F
CITY OF OCEANSIDE
AGENDA
Joint Meetings of the Oceanside City Council,
Oceanside Small Craft Harbor District Board of Directors, Oceanside Community Development Commission, and
Oceanside Public Financing Authority
Information for the June 26, 2024 City Council Meeting
Members of the public have the option to watch the meeting on KOCT Cox Channel 19 (live streaming service available at www.koct.org/channel-19) or watch via Zoom or attend in person.
Zoom Information:
To watch the meeting via Zoom please use the URL below. Please note that this is for viewing only; if you wish to make comments on any of the items in the agenda you must attend in person.
https://us02web.zoom.us/j/87415575059?pwd=dnJnYkpVZFA2aTNMb2hIQlVlaDgzZz09
Zoom Meeting ID: 874 1557 5059
Passcode: 496866
Phone Information:
To join the meeting by phone, dial 669-900-9128.
Zoom Meeting ID: 874 1557 5059
Passcode: 496866
If you wish to provide a comment to the City Council, but are not interested in speaking during the meeting, you may email your comments to the City Clerk ([email protected]). All comments must be sent via email by 4 PM on the day of the meeting. All timely received comments will be provided to the City Council prior to the meeting and made a part of the record of the meeting. Please note that these comments will not be read aloud during the meeting.
F
CITY OF OCEANSIDE
AGENDA
Joint Meetings of the Oceanside City Council,
Oceanside Small Craft Harbor District Board of Directors, Oceanside Community Development Commission, and
Oceanside Public Financing Authority
Wednesday, June 26, 2024
City Council Chambers
300 North Coast Highway, Oceanside, California 92054
3:30 p.m. Call to order and commence Closed Session
5:00 p.m. City Council/Harbor District Board of Directors (HDB)/ Community Development Commission (CDC)/Oceanside
Public Financing Authority (OPFA) Regular Business
6:00 p.m. Commence Public Hearings, if applicable
Mayor City Clerk
HDB President HDB Secretary
CDC Chair CDC Secretary
OPFA Chair
Esther Sanchez
OPFA Secretary
Zeb Navarro
Deputy Mayor City Treasurer/HDB/CDC/OPFA Treasurer
HDB Vice President Victor Roy
CDC Vice Chair
OPFA Vice Chair
Ryan Keim
City Manager
HDB Administrative Officer
CDC Executive Director
Councilmembers
HDB Directors
CDC Commissioners
OPFA Directors
OPFA Executive Director
Jonathan Borrego
City Attorney
Eric Joyce HDB Attorney
Rick Robinson CDC General Counsel
Peter Weiss OPFA General Counsel
John P. Mullen
The Mayor and City Council also serve as the Small Craft Harbor District Board of Directors, the Community Development Commission, and the Oceanside Public Financing Authority
MEETING AGENDA
June 26, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA) , Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2 5:00 P.M. – ROLL CALL
INVOCATION – Father Charles Wright, Prince of Peace Abbey
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of Oceanside High School Softball Team - Avocado League, CIF San Diego Division III and CIF SoCal Division IV Regional Championship Wins 2024; with Coach Michael Romero
Presentation by Clean Energy Alliance CEA - Update, Rates; with Greg Wade, CEO
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA : Approval to waive reading of the text of all ordinanc es and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors , Community Development Commission , City Council , and Oceanside Public Financing Authority of the June 5, 2024 Regular Meeting
5. City Council: Approval of a purchase order to Flymotion, in an amount not to exceed $367,645, for the purchase of a Mobile Comma nd Vehicle, utilizing Sourcewell Contract #011223 -FLM; appropriation of $160,000 from Assigned North River Farms Evacuation fund; and authorization for the Financial Services Director, or designee, to execute the purchase order
6. City Council : Approval of a purchase order to APG -Neuros, in the amount of $26,743, for one blower manifold and programming for the Aeration Basin Blower at San Luis Rey Water Reclamation Facility; approval of the procurement as a sole source purchase; and authorization for the Financial Services Director, or designee, to execute the purchase order
7. City Council: Approval of a purchase order to Altec Industries, in the amount of $214,281, for one 2024 Ford F-550 Super Cab Diesel 4X4 as an addition to Fleet for the Water Utilities Department; appropriation of $214,281 from the Water Operating Unrestricted Fund Balance; and authorization for the Financial Services Director, or designee, to execute the purchase order
8. City Council: Approval of a purchase order to Bellingham Marine Industries, Inc., in an amount not to exceed $1,470,614, for the purchase of two Unifloat® docks for the replacement of R & S docks at the Oceanside Harbor; approv al of a sole source justification; and authoriz ation for the Administrative Officer, or designee, to execute the purchase order 3 9. City Council: Approval of the construction changes listed in Contract Change Order No. 29 to the Public Works Agreement with ATP General Engineering Contractors for the Slurry Seal and Overlay Project in the total amount of $15 0,000 for a total revised contract amount of $18,901,938; and authorization for the City Engineer to execute the Contract Change Order
10. City Council: Approval of Amendment 1 to the Professional Services Agreement with KDM Meridian, in the amount of $100,000 for a revised total contract amount not to exceed $250,000 , for the 2023-24 fiscal year, for as -needed design & construction surveying and survey plan review; approval of revenue and expenditure appropriation increases of $100,000; and authoriz ation for the City Manager to execute the amendments
11. City Council : Approval of Amendment 1 to the Professional Services Agreement with Heritage Architecture & Planning, in the amount of $13,500 for a total contract amount not to exceed $466,570, for architectural and engineering design & environmental services of the Crown Heights Community Resource Center Building; and authoriz ation for the City Manager to execute the amendment
12. City Council: Approval of Amendment 1 to the Professional Services Agreement with Geopacifica, Inc., in the amount of $50,000 for a total contract not -to-exceed amount of $500,000, for as - needed geotechnical engineering services; approv al of revenue and expenditure increases to the budget in the amount of $50,000; and authoriz ation for the City Manager to execute the amendment
13. City Council: Approval of Amendment 1 to the Professional Services Agreement with Alta Planning + Design, Inc. , in the amount not to exceed $10,000 for a revised total contract amount of $283,038, to provide construction support services for the Laurel Elementary Safe Routes to School Improvements Project; and authorization for the City Manager to execute the amendment
14. City Council : Approval of Amendment 2 to the Professional Services Agreement with Schmidt Design Group in the amount of $80,080, for a revised not to exceed contract amount of $582,190, to perform additional design services for the El Corazon Park Site 1 project; and authoriz ation for the City Manager to execute the amendment
15. City Council : Approval of Amendment 2 to the Professional Services Agreement with Dokken Engineering, in the amount of $200,980 for a revised contract amount not to exceed $1,0 31,228, for revision to plans, specifications and estimates, and prepare the bid package for bidding for the Cleveland Storm Drain Upgrade project; and authorization for t he City Manager to execute the amendment
16. City Council: Approval of Amendment 2 to the Professional Services Agreement with Bureau Veritas North America, Inc., in the amount not to exceed $209,560 for consultant Fire and Life Safety Plan Review Services for a two-year term effective July 1, 2024, through June 30, 2026; authoriz ation for the City Manager to execute the amendment; approv al of a purchase order to Bureau Veritas North America, Inc., in the amount of $ 209,560; and authoriz ation for the Financial Services Director, or designee, to execute the purchase order
17. City Council: Approval of Amendment 2 to the Professional Services Agreement with CR Associates, in an amount not to exceed $375,810, for a total revised contract amount not to exceed $2,711,775, for additional design services for the proposed College Boulevard Widening Project ; and authorization for the City Manager to execute the amendment 4 18. City Council: Approval of Amendment 3 to the Public Works Agreement with Singh Group Inc., in the amount of $907,364, for a new agreement total not to exceed $2,257,118 for encampment - related trash removal services and authorization for the City Manager to execute the amendment
19. City Council: Approval of Amendment 1 to the Public Works Agreement with Botsford Construction, Inc., in the amount of $100,000, for additional carpentry work at the City Operations Center, Oceanside Police Department and various other City buildings; and authoriz ation for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents
20. City Council/HDB: Approval of Amendment 10 to the Professional Services Agreement with The Ferguson Group, in the amount of $172,290 for a total not to exceed amount of $1,694,040, for federal legislative support services fo r a two -year period, extending the term of the agreement from July 1, 2024 to June 30, 2026; and authorization for the City Manager/Administrative Officer to execute the Amendment
21. City Council: Approval of a one-year Professional Services Agreement with The Code Group, Inc. dba VCA Code, in an amount not-to-exceed $400,000 for a one-year period, for building plan review and permit technician services; appropriation of $295,600 from General Fund, Unassigned Reserve Funds; and authorization for the City Manager to execute the agreement upon receipt of all necessary documents
22. City Council: Approval of a five-year Professional Services Agreement with Cintas Corporation, for uniform rental services in an annual amount not to exceed $106,200 for the Water Utilities Department for a total not to exceed $531,000; and for the Public Works Department in an annual amount not to exceed $124,666 for a total not to exceed amount of $623,330, for an overall total contract amount of $1,154,330; and authoriz ation for the City Manager, or designee, to execute the agreement
23. City Council: Approval of a Public Works Agreement with Dave Bang and Associates Inc., in an amount of $584,459, with a contingency of $25,000, for the purchase and installation of replacement playground equipment at Martin Luther King Jr. Park; and authoriz ation for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents
24. City Council: Award of a Public Works Agreement to ATP Engineering Contractors, in the amount of $3,766,463, for the FY 2023-24 Slurry Seal and Overlay Project CIP24-00009; and authorization for the City Manager to execute the agreement upon receipt of all supporting documents
25. City Council: Adoption of three resolutions related to the Oceanside General Municipal Election:
calling and giving notice of the General Municipal Election to be held on Tuesday, November 5, 2024, for the election of one Counci l Member to represent District 3, one Council Member to represent District 4, Mayor, City Clerk, City Treasurer, and for any ballot measure(s) that may be authorized by the City Council; requesting the San Diego County Board of Supervisors to consolidate t he General Municipal Election with the Statewide General Election to be held on Tuesday, November 5, 2024, pursuant to Section 10403 of the Election Code; and adopting regulations for candidates for elective office pertaining to materials submitted to the electorate and the costs thereof for the General Municipal Election
26. City Council: Acceptance of the City Treasurer’s Report for the quarter ended March 31, 2024 and adoption of a resolution approving the City of Oceanside Investment Policy 5 27. City Council: Acceptance of $59,600 in grant funds from the FY2023 Urban Area Security Initiative (UASI) awarded to the City for UASI -sponsored training; appropriation of these funds to the Fire and Police Departments; and authorization for the City Manager, or designee, to execute all related grant documents
28. City Council : Adoption of a resolution to amend the 2023 TransNet Local Street Improvement Program of Projects for the City of Oceanside in the 2023 Regional Transportation Improvement Program
29. City Council : Adoptio n of a resolution appropriating $4,423,153 in Road Maintenance and Rehabilitation Account funds provided by Senate Bill 1 (SB1) to SB1 Gas Tax Fund 265 and approve the City’s SB1 project list for Fiscal Year 2024-25
30. City Council : Adoption of a resolution a pproving and implementing the Memorandum of Understanding between the City of Oceanside and the Management Employees of the City of Oceanside effective July 1, 2024, through June 30, 2026
31. City Council : Adoption of a resolution approving and implementing the Memorandum of Understanding between the City of Oceanside and the Oceanside Police Officers’ Association – Non- Sworn effective July 1, 2024, through June 30, 2026
GENERAL ITEMS
General Items are normally heard a fter any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
32. City Council: Adoption of a resolution calling for an election to extend, but not raise, the one-half cent general transactions and use (sales) tax (known now as Measure X) for period of ten years and introduction of an ordinance amending sections 34.6 and 34.6.16 of the Oceanside City Code.
Staff recommends that the City Council place this item on the ballot to allow Oceanside voters to decide this important issue
A) Report by Michael Gossman, Assistant City Manager
B) Discussion
C) Recommendation – adopt resolution and introduce ordinance
33. City Council/CDC: Adoption of a resolution to: A uthorize the expenditure of HOME-ARP, Low/Mod Income Housing Asset, and Inclusionary Housing In-lieu Fee funds in fulfillment of the 2024 Notice of Funding Availability (NOFA); approve the conditional award of funding in the form of a residual receipts loan in the amount of $4,250,000 and 43 federal Project Based Housing Vouchers (PBVs) and 12 Veteran Affairs Supportive Housing (VASH) Vouchers for the development and operation of a 56-unit affordable senior housing community at 1111-1123 South Coast Highway and $6,000,000 and 50 PBVs for the development and operation of a 111 -unit affordable housing community at 2136 South El Camino Real; authorization for the City Manager or their designee to execute loan funding commitment award letters and all loan and related do cuments upon satisfaction of the general terms and conditions set forth in the NOFA and the award letter; and appropriation of funds therefor
A) Report by Leilani Hines, Housing and Neighborhood Services Director B) Discussion
6 C) Recommendation – adopt resolution
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time - certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
34. City Council : Adoption of a resolution approving a Development Plan (RD22 -00005), Tentative Parcel Map (RP23-00001), Conditional Use Permit (RCUP22 -00003) Density Bonus (DB22-00010), and Regular Coastal Permit (RRP22-00004) to allow the construction of a mixed-use development project comprised of 360 residential apartment units, including 36 units reserved for low -income households and a 62-room hotel with a 5,030 square foot lobby and ancillary use area on a 1.72 acre site located at 815 and 901 North Coast Highway. The proposed project is categorically exempt pursuant to Article 19, Section 15332, Class 32, “In -fill Development Projects” of the California Environmental Quality Act. – Modera Neptune Mixed Use – Applicant: MCRT Investments LLC
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Manuel Baeza, Principal Planner E) Recommendation – adopt resolution
35. City Council: Adoption of resolutions confirming the diagrams and assessments for each of the following Landscape Maintenance Districts for FY 202 4-25 and order ing the assessments to be levied for FY 2024-25:
Del Oro Hills, Assessment District No. 1-1987
Douglas Park, Assessment District No. 5-1981
Guajome Ridge, Assessment District No. 1-1989
Mar Lado Highlands, Assessment District No. 1-1988
Peacock Hills, Assessment District No. 1-1977
Mission Meadows (Area A) Assessment District No. 2-1979 Mission Meadows (Area B), Assessment District No. 2-1979 Rancho Hermosa, Assessment District No. 3-1982
Santa Fe Mesa, Assessment District No. 2-1987
Sunburst Homes, Assessment District No. 1-1980
Sunset Hills, Assessment District No. 2-1982
Vista Del Rio, Assessment District No. 1-2001
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager E) Recommendation – adopt resolutions
36. City Council: Adoption of a resolution approving the Engineer's Report confirming the diagram and assessments and ordering the assessments to be levied for FY 2024-25 for the Oceanside Lighting District, Assessment District No. 2-1991
A) Mayor opens Public Hearing
7 B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager E) Recommendation – adopt resolution
37. City Council: Conduction of a public hearing to receive community input on the City of Oceanside’s application to the U.S. Department of Housing and Urban Development for the Fiscal Ye ars 2023 and 2024 Preservation and Reinvestment Initiative for Community Enhancement (PRICE) Competition; and approval of the submission of the PRICE application, with the inclusion of any revisions made as a result of public comments and authorize the Cit y Manager or designee to accept grant funds, conduct all negotiations and sign and submit all documents necessary to implement and manage the scope of work contemplated by the grant(s)
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Leilani Hines, Housing and Neighborhood Services Director E) Recommendation – conduct public hearing and approve application
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
38. Advance written request to reserve time to speak:
a. Patrick Hartley – Request to put a ceasefire resolution for Gaza on the Agenda
39. Communications from the public regarding items not on this agenda
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances b elow in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, August 7, 2024. ii
INFORMATION TO THE PUBLIC CONCERNING THE CITY COUNCIL/
HARBOR DISTRICT BOARD OF DIRECTORS (HDB)/
COMMUNITY DEVELOPMENT COMMISSION (CDC)/
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA) MEETING
1. GENERAL INSTRUCTIONS TO PERSONS WISHING TO ADDRESS THE CITY
COUNCIL/HDB/CDC/OPFA
A. Request to Speak Submittals – Individuals wishing to address the City Council/HDB/CDC/OPFA on matters on the agenda other than Public Hearing items must sign up to speak a t the Speaker Kiosk (iPad) or submit a “Request to Speak ” form in person to the City Clerk.
You may request to speak at any time following the start of the meeting, but the request must be submitted prior to the initiation of the portion of the agenda c ontaining the item you wish to address (e.g., Consent Calendar, Public Communications, General Items).
When the presiding officer invites public input , the City Clerk will call the names of those who submitted requests to speak which will also appear on th e screen. As your name is called and appears on the screen, please approach either of the public podiums.
To facilitate organized presentations for a public hearing, general item or non -agenda public comment, a representative of a group of persons may sub mit a request to speak on behalf of the group. The representative must identify the group and list not fewer than four members of the group who must be present when the item is called and all members of the group must remain in the council chambers for the duration of the presentation. The presentation on behalf of the group shall not exceed 10 minutes. The other members of the organized presentation group shall not be entitled to speak on the item.
B. Addressing the City Council/HDB/CDC /OPFA – The presiding officer may request that e ach person addressing the City Council/HDB/CDC /OPFA state their name for the record and state if they represent an organization or other persons. All remarks shall be addressed to the governing body as a whole. Questions shall n ot be asked of the governing body or staff without obtaining permission from the presiding officer. Visual aids (slides and photographs, etc.) may be used as part of your presentation but must be confined within the time allowed per speaker. Hard copies of the presentation materials may be provided to the City Clerk for distribution to the Council at the meeting.
No flash drives may be utilized on City-owned devices. PowerPoint presentations and other materials to be presented electronically must be emai led to the City by 10:00 a.m. the Wednesday one week prior to the Council meeting. The file size may not exceed 5mb and should be emailed to: [email protected]
C. Time Limits for Speakers – There is a 3 -minute limit for all persons addressing the City Council/HDB/CDC/OPFA, except as noted below. Speakers may not cede their time to another speaker, except as provided in Section 1A . There is a series of three lights at each speaker’s podium. When the speaker begins, the green light is lit. When only one minute remains for speaking, the yellow light appears. This indicates that it is time for the speaker to conclude his or her comments. When the speaker time has expired, a red flashing light will appear.
D. Written Communications Concerning Matters on the Agenda – Written comments or correspondence on agenda items received at least 4 hours prior to the beginning of the meeting will be distributed to the City Council/HDB/CDC /OPFA and made part o f the record. It is their policy, however, that such correspondence shall not be read aloud at the meeting. Any correspondence should be mailed or delivered to the City Clerk, as well as the Mayor and City Council, City of Oceanside, 300 N. Coast Highway , Oceanside, CA 92054, or emailed to [email protected]
iii
E. Lobbyist Registration – If you are speaking before Council to try to influence a municipal decision and you are being paid to represent a cl ient in the matter, you may need to register as a lobbyist and identify yourself as such before the City Council. See the City Clerk’s information about lobbying or review Chapter 16C of the City Code. Both can be found on the City’s Web site at www.ci.oceanside.ca.us.
2. PUBLIC HEARING ITEMS
Certain actions of the City Council/HDB/CDC/OPFA require public hearings. These can include land use and zoning matters, nuisance abatements , and items concerning bond financing. Public hearings typically involve a staff presentation, followed by testimony by the appellant(s) and applicant(s), where applicable. Following that, public testimony is invited.
Persons who wish to testify on a public hearing item do NOT nee d to fill out a “Request to Speak” form. After the hearing is opened for public testimony, the presiding officer will invite speakers to the podium. Each individual is limited to speak for no more than three minutes. If multiple speakers are present, ho wever, the time allotted per speaker may be less than three minutes in order to accommodate everyone wishing to speak.
Where applicable, public hearing applicants and appellants will each be given 20 minutes total time to speak, including rebuttal. In cas es where there are multiple applicants and/or appellants, a total of 30 minutes for all appellants and 30 minutes time for all applicants will be allowed. In such cases, the time will be divided equally, unless otherwise divided by mutual consent of the applicants or appellants.
Public Hearing items are “time -certain” and are heard beginning at 6:00 p.m., regardless of how far the City Council has progressed with its other agenda items.
Due to the time -certain requirement, other items may be taken out of order on the agenda to accommodate the public hearing schedule.
3. PUBLIC COMMUNICATIONS
These are items on each meeting agenda for members of the public to speak regarding matters within the jurisdiction of the City Council/HDB/CDC /OPFA, but not otherwi se already on the agenda. Requests to speak may be initiated either in writing in advance to the City Manager’s Office or by submitting a “Request to Speak” slip as specified in Section 1A above. Each speaker will be allowed up to 3 minutes to speak. Pri ority will be given to speakers in the order the requests to speak were received . The presiding officer may hear non -agenda items at any time after the 5:00 p.m. meeting is called to order.
A. Advance Written Request to Speak must be received by the City Manager’s office no later than 10:00 a.m., the Wednesday prior to the meeting.
B. Communications on Matters not on the Agenda require applicants to complete a request to speak slip pursuant to Section 1A above.
4. CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous instructions from the governing body. All of the items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of Cons ent Calendar items unless members of the governing body, the City staff or the public request discussion on specific Consent Calendar items. If a member of the public wishes to spe ak on a Consent Calendar item, a request to speak must be submitted prior to the Consent Calendar being called.
iv
5. REGULAR MEETING SCHEDULE
Joint City Council/HDB/CDC/OPFA meetings are typically scheduled on two Wednesdays of each month and generally follow the format listed below. Agendas for specific meetings are available to the public prior to the meeting. Please see page iv, Section 7, for more details. 3:30 p.m. City Council/HDB/CDC/OPFA Closed Session
5:00 p.m. City Council/HDB/CDC/OPFA Regular Business
6:00 p.m. City Council/HDB/CDC/OPFA Public Hearings, if applicable Public hearing items are “time -certain” and are heard beginning at 6:00 p.m. Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
Because all meetings are jointl y convened, there may be business of the City Council, Harbor District Board of Directors, Community Development Commission, or Oceanside Public Financing Authority conducted at any of the scheduled times. All items will clearly identify which of the four governing bodies are acting on the item.
A complete listing of regular scheduled meetings is available from the City Clerk’s office at (760) 435-3000 or on the City of Oceanside Web site at www.ci.oceanside.ca.us.
6. WORKSHOPS
From time to time the City Council may schedule a specially noticed Workshop or meeting to discuss a particular topic in greater depth than would be possible at a regular meeting. All such meetings are open to the public.
At a Workshop Meeting, the City Council may vote on any properly agendized matter, and public input is provided for on the agenda.
7. AGENDA POSTING AND AVAILABILITY
This agenda has been posted at least 72 hours prior to the meeting at the Civic Center Plaza, 300 North Coast Highway in the kiosk near the Library . The agenda, including backup reports, will be posted on the City’s Web site at www.ci.oceanside.ca.us and will be available for public review during business hours by no later than the Monday preceding the meeting at the City Clerk’s Office, Second Floor City Hall North, 300 North Coast Highway Written materials relating to an item on this agenda that are distributed to the City Council/ HDB/ CDC/OPFA within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office ( location above), during normal business hours. Such written materials will also be made available on the City of Oceanside’s Web site, subject to staff’s ability to post the documents before the regularly scheduled meeting .
8. AGENDA BROADCASTS ON CHANNEL 19
The regular City Council /HDB/CDC/OPFA meetings will be broadcast live on the Government Access Channel 19 by Oce anside Community Television (KOCT) and re -broadcast during the week following the meeting. Please refer to KOCT’s program schedule for dates and times of re-broadcasts. Videotape of this meeting is available for public reference in the Oceanside Main Library, 330 North Coast Highway.
9. ASSISTANCE TO PERSONS WITH DISABILITIES
If you have special needs because of a disability which make it difficult for you to participate in the meetings, please contact the City Clerk at 300 North Coast Highway, Oceanside, CA, telephone (760) 435-3000 by noon the Monday preceding the meeting. The City of Oceanside will attempt to make arrangements to accommodate your disability.