Action Minutes of Council, HDB, CDC & OPFA 1 6/5/2024
MEETING AGENDA
June 5, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL– All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
2 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024 CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Fr. Brent Kruger, St. Thomas More Catholic Church PLEDGE OF ALLEGIANCE– Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of June PRIDE Month 2024
Proclamation in Honor of Del Mar Fair Day - June 12, 2024 Presentation of AARP Age-Friendly Network Certificate
Proclamations given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 3-12, 14-16, 18- 20: Keim
Second: Weiss
Approved: 5-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the May 22, 2024 Regular Meeting Approved: 5-0
3 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024
5. City Council: Approval of a purchase order to TS Industrial Supply, in the amount of $62,817, for the purchase of one plasma water table and one bench lathe for the Water Utilities Department; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
6. City Council: Approval of three Statements of Work and a purchase order with CDW Government, in the amount of $322,119, for new internet firewalls with ongoing support for new and existing hardware plus migration services; appropriation of $322,119 from the Information Services Hardware Reserve fund; authorization for the City Manager to execute the agreements, and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
Document No. 24-D0242-1
Document No. 24-D0243-1
Document No. 24-D0244-1
7. City Council: Approval of annual purchase orders in amounts over $100,000 for an overall total of $1,952,319 for the procurement of equipment, supplies, materials, and services for the Information Technologies Division during FY 2024-25; and authorization for the Financial Services Director, or designee, to execute the annual purchase orders
Approved: 5-0
8. City Council: Approval of annual purchase orders for materials, services, supplies and equipment for the Fire Department in amounts over $100,000 for FY 2024-25 for a total amount of $2,467,864; and authorization for the Financial Services Director, or designee, to execute the purchase orders Approved: 5-0
9. City Council: Approval of annual purchase orders, agreements, and amendments with various vendors for the purchase of equipment, supplies, materials and services for the Water Utilities Department in amounts over $100,000 for FY 2024-25 for a total of $4,471,964; approval of the purchase of chemicals in amounts over $100,000 from various Water Utilities Department funds; authorization for the Financial Services Director, or designee, to shift funds between the various suppliers for FY 2024-25, without returning to Council, so long as the budget of $3,974,370 is not exceeded; authorization for the Financial Services Director, or designee, to execute the purchase orders; and authorization for the City Manager, or designee, to execute the agreements and amendments upon receipt of all supporting documents
Approved: 5-0
Document No. 24-D0245-1
Document No. 24-D0246-1
Document No. 24-D0247-1
Document No. 24-D0248-1
Document No. 24-D0249-1
Document No. 24-D0250-1
Document No. 24-D0251-1
Document No. 24-D0252-1
4 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024
10. City Council: Approval of annual purchase orders and change orders for services, supplies, and materials in amounts over $100,000 for FY 2024-25 for routine and recurring maintenance, repairs, and operations, including sole source approvals in a total amount of $2,396,000, for the Public Works Department; and authorization for the Financial Services Director, or designee, to execute the purchase orders and change orders
Approved: 5-0
11. City Council: Approval of Amendment 1 to the Professional Services Agreement (PSA) with UtiliQuest, LLC, in the amount of $100,000 for a total compensation not to exceed $150,000, for underground facility marking and locating services for fiber projects; approval of Amendment 2 to the PSA with Anser Advisory Management, LLC, in the amount of $550,000 for a total compensation not to exceed $1,508,600, for fiber management, permitting, plan review, and inspection services; appropriation of $650,000; and authorization for the City Manager to execute the amendments Approved: 5-0
Document No. 24-D0253-1
Document No. 24-D0254-1
12. HDB: Approval of a Parasailing Addendum to the Property Use Agreement between the Oceanside Small Craft Harbor District and Boat Rentals of America, Inc.; and authorization for the Administrative Officer to execute the addendum
Approved: 5-0
Document No. 24-D0255-2
13. City Council: Approval of the Property Use Agreement between the City and SiFi Networks Oceanside LLC, for use of a portion of City-owned land located at El Corazon adjacent to the southwest entrance on Oceanside Boulevard for a 30-year term, with a revenue of $1,141,810; and authorization for the City Manager to execute the agreement upon receipt of all supporting documents
Item pulled for discussion by member of the public
Motion: Sanchez
Second: Robinson
Approved: 5-0
Document No. 24-D0256-1
14. City Council: Approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the amount of $472,415, to conduct an Inland Rail Multimodal Path Feasibility Study; and authorization for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents
Approved: 5-0
Document No. 24-D0257-1
15. City Council: Approval of three Public Works Agreements for an initial term of three years with 1) TC Construction in an amount not to exceed $100,000; 2) Cass-Arrieta in an amount not to exceed $100,000; and 3) Orion Construction in an amount not to exceed $100,000; for as-needed emergency contractor response services, and authorization for the City Manager, or designee, to execute the agreements
Approved: 5-0
5 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024 Document No. 24-D0258-1
Document No. 24-D0259-1
Document No. 24-D0260-1
16. City Council: Award of a Public Works Agreement to Fordyce Construction, in an amount of $1,089,657, for construction of the Laurel Elementary Safe Routes to School Improvements Project; authorization for the City Engineer to execute Contract Change Orders in the amount of $250,000 with Fordyce Construction, for a total not-to-exceed contract amount of $1,339,657; and authorization for the City Manager to execute the agreement upon receipt of all supporting documents
Approved: 5-0
Document No. 24-D0261-1
Document No. 24-D0262-1
17. City Council: Adoption of two resolutions to provide approval of the design of Runway Electrical and Vault Building Improvements Project for the Bob Maxwell Memorial Airfield; acceptance of an AIP entitlement grant award from the Federal Aviation Administration (FAA) in the amount of $151,400; award of Work Order No. 3 in the amount of $145,400, which is part of the existing On- Call Consulting Agreement with C&S Engineers, Inc. dated June 22, 2022; submittal of an application for a State of California Department of Transportation of Aeronautics Airport Improvement Plan matching grant in an amount not to exceed $6,813; acceptance of the matching grant funds, if awarded; authorization for the City Manager to execute the grant agreement and any other documents required to finalize the FAA grant and the Caltrans grant, upon review and approval by the City Attorney; appropriation of up to $15,140 from the General Fund for the City’s matching share of the FAA grant for Project; appropriation of the grant funds and the matching share to the airport maintenance and operation fund, upon receipt of all supporting documents Item pulled for discussion by members of the public
Motion: Sanchez
Second: Keim
Approved: 5-0
Resolution No. 24-R0263-1
Resolution No. 24-R0264-1
Document No. 24-D0265-1
18. City Council: Adoption of resolutions authorizing the levy of special taxes for Community Facilities Districts 2000-1 (Ocean Ranch), 2001-1 (Morro Hills), and 2006-1 (Pacific Coast) for FY 2024-25 Approved: 5-0
Resolution No. 24-R0266-1
Resolution No. 24-R0267-1
Resolution No. 24-R0268-1
19. City Council: Acceptance of the third quarter Financial Status Report and approval of budget adjustments
Approved: 5-0
6 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024
20. City Council: Approval and adoption of the revised City of Oceanside Salary Schedule retroactively effective April 28, 2024
Approved: 5-0
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
21. City Council: Presentation of San Diego County Water Authority (SDCWA) Proposed Water Rates for Calendar Year 2025
A) Report by San Diego County Water Authority Staff
B) Discussion
C) Recommendation – receive informational presentation (no Council action)
22. City Council: Adoption of a resolution approving and implementing the Compensation Plan for Unrepresented Employees effective July 1, 2024
A) Report by Rob O’Brien, Deputy City Manager
B) Discussion
C) Recommendation – adopt resolution
Motion: Weiss
Second: Keim
Approved: 5-0
Resolution No. 24-R0269-1
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time- certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
23. City Council/CDC/HDB: Adoption of resolutions for the following: (1) approving the Appropriation Limitation as required by Article XIII-B of the State Constitution, as modified by Proposition 111 for FY 2024-25; (2) approving the FY 2024-25 City of Oceanside Operating Budget; (3) approving the FY 2024-25 Measure X Operating Budget; (4) approving the FY 2024-25 City of Oceanside Capital Improvements Program Budget; (5) approving the FY 2024-25 Community Development Commission Operating Budget; (6) approving the FY 2024-25 Small Craft Harbor District Operating Budget; (7) approving the FY 2024-25 Small Craft Harbor District Capital Improvements Program Budget; and (8) approval of a lump-sum prepayment to CalPERS estimated at $21.91 million for the City’s annual required Unfunded Liability contribution for both Safety and Miscellaneous Retirement Plans; prepayment will provide an estimated $732,562 in savings which will be directly applied to the City’s CalPERS Unfunded Liability
7 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024 A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Jill Moya, Financial Services Director E) Recommendation – adopt the resolutions and approve the lump-sum payment to CalPERS Motion to approve the budget with the incorporation of 1% of Measure X yearly revenue specifically designated for Civic Arts projects: Joyce
Motion died for lack of a second
Motion to add an amendment to increase the Arts
Commission fund from $25,000 to $50,000: Sanchez
Second: Joyce
Approved: 5-0
Motion to adopt the resolutions and approve the lump-sum payment to CalPERS: Sanchez
Second: Weiss
Approved: 5-0
Resolution No. 24-R0270-1
Resolution No. 24-R0271-1
Resolution No. 24-R0272-1
Resolution No. 24-R0273-1
Resolution No. 24-R0274-3
Resolution No. 24-R0275-2
Resolution No. 24-R0276-2
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
24. Advance written request to reserve time to speak:
a. Ken Leighton – How political advancement is impacting councilmembers and why it should not
25. Communications from the public regarding items not on this agenda – 19 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
26. Request by Councilmember Joyce and Councilmember Robinson to direct staff to develop a ballot item for the 2024 November General Elections that would add a primary to the City of Oceanside’s municipal elections
8 Action Minutes of Council, HDB, CDC & OPFA 6/5/2024 This item has been continued to next council meeting
GENERAL COUNCILMEMBER COMMENTS
Comments made
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, June 26, 2024.
Meeting adjourned at 8:10 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: __________
Zeb Navarro, CMC
City Clerk, City of Oceanside