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CITY COUNCIL AGENDA
REGULAR MEETING
TUESDAY, JUNE 10, 2025, 6:00 PM
KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA
ANDY GILMAN, MAYOR
COUNCIL MEMBERS:
DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN
DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG
BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY
CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK
VIEWING & ACCESS
THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. TO PARTICIPATE IN THE LIVE VIRTUAL MEETING VIA ZOOM, CLICK THIS LINK:
Zoom Link – City Council Regular Meeting – Tuesday, June 10, 2025, 6:00 p.m.
This meeting will also be available for viewing only on the City’s website through Granicus at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, or on Spectrum Channel 10.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.
Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.
Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a [email protected]
PUBLIC COMMENT
In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.
Tuesday, June 10, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
2 IMPORTANT NOTE:
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.
Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to [email protected]
No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software’s hand-raise function at the beginning of each item.
LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.
A party to a City proceeding—which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.
Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.
If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City’s ability to process your application.
IMPORTANT NOTES
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai’s website at ojai.ca.gov, subject to the staff’s ability to post the documents prior to the meeting.
If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov’t Code Sec. 65009).
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.
Tuesday, June 10, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
3 ROLL CALL
ABSENCES
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
COMMISSION REPORTS
PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.
CONSENT CALENDAR (Items 1.a – 1.i)
All matters listed on the Consent Calendar are to be considered routine by the governing bodies and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.
1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction b) City of Ojai Warrants for May 12, 2025 – May 25, 2025 RECOMMENDATION: Receive and file.
c) Minutes of the Ojai City Council from the May 27, 2025, Special Meeting for Closed Session and the May 27, 2025, Regular Meeting RECOMMENDATION: Approve.
d) Minutes of the Ojai Planning Commission from the May 7, 2025, Regular Meeting
RECOMMENDATION: Receive and file.
e) Award of Maintenance Agreements
RECOMMENDATION:
1. Authorize the City Manager to execute PW Agreement No. 2025-02 with Prudential Overall Supply for a not-to-exceed of $15,000 for FY 25/26; and authorize the City Manager to execute future amendments for up to four (4) additional one-year terms.
2. Authorize the City Manager to execute PW Agreement No. 2025-03 with Green Globe HVAC for a not-to-exceed of $40,000.00 for FY 25/26; and Tuesday, June 10, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
4 authorize the City Manager to execute future amendments for up to four (4) additional one-year terms.
f) On-Call Trade and Professional Services – Award of Agreements RECOMMENDATION:
1. Authorize the City Manager to execute On-Call Trade and Professional Services Agreements and authorize the City Manager to execute task orders with the selected contractors or consultants for “as needed” work; and
2. Authorize the City Manager to execute future amendments for up to two (2) additional one-year terms with compensation not-to-exceed $75,000 for each on-call Trade Agreements; and authorize the City Manager to execute future amendments for up to one (1) two-year term for each oncall Professional Services Agreements; and
3. Receive and file the task orders issued during FY 24/25. g) Selection of an Energy Service Company to Perform the City-Owned Facility Electrification Program Investment Grade Audit RECOMMENDATION: Affirm staff’s recommended selection of the Energy Service Company (ESCO), Climatec, to perform the City-Owned Facility Energy Electrification Program (FEEP) Investment Grade Audit (IGA). h) Acceptance of REAP 2.0 Grant Funding from Ventura County Transportation Commission (VCTC)
RECOMMENDATION: That the City Council authorize the City Manager to execute an agreement for Regional Early Action Planning Grants (REAP)
2.0 funding in an amount not to exceed $150,000 with the Ventura County Transportation Commission (VCTC) for bus stop improvement projects within the City.
i) Amendment to Authorization for the Purchase of two (2) 2020 LPG Hometown Trolleys from Specialty Vehicles – Request for Additional Funding
RECOMMENDATION: That the City Council authorize the City Manager to execute Amendment No. 1 to the Purchase Agreement with Specialty Vehicles for the purchase of two Trolleys to increase the purchase amount to $254,067.50 to cover applicable sales/use tax in the amount of $8,480.00.
Tuesday, June 10, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
5 PUBLIC HEARING
2. Levy and Collection of Assessments for Landscape and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscape and Lighting District No. 3 for FY 2025/26
RECOMMENDATION:
1. Conduct a Public Hearing to receive public testimony relative to the established assessments for Landscape and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscape and Lighting District No. 3; and
2. Adopt a resolution ordering the work and levying the assessments for Landscape and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscape and Lighting District No. 3 without an increase for FY 2025/26; and
3. Direct the City Clerk to transmit the necessary documents to the County of Ventura for the levying and collection of property assessments for said Districts.
PUBLIC HEARING
3. Second Reading of an Ordinance (TA 23-002) Adding Section 10-2.1712 and Repealing Section 10-2.1709(m) of the Ojai Municipal Code Related to Regulations for Movable Tiny Houses
RECOMMENDATION:
1. Receive the information from staff and ask clarifying questions; and
2. Take public comments; and
3. Consider the second reading of the Ordinance (TA 23-002) repealing Section 10-2.1709(m) and adding Section 10-2.1712 of the Ojai Municipal Code to revise and relocate regulations for movable tiny houses.
DISCUSSION
4. Recommendation to Review the City of Ojai, California, Recommended Budget for the Fiscal Year Ended June 30, 2026 (FY 2025/26 Budget) RECOMMENDATION: Review the City of Ojai, California, Recommended Budget for the Fiscal Year Ended June 30, 2026 (FY 2025/26 Budget) and provide feedback to the City Council.
5. Proposed Second Amendment to Employment Agreement for City Manager and Adoption of a Resolution Amending the Salary Schedule to Update the Compensation for the City Manager Classification RECOMMENDATION:
1. Approve the proposed Second Amendment to the City Manager Employment Agreement with Benjamin Harvey.
2. Adopt Resolution No 25-__, amending the Salary Schedule to update the salary for the City Manager classification, to be effective January 29, 2025.
Tuesday, June 10, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
6 6. Report on City of Ojai’s Staff Vacancies, and Recruitment and Retention Efforts in Compliance with Assembly Bill 2561 (Gov. Code §3502.3 RECOMMENDATION: That the City Council receive and file report on City of Ojai’s Staff Vacancies, and Recruitment and Retention Efforts in Compliance with Assembly Bill (AB) 2561.
7. City Council Protocols – Adopt Resolution to Amend and Continue Discussion
RECOMMENDATION:
1. Adopt a Resolution to amend the City Council’s Protocols to make clear who can call a special meeting, to require a discussion at the beginning of a closed session for Council to be briefed as to basis for the closed session to allow the City Council to vote whether to continue, and minor clerical updates; and
2. Continue the discussion about any additional changes to the City Council’s Protocols, in the City Council’s discretion, and provide direction to staff regarding the same.
8. Selection of Theme for the City of Ojai’s 2025 4th of July Parade Float RECOMMENDATION: That the City Council select a theme for the City of Ojai’s 4th of July Parade Float from the following three options:
1. United We Stand
2. Ojai: A Beacon of Light
3. Rooted in Nature: Growing Together
COUNCIL MEMBER’S REPORTS
CITY MANAGER’S REPORT
FUTURE AGENDA ITEMS
ADJOURNMENT
AGENDA POSTED JUNE 6, 2025, 11:00 AM
Weston Montgomery
Chief Deputy City Clerk