1 Action Minutes of Council, HDB, CDC & OPFA 5/22/2024
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MEETING AGENDA
May 22, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL– All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 2 (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E.G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(d))
(A) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION (SECTION 54956.9(d)(1))
1. Brent Rawson and Denise Dougi v. City of Oceanside, et al. San Diego Superior Court Case No. 37-2023-00032978-CU-PO-NC
2. Knox Anderson, a minor, by and through his Guardian Ad Litem Dwight Anderson v. City of Oceanside, et al. San Diego Superior Court Case No. 37-2023-00031122-CU-PO-NC Item was discussed in closed session.
Item 2(A)1. - Council unanimously authorized the City
Attorney to pursue cross complaints against all parties in the matter as deemed appropriate.
3. CONFERENCE WITH REAL ESTATE NEGOTIATOR (SECTION 54956.8)
(B) CONFERENCE WITH REAL PROPERTY NEGOTIATOR – Property: 1 Pier View Way; Negotiating Parties: City of Oceanside and OS Pier, LLC; Negotiator for the City: Vicki Gutierrez, Real Estate Manager; Under Negotiations: Price and terms for the lease of real property Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Pastor Hall Seed, New Song Church
PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Poppy Day, May 24, 2024 Proclamation in Honor of National Beach Safety Week, May 20th through May 27th, 2024 Proclamation in Honor of National Public Works Week, May 19th through May 25th, 2024 City of Oceanside Employee Service Awards
Proclamations given
CLOSED SESSION REPORT
4. Closed Session report by City Attorney
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 3
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
5. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 5-8, 11-21: Keim Second: Weiss
Approved: 5-0
6. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the May 1, 2024 Special Meeting and the May 8, 2024 Regular Meeting Approved: 5-0
7. City Council: Approval of a purchase order to CentralSquare Technologies, LLC Superion, in the amount of $82,250, for ongoing support and maintenance required for the City’s Development Tracking Program “TRAKiT”; approval of the purchase as a sole-source; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
Document No. 24-D0233-1
8. City Council: Approval of a purchase order to CentralSquare Technologies, LLC, in the amount of $143,720, for a one-time expense of a new TRAKiT software upgrade for the City’s Development Tracking Program; approval of the purchase as a sole-source; and authorization for the Financial Services Director, or designee, to execute the purchase order; approval of Amendment 2 to the Professional Services Agreement with Enterprise Technologies, in the amount of $7,000 for a total contract price of $1,790,800, for Oracle software integration; and authorization for the City Manager or designee to execute the amendment
Approved: 5-0
Document No. 24-D0220-1
9. City Council: Approval of a purchase order to Pierce Manufacturing, Inc., in the amount of $2,443,275, for the purchase of two Type 1 fire engines; authorization for an additional $160,000 for the purchase of radios and equipment to be installed in the units; approval of the procurement as a sole source; and authorization for the Financial Services Director, or designee, to execute the purchase order
Item pulled for discussion by the public
Motion: Robinson
Second: Keim
Approved: 5-0
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 4
10. City Council: Approval of Amendment 1 to the Improvement Agreement with Sud Arena LLC, in the amount of $1,092,052 for a revised contract amount not to exceed $2,256,664, for utility and remedial grading improvements for the north roundabout traffic control system and associated landscaping at El Corazon; and authorization for the City Manager to execute the amendment upon receipt of all supporting documents
Item pulled for discussion by the public
Motion: Joyce
Second: Keim
Approved: 5-0
Document No. 24-D0221-1
11. City Council: Approval of Amendment 2 to the Professional Services Agreement (PSA) with NV5, Inc. for construction management services and Amendment 2 to the PSA for construction inspection services, each in the amount of $100,000; and authorization for the City Manager to execute the amendments upon receipt of all necessary documents
Approved: 5-0
Document No. 24-D0222-1
Document No. 24-D0223-1
12. City Council: Approval of a Professional Services Agreement with Rincon Consultants, Inc. for cannabis support services, in the amount of $335,067 for year 1 and $306,705 annually thereafter for a total contract amount of $948,477 for the three-year term with an option to extend administratively for two years in the amount of $306,705 annually; appropriation of $306,705 from the General Fund for FY 2024-25; and authorization for the City Manager to execute the agreement Approved: 5-0
Document No. 24-D0224-1
13. City Council: Approval of a Professional Services Agreement with HdL Companies, for cannabis auditing support services, in the amount of $200,000 annually for a total contract amount of not to exceed $600,000 for a three-year term. The contract allows for two, one-year terms extension executed administratively for an annual amount of $200,000. Appropriation of $200,000 from the General Fund for FY 2024-25; and authorization for the City Manager to execute the agreement Approved: 5-0
Document No. 24-D0225-1
14. City Council: Approval of a Professional Services Agreement with Eide Bailly LLP for professional accounting services for fiscal years 2024-25 through 2027-28, with an option to extend for fiscal years 2028-29 through 2029-30, for an amount not to exceed $2,366,350; appropriation of $104,633 from Unassigned Fund Balance for Fiscal Year 2024-25; and authorization for the City Manager to execute the agreement
Approved: 5-0
Document No. 24-D0226-1
15. City Council: Approval of a three-year Professional Services Agreement with NV5, in the amount of $216,918, to complete storm drain outfall field screening, inspections, analytical sampling, and reporting to comply with the Regional Municipal Stormwater National Pollutant Discharge Elimination System Permit; and authorization for the City Manager, or designee, to execute the agreement
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 5 Approved: 5-0
Document No. 24-D0227-1
16. City Council: Approval of a Professional Services Agreement, in the amount of $69,600 to be paid over the course of 3 years at $23,200 per year with Vista Community Clinic to organize, promote, and facilitate the annual 420 Remix Event, held on April 20; appropriation of $69,600; and authorization for the City Manager to execute the agreement Approved: 5-0
Document No. 24-D0228-1
17. City Council: Approval of a four-year Public Works Agreement with West Coast Arborists, Inc. in the annual amount of $1,250,000, for a total 4-year contract not to exceed $5,000,000, for Citywide Tree Management and Maintenance Services; and authorization for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents Approved: 5-0
Document No. 24-D0229-1
18. City Council: Award of a Public Works Agreement and purchase order to Iteris, Inc. in the amount of $288,179, for the Transportation Management Center Video Wall Replacement project; authorization for the Financial Services Director to execute the purchase order; and authorization for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents
Approved: 5-0
Document No. 24-D0230-1
19. City Council: Acceptance of grant funds from the National Fish and Wildlife Foundation in an amount not to exceed $500,000; appropriation of the funds to the Water Utilities Department; approval of Amendment 2 to the Professional Services Agreement with Environmental Science Associates in an amount not to exceed $36,182 for a contract total of $244,812, for construction compliance services for the Loma Alta Slough Wetlands Enhancement Project; and authorization for the City Manager, or designee, to execute the amendment and grant agreement Approved: 5-0
Document No. 24-D0231-1
Document No. 24-D0232-1
20. City Council: Acceptance and appropriation of up to $265,971 in grant funds from the State of California Enhancing Law Enforcement Activities Subaccount awarded to the City for the Citizen’s Option for Public Safety 2023 Grant Program; and authorization for the City Manager, or designee, to execute all grant documents
Approved: 5-0
21. City Council: Approval of the Library Strategic Plan 2024-2028 and Library Study Item pulled for discussion by Councilmember Weiss
Motion: Weiss
Second: Robinson
Approved: 5-0
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 6
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
None.
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time- certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
None.
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
22. Advance written request to reserve time to speak:
a. Roxanne Deatherage – Pride by the Beach on June 1st
b. Ken Leighton – It’s time to rethink the City’s Property Management Department and how it oversees the City’s assets
23. Communications from the public regarding items not on this agenda –12 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
Comments made
Action Minutes of Council, HDB, CDC & OPFA 5/22/2024 7
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, June 5, 2024.
Meeting adjourned at 6:19 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: _________________
Zeb Navarro, CMC
City Clerk, City of Oceanside