AGENDA PACKET -
This link is to the complete Agenda Packet in PDF
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ZOOM LINK - March 10, 2026 - Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PRESENTATIONS
1. City Hall Campus Master Plan Update – Ojai Valley Green Coalition PowerPoint - Reimaging Ojai City Hall Campus
COMMISSION REPORTS
CITY MANAGER’S REPORT
PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council, and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the vote on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.
2. Minutes - City Council Meetings held February 24, 2026 RECOMMENDATION:
Approve.
Minutes - 02-24-2026 - Joint Special Meeting with HPC
Minutes - 02-24-2026 - Regular Meeting
Minutes - 02-24-2026 - Special Meeting for Closed Session
3. City of Ojai Warrants for February 9, 2026 – February 22, 2026 RECOMMENDATION:
Receive and file.
Administrative Report - Warrant Report
Attachment A - Warrant Register Report
Attachment B - Disbursement by Category
Warrant Cover Letter
4. Adoption of Ordinance No. 972 Amending Title 3 of the Ojai Municipal Code to Add a New Chapter 9 Establishing a Public Safety Commission (City Council Direction)
RECOMMENDATION:
Conduct second reading, waiving the reading of the full text, and adopt Ordinance No. 972 amending the Municipal Code to establish a Public Safety Commission, by reading of the title as stated below:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, AMENDING TITLE 3 OF THE OJAI MUNICIPAL CODE TO ADD A NEW CHAPTER 9 ESTABLISHING A PUBLIC SAFETY COMMISSION AND PROVIDING FOR NOMINATION AND INITIAL TERMS OF MEMBERS TO THE PUBLIC SAFETY COMMISSION, AND PROVIDING ORGANIZATIONAL REQUIREMENTS AND ROLES AND RESPONSIBILITIES OF THE PUBLIC SAFETY COMMISSION.
Administrative Report - Adoption of Ordinance 972 - Public Safety Commission Attachment A - Ordinance No. 972
Attachment B - Redline pg. 4 - Ordinance No. 972
5. Minutes - Planning Commission Meeting held January 21, 2026 RECOMMENDATION:
Receive and file.
Minutes - 01-21-26 PC Regular Meeting
DISCUSSION
6. 2025 Annual Citywide Pavement Rehab Project (ST-3006) – Award of Contracts (City Council Direction)
RECOMMENDATION:
Authorize the City Manager to execute Public Works Contract No. 2026-02 with J&H Engineering General Constractors, Inc. (J&H) for the construction of ST-3006 in an amount not-to-exceed $3,419,491.50, and authorize a contingency in the amount of $513,000 (approximately 15%) for a total authorized expenditure of $3,932,491.50; and authorize the City Manager to execute future contract change orders to the contract for unforeseen additional work up to the authorized contingency amount; and Authorize the City Manager to execute Public Works Professional Services Agreement No. 2026-03 with Phoenix Civil Engineering, Inc. (Phoenix), for the construction management of ST-3006 in an amount not to exceed $390,068 and authorize a contingency in the amount of $39,000 (approximately 10%) for a total authorized expenditure of $429,068; and Authorize the City Manager to execute Amendment No. 2 to Public Works Professional Services Agreement No. 2024-10 with Phoenix for paving design services for the 2026 Pavement Rehabilitation Project, to extend the term for the second, one-year extension period and to increase the not-to-exceed amount by $385,552 for a new not-to-exceed amount of $639,090; and Accept the determination by staff that the project is categorically exempt from the California Environmental Quality Act (CEQA).
Administrative Report - 2025 Annual Citywide Pavement Rehab Project ST-3006 Attachment A - Street Map for Project No. ST-3006
Attachment B - Public Works Contract No. 2026-02 with J&H Attachment C - PSA No. 2026-03 with Phoenix for Construction Management Services Attachment D - PSA No. 2024-10 Original Agreement with Phoenix Attachment E - PSA No. 2024-10A Amendment No. 1 with Phoenix Attachment F - PSA No. 2024-10B Amendment No. 2 with Phoenix 2026 Pavement Design ST-3007 Attachment G - CEQA Exemption Filing for Project No. ST-3006 PowerPoint Presentation - Annual Paving Project
7. Consider Approval of the Purchase of a Single Family Residential Property abutting City Hall Campus Located at 503 South Ventura Street; Accessor Parcel Number 023-0-090-040; General Plan Designation – Medium Residential; Zoning Designation – R-1 (City Council Direction)
RECOMMENDATION:
Adopt Resolution No. 2026-6 authorizing the City Manager to move forward with the purchase of the single-family residential property located at 503 South Ventura Street; for the price of $850,000, on an as-is basis, subject to negotiation of a Purchase and Sale Agreement in a form approved by the City Attorney's Office.
Administrative Report - Purchase of Property - 503 South Ventura Street Attachment A - Resolution No. 2026-6
Attachment A - Exhibit 1 - Property Description
8. Mid-Year Budget Adjustment - City Attorney/Legal Services Budget (City Council Direction)
RECOMMENDATION:
Approve mid-year budget adjustment to City Attorney/Legal Services budget in the amount of $541,978 for Fiscal Year 2025/2026.
Administrative Report - Legal Services Mid-Year Budget Update
9. Green Coalition Proposal – City Hall Campus
(Requested by Rule and Gilman)
RECOMMENDATION:
Approve the Ojai Valley Green Coalition (OVGC) request for $41,352 in supplementary funding to support public programming, site restoration activities, and site activation efforts at the City Hall Campus (Eco Center) from March 11 through June 30, 2026; Approve a budget adjustment and appropriation allocating $41,352 from General Fund unprogrammed reserves to fund this proposal; and Authorize the City Manage to execute a Professional Services Agreement with the OVGC in a form approved by the City Attorney.
Administrative Report - OVGC Propsal City Hall Campus
Attachment A - OVGC Supplementary Funding Proposal for City Campus
10. Council Member Town Hall and Panel Policy
(Requested by Gilman and Rule)
RECOMMENDATION:
Adopt the Town Hall and Panel Policy establishing guidelines for City sponsored and Council member hosted town community meetings, including the use of City resources and compliance.
Administrative Report - Council Member Town Hall and Panel Policy Attachment A - DRAFT Town Hall and Panel Policy
COUNCIL MEMBER'S REPORTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted March 6, 2026, at 12:00 p.m.
Bridget Mara, Acting Chief Deputy City Clerk
WRITTEN PUBLIC COMMENTS
Written public comments will be published here for public access. Please see PUBLIC COMMENT OPTIONS below for instructions on how to submit.
Written Comments
03-10-2026 Written Public Comments
03-10-2026 Public Communications - Written Comments - M Donohue 03-10-2026 Item 6 - Written Comments - Nutmeg's OjaiHouse
ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting.
Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación/comprensión de esta reunión del Concejo Municipal.
Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a [email protected]
.
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings
and at City Hall located at 401 S. Ventura St., Ojai, Ca., during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
PUBLIC COMMENT OPTIONS
Written Comments:
In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m.
on the
day before
the meeting.
You may always submit written comments to the City Clerk via mail, in person at City Hall, or via email to [email protected]
. If your written comment is received by 3:00 p.m. on the day before
the meeting date, the City Clerk will distribute copies of your comments to all Council Members and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed to the Council Members and recorded on the City website until after the meeting.
Verbal Comments:
Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item.
IMPORTANT NOTES:
All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov.
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.
If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (California Government Code Section 65009).
Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.
LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.
A party to a City proceeding - which includes both applicants and agents - shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.
Prior to rendering a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.
If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application.