Action Minutes of Council, HDB, CDC & OPFA 1 6/26/2024
MEETING AGENDA
June 26, 2024
OCEANSIDE CITY COUNCIL,
HARBOR DISTRICT BOARD OF DIRECTORS (HDB),
COMMUNITY DEVELOPMENT COMMISSION (CDC), and
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA)
REGULAR BUSINESS
Mayor Deputy Mayor
HDB President HDB Vice President
CDC Chair CDC Vice Chair
OPFA Chair OPFA Vice Chair
Esther Sanchez Ryan Keim
Councilmembers City Clerk
HDB Directors HDB Secretary
CDC Commissioners CDC Secretary
OPFA Directors OPFA Secretary
Eric Joyce Zeb Navarro
Rick Robinson
Peter Weiss City Treasurer
HDB/CDC/OPFA Treasurer
Victor Roy
3:30 P.M. – ROLL CALL – All present
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
Closed Session to discuss litigation, property acquisition, labor relations and personnel matters
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:
Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association
2 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented Item was discussed in closed session
5:00 P.M. – ROLL CALL – All present
INVOCATION – Father Charles Wright, Prince of Peace Abbey PLEDGE OF ALLEGIANCE – Mayor Sanchez
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of Oceanside High School Softball Team - Avocado League, CIF San Diego Division III and CIF SoCal Division IV Regional Championship Wins 2024; with Coach Michael Romero
Presentation by Clean Energy Alliance CEA - Update, Rates; with Greg Wade, CEO Proclamations and presentation given
CLOSED SESSION REPORT
2. Closed Session report by City Attorney
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and resolutions considered at this meeting and provide that ordinances shall be introduced after a reading only of the title(s)
Motion to Approve Consent Calendar Items 3-4, 6-10, 12-17, 19-22, 24, 26, 28-33: Keim
Second: Weiss
Approved: 5-0
4. City Council/Harbor/CDC/OPFA: Acceptance of City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the June 5, 2024 Regular Meeting Approved: 5-0
5. City Council: Approval of a purchase order to Flymotion, in an amount not to exceed $367,645, for the purchase of a Mobile Command Vehicle, utilizing Sourcewell Contract #011223-FLM; appropriation of $160,000 from Assigned North River Farms Evacuation fund; and authorization for the Financial Services Director, or designee, to execute the purchase order 3 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 Item pulled by member of the public
Motion: Weiss
Second: Keim
Approved: 5-0
6. City Council: Approval of a purchase order to APG-Neuros, in the amount of $26,743, for one blower manifold and programming for the Aeration Basin Blower at San Luis Rey Water Reclamation Facility; approval of the procurement as a sole source purchase; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
7. City Council: Approval of a purchase order to Altec Industries, in the amount of $214,281, for one 2024 Ford F-550 Super Cab Diesel 4X4 as an addition to Fleet for the Water Utilities Department; appropriation of $214,281 from the Water Operating Unrestricted Fund Balance; and authorization for the Financial Services Director, or designee, to execute the purchase order Approved: 5-0
8. City Council: Approval of a purchase order to Bellingham Marine Industries, Inc., in an amount not to exceed $1,470,614, for the purchase of two Unifloat® docks for the replacement of R & S docks at the Oceanside Harbor; approval of a sole source justification; and authorization for the Administrative Officer, or designee, to execute the purchase order Approved: 5-0
9. City Council: Approval of the construction changes listed in Contract Change Order No. 29 to the Public Works Agreement with ATP General Engineering Contractors for the Slurry Seal and Overlay Project in the total amount of $150,000 for a total revised contract amount of $18,901,938; and authorization for the City Engineer to execute the Contract Change Order Approved: 5-0
Document No. 24-D0306-1
10. City Council: Approval of Amendment 1 to the Professional Services Agreement with KDM Meridian, in the amount of $100,000 for a revised total contract amount not to exceed $250,000, for the 2023-24 fiscal year, for as-needed design & construction surveying and survey plan review; approval of revenue and expenditure appropriation increases of $100,000; and authorization for the City Manager to execute the amendments
Approved: 5-0
Document No. 24-D0307-1
11. City Council: Approval of Amendment 1 to the Professional Services Agreement with Heritage Architecture & Planning, in the amount of $13,500 for a total contract amount not to exceed $466,570, for architectural and engineering design & environmental services of the Crown Heights Community Resource Center Building; and authorization for the City Manager to execute the amendment
Item pulled for discussion by member of the public
Motion: Sanchez
Second: Keim
Approved: 5-0
4 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 Document No. 24-D0308-1
12. City Council: Approval of Amendment 1 to the Professional Services Agreement with Geopacifica, Inc., in the amount of $50,000 for a total contract not-to-exceed amount of $500,000, for as- needed geotechnical engineering services; approval of revenue and expenditure increases to the budget in the amount of $50,000; and authorization for the City Manager to execute the amendment
Approved: 5-0
Document No. 24-D0309-1
13. City Council: Approval of Amendment 1 to the Professional Services Agreement with Alta Planning + Design, Inc., in the amount not to exceed $10,000 for a revised total contract amount of $283,038, to provide construction support services for the Laurel Elementary Safe Routes to School Improvements Project; and authorization for the City Manager to execute the amendment Approved: 5-0
Document No. 24-D0310-1
14. City Council: Approval of Amendment 2 to the Professional Services Agreement with Schmidt Design Group in the amount of $80,080, for a revised not to exceed contract amount of $582,190, to perform additional design services for the El Corazon Park Site 1 project; and authorization for the City Manager to execute the amendment
Approved: 5-0
Document No. 24-D0311-1
15. City Council: Approval of Amendment 2 to the Professional Services Agreement with Dokken Engineering, in the amount of $200,980 for a revised contract amount not to exceed $1,031,228, for revision to plans, specifications and estimates, and prepare the bid package for bidding for the Cleveland Storm Drain Upgrade project; and authorization for the City Manager to execute the amendment
Approved: 5-0
Document No. 24-D0312-1
16. City Council: Approval of Amendment 2 to the Professional Services Agreement with Bureau Veritas North America, Inc., in the amount not to exceed $209,560 for consultant Fire and Life Safety Plan Review Services for a two-year term effective July 1, 2024, through June 30, 2026; authorization for the City Manager to execute the amendment; approval of a purchase order to Bureau Veritas North America, Inc., in the amount of $209,560; and authorization for the Financial Services Director, or designee, to execute the purchase order
Approved: 5-0
Document No. 24-D0313-1
17. City Council: Approval of Amendment 2 to the Professional Services Agreement with CR Associates, in an amount not to exceed $375,810, for a total revised contract amount not to exceed $2,711,775, for additional design services for the proposed College Boulevard Widening Project; and authorization for the City Manager to execute the amendment Approved: 5-0
Document No. 24-D0314-1
5 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024
18. City Council: Approval of Amendment 3 to the Public Works Agreement with Singh Group Inc., in the amount of $907,364, for a new agreement total not to exceed $2,257,118 for encampment- related trash removal services and authorization for the City Manager to execute the amendment Item pulled for discussion by member of the public
Motion: Sanchez
Second: Weiss
Approved: 5-0
Document No. 24-D0315-1
19. City Council: Approval of Amendment 1 to the Public Works Agreement with Botsford Construction, Inc., in the amount of $100,000, for additional carpentry work at the City Operations Center, Oceanside Police Department and various other City buildings; and authorization for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents Approved: 5-0
Document No. 24-D0316-1
20. City Council/HDB: Approval of Amendment 10 to the Professional Services Agreement with The Ferguson Group, in the amount of $172,290 for a total not to exceed amount of $1,694,040, for federal legislative support services for a two-year period, extending the term of the agreement from July 1, 2024 to June 30, 2026; and authorization for the City Manager/Administrative Officer to execute the Amendment
Approved: 5-0
Document No. 24-D0317-2
21. City Council: Approval of a one-year Professional Services Agreement with The Code Group, Inc. dba VCA Code, in an amount not-to-exceed $400,000 for a one-year period, for building plan review and permit technician services; appropriation of $295,600 from General Fund, Unassigned Reserve Funds; and authorization for the City Manager to execute the agreement upon receipt of all necessary documents
Approved: 5-0
Document No. 24-D0318-1
22. City Council: Approval of a five-year Professional Services Agreement with Cintas Corporation, for uniform rental services in an annual amount not to exceed $106,200 for the Water Utilities Department for a total not to exceed $531,000; and for the Public Works Department in an annual amount not to exceed $124,666 for a total not to exceed amount of $623,330, for an overall total contract amount of $1,154,330; and authorization for the City Manager, or designee, to execute the agreement
Approved: 5-0
Document No. 24-D0319-1
23. City Council: Approval of a Public Works Agreement with Dave Bang and Associates Inc., in an amount of $584,459, with a contingency of $25,000, for the purchase and installation of replacement playground equipment at Martin Luther King Jr. Park; and authorization for the City Manager, or designee, to execute the agreement upon receipt of all supporting documents Item pulled for discussion by member of the public
Motion to continue item for 30 days: Sanchez
6 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 Second: Joyce
Approved: 3-2 (Robinson, Weiss – No)
Document No. 24-D0320-1
24. City Council: Award of a Public Works Agreement to ATP Engineering Contractors, in the amount of $3,766,463, for the FY 2023-24 Slurry Seal and Overlay Project CIP24-00009; and authorization for the City Manager to execute the agreement upon receipt of all supporting documents Approved: 5-0
Document No. 24-D0321-1
25. City Council: Adoption of three resolutions related to the Oceanside General Municipal Election:
calling and giving notice of the General Municipal Election to be held on Tuesday, November 5, 2024, for the election of one Council Member to represent District 3, one Council Member to represent District 4, Mayor, City Clerk, City Treasurer, and for any ballot measure(s) that may be authorized by the City Council; requesting the San Diego County Board of Supervisors to consolidate the General Municipal Election with the Statewide General Election to be held on Tuesday, November 5, 2024, pursuant to Section 10403 of the Election Code; and adopting regulations for candidates for elective office pertaining to materials submitted to the electorate and the costs thereof for the General Municipal Election
Item pulled for discussion by Mayor Sanchez
Motion: Sanchez
Second: Weiss
Approved: 5-0
Resolution No. 24-R0322-1
Resolution No. 24-R0323-1
Resolution No. 24-R0324-1
26. City Council: Acceptance of the City Treasurer’s Report for the quarter ended March 31, 2024 and adoption of a resolution approving the City of Oceanside Investment Policy Approved: 5-0
Resolution No. 24-R0325-1
27. City Council: Acceptance of $59,600 in grant funds from the FY2023 Urban Area Security Initiative (UASI) awarded to the City for UASI-sponsored training; appropriation of these funds to the Fire and Police Departments; and authorization for the City Manager, or designee, to execute all related grant documents
Item pulled for discussion by member of the public
Motion: Sanchez
Second: Robinson
Approved: 5-0
Document No. 24-D0326-1
28. City Council: Adoption of a resolution to amend the 2023 TransNet Local Street Improvement Program of Projects for the City of Oceanside in the 2023 Regional Transportation Improvement Program
7 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 Approved: 5-0
Resolution No. 24-R0327-1
29. City Council: Adoption of a resolution appropriating $4,423,153 in Road Maintenance and Rehabilitation Account funds provided by Senate Bill 1 (SB1) to SB1 Gas Tax Fund 265 and approve the City’s SB1 project list for Fiscal Year 2024-25
Approved: 5-0
Resolution No. 24-R0328-1
30. City Council: Adoption of a resolution approving and implementing the Memorandum of Understanding between the City of Oceanside and the Management Employees of the City of Oceanside effective July 1, 2024, through June 30, 2026 Approved: 5-0
Resolution No. 24-R0329-1
Document No. 24-D0330-1
31. City Council: Adoption of a resolution approving and implementing the Memorandum of Understanding between the City of Oceanside and the Oceanside Police Officers’ Association – Non- Sworn effective July 1, 2024, through June 30, 2026
Approved: 5-0
Resolution No. 24-R0331-1
Document No. 24-D0332-1
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
32. City Council: Adoption of a resolution calling for an election to extend, but not raise, the one-half cent general transactions and use (sales) tax (known now as Measure X) for period of ten years and introduction of an ordinance amending sections 34.6 and 34.6.16 of the Oceanside City Code.
Staff recommends that the City Council place this item on the ballot to allow Oceanside voters to decide this important issue
A) Report by Michael Gossman, Assistant City Manager
B) Discussion
C) Recommendation – adopt resolution and introduce ordinance Motion: Robinson
Second: Sanchez
Approved: 5-0
Resolution No. 24-R0333-1
Ordinance Introduced
8 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024
33. City Council/CDC: Adoption of a resolution to: Authorize the expenditure of HOME-ARP, Low/Mod Income Housing Asset, and Inclusionary Housing In-lieu Fee funds in fulfillment of the 2024 Notice of Funding Availability (NOFA); approve the conditional award of funding in the form of a residual receipts loan in the amount of $4,250,000 and 43 federal Project Based Housing Vouchers (PBVs) and 12 Veteran Affairs Supportive Housing (VASH) Vouchers for the development and operation of a 56-unit affordable senior housing community at 1111-1123 South Coast Highway and $6,000,000 and 50 PBVs for the development and operation of a 111-unit affordable housing community at 2136 South El Camino Real; authorization for the City Manager or their designee to execute loan funding commitment award letters and all loan and related documents upon satisfaction of the general terms and conditions set forth in the NOFA and the award letter; and appropriation of funds therefor
A) Report by Leilani Hines, Housing and Neighborhood Services Director B) Discussion
C) Recommendation – adopt resolution
Motion to approve staff’s recommendation with the addition of the Olive Park Apartments: Robinson
Second: Joyce
Approved: 4-1 (Keim – No) (Note: Mayor Sanchez’s vote is a yes on staff’s recommendation and no on adding the Olive Park Apartments)
Resolution No. 24-R0334-1
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time- certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
34. City Council: Adoption of a resolution approving a Development Plan (RD22-00005), Tentative Parcel Map (RP23-00001), Conditional Use Permit (RCUP22-00003) Density Bonus (DB22-00010), and Regular Coastal Permit (RRP22-00004) to allow the construction of a mixed-use development project comprised of 360 residential apartment units, including 36 units reserved for low-income households and a 62-room hotel with a 5,030 square foot lobby and ancillary use area on a 1.72 acre site located at 815 and 901 North Coast Highway. The proposed project is categorically exempt pursuant to Article 19, Section 15332, Class 32, “In-fill Development Projects” of the California Environmental Quality Act. – Modera Neptune Mixed Use – Applicant: MCRT Investments LLC
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Manuel Baeza, Principal Planner E) Recommendation – adopt resolution
Motion: Sanchez
Second: Joyce
Approved: 5-0
9 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 Resolution No. 24-R0335-3
35. City Council: Adoption of resolutions confirming the diagrams and assessments for each of the following Landscape Maintenance Districts for FY 2024-25 and ordering the assessments to be levied for FY 2024-25:
Del Oro Hills, Assessment District No. 1-1987
Douglas Park, Assessment District No. 5-1981
Guajome Ridge, Assessment District No. 1-1989
Mar Lado Highlands, Assessment District No. 1-1988
Peacock Hills, Assessment District No. 1-1977
Mission Meadows (Area A) Assessment District No. 2-1979 Mission Meadows (Area B), Assessment District No. 2-1979 Rancho Hermosa, Assessment District No. 3-1982
Santa Fe Mesa, Assessment District No. 2-1987
Sunburst Homes, Assessment District No. 1-1980
Sunset Hills, Assessment District No. 2-1982
Vista Del Rio, Assessment District No. 1-2001
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager E) Recommendation – adopt resolutions
Motion: Weiss
Second: Robinson
Approved: 5-0
Resolution No. 24-R0336-1
Resolution No. 24-R0337-1
Resolution No. 24-R0338-1
Resolution No. 24-R0339-1
Resolution No. 24-R0340-1
Resolution No. 24-R0341-1
Resolution No. 24-R0342-1
Resolution No. 24-R0343-1
Resolution No. 24-R0344-1
Resolution No. 24-R0345-1
Resolution No. 24-R0346-1
Resolution No. 24-R0347-1
36. City Council: Adoption of a resolution approving the Engineer's Report confirming the diagram and assessments and ordering the assessments to be levied for FY 2024-25 for the Oceanside Lighting District, Assessment District No. 2-1991
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Vicki Gutierrez, Real Estate Manager 10 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024 E) Recommendation – adopt resolution
Motion: Keim
Second: Weiss
Approved: 5-0
Resolution No. 24-R0348-1
37. City Council: Conduction of a public hearing to receive community input on the City of Oceanside’s application to the U.S. Department of Housing and Urban Development for the Fiscal Years 2023 and 2024 Preservation and Reinvestment Initiative for Community Enhancement (PRICE) Competition; and approval of the submission of the PRICE application, with the inclusion of any revisions made as a result of public comments and authorize the City Manager or designee to accept grant funds, conduct all negotiations and sign and submit all documents necessary to implement and manage the scope of work contemplated by the grant(s)
A) Mayor opens Public Hearing
B) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Leilani Hines, Housing and Neighborhood Services Director E) Recommendation – conduct public hearing and approve application Motion: Sanchez
Second: Robinson
Approved: 5-0
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
38. Advance written request to reserve time to speak:
a. Patrick Hartley – Request to put a ceasefire resolution for Gaza on the Agenda
39. Communications from the public regarding items not on this agenda – 13 speakers and 1 group
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
No comments made
11 Action Minutes of Council, HDB, CDC & OPFA 6/26/2024
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
The next regularly scheduled meeting is at 3:30 p.m. on Wednesday, August 7, 2024.
Meeting adjourned at 10:36 p.m.
APPROVED BY COUNCIL/HDB/CDC/OPFA: __________
Zeb Navarro, CMC
City Clerk, City of Oceanside