Wednesday, August 21, 2024
3:30 PM
City of Oceanside
300 North Coast Highway, Oceanside, California 92054
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
City Council
Clerk's Action Minutes
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA) City Council Clerk's Action Minutes August 21, 2024
3:30 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6) CONFERENCE WITH LABOR NEGOTIATOR - Negotiator: City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA) , Oceanside Police Officers’ Association - Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E .G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(d))
(A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (SECTION 54956.9(d)(1))
1. Brian Sundberg v. City of Oceanside
Worker’s Comp Case No.: ADJ13163530
5:00 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
INVOCATION
Fr. Charles Wright, O.S.B., Prince of Peace Abbey
INVOCATION GIVEN
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
PROCLAMATIONS AND PRESENTATION GIVEN
San Diego Humane Society Pet of the Month
National Senior Citizens Day, with Oceanside Parks & Recreation and AARP
City Council Clerk's Action Minutes August 21, 2024
Proclamation in Honor of Cameron Fitness - 20 Years in Business in Oceanside! City of Oceanside Employee Service Awards
CLOSED SESSION REPORT
CLOSED SESSION REPORT GIVEN
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions.
The items listed on the Consent Calendar may be enacted by a single vote.
There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
Approval of the Consent Agenda
Items # 16 & 18 pulled from the consent calendar by the public for discussion A motion was made to approve the Consent Agenda. The motion carried by the following vote:
RESULT: APPROVED THE CONSENT AGENDA
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
3. Staff recommends that the City Council/Harbor Board/CDC/OPFA approve the waiving of reading of the text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
City Council/ HDB/CDC/ OPFA:
4. Accept City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the August 7, 2024 Regular Meeting
City Council/ HDB/CDC/ OPFA:
5. Staff recommends that the City Council approve a purchase order to EZ Liner, in the amount of $508,926, for one Paint Striping Truck for the Public Works Department; approve a purchase order to Altec, Inc., in the amount of $256,526, for one Ford F550 Bucket Truck for the Public Works Department; and authorize the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents.
City Council:
6. Staff recommends that the City Council approve a Purchase Order and Participating Addendum to Musco Sports Lighting LLC (“Musco”), in the amount of $117,000, for
City Council Clerk's Action Minutes August 21, 2024
installation of the proposed futsal mini-pitch court at Libby Lake Park; authorize the Financial Services Director, or designee, to execute the Purchase Order; and authorize the Neighborhood Services Director to execute the Participating Addendum.
City Council:
Enactment No: 24-D0431-1
7. Staff recommends that the City Council approve Participating Addendum No. 2 (“Addendum No. 2”) to the purchase order with American Ramp Company for the design, manufacturing, and installation of additional skatepark elements at John Landes Park, in the amount of $30,000, for a revised total of $420,000; and authorize the Financial Services Director, or designee, to execute the Purchase Order.
City Council:
Enactment No: 24-D0427-1
8. Staff recommends that the City Council approve Amendment 2 to the Landscape Maintenance Agreement with Mariposa Landscapes, Inc., in the amount of $165,703, for irrigation repair and maintenance services for Citywide parks, beach accesses and facilities, for a revised amount of $1,241,557; and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0407-1
9. Staff recommends that the City Council approve Amendment 3 to the Property Use Agreement with Vista Community Clinic for the use of the Junior Seau Club 55 Fitness Center located at 448 Country Club Lane, extending the term of the agreement through June 30, 2025; and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0408-1
10. Staff recommends that the City Council approve a three-year Professional Services Agreement (PSA) with HdL Coren & Cone for a total of $84,000 and a contingent fee of 25 percent of net tax revenue recovered with the option for the City to grant up to two 1-year extensions for property tax management services; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0409-1
11. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Lifeline Community Services (DBA North County Lifeline), in the amount of $36,580, for the Youth Development Program at Crown Heights La Casita located at 402 Brooks Street, effective July 1, 2024 through June 30, 2025; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0410-1
12. Staff recommends that the City Council approve the Professional Services Agreement (PSA) with Interfaith Community Services (ICS) for operation of Oceanside Bridge
City Council Clerk's Action Minutes August 21, 2024
Housing for FY 2024-25, with the option to renew the contract for one additional year in the amount of $228,000 per year; authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0411-1
13. Staff recommends that the City Council approve a one-year Professional Services Agreement (PSA) with Lifeline Community Services (DBA North County Lifeline), in the amount of $66,509, for the Youth Development Program La Escuelita (Club Crown Heights) at the Crown Heights Community Resource Center located at 1210 Division Street and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0412-1
14. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Vista Community Clinic (VCC), in the amount of $72,052, for the Project REACH Program at the Joe Balderrama Recreation Center located at 709 San Diego Street; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0413-1
15. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Vista Community Clinic (VCC), in the amount of $83,136, for the Project REACH Program at the Libby Lake Community Center, effective July 1, 2024, through June 30, 2025; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0414-1
16. Staff recommends that the City Council approve a Public Works Agreement (PWA) with Dave Bang and Associates Inc., in an amount of $584,459, with a contingency of $25,000, for the purchase and installation of replacement playground equipment at Martin Luther King Jr. Park; and authorize the City Manager, or designee, to execute the agreement upon receipt of all supporting documents.
City Council:
Item Pulled for discussion by public
Motion to approve staff's recommendation but to add wood chips Motion: Joyce
Second: Sanchez
Approved 3-2 (Robinson, Weiss - NO)
Enactment No: 24-D0320-1
17. Staff recommends that the City Council award a Public Works Agreement (PWA) to HSCC Builders Inc, in the amount of $370,160 for the proposed Libby Lake Lighting and Futsal (Mini-Pitch) Slab Project and authorize the City Manager to execute the PWA upon receipt of all supporting documents.
City Council Clerk's Action Minutes August 21, 2024
City Council:
Enactment No: 24-D0415-1
18. Staff recommends that the City Council adopt a resolution creating standard homeless services agreement guidelines and approving a Professional Services Agreement with San Diego Rescue Mission (SDRM), in an amount not to exceed $170,000, for the operation of the Navigation Center Outreach Program (Outreach Program) and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Item Pulled for discussion by public
Motion to approve staff's recommendation
Motion: Weiss
Second: Keim
Approved (5-0)
Document no. 24-D0417-1
Enactment No: 24-R0416-1
19. Staff recommends that the City Council:
1. Adopt a resolution to accept and appropriate the grant award from the Regional Task Force on Homelessness (RTFH) in the amount of $894,473;
2. Approve the Professional Services Agreement (PSA) with Interfaith Community Services (ICS) for diversion-focused services for FY 2024-25, with the option to renew the PSA for one additional year for $181,579 per year;
3. Approve a three-year lease agreement with Kruger /Wilkinson Trust for office space located at 804 Pier View Way, Suites 208 and 209 to house ICS staff, for a total cost of $50,131;
4. Approve funding in the amount of $383,000 for FY 2024-25 for the implementation of a Safe Parking Pilot Program;
5. Authorize the City Manager or Designee to execute all relevant documents and agreements upon receipt of all supporting documentation.
City Council:
Document no. 24-D0419-1, 24-D0420-1
Enactment No: RES 24-R0418-1
20. Staff recommends that the City Council accept $100,325 in grant funds from the 2023 State Homeland Security Program (SHSP) for Police and Fire Department equipment; appropriate these funds to the State Grant Fund for the Fire and Police Departments; and authorize the City Manager, or designee, to execute all related grant documents.
City Council:
21. Staff recommends that the City Council adopt a resolution approving revisions to the Comprehensive Citywide Records Retention Schedule, authorizing its implementation, and repealing Resolution No. 19-R0253-1.
City Council:
Enactment No: 24-R0421-1
22. Staff recommends that the City Council adopt a resolution to summarily vacate a
City Council Clerk's Action Minutes August 21, 2024
portion of public water line and sewer line easement located at Seagate Way (Parcel 13 of Parcel Map No. 20077); and authorize the City Clerk to file a certified copy of the resolution with the San Diego County Recorder.
City Council:
Enactment No: RES 24-R0422-1
23. Staff recommends that the City Council approve and adopt the revised City of Oceanside Salary Schedule and Executive Salary Schedule retroactively effective July 7, 2024.
City Council:
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items.
However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
24. Staff recommends that the City Council amend City Council Policy 100-58 relating to the formation of Committees and amend the By-Laws of all City-Council appointed Boards, Commissions and Committees (with the exception of the Planning Commission Manufactured Home Fair Practices Commission) to reflect the recommended changes to the Policy as it relates to the formation of Standing and Ad-Hoc Committees.
City Council:
A) Report by Jonathan Borrego, City Manager
B) Discussion
C) Recommendation - amend council policy
This item has been removed from the agenda by staff
25. Staff recommends that the City Council:
1. Adopt a resolution to accept and appropriate the grant award from the California Interagency Council on Homelessness in the amount of $11,398,467;
2. Approve the Professional Services Agreement (PSA) with Interfaith Community Services (ICS) for FY 2024-25, with the option to renew the PSA for two additional one-year terms for $1,175,000 per year;
3. Approve the Memorandum of Agreement (MOA) with the City of Carlsbad in an amount not to exceed $5,336,578 over a three-year period for the administration of sub-contracts with Encampment Resolution Funding (ERF)
City Council Clerk's Action Minutes August 21, 2024
program service providers; and,
4. Approve a provisional Management Analyst position for a 3-year term.
5. Authorize the City Manager or designee to execute all relevant documents and agreements upon receipt of all supporting documentation.
City Council:
Document no. 24-D0424-1, 24-D0425-1
RESULT: APPROVED
MOVER: Esther Sanchez
SECONDER: Peter Weiss
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: 24-R0423-1
A) Report by Salvador Roman, Senior Management
Analyst
B) Discussion
C) Recommendation - adopt resolution and approve
agreements
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m.
Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
26. Advance written request to reserve time to speak:
a. Ken Leighton - Asking why Council Members express
one opinion and then immediately vote opposite of
stated opinion
b. Arleen Hammerschmidt - Customer Service
Recommendations and questions
27. Communications from the public regarding items not on this agenda
City Council Clerk's Action Minutes August 21, 2024
MAYOR AND/OR COUNCILMEMBER ITEMS
28. Request by Mayor Sanchez to make appointments to or motions for removal from some or all of the City’s advisory groups
Motion to approve EXCEPT housing commission appointments RESULT: APPROVED
MOVER: Esther Sanchez
SECONDER: Eric Joyce
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, and Council Member Robinson
Aye:
Council Member WeissNay:
29. Request by Deputy Mayor Keim and Council Member Weiss to direct staff to establish a program to assist eligible Oceanside low and moderate income level individuals and families to realize the dream of homeownership. Eligible Oceanside individuals and families would be placed on an eligibility list for the purchase of units in all new development projects providing on-site affordable units.
Motion to amend the motion to establish an affordability manager position and to go before the Measure X Citizens Oversight Committee to use Measure X funds to establish a pilot program for the position: Joyce
Second: Sanchez
Motion fails: 2-2-1 (Robinson, Weiss - No; Keim - Abstain) Motion to approve direction to staff and to include rentals: Keim Second: Weiss
Approved: 5-0
RESULT: APPROVED
MOVER: Ryan Keim
SECONDER: Peter Weiss
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
30. Request by Deputy Mayor Keim and Council Member Weiss for Council approval in accordance with Council Policy 100-20 for more than four hours of staff time to assess and develop strategic goals and policies to address the City’s on-going homeless crisis and its impacts on quality of life issues.
RESULT: APPROVED
MOVER: Ryan Keim
SECONDER: Peter Weiss
Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Mayor SanchezNay:
City Council Clerk's Action Minutes August 21, 2024
GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived.
After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
ADJOURNMENT
MEETING ADJOURNED AT 9:02 P.M.