Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Information for the September 25, 2024 City Council Meeting
CITY OF OCEANSIDE
AGENDA
Members of the public have the option to watch the meeting on KOCT Cox Channel 19 (live streaming service available at www.koct.org/channel-19) or watch via Zoom or attend in person.
Zoom Information:
To watch the meeting via Zoom please use the URL below. Please note that this is for viewing only; if you wish to make comments on any of the items in the agenda you must attend in person.
https://us02web.zoom.us/j/87415575059?pwd=dnJnYkpVZFA2aTNMb2hIQlVlaDgzZz09 Zoom Meeting ID: 874 1557 5059
Passcode: 496866
Phone Information:
To join the meeting by phone, dial 669-900-9128.
Zoom Meeting ID: 874 1557 5059
Passcode: 496866
If you wish to provide a comment to the City Council, but are not interested in speaking during the meeting, you may email your comments to the City Clerk ([email protected]). All comments must be sent via email by 4 PM on the day of the meeting. All timely received comments will be provided to the City Council prior to the meeting and made a part of the record of the meeting. Please note that these comments will not be read aloud during the meeting.
The Mayor and City Council also serve as the Small Craft Harbor District Board of Directors, the Community Development Commission, and the Oceanside Public Financing Authority .
Mayor
HDB President
CDC Chair
OPFA Chair
Esther Sanchez
Deputy Mayor
HDB Vice President
CDC Vice Chair
OPFA Vice Chair
Ryan Keim
Councilmembers
HDB Directors
CDC Commissioners
OPFA Directors
Eric Joyce
Rick Robinson
Peter Weiss
City Clerk
HDB Secretary
CDC Secretary
OPFA Secretary
Zeb Navarro
City Treasurer/HDB/CDC/OPFA Treasurer
Victor Roy
City Manager
HDB Administrative Officer
CDC Executive Director
OPFA Executive Director
Jonathan Borrego
City Attorney
HDB Attorney
CDC General Counsel
OPFA General Counsel
John P. Mullen
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
September 25, 2024
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA)
CITY OF OCEANSIDE
AGENDA
City Council Agenda September 25, 2024
3:30 P.M. – ROLL CALL
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS
OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN
OPEN SESSION (SECTION 54957.6)
CONFERENCE WITH LABOR NEGOTIATOR - Negotiator :
City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA), Oceanside Police Officers ’ Association - Non-Sworn (OPOA-NS), Oceanside
Firefighters’ Association (OFA), Oceanside Police
Management Association (OPMA), Management
Employees of the City of Oceanside (MECO), Oceanside
City Employees’ Association (OCEA), Oceanside Fire
Management Association (OFMA), Oceanside Marine
Safety Employees’ Association (OMSEA), Western Council
of Engineers (WCE), and Unrepresented
24-321
5:00 P.M. – ROLL CALL
INVOCATION
Pastor Sheldon Brown, Cause of Christ Ministries
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Service Dog Month, September 2024; with Canine Companions Proclamation in Honor of Blue Star Welcome Week, September 21st - 29th, 2024: Connecting Military Families to Oceanside; with Maggie Meza, Executive Director Proclamation in Honor of National Manufacturing Day, Friday, October 4, 2024 & California Manufacturing Month, October 2024; with Amanda Cheney, California Manufacturing Technology Consulting® (CMTC)
CLOSED SESSION REPORT
CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
City Council Agenda September 25, 2024
2. Staff recommends that the City Council /Harbor
Board/CDC/OPFA approve the waiving of reading of the
text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
24-357City Council /
H D B / C D C /
OPFA:
3. Accept City Clerk ’s Action Minutes of the Small Craft Harbor District Board of Directors, Community
Development Commission, City Council, and Oceanside
Public Financing Authority of the September 11 Regular
Meeting
24-346City Council /
H D B / C D C /
OPFA:
4. Staff recommends that the City Council:
a. approve annual purchase orders, agreements, and
amendments with various vendors for the purchase of
equipment, supplies, materials and services for the Pure Water Oceanside (PWO) plant for a total of $91,000, in
addition to previously approved annual purchase order
amounts over $100,000 for FY 2024-25;
b. authorize the Financial Services Director, or designee, to execute the purchase orders;
c. and authorize the City Manager, or designee, to execute the agreements and amendments upon receipt of all
supporting documents.
24-286City Council:
5. Staff recommends that the City Council approve
Amendment 2 to the Agricultural Lease Agreement
between the City of Oceanside and Rancho Del Oro
Landscape & Maintenance, Inc. for the premises located on the east side of Rancho Del Oro Drive between Mesa Drive and Ocean Ranch Boulevard, for a three-year minimum
total revenue of $ 241,090; extending the term of the
agreement from October 3, 2024, through October 31,
2027; and authorize the City Manager to execute the
amendment.
24-309City Council:
6. Staff recommends that the City Council approve a
Professional Services Agreement (PSA) with Trussell
Technologies, Inc ., in an amount not to exceed $ 402,861, to provide planning and engineering services for the Pure Water Oceanside Phase III Bureau of Reclamation Title
XVI Feasibility Study; and authorize the City Manager to execute the agreement.
24-292City Council:
City Council Agenda September 25, 2024
7. Staff recommends that the City Council approve two
Professional Services Agreements (PSA) with Enterprise
Technology Services, LLC; one for $ 70,440 for Laserfiche integration with Oracle and to build a Customer Master
workflow within the Cashiering System that integrates with Oracle; and one for an upgrade for Accounts Payable (AP) Automation to the “Cannon Therefore” product for a not to exceed amount of $ 89,770 for one-time upgrade costs as well as three year licensing fees with a one-year extension option which will be administratively extended if it is deemed most appropriate for the City; and authorize the City Manager to execute the agreements.
24-308City Council:
8. Staff recommends that the City Council approve a Public Works Agreement (PWA) renewal to RDO Landscape for
an annual amount of $ 230,000; approve a PWA renewal to Arbor Artistry for an amount not to exceed $ 50,937;
approve a PWA renewal to Botsford Construction for an
amount not to exceed $ 311,280, Inc .; approve a PSA
renewal to Powerclean for an amount not to exceed
$178,084 plus extra contingency in the amount of $ 30,000; approval of Amendment 1 to the Professional Services
Agreement with The Compliance Guys, LLC, in the amount of $ 11,471, for Citywide compliance inspection, for a
revised amount not to exceed $ 172,509 plus extra
contingency in the amount of $ 20,000; and authorize the City Manager to execute the renewals and amendment
upon receipt of all supporting documents.
24-310City Council:
9. Staff recommends that the City Council award a Public Works Agreement (PWA) to Blue Pacific Engineering
Construction, Inc. (“Blue Pacific”), in the amount of
$548,880, for construction of the Northerly Street Slope Repair Project; and authorize the City Manager to execute the agreement.
23-247City Council:
10. Staff recommends that the City Council accept $ 70,000 in grant funds from the State of California Office of Traffic Safety (OTS) for the 2024-2025 Regional Crash Response
and Extrication Improvement Program; appropriate these
funds; and authorize the City Manager, or designee, to
execute all related grant documents.
24-313City Council:
City Council Agenda September 25, 2024
11. Staff recommends that the City Council, Harbor District Board of Directors, Community Development Commission,
and Oceanside Public Financing Authority adopt
resolutions establishing the 2025 meeting schedule dates and times for regular meetings of the City Council, Small Craft Harbor District Board (HDB), Community
Development Commission ( CDC), and Oceanside Public
Financing Authority (OPFA).
24-329City Council /
H D B / C D C /
OPFA:
12. Staff and the Economic Development Commission
recommend that the City Council approve the Economic
Development Commission’s 2024-2025 Work Plan.
24-330City Council:
13. Staff recommends that the City Council adopt a resolution declaring as surplus property and no longer needed for
public use one City-owned vacant parcel of land consisting of 3.02 acres located on Morro Heights Road identified as Assessor Parcel Number 122-170-42; and issue a notice of availability pursuant to the Surplus Land Act.
24-302City Council:
14. The City Treasurer and staff recommend that the City Council accept the City Treasurer ’s Report for the quarter ended June 30, 2024.
24-285City Council:
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar.
Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
15. Staff recommends that the City Council approve a
Purchase and Sale Agreement with Rancho Morro Sur,
LLC for the purchase of a 2.74 acre parcel of land located at 1315 Sleeping Indian Road in the Morro Hills area for $410,000 including closing costs for future development as a recycled water reservoir and pump station; authorize the City Manager to execute the agreement upon receipt of all supporting documents, authorize staff to open escrow, and consummate the closing of the transaction; and authorize the City Clerk to accept the Grant Deed for the property at closing.
24-300City Council:
City Council Agenda September 25, 2024
A) Report by Kimberly Duffin, Senior Property Agent
B) Discussion
C) Recommendation – approve agreement
16. Staff recommends that the City Council take the following actions with respect to emergency demolition work related to the hammerhead portion of the Oceanside Pier,
including the removal of the existing restaurant building and food kiosk: approve a Public Works Agreement with Jilk
Heavy Construction, Inc. (“ Jilk”) in the amount of
$1,141,493 (which includes costs for monthly best
management practices (BMP) maintenance needed for
structural damage assessment, as-needed stringer
replacement, fire investigator access during demolition, evidence preservation, stand-by delays for planned events, and name plate salvage) for demolition and debris removal work; authorize the City Engineer to approve Change
Orders up to a total of $ 135,000 for a total not to exceed amount of $1,276,493; approve structural assessment work by Moffatt & Nichols for a not- to-exceed amount of
$75,000; approve $ 3,000 for agency emergency permit
applications; appropriate $ 354,493 from Infrastructure Reserves; and authorize the City Manager to execute the agreements upon receipt of all supporting documents.
24-333City Council:
A) Report by Brian Thomas, City Engineer
B) Discussion
C) Recommendation – approve agreement
17. Staff recommends that the City Council adopt a Resolution of Intention to renew the Downtown Oceanside Property
Business Improvement District (DTOPBID) beginning on
January 1, 2025.
24-312City Council:
A) Report by Michelle Geller, Economic Development Manager B) Discussion
C) Recommendation – adopt resolution
City Council Agenda September 25, 2024
18. Staff recommends that the City Council approve seventeen FY 2024-25 Measure X-Youth Services Professional
Services Agreements (PSAs) for a total amount not to
exceed $ 889,488; and authorize the City Manager to
execute the agreements upon receipt of all supporting
documents.
24-306City Council:
A) Report by Michele Gehr, Management Analyst
B) Discussion
C) Recommendation – approve agreements
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
19. The City Attorney recommends as follows:
1. The City Council adopt a resolution approving
amendments to the City of Oceanside ’s local conflict of interest code and adopting the Appendix.
2. The Harbor District Board of Directors adopt the
resolution approving amendments to the City of Oceanside local conflict of interest code as the local conflict of interest code for the District and adopting the Appendix.
3. The Community Development Commission adopt the
resolution approving amendments to the City of Oceanside local conflict of interest code as the local conflict of interest code for the Commission and adopting the Appendix.
24-283City Council /
HDB/CDC:
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and constituent contacts and correspondence
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with John P. Mullen, City Attorney E) Recommendation - adopt resolutions
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
City Council Agenda September 25, 2024
20. Advance written request to reserve time to speak: 24-362 a. Daniel Dominguez - South Morro Hills
21. Communications from the public regarding items not on this agenda
24-363
MAYOR AND/OR COUNCILMEMBER ITEMS
22. Request by Councilmember Joyce and Mayor Sanchez to direct staff to develop a plan to designate Oceanside ’s Eastside neighborhood as the Historical Eastside Cultural District. The goals of this designation would include
enabling community control over new art in the park and surrounding places, establishing a funding stream to create historical landmark plaques, support the maintenance of cultural art, and integrate historical preservation of historic residential structures and with all new projects in the district. Lastly, it would support Latino-owned businesses currently existing in the district and potentially expand opportunity for culturally affirming business opportunities. 24-364
GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
City Council Agenda September 25, 2024
INFORMATION TO THE PUBLIC CONCERNING THE CITY COUNCIL/
HARBOR DISTRICT BOARD OF DIRECTORS (HDB)/
COMMUNITY DEVELOPMENT COMMISSION (CDC)/
OCEANSIDE PUBLIC FINANCING AUTHORITY (OPFA) MEETING
1. GENERAL INSTRUCTIONS TO PERSONS WISHING TO ADDRESS THE CITY
COUNCIL/HDB/CDC/OPFA
A. Request to Speak Submittals - Individuals wishing to address the City Council/HDB/CDC/OPFA on matters on the agenda other than Public Hearing items must sign up to speak at the Speaker Kiosk (iPad) or submit a “Request to Speak” form in person to the City Clerk.
You may request to speak at any time following the start of the meeting, but the request must be submitted prior to the initiation of the portion of the agenda containing the item you wish to address (e.g., Consent Calendar, Public Communications, General Items).
When the presiding officer invites public input, the City Clerk will call the names of those who submitted requests to speak which will also appear on the screen. As your name is called and appears on the screen, please approach either of the public podiums.
To facilitate organized presentations for a public hearing, general item or non -agenda public comment, a representative of a group of persons may submit a request to speak on behalf of the group. The representative must identify the group and list not fewer than four members of the group who must be present when the item is called and all members of the group must remain in the council chambers for the duration of the presentation. The presentation on behalf of the group shall not exceed 10 minutes. The other members of the organized presentation group shall not be entitled to speak on the item.
B. Addressing the City Council/HDB/CDC/OPFA - The presiding officer may request that each person addressing the City Council/HDB/CDC/OPFA state their name for the record and state if they represent an organization or other persons. All remarks shall be addressed to the governing body as a whole. Questions shall not be asked of the governing body or staff without obtaining permission from the presiding officer. Visual aids (slides and photographs, etc.) may be used as part of your presentation but must be confined within the time allowed per speaker. Hard copies of the presentation materials may be provided to the City Clerk for distribution to the Council at the meeting.
No flash drives may be utilized on City -owned devices . PowerPoint presentations and other materials to be presented electronically must be emailed to the City by 10:00 a .m. the Wednesday one week prior to the Council meeting. The file size may not exceed 5mb and should be emailed to: [email protected]
C. Time Limits for Speakers - There is a 3-minute limit for all persons addressing the City Council/HDB/CDC/OPFA, except as noted below. Speakers may not cede their time to another speaker, except as provided in Section 1 A. There is a series of three lights at each speaker’ s podium. When the speaker begins, the green light is lit. When only one minute remains for speaking, the yellow light appears. This indicates that it is time for the speaker to conclude his or her comments. When the speaker time has expired, a red flashing light will appear.
D. Written Communications Concerning Matters on the Agenda - Written comments or correspondence on agenda items received at least 4 hours prior to the beginning of the meeting will be distributed to the City Council/HDB/CDC/OPFA and made part of the record. It is their
City Council Agenda September 25, 2024
policy, however, that such correspondence shall not be read aloud at the meeting. Any correspondence should be mailed or delivered to the City Clerk, as well as the Mayor and City Council, City of Oceanside, 300 N. Coast Highway, Oceanside, CA 92054, or emailed to [email protected]
E. Lobbyist Registration - If you are speaking before Council to try to influence a municipal decision and you are being paid to represent a client in the matter, you may need to register as a lobbyist and identify yourself as such before the City Council. See the City Clerk’s information about lobbying or review Chapter 16C of the City Code. Both can be found on the City’s Web site at www.ci.oceanside.ca.us.
2. PUBLIC HEARING ITEMS
Certain actions of the City Council/HDB/CDC/OPFA require public hearings. These can include land use and zoning matters, nuisance abatements, and items concerning bond financing. Public hearings typically involve a staff presentation, followed by testimony by the appellant( s) and applicant(s), where applicable. Following that, public testimony is invited.
Persons who wish to testify on a public hearing item do NOT need to fill out a “Request to Speak” form.
After the hearing is opened for public testimony, the presiding officer will invite speakers to the podium .
Each individual is limited to speak for no more than three minutes. If multiple speakers are present, however, the time allotted per speaker may be less than three minutes in order to accommodate everyone wishing to speak.
Where applicable, public hearing applicants and appellants will each be given 20 minutes total time to speak, including rebuttal. In cases where there are multiple applicants and/or appellants, a total of 30 minutes for all appellants and 30 minutes time for all applicants will be allowed. In such cases, the time will be divided equally, unless otherwise divided by mutual consent of the applicants or appellants.
Public Hearing items are “time-certain” and are heard beginning at 6:00 p.m., regardless of how far the City Council has progressed with its other agenda items. Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the public hearing schedule.
3. PUBLIC COMMUNICATIONS
These are items on each meeting agenda for members of the public to speak regarding matters within the jurisdiction of the City Council/HDB/CDC/OPFA, but not otherwise already on the agenda. Requests to speak may be initiated either in writing in advance to the City Manager's Office or by submitting a "Request to Speak" slap as specified in Section 1A above. Each speaker will be allowed up to 3 minutes to speak. Priority will be given to speakers in the order the requests to speak were received. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
A. Advance Written Request to Speak must be received by the City Manager’s office no later than 10:00 a.m., the Wednesday prior to the meeting.
B. Communications on Matters not on the Agenda require applicants to complete a request to speak slip pursuant to Section 1A above.
4. CONSENT CALENDAR ITEMS
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous instructions from the governing body. All of the items listed on the Consent Calendar may be enacted by a single vote. There will be no separate discussion of Consent Calendar items unless members of the governing body, the City staff or the public request discussion on specific
City Council Agenda September 25, 2024
Consent Calendar items. If a member of the public wishes to speak on a Consent Calendar item, a request to speak must be submitted prior to the Consent Calendar being called.
5. REGULAR MEETING SCHEDULE
Joint City Council/HDB/CDC/OPFA meetings are typically scheduled on two Wednesdays of each month and generally follow the format listed below. Agendas for specific meetings are available to the public prior to the meeting. Please see page iv, Section 7, for more details. 3:30 p.m. City Council/HDB/CDC/OPFA Closed Session
5:00 p.m. City Council/HDB/CDC/OPFA Regular Business
6:00 p.m. City Council/HDB/CDC/OPFA Public Hearings, if applicable Public hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
Because all meetings are jointly convened, there may be business of the City Council, Harbor District Board of Directors, Community Development Commission, or Oceanside Public Financing Authority conducted at any of the scheduled times. All items will clearly identify which of the four governing bodies are acting on the item.
A complete listing of regular scheduled meetings is available from the City Clerk’s office at (760) 435-3000 or on the City of Oceanside Web site at www.ci.oceanside.ca.us.
6. WORKSHOPS
From time to time the City Council may schedule a specially noticed Workshop or meeting to discuss a particular topic in greater depth than would be possible at a regular meeting. All such meetings are open to the public.
At a Workshop Meeting, the City Council may vote on any properly agendized matter, and public input is provided for on the agenda.
7. AGENDA POSTING AND AVAILABILITY
This agenda has been posted at least 72 hours prior to the meeting at the Civic Center Plaza, 300 North Coast Highway in the kiosk near the Library. The agenda, including backup reports, will be posted on the City’s Web site at www.ci.oceanside.ca.us and will be available for public review during business hours by no later than the Monday preceding the meeting at the City Clerk’s Office, Second Floor City Hall North, 300 North Coast Highway
Written materials relating to an item on this agenda that are distributed to the City Council/HDB/ CDC/OPFA within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at the City Clerk’s Office (location above), during normal business hours. Such written materials will also be made available on the City of Oceanside’s Web site, subject to staff’s ability to post the documents before the regularly scheduled meeting.
8. AGENDA BROADCASTS ON CHANNEL 19
The regular City Council/HDB/CDC/OPFA meetings will be broadcast live on the Government Access Channel 19 by Oceanside Community Television (KOCT) and re -broadcast during the week following the meeting. Please refer to KOCT’s program schedule for dates and times of re -broadcasts. Videotape of this meeting is available for public reference in the Oceanside Main Library, 330 North Coast Highway.
City Council Agenda September 25, 2024
9. ASSISTANCE TO PERSONS WITH DISABILITIES
If you have special needs because of a disability which make it difficult for you to participate in the meetings, please contact the City Clerk at 300 North Coast Highway, Oceanside, CA, telephone (760) 435-3000 by noon the Monday preceding the meeting. The City of Oceanside will attempt to make arrangements to accommodate your disability.