Wednesday, September 11, 2024
3:30 PM
City of Oceanside
300 North Coast Highway, Oceanside, California 92054
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
City Council
Clerk's Action Minutes
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA) City Council Clerk's Action Minutes September 11, 2024
3:30 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6) CONFERENCE WITH LABOR NEGOTIATOR - Negotiator: City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA) , Oceanside Police Officers’ Association - Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E .G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(d))
(A) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (SECTION 54956.9)
1. Significant exposure to litigation pursuant to Subdivision ( d)(2) of Section 54956.9: Claimant: Richard and Robin Hughes: Claim No .
GC2024000025
5:00 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
INVOCATION
Invocation Given
Pastor Jenell Coker, Co-Lead Minister, The Oceanside Sanctuary
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Proclamations and Presentations Given
Proclamation in Honor of Constitution Week: September 17th-23rd 2024
City Council Clerk's Action Minutes September 11, 2024
Proclamation in Honor of National Hispanic Heritage Month, September 15th through October 15th 2024
Presentation by San Diego County District Attorney Summer Stephan
CLOSED SESSION REPORT
Closed Session Report Given. No Reportable Action.
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions.
The items listed on the Consent Calendar may be enacted by a single vote.
There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
Approval of the Consent Agenda
ITEM 6 REMOVED FROM THE AGENDA BY STAFF
A motion was made by Deputy Mayor Keim, seconded by Mayor Sanchez, to approve the Consent Agenda. The motion carried by the following vote:
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Ryan Keim
SECONDER: Esther Sanchez
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
3. Staff recommends that the City Council/Harbor Board/CDC/OPFA approve the waiving of reading of the text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
City Council/ HDB/CDC/ OPFA:
MOTION TO APPROVE ITEMS 3, 5-12, 14-15 KEIM
SECOND: SANCHEZ
APPROVED: 5-0
4. Accept City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the August 21, 2024 Regular Meeting
City Council/ HDB/CDC/ OPFA:
ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER JOYCE
MOTION TO APPROVE WITH THE ADDITION OF RENTALS FOR ITEM #29: JOYCE SECOND: SANCHEZ
City Council Clerk's Action Minutes September 11, 2024
APPROVED: 5-0
5. Staff recommends that the City Council approve two purchase orders as follows: 1) a purchase order to Ken Grody Ford, not to exceed a total of $70,000 for the purchase of one vehicle for the Oceanside Police Department which would be considered an addition to fleet; 2) a purchase order to Draxxon, not to exceed $125,000, for upfitting the police vehicle; approve the purchase from Draxxon as a sole source procurement; and authorize the Financial Services Director, or designee, to execute the purchase orders.
City Council:
6. Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement with Vista Community Clinic (VCC) for $177,664, for a total amount not to exceed $247,264, to revise the scope of work, and timing requirements for the Oceanside Drug-Free Communities Initiative - 420 Remix program, appropriate $177,664 from Opioid Settlement Funds, and authorize the City Manager to execute the amendment.
City Council:
ITEM REMOVED FROM THE AGENDA BY STAFF
7. Staff recommends that the City Council approve Amendment 2 to the Professional Services Agreement (PSA) with UtiliQuest, LLC, ("UtiliQuest"), in the amount of $700,000 for a total compensation not to exceed $850,000, for underground facility marking and locating services for telecom fiber projects; approve Amendment 3 to the PSA with Anser Advisory Management, LLC, ("Anser"), in the amount of $2,348,500 for a total compensation not to exceed $3,857,100, for fiber management, permitting, plan review, and inspection services; appropriate $3,048,500, and authorize the City Manager to execute the amendments upon receipt of all supporting documents.
City Council:
Enactment no. 24-D0456-1
Enactment No: 24-D0455-1
8. Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement (PSA) with Schmidt Design Group, in the amount of $38,650 for a revised contract amount of $622,490, to perform additional design services for the El Corazon Park Site 1 project; and authorize the City Manager to execute the amendment.
City Council:
Enactment No: 24-D0457-1
9. Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement with GHD, in the amount of $49,640, for a total revised contract price of $319,590, for Sand Compatibility and Opportunistic Use Program (SCOUP) and sand placement services; and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0458-1
City Council Clerk's Action Minutes September 11, 2024
10. Staff recommends that the City Council approve Amendment 3 to the Professional Services Agreement (PSA) with GeoPacifica, Inc., in the amount $150,000 for a not-to-exceed total maximum PSA amount of $950,000, for as-needed construction management services to augment Capital Improvement Program (CIP) staff through June 2025; and authorize the City Manager to execute the amendment.
City Council:
Enactment No: 24-D0459-1
11. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Vista Community Clinic (VCC), in the amount of $46,300, for the Club 55 Senior Fitness Program at 448 Country Club Lane, effective July 1, 2024 through June 30,2025; and authorize the City Manager to execute the agreement.
City Council:
Enactment No: 24-D0460-1
12. Staff and the Police and Fire Commission recommend that the City Council approve the FY 2024-25 Police and Fire Commission Workplan.
City Council:
Enactment no. 24-D0461-1
13. Staff recommends that the City Council adopt a Resolution authorizing the City Manager to sign the petition and ballot on behalf of properties owned by the City of Oceanside in support of the renewal of the Downtown Oceanside Property and Business Improvement District (DTOPBID).
City Council:
ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER WEISS
MOTION: WEISS
SECOND: SANCHEZ
APPROVED: 5-0
Enactment No: RES 24-R0462-1
14. Staff recommends that the City Council approve modifying an existing authorized full-time benefited Administrative Secretary position to a full-time benefited Administrative Analyst I/II position in the Police Department, effective FY 2024-25.
City Council:
15. Staff recommends that the City Council approve the modification of an existing authorized Human Resources Technician position to a Human Resources Analyst I position within the Human Resources Department.
City Council:
CITY MANAGER ITEMS
16. Update on Tri-City Medical Center - Presentation by Dr. Gene Ma, President and CEO of Tri-City Health Care District.
City Council:
City Council Clerk's Action Minutes September 11, 2024
A) Report by Dr. Gene Ma, President and CEO of
Tri-City Health Care District
B) Discussion
C) Recommendation – receive presentation
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items.
However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
None.
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m.
Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
17. Staff recommends that the City Council approve the 2023-24 Consolidated Annual Performance & Evaluation Report (CAPER) and direct staff to submit the CAPER to the U.S. Department of Housing and Urban Development.
City Council:
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Ryan Keim
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and
constituent contacts and correspondence
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Cecilia Barandiaran,
Management Analyst
E) Recommendation - approve plan and direct staff
City Council Clerk's Action Minutes September 11, 2024
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
18. Advance written request to reserve time to speak:
a. Ken Leighton - Why is Oceanside last among all cities in the County in jobs-to-housing ratio and why is it
getting worse?
19. Communications from the public regarding items not on this agenda 17 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
GENERAL COUNCILMEMBER COMMENTS
Comments Made
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived.
After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
Adjournment at 6:59pm in memory of Robina Gayle Chapman