from The NRF Project Owner, LLC; and authorization for the City Clerk to execute both documents Approved: 5-0
Document No. 24-D0124-1
Document No. 24-D0125-1
18. City Council: Acceptance and filing of the Housing Element Annual Progress Report for calendar year 2023 pursuant to Government Code Section 65400
Item pulled for discussion by the public
Motion: Sanchez
Second: Weiss
Approved: 5-0
19. City Council: End of the emergency work on the repairs to a berm and sinkhole resulting from recent rain events at San Luis Rey Water Reclamation Facility; deem work complete by Doherty Concrete; and authorization for the City Engineer’s office to file a Notice of Completion with the County Recorder’s Office
Approved: 5-0
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
20. City Council: Acceptance of a report on residential tenant protections, including information regarding California Assembly Bill 1482 and Senate Bill 567
A) Report by Leilani Hines, Housing and Neighborhood Services Director B) Discussion
C) Recommendation – accept report, provide direction, and appropriate budget Motion: Keim
Second: Weiss
Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 6 Approved: 4-1 (Joyce – No)
21. City Council: Introduction of an ordinance to amend Chapter 39 (Light Pollution Regulations) of the Oceanside City Code to establish outdoor lighting standards applicable to residential dwellings and multi-family developments with three or less units
A) Report by Rob Dmohowski, Principal Planner
B) Discussion
C) Recommendation – introduce ordinance
Motion: Sanchez
Second: Keim
Approved: 5-0
Ordinance Introduced
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time- certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
22. City Council: Adoption of a resolution approving a Historic Permit (H23-00005) for the expansion of an existing ranch house and hay barn accessory building at Ivey Ranch Park Equestrian Facility.
The project is categorically exempt pursuant to Article 19, Section 15303, “New construction or conversion of small structures” of the California Environmental Quality Act – Ivey Ranch Park Expansion – Applicant: Ivey Ranch Park Association
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Nathalie Vazquez, Associate Planner E) Recommendation – adopt resolution
Item has been continued to the April 24, 2024 City Council meeting
23. City Council: Adoption of a resolution approving a Historic Permit (H23-0000) to repair and restore walking paths and fencing, install interpretative signage and benches, and plant a native plant garden at the Mission San Luis Rey Lavanderia. The project is categorically exempt pursuant to Article 19, Section 15302, “Replacement or Reconstruction” of the California Environmental Quality Act – SLR Lavanderia Project– Applicant: Gwyn Grimes
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Shannon Vitale, Senior Planner E) Recommendation – adopt resolution
Motion: Keim
Second: Weiss
Approved: 5-0
Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 7 Resolution No. 24-R0126-1
24. CDC: Adoption of a resolution approving submission of the 2024-25 Public Housing Agency (PHA) Annual Plan to the U.S. Department of Housing and Urban Development with the inclusion of changes made to the PHA Annual Plan as a result of public comments; and authorize the CDC Chair, or designee, to execute any and all related documents for submittal A) Chair opens public hearing
B) Chair requests disclosure of Commisioners and constituent contacts and correspondence C) Secretary presents correspondence and/or petitions
D) Testimony beginning with Raymond Rull, Housing Program Manager E) Recommendation – adopt resolution
Motion: Weiss
Second: Keim
Approved: 5-0
Resolution No. 24-R0127-3
25. City Council: Adoption of a resolution amending the implementing document of the Local Coastal Program to incorporate revisions to the Inclusionary Housing Ordinance (Chapter 14C of the Oceanside City Code) and requesting California Coastal Commission certification of said amendment
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Leilani Hines, Housing and Neighborhood Services Director E) Recommendation – adopt resolution
Motion: Sanchez
Second: Joyce
Approved: 4-1 (Keim – No)
Resolution No. 24-R0128-1
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
26. Advance written request to reserve time to speak:
a. Ken Leighton – Can the City of Oceanside completely deal with the short-term rental addiction? b. Ana Maria Hallman – Agendize a symbolic ceasefire resolution to stand with humanity
27. Communications from the public regarding items not on this agenda – 13 speakers Action Minutes of Council, HDB, CDC & OPFA 4/10/2024 8
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
Comments made
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
Adjourn to a Mayor/Council Workshop at 5:30 p.m. on Wednesday, April 17, 2024 to discuss the FY 2024-25 Budget.
Meeting adjourned at 8:07 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro, CMC
City Clerk, City of Oceanside