Wednesday, September 25, 2024
3:30 PM
City of Oceanside
300 North Coast Highway, Oceanside, California 92054
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
City Council
Clerk's Action Minutes
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA) City Council Clerk's Action Minutes September 25, 2024
3:30 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6) CONFERENCE WITH LABOR NEGOTIATOR - Negotiator: City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA) , Oceanside Police Officers’ Association - Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
RESULT: DISCUSSED IN CLOSED SESSION
5:00 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
INVOCATION
Pastor Sheldon Brown, Cause of Christ Ministries
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Service Dog Month, September 2024; with Canine Companions
Proclamation in Honor of Blue Star Welcome Week, September 21st - 29th, 2024:
Connecting Military Families to Oceanside; with Maggie Meza, Executive Director Proclamation in Honor of National Manufacturing Day, Friday, October 4, 2024 & California Manufacturing Month, October 2024; with Amanda Cheney, California Manufacturing Technology Consulting® (CMTC)
CLOSED SESSION REPORT
CONSENT CALENDAR ITEMS
City Council Clerk's Action Minutes September 25, 2024
MOTION TO APPROVE ITEMS #2-5, 7-11: KEIM
SECOND: ROBINSON
APPROVED: 5-0
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions.
The items listed on the Consent Calendar may be enacted by a single vote.
There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
Approval of the Consent Agenda
A motion was made by Deputy Mayor Keim, seconded by Council Member Robinson, to approve the Consent Agenda. The motion carried by the following vote:
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Ryan Keim
SECONDER: Rick Robinson
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
2. Staff recommends that the City Council/Harbor Board/CDC/OPFA approve the waiving of reading of the text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
City Council/ HDB/CDC/ OPFA:
3. Accept City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the September 11 Regular Meeting
City Council/ HDB/CDC/ OPFA:
4. Staff recommends that the City Council:
a. approve annual purchase orders, agreements, and amendments with various vendors for the purchase of equipment, supplies, materials and services for the Pure Water Oceanside (PWO) plant for a total of $91,000, in addition to previously approved annual purchase order amounts over $100,000 for FY 2024 -25;
b. authorize the Financial Services Director, or designee, to execute the purchase orders;
c. and authorize the City Manager, or designee, to execute the agreements and amendments upon receipt of all supporting documents.
City Council:
Enactment no. 24-D0525-1, 24-D0526-1
Enactment No: 24-D0524-1
5. Staff recommends that the City Council approve Amendment 2 to the Agricultural
City Council Clerk's Action Minutes September 25, 2024
Lease Agreement between the City of Oceanside and Rancho Del Oro Landscape & Maintenance, Inc. for the premises located on the east side of Rancho Del Oro Drive between Mesa Drive and Ocean Ranch Boulevard, for a three-year minimum total revenue of $241,090; extending the term of the agreement from October 3, 2024, through October 31, 2027; and authorize the City Manager to execute the amendment.
City Council:
Enactment No: 24-D0483-1
6. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Trussell Technologies, Inc., in an amount not to exceed $402,861, to provide planning and engineering services for the Pure Water Oceanside Phase III Bureau of Reclamation Title XVI Feasibility Study; and authorize the City Manager to execute the agreement.
City Council:
MOTION TO APPROVE: WEISS
SECOND: SANCHEZ
APPROVED: 5-0
Enactment No: 24-D0484-1
7. Staff recommends that the City Council approve two Professional Services Agreements (PSA) with Enterprise Technology Services, LLC; one for $70,440 for Laserfiche integration with Oracle and to build a Customer Master workflow within the Cashiering System that integrates with Oracle; and one for an upgrade for Accounts Payable (AP) Automation to the “Cannon Therefore” product for a not to exceed amount of $ 89,770 for one-time upgrade costs as well as three year licensing fees with a one-year extension option which will be administratively extended if it is deemed most appropriate for the City; and authorize the City Manager to execute the agreements.
City Council:
Enactment no. 24-D0486-1
Enactment No: 24-D0485-1
8. Staff recommends that the City Council approve a Public Works Agreement (PWA) renewal to RDO Landscape for an annual amount of $230,000; approve a PWA renewal to Arbor Artistry for an amount not to exceed $50,937; approve a PWA renewal to Botsford Construction for an amount not to exceed $311,280, Inc.; approve a PSA renewal to Powerclean for an amount not to exceed $178,084 plus extra contingency in the amount of $30,000; approval of Amendment 1 to the Professional Services Agreement with The Compliance Guys, LLC, in the amount of $11,471, for Citywide compliance inspection, for a revised amount not to exceed $172,509 plus extra contingency in the amount of $20,000; and authorize the City Manager to execute the renewals and amendment upon receipt of all supporting documents.
City Council:
Enactment no. 24-D0488-1 to 24-D0491-1
Enactment No: 24-D0487-1
9. Staff recommends that the City Council award a Public Works Agreement (PWA) to Blue Pacific Engineering Construction, Inc. (“Blue Pacific”), in the amount of $548,880,
City Council Clerk's Action Minutes September 25, 2024
for construction of the Northerly Street Slope Repair Project; and authorize the City Manager to execute the agreement.
City Council:
Enactment No: 24-D0492-1
10. Staff recommends that the City Council accept $70,000 in grant funds from the State of California Office of Traffic Safety (OTS) for the 2024-2025 Regional Crash Response and Extrication Improvement Program; appropriate these funds; and authorize the City Manager, or designee, to execute all related grant documents.
City Council:
11. Staff recommends that the City Council, Harbor District Board of Directors, Community Development Commission, and Oceanside Public Financing Authority adopt resolutions establishing the 2025 meeting schedule dates and times for regular meetings of the City Council, Small Craft Harbor District Board (HDB), Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA).
City Council/ HDB/CDC/ OPFA:
Enactment no. 24-R0494-2, 24-R0495-3, 24-R0496-OPFA
Enactment No: RES 24-R0493-1
12. Staff and the Economic Development Commission recommend that the City Council approve the Economic Development Commission’s 2024-2025 Work Plan.
City Council:
MOTION TO APPROVE ITEM AND DIRECT STAFF TO MOVE THE EL CORAZON ADVISORY GROUP TO A DIFFERENT COMMISSION: JOYCE
SECOND: SANCHEZ
APPROVED: 5-0
Enactment No: 24-D0497-1
13. Staff recommends that the City Council adopt a resolution declaring as surplus property and no longer needed for public use one City-owned vacant parcel of land consisting of 3.02 acres located on Morro Heights Road identified as Assessor Parcel Number 122-170-42; and issue a notice of availability pursuant to the Surplus Land Act.
City Council:
Enactment No: RES 24-R0498-1
14. The City Treasurer and staff recommend that the City Council accept the City Treasurer’s Report for the quarter ended June 30, 2024.
City Council:
MOTION: KEIM
SECOND: SANCHEZ
APPROVED: 4-0 (Council member Weiss stepped out of the room during the vote)
GENERAL ITEMS
City Council Clerk's Action Minutes September 25, 2024
General Items are normally heard after any 6:00 p.m. Public Hearing Items.
However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
15. Staff recommends that the City Council approve a Purchase and Sale Agreement with Rancho Morro Sur, LLC for the purchase of a 2.74 acre parcel of land located at 1315 Sleeping Indian Road in the Morro Hills area for $410,000 including closing costs for future development as a recycled water reservoir and pump station; authorize the City Manager to execute the agreement upon receipt of all supporting documents, authorize staff to open escrow, and consummate the closing of the transaction; and authorize the City Clerk to accept the Grant Deed for the property at closing.
City Council:
MOTION: WEISS
SECOND: KEIM
APPROVED: 5-0
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Ryan Keim
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: 24-D0499-1
A) Report by Kimberly Duffin, Senior Property Agent
B) Discussion
C) Recommendation – approve agreement
16. Staff recommends that the City Council take the following actions with respect to emergency demolition work related to the hammerhead portion of the Oceanside Pier, including the removal of the existing restaurant building and food kiosk:
approve a Public Works Agreement with Jilk Heavy Construction, Inc. (“Jilk”) in the amount of $1,141,493 (which includes costs for monthly best management practices (BMP) maintenance needed for structural damage assessment, as-needed stringer replacement, fire investigator access during demolition, evidence preservation, stand-by delays for planned events, and name plate salvage) for demolition and debris removal work; authorize the City Engineer to approve Change Orders up to a total of $135,000 for a total not to exceed amount of $1,276,493; approve structural assessment work by Moffatt & Nichols for a not-to-exceed amount of $75,000; approve $3,000 for agency emergency permit applications; appropriate $354,493 from Infrastructure Reserves; and authorize the
City Council Clerk's Action Minutes September 25, 2024
City Manager to execute the agreements upon receipt of all supporting documents.
City Council:
MOTION: WEISS
SECOND: JOYCE
APPROVED: 5-0
Enactment no. 24-D0501-1
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Eric Joyce
Aye: Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Enactment No: 24-D0500-1
A) Report by Brian Thomas, City Engineer
B) Discussion
C) Recommendation – approve agreement
17. Staff recommends that the City Council adopt a Resolution of Intention to renew the Downtown Oceanside Property Business Improvement District (DTOPBID) beginning on January 1, 2025.
City Council:
MOTION: KEIM
SECOND: ROBINSON
APPROVED: 5-0
RESULT: APPROVED
MOVER: Ryan Keim
SECONDER: Rick Robinson
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: RES 24-R0502-1
A) Report by Michelle Geller, Economic Development
Manager
B) Discussion
C) Recommendation – adopt resolution
18. Staff recommends that the City Council approve seventeen FY 2024-25 Measure X-Youth Services Professional Services Agreements (PSAs) for a total amount not to exceed $889,488; and authorize the City Manager to execute the agreements upon receipt of all supporting documents.
City Council:
MOTION TO APPROVE STAFF'S RECOMMENDATION WITH THE ADDITION OF $10,000 IN MEASURE X FUNDS FOR NATIVE PATHWAYS: SANCHEZ
City Council Clerk's Action Minutes September 25, 2024
SECOND: ROBINSON
Enactment no. 24-D0504-1 to 24-D0519-1
RESULT: APPROVED
MOVER: ESTHER SANCHEZ
SECONDER: RICK ROBINSON
Aye: Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Enactment No: 24-D0503-1
A) Report by Michele Gehr, Management Analyst
B) Discussion
C) Recommendation – approve agreements
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m.
Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
19. The City Attorney recommends as follows:
1. The City Council adopt a resolution approving amendments to the City of Oceanside’s local conflict of interest code and adopting the Appendix.
2. The Harbor District Board of Directors adopt the resolution approving amendments to the City of Oceanside local conflict of interest code as the local conflict of interest code for the District and adopting the Appendix.
3. The Community Development Commission adopt the resolution approving amendments to the City of Oceanside local conflict of interest code as the local conflict of interest code for the Commission and adopting the Appendix.
City Council/ HDB/CDC:
MOTION TO APPROVE STAFF'S RECOMMENDATION AND INCLUDE
MEMBERS OF THE CITIZENS INVESTMENT OVERSIGHT COMMITTEE: WEISS SECOND: KEIM
Enactment no. 24-R0521-2, 24-R0522-3
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Ryan Keim
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: RES 24-R0520-1
City Council Clerk's Action Minutes September 25, 2024
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and
constituent contacts and correspondence
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with John P. Mullen, City
Attorney
E) Recommendation - adopt resolutions
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
20. Advance written request to reserve time to speak:
a. Daniel Dominguez - South Morro Hills
21. Communications from the public regarding items not on this agenda 11 speakers
MAYOR AND/OR COUNCILMEMBER ITEMS
22. Request by Councilmember Joyce and Mayor Sanchez to direct staff to develop a plan to designate Oceanside’s Eastside neighborhood as the Historical Eastside Cultural District. The goals of this designation would include enabling community control over new art in the park and surrounding places, establishing a funding stream to create historical landmark plaques, support the maintenance of cultural art, and integrate historical preservation of historic residential structures and with all new projects in the district. Lastly, it would support Latino-owned businesses currently existing in the district and potentially expand opportunity for culturally affirming business opportunities.
MOTION: JOYCE
SECOND: SANCHEZ
APPROVED: 5-0
RESULT: APPROVED
MOVER: Eric Joyce
SECONDER: Esther Sanchez
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
GENERAL COUNCILMEMBER COMMENTS
Comments made
City Council Clerk's Action Minutes September 25, 2024
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived.
After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
None.
ADJOURNMENT
Meeting adjourned at 7:53 p.m.