Wednesday, October 9, 2024
3:30 PM
City of Oceanside
300 North Coast Highway, Oceanside, California 92054
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
City Council
Clerk's Action Minutes
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA) City Council Clerk's Action Minutes October 9, 2024
3:30 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6) CONFERENCE WITH LABOR NEGOTIATOR - Negotiator: City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA) , Oceanside Police Officers’ Association - Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E .G., ADMINISTRATIVE HEARING, ARBITRATION) (SECTION 54956.9(d))
(A) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (SECTION 54956.9)
1. Workers Compensation claim of William Kogerman - AdminSure Claim No. 18-133860
5:00 P.M. – ROLL CALL
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
INVOCATION
David V. Daubenspeck, Salt & Light Ministry Coordinator, Calvary Chapel Oceanside
PLEDGE OF ALLEGIANCE
JOSEPH MURO
PROCLAMATIONS AND PRESENTATIONS
Proclamation in Honor of National Filipino American History Month; with Oceanside Filipino American Cultural Organization (FACO)
City Council Clerk's Action Minutes October 9, 2024
Proclamation in Honor of Fire Prevention Week™, October 6th-12th 2024: “Smoke alarms: Make them work for you!™”; with Oceanside Fire Department Chief David Parsons and Emergency Management Coordinator Ashley Lyons
CLOSED SESSION REPORT
CONSENT CALENDAR ITEMS
Mayor Esther Sanchez, Deputy Mayor Ryan Keim, Council
Member Eric Joyce, Council Member Rick Robinson, and Council Member Peter Weiss
Present:
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions.
The items listed on the Consent Calendar may be enacted by a single vote.
There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. Staff recommends that the City Council/Harbor Board/CDC/OPFA approve the waiving of reading of the text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
City Council/ HDB/CDC/ OPFA:
4. Accept City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the September 25, 2024 Regular Meeting City Council/ HDB/CDC/ OPFA:
MOTION TO APPROVE 3-8, 10-21: KEIM
SECOND: WEISS
APPROVED: 5-0
5. Staff recommends that the City Council approve a purchase order to CS-amsco in the amount of $25,076, for the purchase of four motorized valve actuators; approve the purchase as a sole source; and authorize the Financial Services Director, or designee, to execute the purchase order.
City Council:
RESULT: APPROVED
MOVER: Ryan Keim
SECONDER: Peter Weiss
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
6. Staff recommends that the City Council approve an increase to an existing purchase order with California Electric Supply (CES), in the amount of $88,413, for
City Council Clerk's Action Minutes October 9, 2024
a revised total of $288,413, for street lighting supplies; and authorize the Financial Services Director, or designee, to execute the change order.
City Council:
RESULT: APPROVED
MOVER: Ryan Keim
SECONDER: Peter Weiss
7. Staff recommends that the City Council approve a change order to an existing purchase order with Hach Company in the amount of $42,000, for a total purchase order amount of $323,000, for the purchase of 13 controllers for Supervisory Control and Data Acquisition (SCADA); approve the procurement as a sole source purchase; and authorize the Financial Services Director, or designee, to execute the change order.
City Council:
Enactment no. 24-D0540-1
8. Staff recommends that the City Council approve Amendment 1 to the Lease Agreement with Interfaith Community Services, Inc., to lease a portion of the Libby Lake Community Center located at 4700 North River Road, extending the term for five-years, for the purpose of providing programs and activities to economically disadvantaged members of the community, for total revenue of $131,925; and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0541-1
9. Staff recommends that the City Council approve Amendment 2 to the Professional Services Agreement (PSA) with Dyett and Bhatia, and appropriate $275,950 from the Committed General Plan Account, for a total revised contract price of $3,665,616, for consultant services in support of the second phase of the City’s General Plan Update (“GPU”); and authorize the City Manager to execute the amendment.
City Council:
ITEM PULLED FOR DISCUSSION BY COUNCIL MEMBER WEISS
MOTION: WEISS
SECOND: KEIM
APPROVED: 5-0
Enactment No: 24-D0542-1
10. Staff recommends that the Harbor District Board of Directors approve Amendment 2 to the Property Use Agreement with Oceanside Outrigger Canoe Club, for canoe storage on Oceanside Small Craft Harbor District-owned property, extending the term of the agreement from January 1, 2025, through December 31, 2027, for a three-year minimum total revenue of $51,876; and authorize the Administrative Officer to execute the amendment.
HDB:
Enactment No: 24-D0543-2
City Council Clerk's Action Minutes October 9, 2024
11. Staff recommends that the City Council approve a five-year Professional Services Agreement and related purchase order with Maverick Networks, in the amount of $136,669, for the implementation of and ongoing support for the replacement of the City’s phone system and customer call center; approve a Master Services Agreement with RingCentral for use of its product; approve a purchase order to RingCentral, in an amount of $1,224,184, for five years of City phone and call center service; appropriate $284,139 from the Information Services Reserve fund; authorize the City Manager to execute the agreements; and authorize the Financial Services Director, or designee, to execute the purchase orders.
City Council:
Enactment no. 24-D0545-1
Enactment No: 24-D0544-1
12. Staff recommends that the City Council approve a three-year Microsoft Enterprise Licensing Agreement, in the amount of $1,939,068, for Windows and Office software; approve a Purchase Order to CDW-G for the full amount of that agreement; appropriate $96,356 from the Information Services Reserve Fund; authorize the City Manager to execute the agreement; and authorize the Financial Services Director, or designee, to execute the purchase order.
City Council:
Enactment No: 24-D0546-1
13. Staff recommends that the City Council approve two Public Works Agreements with the option of two administratively approved one-year renewals, with Sloan Electric for a total contract amount not to exceed $291,000, for motor rewinding and pump and motor repair; and with Brax Company for a total contract amount not to exceed $201,000, for as-needed pump and motor repair services; and authorize the City Manager, or designee, to execute the agreements.
City Council:
Enactment no. 24-D0548-1
Enactment No: 24-D0547-1
14. Staff recommends that the City Council adopt a resolution authorizing the City to apply for and receive grant funds, in an amount up to $1,000,000, from the California Department of Water Resources (DWR) Water Desalination Grant Program Round 6 for the Mission Basin Brine Optimization and Well Expansion Project; appropriate funds to the Water Utilities Department; and authorize the Water Utilities Director, or designee, to act on behalf of the City as signatory to accept grant funds.
City Council:
Enactment No: 24-R0549-1
15. The City Attorney recommends as follows:
1. That the City Council approve a special exemption to City Council Policy 100 -55; and
2. That the City Council approve the dedication of that segment of the San Luis Ray River Trail from Pacific Street to Benet Road in memory of Jensen
City Council Clerk's Action Minutes October 9, 2024
Hughes; and
3. That the City Council authorize staff to work with the Hughes family to coordinate the installation of memorial plaques at the Pacific Street and Benet Road entrances to the San Luis Rey River Trail.
City Council:
16. Staff recommends that the City Council authorize staff and Jilk Heavy Construction, Inc. (“JILK”) to continue work with respect to emergency demolition related to the hammerhead portion of the Oceanside Pier, including the removal of the existing restaurant and food kiosk: and continue the City Engineer’s authorization to approve Change Orders up to a total of $135,000.
City Council:
17. Staff recommends that the City Council adopt a resolution adopting a Mitigated Negative Declaration (MND) and Mitigation, Monitoring, and Reporting Program (MMRP) for the proposed Douglas Bridge Seismic Retrofit Project.
City Council:
Enactment No: RES 24-R0550-1
18. Staff recommends that the City Council and Community Development Commission (CDC), in its capacity as the successor housing entity within the meaning of Health and Safety Code Section 34176, adopt a resolution [1] Approving the assignment, assumption, and amendment of existing City and CDC loan totaling approximately $4,166,412 in principal and accrued interest; and [2] Authorizing the City Manager to execute all related loan documents by and between the City of Oceanside, the CDC, and Shadow Way Venture, LP for the acquisition and rehabilitation of Shadow Way affordable apartments at 4779 Yuma Avenue.
City Council/ CDC:
Enactment No: RES 24-R0551-3
19. Staff recommends that the City Council adopt a resolution authorizing the City Manager, Assistant City Manager, Finance Director, Fire Chief, and Emergency Management Coordinator to execute documents related to state and federal disaster assistance through the California Office of Emergency Services (Cal OES), the Federal Emergency Management Agency (FEMA), and any other governmental entity.
City Council:
Enactment No: RES 24-R0552-1
20. Staff recommends that the City Council adopt a Resolution of Intention to renew the Downtown Oceanside Property Business Improvement District (DTOPBID) beginning on January 1, 2025.
City Council:
Enactment No: RES 24-R0502-1
21. Staff recommends that the City Council adopt a resolution approving and implementing the Memorandum of Understanding between the City of Oceanside and the Oceanside Marine Safety Employees’ Association retroactively effective July 1, 2024, through June 30, 2026.
City Council Clerk's Action Minutes October 9, 2024
City Council:
Enactment no. 24-D0568-1
Enactment No: 24-R0553-1
GENERAL ITEMS
General Items are normally heard after any 6:00 p.m. Public Hearing Items.
However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
22. Staff recommends that the City Council award a contract to Gateway Pacific Contractors, Inc., in the amount of $9,999,000, for the construction of the Fire Mountain Recycled Water Reservoir and Pump Station; approve a Professional Services Agreement with Hoch Consulting, in the amount of $1,131,932, for construction management and inspection services; authorize the City Engineer to execute Change Orders up to a total of 10 percent of the contract value; and authorize the City Manager, or designee, to execute the agreements upon receipt of all supporting documents.
City Council:
MOTION: ROBINSON
SECOND: SANCHEZ
APPROVED: 5-0
Enactment no. 24-D0555-1
RESULT: APPROVED
MOVER: Rick Robinson
SECONDER: Esther Sanchez
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: 24-D0554-1
A) Report by Philip Tunnell, Senior Civil Engineer
B) Discussion
C) Recommendation – award contract
23. Staff and the Police and Fire Commission recommend that the City Council introduce an ordinance amending Sections 20.21.1 and 20.21.2 of the Oceanside City Code related to the City’s regulation of public encampment and the storage of personal property in public places.
City Council Clerk's Action Minutes October 9, 2024
City Council:
MOTION TO AMEND MAIN MOTION TO INCLUDE A WORKSHOP: SANCHEZ SECOND: JOYCE
APPROVED: 4-1 (WEISS-NO)
MOTION TO APPROVE STAFF'S RECOMMENDATION: ROBINSON
SECOND: WEISS
APPROVED: 4-1 (JOYCE-NO)
ORDINANCE INTRODUCED
RESULT: APPROVED
MOVER: Rick Robinson
SECONDER: Peter Weiss
Mayor Sanchez, Deputy Mayor Keim, Council Member Robinson, and Council Member Weiss
Aye:
Council Member JoyceNay:
Enactment No: 24-OR0556-1
A) Report by Scott Garrett, Police Captain
B) Discussion
C) Recommendation – introduce ordinance
24. Staff recommends that the City Council approve three FY 2024-25 Professional Services Agreements (PSAs) and one Contract Amendment for the Oceanside Drug-Free Community Initiative program, not to exceed a total of $573,282 and authorize the City Manager to execute the agreements upon receipt of all supporting documents.
City Council:
MOTION TO APPROVE STAFF'S RECOMMENDATION AND FOR A TOTAL AMOUNT NOT TO EXCEED $484,450
Enactment no. 24-D0558-1, 24-D0559-1, 24-D0560-1
RESULT: APPROVED
MOVER: Esther Sanchez
SECONDER: Eric Joyce
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: 24-D0557-1
A) Report by Michele Gehr, Management Analyst
B) Discussion
C) Recommendation – approve agreements and
amendment
City Council Clerk's Action Minutes October 9, 2024
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m.
Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
25. Staff recommends that the City Council adopt a resolution approving Historic Permit (H23-00003) to designate the property located at 602-608 South Pacific Street as a locally significant historic resource.
City Council:
MOTION: WEISS
SECOND: KEIM
APPROVED: 5-0
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Ryan Keim
Mayor Sanchez, Deputy Mayor Keim, Council Member Joyce, Council Member Robinson, and Council Member Weiss
Aye:
Enactment No: RES 24-R0561-1
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and
constituent contacts and correspondence
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Shannon Vitale, Senior
Planner
E) Recommendation - adopt resolution
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
26. Advance written request to reserve time to speak:
City Council Clerk's Action Minutes October 9, 2024
a. Nathan Lacy – Petition to the Oceanside City Council to adopt a resolution for an immediate ceasefire in Gaza b. Ken Leighton – Oceanside residents are now getting
evicted from their mobile homes. When do
Councilmembers stop calling advocates “alarmists?”
27. Communications from the public regarding items not on this agenda 8 SPEAKERS
MAYOR AND/OR COUNCILMEMBER ITEMS
28. Request by Councilmember Joyce and Mayor Sanchez to direct staff to re-establish the Oceanside Youth Commission. The scope of work for the commission would include making suggestions to City Council on youth-related issues and providing a youth perspective on the ongoing work of our City. This opportunity would allow youth from our city to feel empowered to engage and participate with local government as well as provides City officials with the opportunity to hear and address our youth’s concerns.
MOTION: JOYCE
SECOND: SANCHEZ
APPROVED: 5-0
GENERAL COUNCILMEMBER COMMENTS
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived.
After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
ADJOURNMENT
MEETING ADJOURNED AT 8:32 P.M.