CITY COUNCIL AGENDA
SPECIAL MEETING FOR PRESENTATIONS
TUESDAY, AUGUST 12, 2025, 6:00 PM
(REGULAR MEETING IMMEDIATELY FOLLOWING)
KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA
ANDY GILMAN, MAYOR
COUNCIL MEMBERS:
DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN
DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG
BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY
CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK
VIEWING & ACCESS
THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. TO PARTICIPATE IN THE LIVE VIRTUAL MEETING VIA ZOOM, CLICK THIS LINK:
Zoom Link – City Council Special Meeting – Tuesday, August 12, 2025, 6:00 p.m.
This meeting will also be available for viewing only on the City’s website through Granicus at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, or on Spectrum Channel 10.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.
Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.
Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a [email protected]
Tuesday, August 12, 2025 Ojai City Council Special Meeting Agenda ojai.ca.gov
2 PUBLIC COMMENT
In order for the City Council to be provided written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.
IMPORTANT NOTE:
Special Meetings of the City Council allow for public comments on noticed agenda items only, in accordance with the Brown Act. General public comments are not scheduled on Special Meeting agendas. (Calif. Gov’t Code Sec. 54945.3)
IMPORTANT NOTE:
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.
Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to [email protected]
No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software’s hand-raise function at the beginning of each item.
LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.
A party to a City proceeding—which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.
Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.
If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City’s ability to process your application.
IMPORTANT NOTES
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Tuesday, August 12, 2025 Ojai City Council Special Meeting Agenda ojai.ca.gov
3 Ojai’s website at ojai.ca.gov, subject to the staff’s ability to post the documents prior to the meeting.
If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov’t Code Sec. 65009).
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PRESENTATIONS
1. Ojai Police Chief Steve Jenkins to Provide an Introduction of Deputy Eric Burnett, Ojai’s Motor Officer
2. The Ojai Valley Green Coalition and Kathy Nolan to Provide a Progress Report on the City Hall Campus Master Plan
ADJOURNMENT
AGENDA POSTED AUGUST 11, 2025, 1:00 PM
Weston Montgomery
Chief Deputy City Clerk
O F
O
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CITY COUNCIL AGENDA
REGULAR MEETING
TUESDAY, AUGUST 12, 2025, 6:00 PM
KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA
ANDY GILMAN, MAYOR
COUNCIL MEMBERS:
DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN
DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG
BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY
CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK
VIEWING & ACCESS
THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. TO PARTICIPATE IN THE LIVE VIRTUAL MEETING VIA ZOOM, CLICK THIS LINK:
Zoom Link – City Council Regular Meeting – Tuesday, August 12, 2025, 6:00 p.m.
This meeting will also be available for viewing only on the City’s website through Granicus at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, or on Spectrum Channel 10.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council.
Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal.
Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a [email protected]
PUBLIC COMMENT
In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.
Tuesday, August 12, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
2 IMPORTANT NOTE:
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.
Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to [email protected]
No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software’s hand-raise function at the beginning of each item.
LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.
A party to a City proceeding—which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.
Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.
If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City’s ability to process your application.
IMPORTANT NOTES
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai’s website at ojai.ca.gov, subject to the staff’s ability to post the documents prior to the meeting.
If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov’t Code Sec. 65009).
Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.
Tuesday, August 12, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
3 ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
COMMISSION REPORTS
CITY MANAGER’S REPORT
PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.
CONSENT CALENDAR (Items 1.a – 1.i)
All matters listed on the Consent Calendar are to be considered routine by the governing bodies and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.
1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction b) City of Ojai Warrants for May 23, 2025 – July 27, 2025 RECOMMENDATION: Receive and file.
c) June 2025 Treasurer’s Monthly Report of Cash and Investments for the City of Ojai
RECOMMENDATION: Receive and file.
d) Minutes of the Arts Commission from the October 17, 2024, Regular Meeting and the November 21, 2024, Regular Meeting
RECOMMENDATION: Receive and file.
e) Amendment to the Professional Services Agreement with Ojai Valley Historical Society and Museum
RECOMMENDATION: Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with the Ojai Valley Historical Society and Museum (OVHSM), increasing funding by $15,000 for a total amount not to exceed $75,000 and extending the agreement through July 8, 2026.
Tuesday, August 12, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
4 f) Ojai Valley Museum Roof Repair (CF-3073) – Award of PW Agreement to Falcon Roofing Company
RECOMMENDATION: Authorize the City Manager to execute PW Agreement No. 2025-10 with Falcon Roofing Company (Falcon) in the amount of $49,376.00 and authorize a contingency in the amount of $624.00 (approximately 1.3%) for unforeseen change orders that may be required for a total authorized expenditure of $50,000.00. g) Downtown and Arcade Parking Lot Rehabilitation (ST-3031) – Award of Public Works Contract for Construction and Professional Services Agreement for Construction Management
RECOMMENDATION:
1. Authorize the City Manager to execute Public Works Contract No. 2025- 28 with J & H Engineering General Contractors, Inc., for the construction of ST-3031 in the amount of $315,830.00 and authorize a contingency in the amount of $31,583.00 (approximately 10%) for unforeseen change orders that may be required for a total authorized expenditure of $347,413.00 and;
2. Authorize the City Manager to execute Professional Services Agreement No. 2025-30 with Phoenix Civil Engineering, Inc. for the construction management of ST-3031 in an amount not to exceed $85,393.00 and authorize a contingency in the amount of $8,540.00 (approximately 10%) for a total authorization expenditure of $93,933.00. h) Authorize the Filing of a Claim with the Ventura County Transportation Commission (VCTC) for the Allocation of Transportation Development Act (TDA) Article 3 Funds for Phase I of the Bicycle and Pedestrian Safety Project (ATP Phase I)
RECOMMENDATION: Adopt a resolution authorizing the filing of a claim with the Ventura County Transportation Commission (VCTC) for the allocation of Transportation Development Act (TDA) Article 3 funds in the amount of $500,000 for the bicycle and pedestrian safety project (ATP Phase I).
i) Authorize First Amendment with Pristine Auto Detailing RECOMMENDATION: Authorize the City Manager to execute the first amendment to PW Agreement No. 2025-29 with Pristine Auto Detailing (Pristine Auto) to extend the term, modify the scope of services and increase the not-to-exceed amount to $50,000.00 for FY 25/26.
Tuesday, August 12, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov
5 DISCUSSION
2. Wildfire Safety and Risk Mitigation Update
RECOMMENDATION: Receive and file a status update regarding progress made towards the City Council’s Wildfire Safety and Risk Mitigation goal, and provide direction to staff regarding the establishment of a fire prevention and mitigation item account within the adopted Fiscal Year 25-26 budget.
3. Adoption of Resolutions Establishing Budget and Annual Comprehensive Financial Report Management Policy, a Financial Policy, and a Balanced Budget Policy; and Receive and File Staff Responses to City Council Budget-Related Requests
RECOMMENDATION:
1. Receive and file staff responses to City Council budget-related requests;
2. Adopt a Resolution establishing a Budget and Annual Comprehensive Financial Report Management Policy;
3. Adopt a Resolution establishing a Financial Policy; and
4. Adopt a Resolution establishing a Balanced Budget Policy.
4. Joint City of Ojai / Ojai Unified School District Workforce Housing Committee and Request for Special Housing Counsel
RECOMMENDATION:
1. Appoint two City Council Members for a proposed joint committee with two Members of the Ojai Unified School District Board for the purpose of discussing the OUSD Workforce Housing Project; and
2. Direct the City Manager to retain Sunny Soltani, Managing Partner of Aleshire & Wynder, to serve as Special Housing Counsel to the City.
5. First Reading and Introduction of an Ordinance Amending and Restating Section 9-1.1001 and Adding Section 9-1.701(g) of the Ojai Municipal Code to Establish Efficiency Requirements for Single-Family Homeowners for Certain Renovations and Additions to Reduce Greenhouse Gas Emissions in the City of Ojai
RECOMMENDATION: Introduce an ordinance amending and restating Section 9-1.1001 and adding Section 9-1.701(g) of the Ojai Municipal Code to establish efficiency requirements for single-family homeowners for certain renovations and additions to reduce greenhouse gas emissions in the City of Ojai.
COUNCIL MEMBER’S REPORTS
FUTURE AGENDA ITEMS
ADJOURNMENT
AGENDA POSTED AUGUST 8, 2025, 5:00 PM
Weston Montgomery
Chief Deputy City Clerk