Wednesday, December 18, 2024
3:30 PM
City of Oceanside
300 North Coast Highway, Oceanside, California 92054
Council Chambers
300 North Coast Highway
Oceanside, CA 92054
City Council
Clerk's Action Minutes
Joint Meetings of the Oceanside City Council, Oceanside Small Craft Harbor District Board of Directors (HDB), Oceanside Community Development Commission (CDC), and Oceanside Public Financing Authority (OPFA) City Council Clerk's Action Minutes December 18, 2024
2:30 P.M. – ROLL CALL
CITY COUNCIL, HDB, CDC, OPFA CLOSED SESSION ITEMS
1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY AUTHORIZED IN OPEN SESSION (SECTION 54957.6) CONFERENCE WITH LABOR NEGOTIATOR - Negotiator: City Manager; employee organizations: Oceanside Police Officers’ Association (OPOA) , Oceanside Police Officers’ Association - Non-Sworn (OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association (OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’ Association (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety Employees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented
2. PUBLIC EMPLOYEE APPOINTMENT, PUBLIC EMPLOYMENT, AND
PERSONNEL EVALUATION (SECTION 54957)
(A) PUBLIC EMPLOYEE APPOINTMENT
1. Title: City Attorney
5:00 P.M. – ROLL CALL
Council Member Peter Weiss, Council Member Esther Sanchez, Council Member Eric Joyce, Council Member Rick Robinson, and Council Member Jimmy Figueroa
Present:
INVOCATION
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
Oceanside High School Choir
CLOSED SESSION REPORT
CONSENT CALENDAR ITEMS
MOTION TO APPROVE ITEMS 3-8, 10, 12-16, 20-22: WEISS
SECOND: ROBINSON
APPROVED: 5-0
City Council Clerk's Action Minutes December 18, 2024
All items listed on the Consent Calendar are considered to be routine matters or formal documents covering previous City Council/HDB/CDC/OPFA instructions.
The items listed on the Consent Calendar may be enacted by a single vote.
There will be no separate discussion of any Consent Calendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of Request to Speak form prior to the commencement of this agenda item.
3. Staff recommends that the City Council/Harbor Board/CDC/OPFA approve the waiving of reading of the text of all ordinances and the text and title of all resolutions included in this agenda. Unanimous approval of the City Council/Harbor Board/CDC/OPFA is required.
City Council/ HDB/CDC/ OPFA:
4. Accept City Clerk’s Action Minutes of the Small Craft Harbor District Board of Directors, Community Development Commission, City Council, and Oceanside Public Financing Authority of the December 4, 2024 Regular Meeting City Council/ HDB/CDC/ OPFA:
5. Staff recommends that the City Council approve three purchase orders; a purchase order to Toyota, in the amount of $295,000, for five Toyota Tacomas and two Toyota Camrys to replace two Lifeguard vehicles, four Code Enforcement vehicles, and one Harbor vehicle; a purchase order to San Diego Auto Body and Paint, in the amount of $13,306, to paint two Lifeguard trucks; and a purchase order to Lehr, in the amount of $26,000, to upfit the two Lifeguard trucks; and authorize the Financial Services Director, or designee, to execute the purchase orders upon receipt of all supporting documents.
City Council:
6. Staff recommends that the City Council approve a purchase order and change order with Dell Marketing L.P. (Dell), in a total amount of $214,181, for a total not to exceed amount of $313,572 for the scheduled replacement of city computers; appropriate $186,321 from the Information Services Reserve fund; and authorize the Financial Services Director, or designee, to execute the purchase orders.
City Council:
7. Staff recommends the President and Harbor Board of Directors approve a Public Works Agreement and purchase order to DiscoverIT Solutions, Inc. in the amount of $396,033, for the purchase and installation of security cameras in the Harbor area; appropriate $100,000 from Harbor Unrestricted Fund Balance; appropriate 70,033 from General Fund Assigned Infrastructure; authorize the Financial Services Director to execute the purchase order; and authorize the City Manager, or designee, to execute the Public Works Agreement upon receipt of all supporting documents.
City Council/ HDB:
Enactment No: 24-D0679-2
8. Staff recommends that the City Council approve Amendment 1 to the Agreement with Oside Arena Holdings, LLC for Reimbursement of Costs for the City’s portion
City Council Clerk's Action Minutes December 18, 2024
of costs in the amount of $30,000, for a total not to exceed amount of $128,220, pertaining to the El Corazon signage; and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0680-1
9. Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement with GHD Inc., in the amount of $697,109, for a total revised contract price of $3,288,790, for the Phase 2 Sand Nourishment and Retention Pilot Project (RE:BEACH); and authorize the City Manager to execute the amendment upon receipt of all supporting documents.
City Council:
ITEM PULLED BY MEMBER OF THE PUBLIC
MOTION: WEISS
SECOND: JOYCE
APPROVED: 5-0
Enactment No: 24-D0681-1
10. Staff recommends that the City Council approve Amendment 1 to the Professional Services Agreement with Trussell Technologies in an amount not to exceed $75,000, for a total contract amount not-to-exceed $525,000, for as-needed process optimization engineering services; and authorize the City Manager to execute the amendment.
City Council:
Enactment No: 24-D0682-1
11. Staff recommends that the City Council approve Amendment 2 to the Professional Services Agreement (PSA) with MainStreet Oceanside (MSO), in the amount of $1,366,108, to continue management of enhanced safety and security in Downtown Oceanside for a period of one year; and authorize the City Manager to execute the amendment.
City Council:
ITEM PULLED BY MEMBERS OF THE PUBLIC
MOTION: WEISS
SECOND: ROBINSON
APPROVED: 5-0
Enactment No: 24-D0683-1
12. Staff recommends that the City Council approve five Professional Services Agreements with Dudek, Kimley Horn, NV5, Waterworks Engineers and West Coast Civil in a not-to-exceed amount of $250,000 annually per agreement, for a not-to-exceed total contract price of $750,000 per agreement for an initial three year term for each agreement, for a total first year value of $1,250,000, for as-needed small-to-medium design consulting services for water and sewer Capital Improvement Projects; and authorize the City Manager to execute the agreements.
City Council:
Enactment no. 24-D0685-1 to 24-D0688-1
City Council Clerk's Action Minutes December 18, 2024
Enactment No: 24-D0684-1
13. Staff recommends that the City Council approve the purchase order to ClearWorld LLC, in an amount of $428,140, approve a Public Works Agreement with Armos Construction, in an amount of $180,000, with a contingency of $50,000, for the installation of solar security lights at Melba Bishop Park, John Landes Park, and Tyson Street Park; authorize the Financial Services Director to execute the purchase order; and authorize the City Manager, or designee, to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0689-1
14. Staff recommends that the City Council approve a two-year Janitorial Services Agreement with NMS Management, Inc., with two one-year extension options to be administratively executed, in an amount not to exceed $952,722 for janitorial services at various City buildings and $1,025,367 for the administratively approved extensions if exercised; appropriate $200,697 from the City Building Maintenance Reserve; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0690-1
15. Staff recommends that the City Council approve the Memorandum of Understanding (MOU) between the City of Oceanside (the City) and the Oceanside Unified School District (OUSD) for implementation of Crown Heights Mural Project; and authorize the City Manager or his designee to execute the agreements upon receipt of all supporting documents.
City Council:
Enactment No: 24-D0691-1
16. Staff recommends that the City Council approve the resolution to execute the Preparatory Agreement and the Administration Agreement with the California Department of Tax and Fee Administration (CDTFA); and approve the resolution authorizing the examination of Transactions (Sales) and Use Tax Records of the CDTFA.
City Council:
Resolution no. 24-R0693-1
Enactment No: 24-R0692-1
17. Staff recommends that the City Council authorize the payment of $2,333,333 to the U.S. Army Corps of Engineers (USACE) as the City’s first installment of the matching funds for the next phase of the San Luis Rey River (SLRR) Flood Protection Project; appropriate funds from the General Fund assigned SLRR account; and authorize the Financial Services Director, or designee, to execute payment upon receipt of all supporting documents.
City Council:
ITEM PULLED BY MEMBER OF THE PUBLIC
MOTION: WEISS
City Council Clerk's Action Minutes December 18, 2024
SECOND: ROBINSON
APPROVED: 5-0
18. Staff recommends that the City Council adopt a resolution approving Final Map No.
T-16-02 for the proposed Rancho Vista Subdivision project and authorize the City Clerk to record the Final Map with the San Diego County Recorder.
City Council:
ITEM REMOVED FROM AGENDA BY STAFF
19. Staff recommends that the City Council adopt a resolution approving Final Map No.
T22-00005 for the proposed Pacifica Townhomes project and authorize the City Clerk to record the Final Map with the San Diego County Recorder.
City Council:
ITEM PULLED BY COUNCILMEMBER JOYCE
MOTION: WEISS
SECOND: JOYCE
APPROVED: 5-0
Enactment No: RES 24-R0694-1
20. Staff recommends that the City Council review the City’s Assembly Bill (AB) 1600 Annual Report for FY 2023-24 regarding collection and use of Development Impact Fees (DIFs).
City Council:
21. Staff recommends that the City Council approve and adopt the revised City of Oceanside Salary Schedule retroactively effective October 13, 2024.
City Council:
22. Staff recommends that the City Council authorize staff and Jilk Heavy Construction, Inc. (“JILK”) to continue work with respect to emergency demolition related to the hammerhead portion of the Oceanside Pier, including the removal of the existing restaurant and food kiosk, and continue the City Engineer’s authorization to approve Change Orders up to a total of $135,000.
City Council:
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Rick Robinson
Council Member Weiss, Council Member Sanchez, Council
Member Joyce, Council Member Robinson, and Council Member Figueroa
Aye:
GENERAL ITEMS
City Council Clerk's Action Minutes December 18, 2024
General Items are normally heard after any 6:00 p.m. Public Hearing Items.
However, if time permits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following the Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived. After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.
23. Staff recommends that the City Council approve a budget appropriation in the amount of $2,053,795 from the General Fund Infrastructure account to award a Public Works Agreement (PWA) to Fordyce Construction, Inc. (Fordyce), in the amount of $3,247,358, for the construction of the Crown Heights Resource Center Building rehabilitation project; and authorize the City Engineer to execute Contract Change Orders up to 15% of the total contract value $487,104 for a total not to exceed amount of $3,734,462; and authorize the City Manager to execute the agreement upon receipt of all supporting documents.
City Council:
RESULT: APPROVED
MOVER: Eric Joyce
SECONDER: Esther Sanchez
Council Member Weiss, Council Member Sanchez, Council
Member Joyce, Council Member Robinson, and Council Member Figueroa
Aye:
Enactment No: 24-D0695-1
A) Report by Victor Velasco, Principal Engineer
B) Discussion
C) Recommendation – award contract and approve
appropriation
24. Staff recommends that the City Council approve a Professional Services Agreement (PSA) with Dreams for Change, in the amount of $229,368, to operate the Oceanside Safe Parking Program at 1919 Apple Street as the designated site location for the Program for a 1-year term and authorize the City Manager or designee to execute all necessary documents and agreements upon receipt of the required supporting documentation.
City Council:
MOTION: ROBINSON
SECOND: SANCHEZ
APPROVED: 5-0
Enactment No: 24-D0696-1
City Council Clerk's Action Minutes December 18, 2024
A) Report by Salvador Roman, Senior Management
Analyst
B) Discussion
C) Recommendation – approve agreement
6:00 P.M.
PUBLIC HEARING ITEMS
Public hearing items are “time-certain” and are heard beginning at 6:00 p.m.
Due to the time-certain requirement, other items may be taken out of order on the agenda to accommodate the 6:00 p.m. public hearing schedule.
25. Staff recommends that the City Council adopt a resolution to adjust and establish new Water Utilities Department fees in order to ensure cost recovery associated with the services provided by the Department.
City Council:
MOTION TO APPROVE STAFF RECOMMENDATION WITH THE EXCEPTION
ADDING NEW SHUT-OFF FEES
RESULT: APPROVED
MOVER: Eric Joyce
SECONDER: Jimmy Figueroa
Council Member Weiss, Council Member Sanchez, Council
Member Joyce, and Council Member Figueroa
Aye:
Council Member RobinsonNay:
Enactment No: RES 24-R0697-1
A) Mayor opens public hearing
B) Mayor requests disclosure of Councilmember and
constituent contacts and correspondence
C) Clerk presents correspondence and/or petitions
D) Testimony beginning with Carlos Cortes,
Management Analyst
E) Recommendation - adopt resolution
PUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS
No action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is determined that an emergency exists or that there is a need to take action that became known subsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any time after the 5:00 p.m. meeting is called to order.
City Council Clerk's Action Minutes December 18, 2024
26. Communications from the public regarding items not on this agenda 5 SPEAKERS
MAYOR AND/OR COUNCILMEMBER ITEMS
27. Request by Mayor Sanchez of intent to appoint City/Harbor/CDC Council Liaisons to Boards, Commissions and Committees, Deputy Mayor, & Regional Boards & Committees.
RESULT: APPROVED
MOVER: Esther Sanchez
SECONDER: Eric Joyce
Council Member Sanchez, Council Member Joyce, and Council Member Figueroa
Aye:
Council Member Weiss, and Council Member RobinsonNay:
GENERAL COUNCILMEMBER COMMENTS
COMMENTS MADE
ADOPTION OF ORDINANCES
The following items are ordinances for adoption by the City Council/HDB/CDC/OPFA. Ordinances are laws of the City of Oceanside and require introduction and adoption at two separate City Council meetings (urgency ordinances are an exception, and may be introduced and adopted at one meeting as an emergency measure). The City Council/HDB/CDC/OPFA has adopted a policy that it is sufficient to read the title of ordinances at the time of introduction and adoption, and that full reading of ordinances may be waived.
After the City Attorney has read the titles, the City Council/HDB/CDC/OPFA may adopt the ordinances below in a single vote. There will be no discussion of the items unless requested by members of the City Council/HDB/CDC/OPFA or the public through submittal of a Request to Speak form prior to the commencement of this agenda item.
28. Staff recommends the City Council adopt an ordinance amending Section 19.2 (d) of the Oceanside City Code, to establish consistent fire ring usage hours on all portions of the Oceanside Beach.
(Introduced on December 4, 2024, 5-0)
City Council:
RESULT: APPROVED
MOVER: Peter Weiss
SECONDER: Eric Joyce
City Council Clerk's Action Minutes December 18, 2024
Council Member Weiss, Council Member Sanchez, Council
Member Joyce, Council Member Robinson, and Council Member Figueroa
Aye:
Enactment No: 24-OR698-1
CITY MANAGER ITEMS
29. Staff recommends that the City Council approve an emergency repair on the 6th Aqueduct Pipeline.
City Council:
MOTION: WEISS
SECOND: ROBINSON
APPROVED: 5-0
ADJOURNMENT
MEETING ADJOURNED AT 7:34pm