Agenda packet — Ojai City Council, April 14, 2026

DISTRICT 1 - LESLIE RULE
DISTRICT 2 - RACHEL LANG
DISTRICT 3 - ANDREW WHITMAN
DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

BETHANY BURGESS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK

1. Quarterly Progress Update on Findings of the City of Ojai's Targeted Forensic Review
AGENDA

CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 14, 2026, 6:00 PM
KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

OJAI CITY COUNCIL

ANDY GILMAN, MAYOR

VIEWING & ACCESS
Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below.

Virtual attendance via Zoom is the only way to remotely provide public comment. Preregistration is not required for public comment via Zoom. Instead, Zoom participants will utilize the “hand-raise” function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, and on Spectrum Channel 10. See “Public Comment Options” below for further instruction.

AGENDA PACKET - This link is to the complete Agenda Packet in PDF.

ZOOM LINK - April 14, 2026 - Regular Meeting

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATIONS
Tuesday, April 14, 2026 Ojai City Council Agenda
1 2. Green Valley Project and C.R.E.W. – Tree Planting Presentation

3. Minutes - City Council meetings held March 24, 2026

4. City of Ojai Warrants for March 9, 2026 - March 29, 2026

5. Fiscal Year 2026/27 List of Road Maintenance and Rehabilitation Projects Required by State Senate Bill 1 (SB1)

6. Appointment to Fill Mid-Term Vacancy on the Parks and Recreation Commission
Administrative Report - Quarterly Progress Update - Targeted Forensic Review Attachment A - Targeted Forensic Review Findings
PowerPoint
PowerPoint - Green Valley Project Tree Planting

COMMISSION REPORTS
CITY MANAGER’S REPORT

PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items.

Matters raised at this time may be briefly discussed by the Council, and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the vote on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

RECOMMENDATION: Approve minutes.
03-24-26 Minutes Special Meeting
03-24-26 Minutes Regular Meeting
RECOMMENDATION: Receive and file.

Administrative Report - Warrant Report
Attachment A - Warrant Register Report
Attachment B - Disbursement by Category
Warrant Cover Letter
RECOMMENDATION: Adopt Resolution No. 2026-8 to provide the list of road maintenance and rehabilitation projects to the California Transportation Commission (CTC) as required by California State Senate Bill 1 (SB1) to secure access to State grant funds for road rehabilitation projects in Fiscal Year 2026/27.

Administrative Report - List of Road Maintenance and Rehabilitation Attachment A - Resolution No. 2026-8
RECOMMENDATION: Confirm nomination of applicant Jim Bailey as Parks and Recreation Commissioner to fill a mid-term vacancy (term ending May 2029).

Administrative Report - Parks and Recreation Commissioner Attachment A - Commissioner Application Form, J. Bailey

DISCUSSION
Tuesday, April 14, 2026 Ojai City Council Agenda
2 7. Ojai Permanent Supportive Housing Project/DignityMoves Project Bid Affirmation (City Council Direction)

8. Adopt Revisions to the City Council Protocols to Establish Quasi-Judicial Hearing Procedures (City Council Direction)
RECOMMENDATION:

Consider selecting from options one or two below:

1. Affirm DignityMoves’ determination of lowest responsive bidder of Specialty Construction for the Ojai Permanent Supportive Housing Project for a total project cost of $10.5M with a 10% contingency; designate five (5) of the thirty (30) units for Transitional Age Youth (TAY) thereby allowing DignityMoves to accept and apply a private donation of $1M towards the Project; accept the corresponding Development Budget and Schedule; waive City project fees; and authorize the City Manager to execute an amendment to the City’s Development Management Agreement with DignityMoves (DMA) to incorporate such documents into the DMA along with terms for use of the private donation of $1M towards the Project; and, Direct the City Manager to modify the ERF Grant Application based upon City Council direction and submit to the California Department of Housing and Community Development (HCD) for review and anticipated approval to reflect the dedication of five (5) units of the project for use for TAY.

2. Affirm DignityMoves’ determination of lowest responsive bidder of Specialty Construction for the Ojai Permanent Supportive Housing Project for a total project cost of $9.5M including a 4% contingency; waive City project fees; accept the corresponding Development Budget and Schedule; and authorize the City Manager to execute an amendment to the City’s DMA to incorporate such documents into the DMA; and decline designating five (5) of the thirty (30) units for TAY and DignityMoves’ offer to accept and apply a private donation of $1M towards the Project.

If option one or two is selected, THEN ALSO:

3. Direct the City Manager to initiate a request for proposal (RFP) process for an engineer or construction project manager to act as the City’s representative for the Ojai Permanent Supportive Project, with funding for the position drawing from City Housing Trust Funds.

If option one or two is NOT selected, then:

4. Provide alternative direction to the City Manager.

Administrative Report - Dignity Moves Bid Affirmation
Attachment A - Project Budget to Actual, Option 1 - $10.5M with TAY Attachment B - Project Budget to Actual, Option 2 - $9.5M without TAY Attachment C - Donation Letter - Balay Ko Foundation to DignityMoves Attachment D - Proposed Design Construction Schedule
PowerPoint
Tuesday, April 14, 2026 Ojai City Council Agenda
3 9. Award of Maintenance Agreement for Pest Control Services (Operational Need)

10. Approval of a Budget Appropriation for Installation of Air Conditioning Unit at the Libbey Bowl Ticket Booth (Operational Need)
RECOMMENDATION: Adopt Resolution No. 2026-9 approving revisions to the City Council Protocols and adopting a policy for Quasi-Judicial Hearings as an attachment to the Council Protocols.

Administrative Report - Council Protocols, Quasi-Judicial Hearings Attachment A - Resolution No. 2026-9
Attachment B - Ojai Council Protocols
Attachment C - Draft Ojai Council Hearing Procedures
RECOMMENDATION:

1. Authorize the City Manager to execute PW Maintenance Agreement No. 2026- 05 with Ventura Pest Control, Inc. for pest control services in the amount of $10,425 through June 30, 2026, and in the amount of $42,300 beginning July 1, 2026 through June 30, 2027 for a total authorized expenditure of $52,725; and

2. Authorize the City Manager to execute, in his sole discretion, future amendments to extend the term of the Agreement for up to three (3) additional one-year terms not exceeding four (4) years and three (3) months.

Administrative Report - Award Maintenance Agreement for Pest Control Attachment A - Agreement Pest Control Services
RECOMMENDATION: Approve a budget appropriation of $21,000 from the Libbey Bowl Maintenance Fund Balance (Fund 011) to fund the purchase and installation of an air conditioning (A/C) unit at the Libbey Bowl ticket booth and authorize the City Manager to execute the task order with Green Globe HVAC for the work.

Administrative Report - Libbey Bowl Ticket Booth AC
Attachment A - Task Order No. 2026-TO-19 Green Globe

COUNCIL MEMBER'S REPORTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted April 10, 2026, at 5:00 p.m. Weston Montgomery, Chief Deputy City Clerk

WRITTEN PUBLIC COMMENTS
Written public comments will be published here for public access. Please see PUBLIC COMMENT OPTIONS below for instructions on how to submit.

Written Comments
Written Public Comments - 04 14 26 Regular Meeting
Material Received at Dais

ACCOMMODATIONS
Tuesday, April 14, 2026 Ojai City Council Agenda
4 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación/comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a [email protected].

PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings and at City Hall located at 401 S.

Ventura St., Ojai, Ca., during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.

PUBLIC COMMENT OPTIONS
Written Comments: In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

You may always submit written comments to the City Clerk via mail, in person at City Hall, or via email to [email protected]. If your written comment is received by 3:00 p.m. on the day before the meeting date, the City Clerk will distribute copies of your comments to all Council Members and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed to the Council Members and recorded on the City website until after the meeting.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item.

IMPORTANT NOTES:

All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov.

As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to Tuesday, April 14, 2026 Ojai City Council Agenda
5 City officials and staff are subject to public disclosure under the California Public Records Act.

There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.

If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (California Government Code Section 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding - which includes both applicants and agents - shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application.

Tuesday, April 14, 2026 Ojai City Council Agenda
6

Page 1 of 1 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
MEETING DATE: April 14, 2026
SUBJECT: Quarterly Progress Update on Findings of the City of Ojai’s Targeted Forensic Review

RECOMMENDATION
Informational only, quarterly progress update on findings of the City of Ojai’s targeted forensic review.

DISCUSSION
At the December 9, 2025, City Council meeting, Kroll Associates, Inc. presented the City Council with the results of the forensic review performed for the City of Ojai (City). This report, which is available on the City’s website under the Finance Department landing page, emphasized that while no fraudulent activity had been found during their review, there were several findings with recommendations for improvement.

Following the presentation, the City Council directed staff to work on the recommendations and to provide quarterly progress updates. Of the 23 findings, six are in progress, ten have been reviewed but solutions have not been completed, and seven have been completed (see Attachment A).

CITY COUNCIL GOALS ALIGNMENT
Goal No. 8 - Financial Stability

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact.

Prepared by: Christy Billings, Special Projects Manager

ATTACHMENT(S)
A. Targeted Forensic Review Findings
7 City of Ojai
Targeted Forensic Review Findings
First Quarterly Update - April, 2026
Area of Observation Subject Areas of Review & Findings Description Status Task Lead Accounts Payable Accounts Payable Batch check runs used as descriptions In discussion Finance Accounts Payable Accounts Payable Accounts Payable procedures documented In progress Finance Accounts Payable
Budget Management
Purchasing Move to Purchase Order requisition process In progress Finance Accounts Receivable Revenue collection Reallocate resources for mail/revenue collection.

Separate the functions of mail opening, distribution,
recording, reconciling
Completed City Manager
Finance Recreation
Comm Dev Public
Works
Accounts Receivable Accounts Receivable Aging Review accounts receivable aging and pursue collections of old accounts
In discussion City Manager
Finance Recreation
Comm Dev Public
Works
Budget Management Budget Management Finance to have better oversight of spending In progress Finance Claims Process Claims Process Document costs for damage repairs In discussion Public Works Claims Process Claims Process Establish formal claims process In progress City Manager Digital Security Update Microsoft Office 365 settings Update settings for logging and data retention Completed City Manager Employee Management Employee Listing Management Audit report run each payroll and reviewed for changes In discussion City Manager Finance
Employee Management Employee Listing Management Review employee list more frequently In discussion City Manager Finance
Employee Separation Employee departure check list Develop a checklist for employee departure In progress City Manager City Attorney
Grant Management Grant Management Grant listing Completed City Manager Grant Management Grant Management Grant tracking on general ledger Finance In discussion Hiring Process New Hire employee background checks Update new hire background check requirements to include requiring reference checks with prior employers, particularly finance and other high level employees
Completed City Manager
Mail Receipt/Distribution Mail process and access Dedicated individual to collect mail and distribute Completed City Manager Finance Recreation
Comm Dev Public
Works
8 City of Ojai
Targeted Forensic Review Findings
First Quarterly Update - April, 2026
Area of Observation Subject Areas of Review & Findings Description Status Task Lead Physical Security Check stock security Ensure that City check stock is in a secure area In progress Finance Positive Pay Positive Pay Establish Positive Pay for both payee and amount Completed Finance Record Keeping Accounts Payable Standardize g/l input for invoices In discussion Finance Vendor Management Conflict of Interest Conflict of interest forms for new hires Completed City Manager Vendor Management Vendor Management Review master vendor listing for stale accounts and remove vendors
In discussion Finance
Vendor Management Vendor Management Implement system generated process with new vendors In discussion Finance Vendor Management Conflict of Interest Conflict of interest review by Finance In discussion City Manager Finance
Total Tasks
Tasks completed 7
Tasks in progress 6
Tasks in discussion 10
23 9
Q1 Forensic Review by
Area of Observation
Analyzing key findings from
the first quarter
assessment
10 Task Summary Overview
Tasks completed
30%
Tasks in progress
26%
Tasks in
discussion
44%

TOTAL TASKS ASSIGNED
11 Status meanings
The picture can't be displayed.

In discussion – staff has met on the task and is working with vendors or contractors towards solutions.

The picture can't be displayed. In progress – task has been started but hasn’t been fully implemented or implemented long enough to consider
complete.

The picture can't be displayed.

Complete – task is implemented.
12 Accounts Payable
3 Findings
1 In discussion
2 In progress
13 Accounts Payable Findings
Batch Check Description Issue
Use of batch check runs as descriptions reduces clarity and causes inefficiencies in tracking transactions. – In discussion Procedure Documentation
Documenting Accounts Payable procedures ensures continuity, reduces errors, and aids staff onboarding. – In progress
Purchasing System
Implement purchase order requisition process. – In progress 14 Accounts
Receivable
2 Findings
1 Completed
1 In discussion
15 Accounts Receivable Findings
Segregation of Duties
Reallocating staff to separate mail opening, distribution, recording, and reconciliation strengthens internal controls. - Completed Review of Aging Accounts
Reviewing accounts receivable aging report helps identify old accounts for collection to reduce revenue leakage. – In discussion 16 Budget Management
1 Finding
1 In progress
17 Budget Management
Findings
Need for Stronger Oversight
Improved oversight by the Finance department is
essential to align spending with approved budget limits and prevent misallocation. – In progress
18 Claims Process
2 Findings
1 In progress
1 In discussion
19 Claims Process Findings
Documenting Repair Costs
Accurate documentation of repair costs is essential for insurance recoveries, budgeting, and financial transparency. – In discussion
Formal Claims Process
Establishing a formal claims process ensures consistency, efficiency, and regulatory compliance in claim handling. – In progress
20 Digital Security
1 Finding
1 Completed
21 Digital Security
Findings
Enhanced Logging & Retention Compliance
Improved logging provides detailed system activity
insights and strengthens incident response capabilities and updated data retention settings ensure adherence
to legal and administrative record-keeping
requirements. - Completed
22 Employee Management
2 Findings
2 In discussion
23 Employee Listing Management Findings
Audit Reports for Payroll
Running audit reports each payroll cycle ensures employee changes are reviewed and records remain accurate. – In
discussion
Frequent Employee List Reviews
Increasing the frequency of employee list reviews helps maintain up-to-date and accurate personnel data. – In
discussion
24 Employee Separation
1 Finding
1 In progress
25 Employee Departure Findings
Checklist Development
A checklist is being developed to outline essential steps for employee departure, ensuring organized separation processes. – In progress 26 Grant Management
2 Findings
1 Completed
1 In discussion
27 Grant Management
Findings
Centralized Grant Listing
Completed centralized grant inventory improves
planning, reporting, and monitoring of grant-funded
activities effectively. - Completed
Grant Tracking Improvements
Ongoing discussions aim to enhance grant tracking
within the general ledger for accurate financial
reporting and audit compliance. - In discussion
28 Hiring Process
1 Finding
1 Completed
29 Hiring Process Findings
Updated Background Checks
Background check requirements were updated focusing on verifying references for high-level and finance employees. - Completed 30 Mail Receipt and
Distribution
1 Finding
1 Completed
31 Mail Process Findings
Centralized Mail Handling
Dedicated personnel now manage mail collection
and distribution, improving internal control and
efficiency. - Completed
32 Physical Security
1 Finding
1 In progress
33 Observations on Physical
Security
Secure Check Stock Storage
Ensuring City check stock is stored securely is critical to prevent fraud and unauthorized use. - In progress
34 Positive Pay
1 Finding
1 Completed
35 Positive Pay Findings
Verification Controls Established
Positive Pay verifies payee and amount, ensuring
checks match the issued-check list for fraud
prevention. - Completed
36 Record Keeping
1 Finding
1 In discussion
37 Record Keeping Findings
Need for Standardization
Inconsistencies in ledger inputs cause reconciliation and reporting challenges, requiring standardized data entry. – In discussion
38 Vendor Management
4 Findings
1 Completed
3 In discussion
39 Vendor Management
Findings
New hires complete conflict of interest forms
New hires in key positions complete conflict of interest forms - Completed
Master Vendor List Maintenance
Reviewing and removing stale vendor accounts enhances
procurement efficiency and reduces payment risks. – In discussion System-Generated Onboarding
Automated onboarding processes streamline vendor creation and prevent unauthorized setups. – In discussion
Conflict-of-Interest Reviews
Conducting conflict-of-interest checks ensures ethical procurement practices and transparency. – In discussion
40 Task Summary Overview
Tasks completed
30%
Tasks in progress
26%
Tasks in discussion
44%

TOTAL TASKS ASSIGNED
41 Ojai Tree Planting Project
42 Green Valley Project is a program of the C.R.E.W.,
located in Ventura County, dedicated to fostering a
love for the environment and empowering youth to
create positive change.

Our Spring Youth Council Team of 8 local
students, aged 13-20, are working together to
determine locations where we can plant more
trees to provide shade & help make our
community cooler.

Who are we?
43 3
3 Trees are essential for life on Earth,
providing critical benefits such as
combating climate change, improving air
quality, supporting biodiversity, and
enhancing human well-being.

Why Trees Matter
44 4
Why oak trees?
They are: ● Native ○ Environmentally safe ○ Helps pollinators and local wildlife
● Great shade givers ○ Normally 60-100 feet tall ○ Normally 30-60 feet wide ● Cools down the environment ● Produces clean air ● Help to reduce runoff during rainstorms
45 Project Summary
● Our group has been working to
better understand and address heat
islands in Ojai.
● We created a map of Ojai
highlighting major heat islands.
● The map also shows local areas
that absorb and retain more heat
than others.
46 47
Project Summary
● After identifying these hotspots, we selected
several potential locations where planting
trees could help reduce heat in the community.
● We visited these hotspot locations in person to
observe the areas and take photos.
● We evaluated each location to determine
where tree planting might be possible and
most effective.
48 Next Steps
● Our next step will be to present our
findings to the Ojai City Council and
Ojai Trees.
● Obtain permission to plant trees on
the various properties.
● We hope to lead 3 tree planting
community events in mid Fall 2026
● We will work with the C.R.E.W. to
maintain and water our trees until
they are established.
49 Identified Hotspots
● Has a plot that holds
heat
● Covers a large
piece of land that
absorbs heat.
● Tops of buildings
aren’t covered and
holds heat
● Holds extreme heat,
due to the large
cluster of buildings
Adamson’s TowinĀ
Ojai Valley Inn
Ojai Selÿ StoraĀe
Community Hospital
● We plan to reach out to these local businesses to ask if we can plant trees onsite
50 2026 Green Valley Project Timeline
● Determining locations
● Getting permissions
● Gathering resources
● Planting trees!
● Leading community events
51 End goals
- Decrease urban heat density
- More shade
- Cleaner air
- More nature in Ojai
52 To Ojai City Council:

We would love your thoughts and
recommendations. Do you have any questions?
Thank you for your time! 53
Special Meeting Minutes – March 24, 2026 Page 1 of 2

MINUTES

CITY COUNCIL SPECIAL MEETING
TUESDAY, MARCH 24, 2026, 5:00 PM
KENT HALL - CITY HALL CAMPUS -111 W SANTA ANA ST, OJAI, CA Mayor Gilman called the meeting to order at 5:00 p.m.

ROLL CALL
The following members were present: Mayor Gilman, Mayor Pro Tern Mang, and Council Members Rule, Lang, and Whitman.

Also present: City Manager Harvey, City Attorney Burgess, Assistant to the City Manager Cervantes, Community Development Director Seibert, and Acting Deputy City Clerk Mara.

PLEDGE OF ALLEGIANCE
Acting Deputy City Clerk Mara led the Pledge of Allegiance.

APPROVAL OF AGENDA
MOTION: It was moved by Council Member Rule seconded by Council Member Lang, to approve the agenda.

The motion carried unanimously.

CLOSED SESSION
The City Council recessed into Closed Session to discuss the following matter:

1. Conference with Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to §§ 54956.9(d)(2) and (e)(1) in one (1) case and a point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency, and such facts and circumstances are not yet known to a potential plaintiff or plaintiffs.

The City Council reconvened from Closed Session.
54 Special Meeting Minutes – March 24, 2026 Page 2 of 2

CITY ATTORNEY'S REPORT OUT OF CLOSED SESSION
City Attorney Burgess provided the City Council with information regarding anticipated litigation. No direction or action was taken and no direction on further action was provided.

ADJOURNMENT
Mayor Gilman adjourned the meeting at 6:05 p.m.
_____________________________________
Bridget Mara, Acting Deputy City Clerk
Approved:
55 Regular Meeting Minutes – March 24, 2026 Page 1 of 4

MINUTES

CITY COUNCIL REGULAR MEETING
TUESDAY, MARCH 24, 2026, 6:00 PM
KENT HALL - CITY HALL CAMPUS -111 W SANTA ANA ST, OJAI, CA Mayor Gilman called the meeting to order at 6:08 p.m.

ROLL CALL
The following members were present: Mayor Gilman, Mayor Pro Tern Mang, and Council Members Rule, Lang, and Whitman.

Also present: City Manager Harvey, City Attorney Burgess, Assistant to the City Manager Cervantes, Community Development Director Seibert, Finance Director Cho, Human Resources Manager Holman, Recreation Manager Rivera, and Acting Deputy City Clerk Mara.

PLEDGE OF ALLEGIANCE
Acting Deputy City Clerk Mara led the Pledge of Allegiance.

APPROVAL OF AGENDA
MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to approve the Agenda.

The motion carried unanimously.

PRESENTATIONS

1. Spark the Night - Proclamation Recognizing World Parkinson's Day April 11, 2026
Johnny Johnston accepted the proclamation in honor of Spark the Night.

COMMISSION REPORTS - None

CITY MANAGER'S REPORT
Assistant to the City Manager Cervantes presented a Claymation video promoting the City’s My Ojai application.
56 Regular Meeting Minutes – March 24, 2026 Page 2 of 4

PUBLIC COMMUNICATIONS
The Council received comments from the public.

CONSENT CALENDAR

2. Minutes - City Council Meetings of March 10, 2026
RECOMMENDATION: Approve minutes.

3. City of Ojai Warrants for February 23, 2026 - March 8, 2026 RECOMMENDATION: Receive and file.

4. Treasurer's Monthly Report of Cash and Investments for the City of Ojai as of February 28, 2026
RECOMMENDATION: Receive and file.

5. General Plan Annual Progress Report - 2025 (City Council Direction) RECOMMENDATION: Receive the General Plan Annual Progress Report and direct staff to file the General Plan Annual Progress Report with the Office of Land Use and Climate Innovation, and the Department of Housing and Community Development (HCD).

6. Housing Element Annual Progress Report - 2025 (City Council Direction) RECOMMENDATION: Receive the General Plan Annual Progress Report and direct staff to file the General Plan Annual Progress Report with the Office of Land Use and Climate Innovation, and the Department of Housing and Community Development (HCD).

Council Member Rule pulled Item No. 3.

MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to approve Item Nos. 2, 4, 5 & 6.

The motion carried unanimously.

MOTION: It was moved by Mayor Gilman, seconded by Council Member Lang, to approve Item No. 3
The motion carried 4-0-1 (Rule abstaining).

PUBLIC HEARING

7. Design Review Permit (DRP 24-007) and Tentative Tract Map (TTM 24-001) I Consider Approving the Proposed Five-Unit Single-Story Deed-Restricted 100% Affordable Housing Project Located at 408-410 North Montgomery Street; Assessor's Parcel Number: 021-0-092-010; Zoning Classification is Multi-Family Residential (R-2) — Site No. 23 of the Housing Element; General Plan Land Use Designation is Medium High-Density Residential (MHR) and includes a Special Housing Overlay designation (SPL overlay); Property Owner: City of Ojai; Applicant: Linda Blackbern, RRM Design Group; Representative: Habitat for Humanity of Ventura County (City Council Direction)
57 Regular Meeting Minutes – March 24, 2026 Page 3 of 4 Following a staff report by Director Seibert, a presentation by Habitat for Humanity and Council discussion, the Mayor opened the public hearing and received public comments.

MOTION: It was moved by Mayor Gilman, seconded by Council Member Rule, to continue the Public Hearing to April 16, 2026, Special Meeting 1. to define land use agreement to be a lease or gift 2. including priority residency to Ojai residents/workers 3. examples of CC & R’s, draft homeowner agreement provided ahead of meeting and 4. staff to bring back preliminary stop sign determination The motion carried unanimously.

DISCUSSION
Mayor Gilman moved Item Nos. 10, 11 and 12 up for discussion first.

10. Feasibility Review for Proposed Ojai Permanent Supportive Housing Project at 503 S. Ventura Street (City Council Direction)
Item was informational only; no action taken.

11. Ojai Permanent Support Housing Project/Dignity Moves Project Expenditures Review (City Council Direction)
Item was informational only; no action taken.

12. Ojai Permanent Supportive Housing Project - Development Management Agreement Review (Operational Need)
Item 12 was deferred to a future agenda

8. Council Member Town Hall and Panel Policy (Requested by Gilman and Rule)
This item was deferred to a future agenda

9. Proposed Community Town Hall: Local Law Enforcement and ICE - Theory and Practice (Requested by Council Member Rule)
MOTION: It was moved by Mayor Gilman, seconded by Council Member Lang, to approve Council Member Rule's request to host a City-sponsored community town hall on local law enforcement interactions with federal immigration agencies, authorize the use of Kent Hall and City support for televising the event, and direct staff to assist with coordination.

The motion carried 4-1 (Mang dissenting).

13. Remedial Soil Excavation Located at 611 South Montgomery Street - Award of Contract (City Council Direction)
MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to:

1. Authorize the City Manager to execute the Community Development Specification No. 25-CDD-03 with Pacific Petroleum California, Inc., for the Remedial Soil Excavation in an amount not-to-exceed $123,146 located at 611 South 58 Regular Meeting Minutes – March 24, 2026 Page 4 of 4 Montgomery Street; and

2. Authorize the City Manager to execute the Community Development Agreement for the monitoring of work performed at the subject site in a not-to-exceed amount of $39,161.

The motion carried 4-0-1 (Whitman abstaining).

14. Professional Services Agreement Amendment No. 2 with Eide Bailly LLP to Expand the Scope of Services (Operational Need)
MOTION: It was moved by Mayor Gilman, seconded by Council Member Whitman, to authorize the City Manager to execute Professional Services Agreement Amendment No. 2 with Eide Bailly LLP to expand the scope of services to include accounting services support for the current fiscal year.

The motion carried unanimously.

COUNCIL MEMBER'S REPORTS - None

FUTURE AGENDA ITEMS
Mayor Gilman - At Large Voting.

ADJOURNMENT
Mayor Gilman adjourned the meeting at 11:06 p.m.
_____________________________________
Bridget Mara, Acting Deputy City Clerk
Approved:
59

Page 1 of 1 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Brenda Cho, Finance Director
MEETING DATE: April 14, 2026
SUBJECT: City of Ojai Warrants for March 09, 2026 – March 29, 2026

RECOMMENDATION
Receive and file.

DISCUSSION
Disbursement Warrant Check Numbers: 80339-80462
Payroll Warrant Check Numbers: 38379-38381
Number of Direct Deposits:

City of Ojai Disbursement Warrants for General Fund
and Special Revenue Funds $ 1,027,499.62
Payroll – March 19, 2026 126,572.81
Total $ 1,154,072.43

CITY COUNCIL GOALS ALIGNMENT
Goal No. 8 - Financial Stability

OPTIONS

1. Take no action.

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact associated with this action. The list of warrants is presented for informational purposes only and reflects payments previously authorized and budgeted.

Prepared by: Scott Avila

ATTACHMENT(S)
A. Check Register
B. Disbursement by Category
60 Check Register
Check No Vendor Name Check Date Check Amount
80339 Kathleen Abasi 03/12/2026 182.00
Recreation Class - Weightroom
80340 Agromin 03/12/2026 4,708.30
Organic Compost for City Parks
80341 ArborPro, Inc 03/12/2026 4,500.00
Annual Tree Management Software Subscription
80342 AT&T 03/12/2026 31.83
February 2026 Telephone
80343 Daniela Brown 03/12/2026 121.00
Reimbursement for Recreation Ballet Class
80344 Brenda Cho 03/12/2026 306.74
Employee Reimbursement
80345 Christy Billings 03/12/2026 231.83
Employee Reimbursement
80346 County of Ventura 03/12/2026 515.00
March 2026 Soule Park Pickleball Rent
80347 Max Dickenson 03/12/2026 1,235.00
Recreation Class - Weight Room
80348 Division of the State Architect 03/12/2026 880.50 State Disability Access and Education Fund Fees
80349 EideBailly LLP 03/12/2026 33,022.20
January & February 2026 Accounting Services & Purchase Orders 80350 Emmanuel A Mendez 03/12/2026 1,000.00
March 2026 City Transit Wash
80351 Envision Ford Linc of Oxnard 03/12/2026 693.62
Supplies for Trolley Maintenance
80352 Fillmore Area Transit Corporation 03/12/2026 3,445.00 February 2026 Trolley Driver Services
80353 Frank's Underground Utilities, Inc. 03/12/2026 3,809.29 Gas Pipe Replacement Project
Check Summary By Check Number
61 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80354 Fred's Tire Man 03/12/2026 25.00
February 2026 PW Truck Tire Repair
80355 Darrell Gooden 03/12/2026 624.00
Recreation Class - Kung Fu
80356 Lucy Walker Grace 03/12/2026 1,552.50
Recreation Class - Dog Training
80357 Greg Rents 03/12/2026 703.59
January & February 2026 PW Equipment Rental
80358 E.J. Harrison & Sons 03/12/2026 17,425.33
June & October 2025 Dumpster Rentals
80359 HdL Coren & Cone 03/12/2026 2,081.80
FY25-26 Ojai Library Assessment District
80360 Help of Ojai Inc. 03/12/2026 4,500.00
February 2026 ADA Program
80361 JMG Security Systems, Inc. 03/12/2026 297.69
Quarterly Burglar & Fire Alarm at Recreation Center
80362 Johannes M Pouw 03/12/2026 3,619.85
Recreation Class - Flag Football & Baseball
80363 Kelly Cleaning & Supplies, Inc. 03/12/2026 3,139.33 March 2026 Janitorial Services
80364 Lane 4 Fundraising, LLC 03/12/2026 10,000.00
Programming Research for Nordhoff High School Pool
80365 Mark Cranes Tree Inc 03/12/2026 3,800.00
February 2026 Oak Tree Pruning
80366 Meiners Oaks Hardware 03/12/2026 83.24
Supplies for Citywide Maintenance
80367 Meyers Nave, A Professional Corporation 03/12/2026 7,681.10 January 2026 Special Counsel
80368 Andrew Nelson 03/12/2026 10.00
Employee Reimbursement
62 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80369 NetFile Inc 03/12/2026 3,200.00
Annual E-Filing & Admin System Subscription
80370 Ojai Auto Supply 03/12/2026 323.76
February & March 2026 Supplies for Trolley Maintenance
80371 Ojai True Value Hardware 03/12/2026 10.06
Supplies for Citywide Maintenance
80372 Ojai Valley Chamber of Commerce 03/12/2026 9,100.00 February 2026 Professional Services Agreement
80373 Ojai Valley News 03/12/2026 398.25
March 2026 Display Ad & Legal Ad Bid for Janitorial Services 80374 Ojai Valley Sanitary District 03/12/2026 3,271.24 February - March 2026 Sewer Services
80375 Prudential Overall Supply 03/12/2026 391.07
Public Works Cleaning Supplies & Clothing Allowance
80376 Quinn Company 03/12/2026 1,862.73
February 2026 Supplies for General Maintenance
80377 Ready Refresh by Nestle 03/12/2026 525.73
February 2026 Drinking Water for City Departments
80378 Jan C. Scow 03/12/2026 1,550.00
February 2026 Street Tree Site Evaluations
80379 Secural Security Corporation 03/12/2026 6,228.32
February 2026 City Unhoused Security
80380 Myron "Doojie" Seliger 03/12/2026 2,000.00
November 2025 - January 2026 Libbey Bowl Operations Support 80381 Sinclair Sanitary Supply, Inc. 03/12/2026 2,127.75 Supplies for Citywide Maintenance
80382 Jeff Sivas 03/12/2026 3,700.00
Ojai Cabin Village Soil Report (grant reimbursable)
80383 So Cal Gas 03/12/2026 1,766.84
February 2026 Gas
63 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80384 Solid Waste Solutions Inc. 03/12/2026 4,414.75
March 2026 Hazardous Waste Program
80385 Springbrook Holding Company, LLC 03/12/2026 4,620.00 October 2025 - December 2025 Purchase Order Implementation 80386 Starlight Dance Academy 03/12/2026 1,512.00
Recreation Class - Ballet & Jazz
80387 StoreRite 03/12/2026 52.00
February 2026 City Storage Retrieval
80388 Traffic Technologies, Inc. 03/12/2026 1,406.59
Supplies for Citywide Street Maintenance
80389 Trails By Potter, LLC 03/12/2026 707.85
Recreation Class - Pickleball
80390 Ventura Pest Management 03/12/2026 3,915.00
March 2026 Pest Control
80391 Ventura Signs & Screen Printing 03/12/2026 646.50 City Logo Apparel
80392 Ventura Urgent Care Center 03/12/2026 258.00
Trolley Driver Pre-Employment Physical Exam
80393 Westridge Market Inc 03/12/2026 247.91
Supplies for City Council & Department Meetings
80394 Witherspoon Industries Inc 03/12/2026 90.00
March 2026 City Unhoused Storage
80395 AmeriNational Community Services 03/17/2026 4,000.00 Annual Loan Servicing Fee - Successor Housing Agency
80396 Alta Planning & Design 03/19/2026 3,505.86
January 2026 General Plan Update
80397 Aqua-Flo Supply 03/19/2026 1,249.35
Supplies for Citywide Maintenance
80398 AT&T 03/19/2026 254.59
February 2026 Telephone
64 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80399 Ben Harvey 03/19/2026 270.34
Employee Reimbursement
80400 Eilam Byle 03/19/2026 30.16
Employee Reimbursement
80401 California State Disbursement Unit 03/19/2026 82.15 March 2026 Payroll Expense
80402 Casitas Municipal Water District 03/19/2026 4,976.27 January 2026 Water
80403 CoreLogic 03/19/2026 2,012.16
Property Valuation & Residential Cost Handbooks
80404 County of Ventura 03/19/2026 183.00
City Street Radius Map for CDD
80405 Data Ticket, Inc. 03/19/2026 386.00
December 2025 & January 2026 Parking Citation Fees
80406 Deckard Technologies, Inc 03/19/2026 6,300.00
February 2026 & March 2026 City Short-Term Rental Monitoring 80407 Emmanuel A Mendez 03/19/2026 1,000.00
March 2026 City Transit Wash
80408 Gregory Kiley 03/19/2026 3,000.00
Government Relations Services
80409 Juan Morales 03/19/2026 668.64
Employee Reimbursement
80410 MV Cheng & Associates Inc. 03/19/2026 6,937.50
February 2026 Finance Consulting Services
80411 Ojai Business Center Inc 03/19/2026 25.98
Copy of Property Plans
80412 Ojai Lumber Company Inc 03/19/2026 250.39
Supplies for Citywide Maintenance
80413 Ojai True Value Hardware 03/19/2026 51.22
Supplies for Citywide Maintenance
65 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80414 Ojai Unified School District 03/19/2026 7,940.00
Matilija Gym Rental Fee for Youth Basketball
80415 Ojai Valley Inn & Spa 03/19/2026 1,601.00
Reimbursement for Trolley Services Not Provided
80416 Ojai Valley News 03/19/2026 1,844.50
February 2026 Display & Legal Ads
80417 Olivarez Madruga Law Organization, LLP 03/19/2026 224.50 December 2025 & February 2026 TOT Attorney Fees
80418 Patrick Holmes 03/19/2026 30.16
Employee Reimbursement
80419 Prudential Overall Supply 03/19/2026 131.77
Public Works Cleaning Supplies & Clothing Allowance
80420 Ready Refresh by Nestle 03/19/2026 391.67
February 2026 Drinking Water for City Departments
80421 Rick Raine 03/19/2026 87.15
Employee Reimbursement
80422 Rogers, Anderson, Malody & Scott, LLC 03/19/2026 17,000.00 February 2025 Progress Billing
80423 Jan C. Scow 03/19/2026 2,132.76
February 2026 Tree Site Evaluations
80424 Southern CA Edison 03/19/2026 21,388.77
February 2026 Electricity
80425 Jamie Stratford 03/19/2026 640.00
My Ojai App Animation Services
80426 Total Restoration 03/19/2026 1,950.00
March 2026 OTT Tent Cleanout
80427 Tripepi Smith and Associates, Inc. 03/19/2026 9,172.50 February - March 2026 My Ojai App & Monthly Retainer for Communication Services 80428 Westridge Market Inc 03/19/2026 2.00
February 2026 Newspaper for City Hall
66 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80429 California State Disbursement Unit 03/20/2026 82.15 March 2026 Payroll Expense
80430 Colonial Life & Accident Ins 03/20/2026 838.50
March 2026 Payroll Expense
80431 Franchise Tax Board 03/20/2026 100.00
March 2026 Payroll Expense
80432 Lincoln National Life Insurance Co 03/20/2026 2,814.71 March 2026 Payroll Expense
80433 Metropolitan Life Insurance Company 03/20/2026 5,376.82 March 2026 Payroll Expense
80434 7 Day Tire LLC 03/26/2026 1,584.00
March 2026 Supplies for Trolley Repair
80435 Adamsons Towing Inc 03/26/2026 125.00
February 2026 PW Truck Towing Service
80436 Agromin 03/26/2026 5,705.73
Organic Compost for City Parks
80437 Airgas West 03/26/2026 797.32
November 2025 - January 2026 PW & Transit Gas Cylinder Rental 80438 AllConnected, Inc. 03/26/2026 52,417.25
March 2026 IT Support & Annual Microsoft 365 Software Renewal 80439 BKS Law Firm, PC 03/26/2026 17,816.86
February 2026 Common Interest & Ventura Watershed Litigation 80440 Carlos Ceron 03/26/2026 50.32
Employee Reimbursement
80441 Emmanuel A Mendez 03/26/2026 1,718.00
March 2026 City Vehicles Wash
80442 Mireya Esquivel 03/26/2026 41.76
Employee Reimbursement
80443 Greg Rents 03/26/2026 187.69
March 2026 PW Equipment Rental
67 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80444 Hoffman, Vance & Worthington 03/26/2026 5,000.00
Appraisal Services for 503 S. Ventura Street
80445 Hometown Trolley 03/26/2026 456.25
Supplies for Trolley Maintenance
80446 J.J. Keller & Associates, Inc 03/26/2026 106.18
March 2026 Transit Encompass Fee
80447 Kelly Cleaning & Supplies, Inc. 03/26/2026 6,282.75 March 2026 Janitorial Service
80448 Living Aikido 03/26/2026 143.00
Recreation Class - Aikido for Adults
80449 Mark Cranes Tree Inc 03/26/2026 8,100.00
February 2026 Street Tree Maintenance
80450 Meiners Oaks Hardware 03/26/2026 1,334.08
Supplies for Citywide Maintenance
80451 National Graphics, LLC 03/26/2026 834.24
March 2026 City Hall Envelopes & Business Cards
80452 Ojai Valley Fire Safe Council, Inc. 03/26/2026 28,951.88 Fire Safety Grant Installment Payment
80453 Ojai Valley News 03/26/2026 346.00
March 2026 Display Ads
80454 Prudential Overall Supply 03/26/2026 264.17
Public Works Cleaning Supplies & Clothing Allowance
80455 Puretec Industrial Water 03/26/2026 146.43
January 2026 Transit Water Tank Rental
80456 Sinclair Sanitary Supply, Inc. 03/26/2026 349.06
Supplies for Citywide Maintenance
80457 TelVue Corporation 03/26/2026 13,474.00
IT Streaming Equipment for City Council Meetings
80458 Trail Rides of Ojai DBA Infinite Horsemanship 03/26/2026 665.00 Recreation Class - Horsemanship
68 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80459 Ventura County Sheriff's Dept 03/26/2026 331,137.14 February 2026 Patrol & Traffic Services
80460 Ventura Pest Management 03/26/2026 995.00
March 2026 Pest Control
80461 Verizon Wireless 03/26/2026 1,173.33
February 2026 City Cell Phones
80462 Western NRG Inc 03/26/2026 65.00
March 2026 Email Security
ACH Ameriflex: Claims ACH 03/09/2026 128.24
March 2026 Payroll Expense
ACH CalPERS Retirement ACH 03/09/2026 26,239.60
March 2026 Payroll Expense
ACH EDD ACH 03/09/2026 7,326.38
March 2026 Payroll Expense
ACH IRS ACH 03/09/2026 45,077.21
March 2026 Payroll Expense
ACH Amazon.com/Sales, Inc 03/13/2026 4,109.76
March 2026 Miscellaneous Supplies
ACH Phoenix Civil Engineering, Inc. 03/13/2026 25,471.00 February 2026 Citywide Projects
(Paving, Pedestrian & Bike Safety Improvements, and Street Beacons) ACH Pax Environmental Inc 03/13/2026 286.00
February 2026 On-Call Arborist Services
ACH Christopher Reno 03/13/2026 950.00
March 2026 Trolley Repair
ACH Health and Human Resource Center Inc 03/13/2026 287.28 March 2026 Payroll Expense
ACH J & H Engineering 03/13/2026 19,836.12
December 2025 Downtown & Arcade Paving Project
ACH Ameriflex: Claims ACH 03/16/2026 987.72
March 2026 Payroll Expense
69 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
ACH Ameriflex: Admin Fee ACH 03/16/2026 116.00
March 2026 Payroll Expense
ACH Mission Square 457 ACH 03/18/2026 10,376.30
March 2026 Payroll Expense
ACH Mission Square RHS ACH 03/18/2026 21,206.47
March 2026 Payroll Expense
ACH EDD ACH 03/19/2026 7,445.00
March 2026 Payroll Expense
ACH IRS ACH 03/19/2026 47,041.40
March 2026 Payroll Expense
ACH CalPERS Retirement ACH 03/19/2026 26,611.86
March 2026 Payroll Expense
ACH Charter Communications Holdings, LLC 03/23/2026 112.90 February & March 2026 Enterprise TV for City Council Meetings ACH Christopher Reno 03/23/2026 2,050.00
March 2026 Trolley Repair
ACH Ameriflex: Claims ACH 03/23/2026 451.03
March 2026 Payroll Expense
ACH Amazon.com/Sales, Inc 03/23/2026 225.05
March 2026 Miscellaneous Supplies
ACH Willdan Engineering 03/23/2026 3,407.00
February 2026 Plan Checking Services
Project 1013.001 216 Park Avenue 227.00
Project 1018.002 923 E Ojai Ave 908.00
Project 1019.001 923 E Ojai Ave 340.50
Project 1021.001 107 N Ventura/ 103 W Matilija St 454.00 Project 1022.001 112 W Aliso 1,477.50
ACH U.S Bank National Association 03/24/2026 24,005.20
February 2026 City Credit Card Miscellaneous
1,027,499.62
70 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
ACH Payroll
Pay Period 3/2/2026 - 3/15/2026 03/19/2026 126,572.81
Wire & Paper Check Total 126,572.81
Grand Total 1,154,072.43 $
71 Category Amount
Advertisement 2,588.75
Ojai Valley News 2,588.75
Lease and Rentals 9,158.59
County of Ventura 515.00
Greg Rents 703.59
Ojai Unified School District 7,940.00
Legal 25,722.46
BKS Law Firm, PC 17,816.86
Meyers Nave, A Professional Corporation 7,681.10
Olivarez Madruga Law Organization, LLP 224.50
Payroll and Benefits 329,161.63
Ameriflex: Admin Fee ACH 116.00
Ameriflex: Claims ACH 1,566.99
California State Disbursement Unit 164.30
CalPERS Retirement ACH 52,851.46
Colonial Life & Accident Ins 838.50
EDD ACH 14,771.38
Franchise Tax Board 100.00
Health and Human Resource Center Inc 287.28
IRS ACH 92,118.61
Lincoln National Life Insurance Co 2,814.71
Metropolitan Life Insurance Company 5,376.82
Mission Square 457 ACH 10,376.30
Mission Square RHS ACH 21,206.47
Pay Period 3/2/2026 - 3/15/2026 126,572.81
Professional/Contract Services 689,546.56
7 Day Tire LLC 1,584.00
Adamsons Towing Inc 125.00
Agromin 10,414.03
Airgas West 797.32
AllConnected, Inc. 52,417.25
Alta Planning & Design 3,505.86
AmeriNational Community Services 4,000.00
Christopher Reno 3,000.00
CoreLogic 2,012.16
County of Ventura 183.00
Data Ticket, Inc. 386.00
Deckard Technologies, Inc 6,300.00
Division of the State Architect 880.50
E.J. Harrison & Sons 17,425.33
EideBailly LLP 33,022.20
Emmanuel A Mendez 3,718.00
Fillmore Area Transit Corporation 3,445.00
Frank's Underground Utilities, Inc. 3,809.29
Fred's Tire Man 25.00
Gregory Kiley 3,000.00
HdL Coren & Cone 2,081.80
Help of Ojai Inc. 4,500.00
Hoffman, Vance & Worthington 5,000.00
J & H Engineering 19,836.12
J.J. Keller & Associates, Inc 106.18
City of Ojai
Disbursement by Category
72 City of Ojai
Disbursement by Category
Jamie Stratford 640.00
Jan C. Scow 3,682.76
Jeff Sivas 3,700.00
JMG Security Systems, Inc. 297.69
Kelly Cleaning & Supplies, Inc. 9,422.08
Lane 4 Fundraising, LLC 10,000.00
Mark Cranes Tree Inc 11,900.00
MV Cheng & Associates Inc. 6,937.50
Myron "Doojie" Seliger 2,000.00
National Graphics, LLC 834.24
Ojai Valley Chamber of Commerce 9,100.00
Ojai Valley Fire Safe Council, Inc. 28,951.88
Pax Environmental Inc 286.00
Phoenix Civil Engineering, Inc. 25,471.00
Puretec Industrial Water 146.43
Quinn Company 1,862.73
Rogers, Anderson, Malody & Scott, LLC 17,000.00
Secural Security Corporation 6,228.32
Solid Waste Solutions Inc. 4,414.75
StoreRite 52.00
TelVue Corporation 13,474.00
Total Restoration 1,950.00
Tripepi Smith and Associates, Inc. 9,172.50
Ventura County Sheriff's Dept 331,137.14
Ventura Pest Management 4,910.00
Ventura Signs & Screen Printing 646.50
Ventura Urgent Care Center 258.00
Willdan Engineering 3,407.00
Witherspoon Industries Inc 90.00
Recreation Classes 10,241.20
Darrell Gooden 624.00
Johannes M Pouw 3,619.85
Kathleen Abasi 182.00
Living Aikido 143.00
Lucy Walker Grace 1,552.50
Max Dickenson 1,235.00
Starlight Dance Academy 1,512.00
Trail Rides of Ojai DBA Infinite Horsemanship 665.00
Trails By Potter, LLC 707.85
Reimbursement and Refunds 3,449.10
Andrew Nelson 10.00
Ben Harvey 270.34
Brenda Cho 306.74
Carlos Ceron 50.32
Christy Billings 231.83
Daniela Brown 121.00
Eilam Byle 30.16
Juan Morales 668.64
Mireya Esquivel 41.76
Ojai Valley Inn & Spa 1,601.00
Patrick Holmes 30.16
Rick Raine 87.15
Subscription and Software 12,385.00
ArborPro, Inc 4,500.00
NetFile Inc 3,200.00
Springbrook Holding Company, LLC 4,620.00
Western NRG Inc 65.00
73 City of Ojai
Disbursement by Category
Supplies 37,925.97
Amazon.com/Sales, Inc 4,334.81
Aqua-Flo Supply 1,249.35
Envision Ford Linc of Oxnard 693.62
Greg Rents 187.69
Hometown Trolley 456.25
Meiners Oaks Hardware 1,417.32
Ojai Auto Supply 323.76
Ojai Business Center Inc 25.98
Ojai Lumber Company Inc 250.39
Ojai True Value Hardware 61.28
Prudential Overall Supply 787.01
Sinclair Sanitary Supply, Inc. 2,476.81
Traffic Technologies, Inc. 1,406.59
U.S Bank National Association 24,005.20
Westridge Market Inc 249.91
Utilities 33,893.17
AT&T 286.42
Casitas Municipal Water District 4,976.27
Charter Communications Holdings, LLC 112.90
Ojai Valley Sanitary District 3,271.24
Ready Refresh by Nestle 917.40
So Cal Gas 1,766.84
Southern CA Edison 21,388.77
Verizon Wireless 1,173.33
Grand Total 1,154,072.43
74 75

Page 1 of 3 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: April 14, 2026
SUBJECT: Fiscal Year 2026/27 List of Road Maintenance and Rehabilitation Projects Required by State Senate Bill 1 (SB1) (Operational Need)

RECOMMENDATION
Adopt Resolution No. 2026-8 to provide the list of road maintenance and rehabilitation projects to the California Transportation Commission (CTC) as required by California State Senate Bill 1 (SB1) to secure access to State grant funds for road rehabilitation projects in Fiscal Year 2026/27.

DISCUSSION
On April 28, 2017, the Governor signed SB1, formally known as the Road Repair and Accountability Act (RRAA) of 2017, to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local road systems.

Among other changes, SB1 added section 2032.5 to the Streets and Highways Code. This section requires recipients of SB1 funds to be accountable for the efficient use of public funds for maintenance of local streets through performance goals that are tracked and reported. Additionally, Streets and Highways Code Section 2034 requires that the City submit a list of projects using the proposed SB1 funding to the California Transportation Commission (CTC) by July 1st of each year, including a proposed schedule for the projects’ completion with the estimated useful life, a description of the projects, and the location of the projects.

Also under Section 2034, proposed projects that receive SB1 funds must be included in a resolution that is adopted by the City Council at a regular public meeting. The proposed resolution is included here as Attachment A. The project list does not limit the City’s ability to fund and complete projects in an order based on City priorities as long as the projects are consistent with SB1’s stated list of priorities, and it can be modified. Highway Users Tax Account (HUTA) funding does not require adoption of a resolution. HUTA funding is included in the table 2 below for reference.

The new California Transportation Commission Local Streets and Roads Funding Program Annual Reporting Guidelines adopted on March 24, 2021, require submission of a list of projects using the proposed SB1 funding to the California Transportation Commission 76

Page 2 of 3 ends

(CTC) by July 1st of each year.

Table 1: List of Street Segments Approved in the 2026 Pavement Rehabilitation Project (ST3007) Table 2: RMRA and HUTA Funding Amounts
Fiscal Year FY 25/26 FY 26/27
SB1- Road Maintenance & Rehabilitation
Account $203,469 $215,714
Highway Users Tax Account (HUTA) $227,444 $231,537
TOTAL $430,913 $447,251
City Streets From To
N Signal St Grand Ave Shelf Rd
Grand Ave Gridley Rd City Limits
Rincon St W Ojai Ave W Aliso St
Franklin Dr N Montgomery St East End
Pard Rd-Ayers Ave Grand Ave Pleasant Ave
Oak Glen Ave South End E Ojai Ave
Carillo Rd-Creekside Way Maricopa Hwy North End
E Oak St N Montgomery St N Fulton St
Anita-Gregory-Lark Ellen Golden West Ave East End
S Signal St Santa Ana St Ojai Valley Bike Trail
N Montgomery St E Ojai Ave Grand Ave
McKee St West End Canada St
Foothill Ln CDS Foothill Rd
N Montgomery St Parking Lot
El Toro Rd-El Camino Rd Tico Rd North End
Sunset Pl Grandview Ave Grandview Ave
Olive Mill Ln S Fulton St Pearl St
W Eucalyptus St West End N Ventura St
Sunny Glen-Martindale-Anita Oriole St Golden West Ave
Santa Ana St Parking Lot
E Aliso St Park Rd East End
Park Rd Parking Lot
S Signal St CDS Santa Ana St
Canada St Raymond St North End
Alley Gregory St Anita Ave
S Signal St Parking Lot
Mallory Way W Aliso St W Eucalyptus St
Mercer Ave-Mountain View
Ave Grand Ave Pleasant Ave
Alley West End Golden West Ave
N Fulton St E Ojai Ave Grand Ave
S Montgomery St Parking Lot
77

Page 3 of 3 ends

CITY COUNCIL GOALS ALIGNMENT
Goal No. 4 - Infrastructure Maintenance and Improvement

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
The recommended action assures the estimated SB1 funding of $215,714 for FY 2026/27 comply with state guidelines in support of funding for the City’s planned 2026 (ST-3007) paving project.

Prepared by: Lindy Palmer, Public Works Director

ATTACHMENT(S)
A. Resolution No. 2026-8
78 Resolution No. 2026-8

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CITY OF OJAI
RESOLUTION NO. 2026-8

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

OJAI, CALIFORNIA, ADOPTING A LIST OF PROJECTS
FOR FISCAL YEAR 2026/27 FUNDED BY SB 1: THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $215,714.00 in RMRA funding in Fiscal Year 2026/27 from SB 1; and
WHEREAS, this is the 10th year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management Program to develop the SB 1 project list to ensure revenues are being used on the most high-priority and costeffective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate various streets, throughout the City this year and similar projects into the future; and WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition and this 79 Resolution No. 2026-8

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revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and hereby incorporated by reference.

SECTION 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2026/27 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2026 Citywide Pavement Rehabilitation Project (ST-3007) Project Description: The work consists of asphalt resurfacing and handicap ramp improvements on the streets listed below.

Project Location: (Please see the table below)
City Streets From To
N Signal St Grand Ave Shelf Rd
Grand Ave Gridley Rd City Limits
Rincon St W Ojai Ave W Aliso St
Franklin Dr N Montgomery St East End
Pard Rd-Ayers Ave Grand Ave Pleasant Ave
Oak Glen Ave South End E Ojai Ave
Carillo Rd-Creekside Way Maricopa Hwy North End
E Oak St N Montgomery St N Fulton St
Anita-Gregory-Lark Ellen Golden West Ave East End
S Signal St Santa Ana St Ojai Valley Bike Trail
N Montgomery St E Ojai Ave Grand Ave
McKee St West End Canada St
Foothill Ln CDS Foothill Rd
N Montgomery St Parking Lot
El Toro Rd-El Camino Rd Tico Rd North End
Sunset Pl Grandview Ave Grandview Ave
Olive Mill Ln S Fulton St Pearl St
W Eucalyptus St West End N Ventura St
Sunny Glen-Martindale-Anita Oriole St Golden West Ave
Santa Ana St Parking Lot
E Aliso St Park Rd East End
80 Resolution No. 2026-8

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Estimated Project Schedule: Start (08/26)– Completion (12/26) based on the component being funded with RMRA funds.

Estimated Project Useful Life: 10-20 years
SECTION 3. Certification. The City Clerk shall certify to the adoption of this Resolution.

SECTION 4. Effective Date. This Resolution shall take effect upon its adoption.

PASSED, APPROVED AND ADOPTED on April 14, 2026.

CITY OF OJAI, CALIFORNIA
___________________________________
Andy Gilman, Mayor
Date: ______________________________
ATTEST:
__________________________________
Steve Quilici, City Clerk
APPROVED AS TO FORM:
__________________________________
Bethany A. Burgess, City Attorney
Park Rd Parking Lot
S Signal St CDS Santa Ana St
Canada St Raymond St North End
Alley Gregory St Anita Ave
S Signal St Parking Lot
Mallory Way W Aliso St W Eucalyptus St
Mercer Ave-Mountain View Ave Grand Ave Pleasant Ave
Alley West End Golden West Ave
N Fulton St E Ojai Ave Grand Ave
S Montgomery St Parking Lot
81 Resolution No. 2026-8

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I, Weston Montgomery, Chief Deputy City Clerk of the City of Ojai, certify that Resolution No. 2026-8 was adopted at a regular meeting held April 14, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________________
Weston Montgomery, Chief Deputy City Clerk
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Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
MEETING DATE: April 14, 2026
SUBJECT: Confirm Appointment to Fill Mid-Term Vacancy on the Parks and Recreation Commission

RECOMMENDATION
Confirm nomination of applicant Jim Bailey as Parks and Recreation Commissioner to fill a mid-term vacancy (term ending May 2029).

DISCUSSION
The Parks and Recreation Commission is currently experiencing two mid-term vacancies following the resignation of former Commissioner Tabach-Bank (who is now sitting on the Arts Commission). This administrative report and nomination will address only one midterm vacancy. Council Member Rule assisted as rotating Council Member included in this seat’s current term and original nomination. Because of this, Council Member Rule served again with Mayor Gilman and Commission Chair Suzi Taylor on the Nominating Committee. The City’s Local Appointments (“Maddy Act”) List, which is mandated and updated throughout the year on the City website, outlines the commission seats and Council Member involved in each appointment.

The City performed numerous acts of outreach to the Council and the public. Public outreach included updating the Maddy Act Local Appointments List, updating the City website for Commission Vacancies, posting public notice of the vacancies, advertising in the Ojai Valley News, and providing communications to the full Council, Commissioners, and staff.

Section 2-4.102(b) of the Ojai Municipal Code for the Parks and Recreation Commission outlines the process for a mid-term vacancy. This process has been followed for each candidate under consideration. As required by Ojai Municipal Code, the Nominating Committee unanimously recommends:

1. Jim Bailey (Appointment to fill mid-term vacancy. Term ending May 2029) If the City Council rejects this nominee, the nominating committee will reconvene to select another candidate. This process continues until a nominee is confirmed.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 9 - Communication and Relationships
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OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact as a result of this action.

Prepared by: Weston Montgomery, Chief Deputy City Clerk

ATTACHMENT(S)
A. Commissioner Application Form – J. Bailey
84 85
86 87
88

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Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
MEETING DATE: April 14, 2026
SUBJECT: Ojai Permanent Supportive Housing Project/DignityMoves Project Bid Affirmation (City Council Direction)

RECOMMENDATION
Consider selecting from options one or two below:

1. Affirm DignityMoves’ determination of lowest responsive bidder of Specialty Construction for the Ojai Permanent Supportive Housing Project for a total project cost of $10.5M with a 10% contingency; designate five (5) of the thirty (30) units for Transitional Age Youth (TAY) thereby allowing DignityMoves to accept and apply a private donation of $1M towards the Project; accept the corresponding Development Budget and Schedule; waive City project fees; and authorize the City Manager to execute an amendment to the City’s Development Management Agreement with DignityMoves (DMA) to incorporate such documents into the DMA along with terms for use of the private donation of $1M towards the Project; and Direct the City Manager to modify the ERF Grant Application based upon City Council direction and submit to the California Department of Housing and Community Development (HCD) for review and anticipated approval to reflect the dedication of five (5) units of the project for use for TAY.

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If option one or two is selected, THEN ALSO:

If option one or two is NOT selected, then:

4. Provide alternative direction to the City Manager.

DISCUSSION
ERF Grant Award and Project Location Background
In April of 2024, the City of Ojai was awarded $12.7M by the State of California in the third round of the Encampment Resolution Fund (ERF) grant process. The City’s approved grant award designated DignityMoves as the non-profit developer of a twenty-unit permanent supportive housing project to be located at Kent Hall, on the greater City Hall campus.

At the time of ERF Grant submittal, the City Council and community expressed concerns regarding the grant application’s proposed location of Kent Hall. Accordingly, an effort to determine a potential new location was undertaken. Ultimately, more than ten (10) different locations were reviewed and considered (for reference, please review the Site Selection section of the Ojai Permanent Supportive Housing project landing page). On May 27, 2025, the City Council selected the City’s Lower Public Works Yard for the project location. The City received HCD approval for the new site on August 25, 2025, contingent upon the City’s commitment to increase the unit count from twenty (20) to thirty (30) units.

Project Design
Based upon input received over two different Planning Commission meetings and multiple City Council meetings, a thirty-unit sustainably-constructed hacienda-style design was developed by DignityMoves. At a Special City Council Meeting on September 30, 2025, the City Council received a walk through of the final plan documents and design and provided feedback to DignityMoves to finalize the construction documents for contractor bidding.

Construction Bid Process
Over the past two years, DignityMoves and the design team have applied their best professional judgement to develop a project that incorporates the requirements of the ERF Grant, the Planning Commission, and the City Council, all while staying within the Development Budget established in the DMA of $9.5M, including all costs necessary for construction of the project.

In July of 2025, DignityMoves conducted a Request for Proposal (RFP) process (under the City’s supervision) to pre-qualify potential construction bidders for the project bid process. 90

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Following the prequalification process, four (4) potential construction bidders were determined to be qualified to submit construction bids for the project. The project was put out to bid to the pre-qualified contractors in November of 2025, and the City received three (3) bids in January of 2026 for the “hard” construction costs (tangible expenses for physical construction, such as materials, labor, and equipment) only:

Construction Bid Comparison
Contractor Base Bid
(Hard Cost) Soft Costs Total
Scenario 1 — Base bid
Specialty Construction $8,916,615 $1,891,268 $10,807,883 McGillivray Construction $9,465,629 $1,913,228 $11,378,857 Staples Construction $10,485,556 $1,954,025 $12,439,581 Scenario 2 — With all cost-saving alternates
Specialty Construction $8,471,743 $1,873,473 $10,345,216 McGillivray Construction $8,869,320 $1,889,376 $10,758,696 Staples Construction $9,625,646 $1,919,629 $11,545,275
Soft costs include a 4% contractor contingency.

Contractor’s proposals are valid through May 16, 2026, which is 120 days after the bid submittal date.

Unfortunately, given current construction market conditions, all of the bids for the project as originally designed drove the total budget above $9.5M. Even with all cost-saving alternates applied, total project costs necessitated further value engineering.

In accordance with Sections 3.1 and 3.5 of the DMA, if it becomes apparent that the Development Budget will be exceeded or that funding is insufficient, after being advised of that by DignityMoves, the City and DignityMoves are required to meet and confer to identify and obtain sources of additional funding or agree upon changes to the project to accomplish cost savings and efficiencies to allow the project to be completed with the available funding.

Over the past few months, the teamclosely evaluated the bids, bid alternates, and potential value engineering opportunities, resulting in two versions of the project that meet the core requirements of the ERF grant and the DMA. Following a thorough review and bid clarification process with all 3 participating contractors, Specialty Construction remains the lowest responsive bidder for recommended Options 1 and 2 after accepting certain bid alternates and certain value engineering measures.
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Both recommended project options include:
 30 accessible Permanent Supportive Units with en-suite bathrooms  A gathering space with a compressed straw panel ceiling  Hemp insulation throughout
 Administrative and laundry areas
 A peaceful courtyard
 Fenced dog play area
 Accessible pedestrian ramp and stairs to South Ventura Street  Fire hardened building and landscaping to meet current Very-High Fire Hazard Severity Zone standards
$1M Donation from The Balay Ko Foundation/5 units for Transitional Age Youth (TAY) In April of 2026, Dignity Moves informed the City that a $1M donation towards project construction had been offered to DignityMoves by The Balay Ko Foundation (please see Attachment 3). As detailed within the attached letter, the donation is for the project as proposed (30-unit hacienda-style structure) at the City’s Lower Public Works Yard (611 South Montgomery Street) with the caveat that five (5) of the project’s 30 units be designated for Transitional Age Youth (TAY). After learning of the grant opportunity, the City initiated a preliminary discussion with HCD as to whether designating five units for TAY within the project would be allowed under the City’s ERF Grant. HCD’s preliminary response to the City’s inquiry was that HCD was receptive to this proposal since it results in providing housing to an unhoused population, but stated that the City would need to submit a revised ERF Grant Application to formally propose this change to HCD for consideration/approval.

Recommended Bid Affirmation – Specialty Construction
Based on the foregoing evaluation, staff recommends that City Council affirm Specialty Construction as the lowest responsible bidder for the project. Two project options have been developed for City Council consideration, each meeting the core requirements of the ERF grant and DMA. Each project option reflects a different balance of scope and cost savings achieved through bid alternates and value engineering.

1. Recommended Option 1 - $10.5M Project Bid Overview
Under this recommended option, if Council approves the dedication of five (5) TAY units, the remaining costs above $9.5M will be paid for with $1M grant funding from The Balay Ko Foundation. This option includes a 10% contingency and contemplates the following project modifications:
 Foundation Drainage
o Exclusion of foundation drains along the south and east (downhill) sides of the building.
o Exclusion of a sub-slab drainage system.
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 Materials
o In addition to the ceiling of the Gathering Space, compressed straw panels will be used only on one side of the partition walls between the units, increasing the acoustic performance of the walls. o Tile roof substituted for lower cost clay tile.
o Acoustic ceiling panels reduced to 50%.
 Site and Landscaping
o Removal of raised courtyard planters.
o Removal of steel screens around HVAC equipment.
o Removal of sandstone address column at Montgomery Street. o Removal of storage container and all associated site work. o Simplification of trash enclosure to a three-sided structure without a roof or gates.
 Scope Shifted to Future Operator or Fundraising
o Electronic keycard access system.
o Common area appliances (dishwasher, refrigerator, and freezer). o Steel courtyard gates.

Should the City Council select recommended Option 1 ($10.5M project) and authorize five (5) of the units to be designated for TAY, the City’s contribution would remain $9.5M of ERF funds in accordance with the DMA. The Balay Ko Foundation donation would allow for a healthy project contingency of 10%, and additional design features such as, compressed straw on interior walls and landscaping, to remain. The donation would be held by DignityMoves and the City would agree on terms for use of funds towards the project consistent with The Balay Ko Foundation’s terms. The Development Budget for this option is consistent with the DMA.

The Development Budget and additional details regarding recommended Option 1 expenditures are provided within Attachment 1.

2. Recommended Option 2 - $9.5M Project Bid Overview
Recommended Option 2 fits within the allotted $9.5M budget by selecting additional bid alternates or by further value engineering measures. This option does not include additional grant funding from The Balay Ko Foundation or TAY units. This scope of work is similar to recommended Option 1, but makes these changes:
 Removal of all the planting and irrigation and these elements will be installed as future funding or volunteer resources become available.  Replaces the courtyard pavers with decomposed granite.  Compressed straw panels removed from both sides of interior partition walls for units.
 Removal of soffit beams and corbels.
 Colored and stamped concrete replaced with standard grey concrete inside and outside.
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 Removal of all acoustic ceiling panels from the General Contractor’s scope and installation of such elements by operator or as future funding or volunteer resources become available.
 Contingency reduced to 4%.

Recommended Option 2 ($9.5M project) does not include authorization of TAY units or the $1M donation. The Development Budget for this option is consistent with the DMA. This Development Budget would require either fundraising or future funds to provide landscaping and certain project features, while certain other design features are removed.

The contingency for this option is reduced to 4%.

The Development Budget and additional details regarding recommended Option 2 expenditures are provided within Attachment 2.

Next Steps
Should the City Council select recommended Option 1 or 2 and approve the Development Budget (Attachment 1 or 2) and Development Schedule (Attachment 4):

1. The selected option’s Budget and Schedule will be appended to the DMA;

2. If TAY is approved:
a. City Council will also need to authorize the City Manager to execute an amendment to the City’s DMA regarding the use of the $1M donation towards the Project (i.e., either for contingency or other project improvements as described above);
b. City staff will submit a revised ERF Grant Application for proposed TAY units to HCD for anticipated review/approval; and

3. Issue a Request For Proposals (RFP) for an engineer or construction project manager to act as City’s representative for the Ojai Permanent Supportive Project, with funding for the position drawing from City Housing Trust Funds, subject to City Council review/approval of the contract award; and

4. A concept review item for the scope of work for a third-party property manager/program operator for the Ojai Permanent Supportive Housing Project will be brought back for City Council consideration at a near-term City Council meeting.

Should the City Council provide alternative direction (not selecting recommended Option 1 or 2) next steps are to:

1. To be determined, based upon specific direction provided.

Should the City Council take no action, the City Council must provide direction to the City Manager for:
a. The future plans for Ojai Tent Town (OTT);
b. The status of the City’s ERF Grant, and corresponding communication with California Department of Housing and Community Development (HCD) for any proposed future permanent supportive housing project: and 94

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c. Corresponding requisite amendments to the City’s adopted FY 25-26 Budget to reflect any required refunds of ERF Grant funds to the State as directed by the California Department of Housing and Community Development (HCD).

CITY COUNCIL GOALS ALIGNMENT
Goal No. 1 - Affordable Housing

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
The Ojai Permanent Supportive Housing Project is funded through the City’s $12.7M ERF Grant. Should the City Council select Option 1 or 2, and direct an RFP process for an owner’s engineer or construction project manager to act as the City’s representative for the Ojai Permanent Supportive Project, the City has approximately $700k in eligible funding within the City’s Housing Trust Fund that may be used for this purpose.

The fiscal impact of providing alternative direction or taking no action is not known (some possibilities are outlined within this agenda report). Should the City Council take either of these steps, the City Manager will return to the City Council with an update providing details regarding the fiscal impact.

Prepared by: Ben Harvey, City Manager

ATTACHMENT(S)
A. Project Budget to Actual, Option 1- $10.5M with TAY
B. Project Budget to Actual, Option 2 - $9.5M without TAY C. Donation Letter - Balay Ko Foundation to DignityMoves D. Proposed Design Construction Schedule
95 Option 1 (with TAY)
611 S. Montgomery St.

SITE & BUILDING IMPROVEMENTS
Division
Site Work 2 & 31 $766,232 $ 25,541 Add allowance for haul off $604,150 $ 20,138 Concrete & Masonry 3 & 4 $926,385 $ 30,880 $783,955 $ 26,132 Metals 5 $120,942 $ 4,031 $331,273 $ 11,042
Rough Carpentry, Plastics & Composites 6 $1,295,013 $ 43,167 $804,876 $ 26,829 Thermal & Moisture Protection 7 $451,914 $ 15,064 $530,688 $ 17,690 Finish Carpentry 8 $588,446 $ 19,615 $345,150 $ 11,505
Finishes & Signage 9 & 10 $416,917 $ 13,897 $972,128 $ 32,404 Equipment 11 $0 $ - $7,500 $ 250
Specialties & FFE 12 $2,647 $ 88 $74,698 $ 2,490
Special Construction 13 $0 $ - $0 $ -
Plumbing 22 $972,645 $ 32,422 $1,196,441 $ 39,881
Mechanical- HVAC 23 $300,000 $ 10,000 $432,000 $ 14,400 Fire Protection 21 $122,033 $ 4,068 FP transferred from Div 1 $91,875 $ 3,063 Electrical 16 (26) $720,655 $ 24,022 $513,972 $ 17,132
Exterior Improvements- incl landscape & irrigation, paving, fencing 32 $363,838 $ 12,128 $762,373 $ 25,412
Utilities 33 $0 $ - $12,291 $ 410
SUBTOTAL SITE & BUILDING $7,047,667 $ 234,922 SITE & BUILDING $7,463,370 $ 248,779 Payment, Performance & Maintenance Bonds 0.50% $35,238 $ 1,175 1.13% $96,397 $ 3,213 Insurance and Warranty 1.25% $88,096 $ 2,937 included
General Conditions: 1.87% $131,740 $ 4,391 less solar array $775,701 $ 25,857 OH & FEE: 5.00% $352,383 $ 11,746 6.00% $481,147 $ 16,038 GC Contingency/Escalation: allowance $200,000 $ 6,667 allowance $100,000 $ 3,333 SUBTOTAL GC FEES & CONTINGENCY $807,458 $ 26,915 GC FEES & CONT.: $1,453,245 $ 48,442 SUBTOTAL SITE, BUILDING, GC FEES & CONTINGENCY $7,855,125 $ 261,837 SUBTOTAL GC COST: $8,916,615 $ 297,221

BID ALTERNATES
Selected?
Add footing draings on uphill side of building 1A NO $40,130 $0 $ - Add subslab drainage system 1B NO $127,591 $0 $ -
Omit straw panels at interior face of exterior walls 2A YES $66,924 -$66,924 $ (2,231) Omit straw panels from one side of interior partition walls 2B YES $59,151 -$59,151 $ (1,972) Omit straw panels from both sides of interior partition walls 2C NO $118,302 $0 $ - Soffit assembly - replace stucco with 3/8" cement board 3A NO $37,315 $0 $ - Soffit assembly - omit faux beams 3B NO $64,372 $0 $ -
Omit storage container; provide footings and power for future 4A NO $17,616 $0 $ - Omit storage container and all associate site work 4B YES $36,208 -$36,208 $ (1,207) Landscape - omit all CMU planters 5A YES $73,580 -$73,580 $ (2,453) Landscape - replace courtyard paving to match concrete at 5B.1 NO $19,349 $0 $ - Landscape - replace courtyard paving with decomposed
granite 5B.2 YES $48,171 -$48,171 $ (1,606)

POST-BID VALUE ENGINEERING
Alternate clay tile roofing 1 YES $78,607 -$78,607 $ (2,620) Omit dishwasher, fridge & freezer provided at common area from GC Scope 2 YES $8,040 -$8,040 $ (268)
Omit Keycard Access System from GC Scope 3 YES $45,856 -$45,856 $ (1,529) Omit all Plantings and Irrigation from GC Scope 4 NO $228,993 $0 $ - Omit Trash enclosure, slab and CMU walls from GC Scope 5 NO $78,812 $0 $ - Omit Trash enclosure roof, gates, lighting and steel mesh from GC Scope 6 YES $78,875 -$78,875 $ (2,629)
Omit Steel gates from GC Scope 7 YES $77,394 -$77,394 $ (2,580) Omit steel screens around HVAC units from GC Scope 8 YES $34,832 -$34,832 $ (1,161) Replace stamped and colored concrete at exterior areas with grey broom finish typical 9 NO $22,260 $0 $ -
Replace colored concrete at building interior areas with grey typical 10 NO $1,286 $0 $ -
Omit sandstone address column 11 YES $31,029 -$31,029 $ (1,034) Omit Acoustic Ceiling Panels 12 YES *Reduced 50% $94,334 -$47,167 $ (1,572) Omit ADA ramp, stair and sidewalk return to Ventura St. 13 NO $666,955 $0 $ - SUBTOTAL ALTERNATES: -$685,834 $ (22,861)
TOTAL HARD COSTS & CONTINGENCY AND ALTERNATES: $7,855,125 $ 261,837 HARD COSTS: $8,230,781 $ 274,359

SOFT COSTS
Development Fee $ 500,000 $ 16,667 $ 500,000 $ 16,667
Consultants $ 658,000 $ 21,933 $ 658,000 $ 21,933
Permit Allowance $ 75,000 $ 2,500 $ 40,000 $ 1,333
FFE $ 0 $ 0 $ 0 $ 0
Utilities- Sewer, Water, SCE $ 205,000 $ 6,833 Current Sewer Connection $ 311,603 $ 10,387 Legal Fees $ 30,000 $ 1,000 $ 0 $ 0
Testing and Special Inspections allowance $ 25,000 $ 833 $ 25,000 $ 833 Developer Contingency $ 126,875 $ 4,229 10% $ 827,895 $ 27,597 General Liability Insurance $ 25,000 $ 833 $ 0 $ 0
Interest gained shown in negative $ 0.00 $ - As of 2/28/26 $ (149,891) $ (4,996) TOTAL SOFT COSTS : $ 1,644,875 $ 54,829 SOFT COSTS: $ 2,212,607 $ 73,754 SUBTOTAL HARD COSTS & CONTINGENCY $ 7,855,124.52 $8,230,781 $ 274,359 SUBTOTAL SOFT COSTS & FFE $ 1,644,875 $ 2,212,607 $ 73,754 TOTAL PROJECT COST: $9,500,000 $ 316,667 TOTAL: $10,443,388 $ 348,113 Difference $943,388 $ 31,446
Awarded GC
City of Ojai

GC FEES & CONTINGENCY
DM Ojai PSH
UPDATED Soft Costs
4/10/2026
30 Original Budget as
presented 11/9/25 Specialty Construction
Attachment A
96 611 S. Montgomery St.

BID ALTERNATES
Selected?
Add footing draings on uphill side of building 1A NO $40,130 $0 $ - Add subslab drainage system 1B NO $127,591 $0 $ -
Omit straw panels at interior face of exterior walls 2A YES $66,924 -$66,924 $ (2,231) Omit straw panels from one side of interior partition walls 2B NO $59,151 $0 $ - Omit straw panels from both sides of interior partition walls 2C YES $118,302 -$118,302 $ (3,943) Soffit assembly - replace stucco with 3/8" cement board 3A NO $37,315 $0 $ - Soffit assembly - omit faux beams 3B YES $64,372 -$64,372 $ (2,146) Omit storage container; provide footings and power for
future 4A NO $17,616 $0 $ -
Omit storage container and all associate site work 4B YES $36,208 -$36,208 $ (1,207) Landscape - omit all CMU planters 5A YES $73,580 -$73,580 $ (2,453) Landscape - replace courtyard paving to match concrete at arcade 5B.1 NO $19,349 $0 $ -
Landscape - replace courtyard paving with decomposed
granite 5B.2 YES $48,171 -$48,171 $ (1,606)

POST-BID VALUE ENGINEERING
Alternate clay tile roofing 1 YES $78,607 -$78,607 $ (36,969) Omit dishwasher, fridge & freezer provided at common area from GC Scope 2 YES $8,040 -$8,040 $ (268)
Omit Keycard Access System from GC Scope 3 YES $45,856 -$45,856 $ (1,529) Omit all Plantings and Irrigation from GC Scope 4 YES $228,993 -$228,993 $ (7,633) Omit Trash enclosure, slab and CMU walls from GC Scope 5 NO $78,812 $0 $ - Omit Trash enclosure roof, gates, lighting and steel mesh from GC Scope 6 YES $78,875 -$78,875 $ (2,629)
Omit Steel gates from GC Scope 7 YES $77,394 -$77,394 $ (2,580) Omit steel screens around HVAC units from GC Scope 8 YES $34,832 -$34,832 $ (1,161) Replace stamped and colored concrete at exterior areas
with grey broom finish typical 9 YES $22,260 -$22,260 $ (742) Replace colored concrete at building interior areas with grey typical 10 YES $1,286 -$1,286 $ (43)
Omit sandstone address column 11 YES $31,029 -$31,029 $ (1,034) Omit Acoustic Ceiling Panels 12 YES $94,334 -$94,334 $ (3,144) Omit ADA ramp, stair and sidewalk return to Ventura St. 13 NO $666,955 $0 $ - SUBTOTAL ALTERNATES: -$1,109,063 $ (36,969)
TOTAL HARD COSTS & CONTINGENCY AND ALTERNATES: $7,855,125 $ 261,837 HARD COSTS: $7,807,552 $ 260,252

SOFT COSTS
Development Fee $ 500,000 $ 16,667 $ 500,000 $ 16,667
Consultants $ 658,000 $ 21,933 $ 658,000 $ 21,933
Permit Allowance $ 75,000 $ 2,500 $ 40,000 $ 1,333
FFE $ 0 $ 0 $ 0 $ 0
Utilities- Sewer, Water, SCE $ 205,000 $ 6,833 Current Sewer Connection $ 311,603 $ 10,387 Legal Fees $ 30,000 $ 1,000 $ 0 $ 0
Testing and Special Inspections allowance $ 25,000 $ 833 $ 25,000 $ 833 Developer Contingency $ 126,875 $ 4,229 4% $ 307,736 $ 10,258 General Liability Insurance $ 25,000 $ 833 $ 0 $ 0
Interest gained shown in negative $ 0.00 $ - As of 2/28/26 $ (149,891) $ (4,996) TOTAL SOFT COSTS : $ 1,644,875 $ 54,829 SOFT COSTS: $ 1,692,448 $ 56,415 SUBTOTAL HARD COSTS & CONTINGENCY $ 7,855,124.52 $7,807,552 $ 260,252 SUBTOTAL SOFT COSTS & FFE $ 1,644,875 $ 1,692,448 $ 56,415 TOTAL PROJECT COST: $9,500,000 $ 316,667 TOTAL: $9,500,000 $ 316,667 Difference $0 $ 0
UPDATED Soft Costs
4/10/2026
30 Original Budget as presented
11/9/25 Specialty Construction
Awarded GC
City of Ojai

GC FEES & CONTINGENCY
DM Ojai PSH
Confidential 4/10/2026 Page 1
Attachment B
97 DignityMoves 870 Market Street #1153 San Francisco, CA 94102 April 7, 2026
City Manager- Ben Harvey
City of Ojai
401 South Ventura Street
Ojai, California 93023
Re: Balay Ko Foundation — $1 Million Commitment to the Ojai Permanent Supportive Housing Project and Proposed Designation of Five Units for Transitional Age Youth I am writing to share the extraordinary news of a $1 million grant commitment to the proposed 30- unit Ojai Permanent Supportive Housing (PSH) development at 611 South Montgomery Street on the City's Lower Public Works Yard. This grant is exclusively for the 611 South Montgomery Street project site and requires that five of the thirty units be available for homeless Transitional Aged Youth (TAY) (young people between the ages of eighteen and twenty-five who are experiencing homelessness in Ojai and the surrounding Ventura County region).

We believe this grant opportunity merits the City's attention and enthusiasm and we are grateful for the opportunity to share the Balay Ko Foundation's story, its track record, and the significance of its presence at this pivotal moment in Ojai's achievement of the important goals established by the Housing Element of the City General Plan.

About the Balay Ko Foundation
The Foundation takes its name from the Tagalog phrase meaning "My Home"— a declaration of both purpose and philosophy. Its mission is unambiguous and focused: to support nonprofit organizations across California working to solve housing and food insecurity for those experiencing homelessness and hunger. The Foundation does not accept unsolicited grant applications. It conducts its own research, identifies strategic partners, and invests where it believes the greatest and most lasting impact can be achieved. Its grantmaking spans major capital projects, multi-year operational commitments, and targeted matching campaigns. With total assets exceeding $139 million and annual grantmaking of approximately $6.7 million, the Balay Ko Foundation has emerged in just a few years as one of the most consequential private funders addressing homelessness on California's Central Coast. Its geographic heart is the Central Coast — San Luis Obispo, Santa Barbara, and now Ventura Counties — and its presence in a project signals seriousness, organizational strength, and alignment with best practices in the field.

Attachment C
98 DignityMoves 870 Market Street #1153 San Francisco, CA 94102 A Proven Partnership: Balay Ko Foundation and DignityMoves The Balay Ko Foundation's partnership with DignityMoves is one of the defining collaborations in California's response to unsheltered homelessness. Together, they have developed multiple projects across the Central Coast that have moved hundreds of individuals from the street into stability and ultimately into permanent housing. In Grover Beach, in San Luis Obispo County, the Foundation funded permitting, development, and construction costs for the Balay Ko on Barca project, a 30- unit interim housing community built by DignityMoves and operated by the 5Cities Homeless Coalition. In Santa Barbara, the Foundation was a key funding partner for a 35-unit DignityMoves interim housing community developed in partnership with the County of Santa Barbara and Good Samaritan Shelter. In the City of San Luis Obispo, the Foundation contributed to the Calle Joaquin Apartments — a 76-unit Homekey project converting a former Motel 6 into permanent supportive housing — working alongside HCD's Homekey Program, the City and County of San Luis Obispo, and Wells Fargo. In each of these projects, the Balay Ko Foundation has not simply written a check. It has shown up — volunteers from the Foundation have painted sites, prepared rooms, and worked alongside community members to bring dignity into every detail of the physical environment. That ethic of presence and care is as much a part of the Foundation's identity as its capital.

The $1 Million Commitment to the Ojai Permanent Supportive Housing Project The Balay Ko Foundation's $1 million commitment to the Ojai Permanent Supportive Housing project is a signal — to HCD, to future funders, and to our community — that this project has been evaluated and vetted by one of the most discerning and mission-aligned private foundations working on homelessness in California. The Foundation does not invest lightly, and it does not invest where it does not believe in either the model or the people executing it. It bears emphasis that this gift is committed specifically to the proposed hacienda-style development at the 611 South Montgomery Street site — it is not a general contribution to homelessness services in Ojai nor it is not transferable to any other project or location within the City. This investment will directly support the development and implementation of the project, bringing the Foundation's unique combination of capital, community engagement, and institutional credibility to Ojai's effort to permanently house its most vulnerable residents.

Council Direction and the Path to TAY Designation
Among the thirty units proposed for the Ojai Permanent Supportive Housing development, we are requesting that the City Council provide direction to modify the project to designate five units as Permanent Supportive Housing specifically reserved for TAY.

The City has already taken an important step in this direction. Staff spoke with the California Department of Housing and Community Development (HCD) regarding the inclusion of five TAY rooms within the thirty-unit development. HCD indicated that they are supportive of this approach, and that they would likely approve an ERF grant application modification requesting the TAY designation — provided the City Council first provides direction to modify the project accordingly.

Council action is the necessary first step. HCD's expressed receptiveness to the modification follows from it.

Attachment C
99 DignityMoves 870 Market Street #1153 San Francisco, CA 94102 While Ojai has Mesa Ojai — a transitional housing program serving young adults eighteen to twentyfour — the community currently has no permanent supportive housing designated for transitional age youth. Five units of TAY-designated permanent supportive housing within the Lower Public Works Yard development would be, for this community, an entirely new resource — and a gateway to future funding that would not otherwise be available. TAY designation opens eligibility for a range of state and federal funding streams specifically linked to youth homelessness and young adult services. Once the project is complete and operational with designated TAY units, the City and its service partners will be positioned to access those additional resources. Without the TAY designation, that door remains closed. Including these five units now is not only the right thing for the young people who need them — it is a strategic investment in the long-term funding health of the entire project.

The Balay Ko Foundation's commitment to this project reflects its recognition that the TAY designation deepens, not complicates, the project's mission — it ensures that among those who come home, some of the youngest and most vulnerable will be there too.

Conclusion
Ojai has an opportunity before it that few small cities ever receive: a $1 million private investment from one of California's most focused and mission-driven philanthropic foundations, paired with a proven developer, a community-rooted services partnership, and a population — our transitional age youth — who are ready to come home.

We are grateful for the City's partnership in this effort and for the Council's consideration of direction to modify the project to include five TAY-designated units — a step that would unlock HCD's likely approval of the ERF modification, open the door to future TAY-specific funding, and make five of these thirty homes a lifeline for young people in Ojai who have nowhere else to turn. We welcome any questions, and we look forward to continuing to build this project together.

Respectfully,
David Grunwald
Managing Director
DignityMoves
Attachment C
100
OJAI Permanent Supportive Housing
611 South Montgomery St, Ojai CA 93023 3/17/2025 3/24/2025 3/31/2025 4/7/2025 4/14/2025 4/21/2025 4/28/2025 5/6/2025 5/13/2025 5/20/2025 5/27/2025 6/3/2025 6/10/2025 6/17/2025 6/24/2025 7/1/2025 7/8/2025 7/15/2025 7/22/2025 7/29/2025 8/5/2025 8/12/2025 8/19/2025 8/26/2025 9/2/2025 9/9/2025 9/16/2025 9/23/2025 9/30/2025 10/7/2025 10/14/2025 10/21/2025 10/28/2025 11/4/2025 11/11/2025 11/18/2025 11/25/2025 12/2/2025 12/9/2025 12/16/2025 12/23/2025 12/30/2025 1/6/2026 1/13/2026 1/20/2026 1/27/2026 2/3/2026 2/10/2026 2/17/2026 2/24/2026 3/3/2026 3/10/2026 3/17/2026 3/24/2026 3/31/2026 4/7/2026 4/14/2026 4/21/2026 4/28/2026 5/5/2026 5/12/2026 5/19/2026 5/26/2026 13 Months 6/26/2027 7/3/2027 7/10/2027 7/17/2027 7/24/2027 7/31/2027 Project Starts in January 2024
New Concept and Initial Design for PW Yard Started in October Planning Commission Approval Jan 2025
City Council Approval 3/25/25 X
Project on Hold Pending City Council Approval 8 Weeks
DignityMoves DMA Approval by City Council 5/27/25 X
Notice To Proceed 5/27/25 X
Design Development: 8 weeks 1 2 3 4 5 6 7 8
Pre-Qualification of General Contractors (GC)- Issue week of 6/17/25, responses due 7/25/25 1 2 3 4 5 6 90 day window for schedule and budget finalization per DMA Short list confirmed for Qualified GCs X
RFP Part 1 Issue for Feasibility Studies to Selected Short List of GCs on Monday 7/28/2025 X Feasibility Studies including budgets and schedules from Qualified GCs 4 weeks 1 2 3 4 Part 1 Responses due from Qualified GCs due 8/22/2025 X Confirm Schedule and Budget Pricing per DMA Requirement by 8/31/2025 X City Council Scheduled Approval of Project Budget and Schedule 9/9/2025-NO receive and file X Redesign for Value Engineering: 4 weeks 1 2 3 4
90% Construction Documentation Coordination Review 10/17/25 X Construction Documents - (IFP): 6 weeks 1 2 3 4 5 6
Issue CD set for permit: 11/07/25 X
Issue RFP Part 2 to Qualified GCs for Bid 11/7/2025 X
City review for permit: 24 weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Preparation of Geotech report by City's Consultant, update project docs, permit review: 8 weeks 1 2 3 4 5 6 7 8 City Council Approval of Ph 2 Environmental Work 3/24/26 x Ph 2 Environmental work: 6 weeks 1 2 3 4 5 6
RFP Part 2 Preparation of Bids by Qualified GCs 1 2 3 4 5 6 7 8 Bids due from Qualified GCs 1/16/2026 X
City of Ojai/DM Bid Evaluation- 12 weeks 1 2 3 4 5 6 7 8 9 10 11 12 Presentation to City Council for Bid Ratification of Award to GC Low Bidder 4/14/2026 X Negotiation/finalization of Contract for Construction 1 2 3 4 Building permit approval 5/12/2026 X
Award of Contract for Construction: 5/19/2026 X
Mobilize and Start Construction: 5/26/2026 X
Construction Duration: 13 Months 13 months
Substantial Completion: 6/26/27 X
Project Close-out: 4 weeks 1 2 3 4
MOVE IN, GRAND OPENING 7/26/2027 X
Attachment D
101
Permanent Supportive
Housing/DignityMoves
Project Bid Affirmation
1 City of Ojai - City Council Meeting
April 14, 2026
102

INTRODUCTION
AND
BACKGROUND 2
Presented by: Ben Harvey, City Manager
City of Ojai
103
Award Amount: $12.7M Encampment
Resolution Fund (ERF) grant
Award Date: April 2024
Funding Purpose: Transition individuals living
in homeless encampments into safe, stable
housing
3 ERF GRANT OVERVIEW
104
Sites Vetted: More than 10 potential
sites were evaluated
Site Selected: Lower Public Works Yard
Approved by City Council, May 27, 2025
4 PROJECT BACKGROUND
105

PROJECT

OVERVIEW
5 Presented by: Ben Harvey, City Manager
City of Ojai
106
Private Supportive Housing
Units
30 units hacienda style feature en-suite
bathrooms ensuring privacy and dignity for
residents.

Community Amenities and
Layout
The site includes offices, laundry, gathering
spaces, courtyard, and a small fenced dog
area for community interaction.

Sustainable and Fire-Resistant
Design
Design employs fire-hardened structures,
compressed straw paneling, hemp
insulation, and efficient site circulation for
resilience.

Resident Support and
Independence
Onsite supportive services promote resident
stability, independence and community
cohesion.
6 DESIGN AND KEY HOUSING FEATURES
107

BID PROCESS & BUDGET

CONSIDERATIONS
7 Presented by: Ben Harvey, City Man
City of Ojai
108
4 pre-qualified contractors identified following RFP under City supervision
Competitive Bid Process undertaken
Specialty Construction Lowest Responsive Bidder
8 BID PROCESS
109
9 CONSTRUCTION BID COMPARISON
110
10 $1M DONATION TO

DIGNITY MOVES FROM

THE BALAY KO

FOUNDATION
Presented by: Jeff Gaddess,
DignityMoves
111
Presented by: Dylan Johnson, AIA, LEED AP
DignityMoves
11 OPTION 1 - $10.5M WITH 5
TAY UNITS AND $1M

DONATION
112
12 OPTION 2 - $9.5MWITHOUT
TAY UNITS WITHOUT $1M

DONATION
Presented by: Dylan Johnson, AIA, LEED AP
DignityMoves
113

OTHER OPTIONS
• Provide Alternative Direction to Staff
• Take No Action
13 114

QUESTIONS/COMMENTS
14 115
01436.0001 2115694.1 Page 1 of 2
Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Bethany Burgess, City Attorney
MEETING DATE: April 14, 2026
SUBJECT: Adopt Revisions to the City Council Protocols to Establish Quasi-Judicial Hearing Procedures (City Council Direction)

RECOMMENDATION
Adopt Resolution No. 2026-9 approving revisions to the City Council Protocols and adopting a policy for Quasi-Judicial Hearings as an attachment to the Council Protocols.

DISCUSSION
In the fall of 2025, City Council received an appeal following its audit of Transient Occupancy Tax receipts. The City Council initially opened the appeal for a public hearing, but due to the lack of a formally adopted public hearing policy that established procedures for appeals, there was lack of clarity regarding certain aspects of the appeal procedure.

As a result of this hearing, City Council requested that the City Attorney bring a formal policy to City Council for use on quasi-judicial matters where the Ojai Municipal Code (OMC) is silent as to the specific procedures that must be followed.

The proposed policy attempts to add clarity for the City Council, City staff, applicants for City approvals, and appellants to ensure that the process is fair and equitable for all parties and to also ensure that City Council is provided with sufficient time to review materials submitted by the parties in advance. Adoption of this policy will also help ensure that applicants and appellants are informed regarding the specific procedures that will be used by the City with respect to City approvals that may be subject to either a requirement for a public hearing, or that may be subject to appeal.

The policy will apply to appeals filed under Chapter 1-4 of the Ojai Municipal Code and may apply to other quasi-judicial public hearings and appeals under other sections of the OMC where the OMC fails to otherwise establish procedural requirements. Where the OMC provides different requirements for specific types of appeals, the more specific procedures will apply.

Additionally, the Resolution will approve an additional change to the Council Protocols to reflect that City Council follows Rosenberg’s Rules of Order, as provided by the Ojai Municipal Code.
116
01436.0001 2115694.1 Page 2 of 2

CITY COUNCIL GOALS ALIGNMENT
Goal No. 9 - Communication and Relationships

OPTIONS

1. Do not adopt revisions to the Council Protocols and the Quasi-Judicial Hearings policy.

2. Provide alternate direction.

FISCAL IMPACT
Adoption of the policy will not have a fiscal impact on the City. City staff and potentially outside contractor time may be required related to quasi-judicial hearings and appeals covered by this policy, but adoption of this policy is not expected to have a greater financial impact on the City.

Prepared by: Bethany Burgess, City Attorney

ATTACHMENT(S)
A. Resolution No. 2026-9
B. City Council Protocols – Revised (Exhibit A to Resolution No. 2026-9) C. Quasi-Judicial Hearing Procedures (Exhibit B to Resolution No. 2026-9) 117
Resolution No. 2026-9
01436.0001 2115692.1 Page 1 of 2

CITY OF OJAI
RESOLUTION NO. 2026-9

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

OJAI, CALIFORNIA, ADOPTING REVISIONS TO THE CITY

OF OJAI COUNCIL PROTOCOLS IN ORDER TO

ESTABLISH QUASI-JUDICIAL HEARING PROCEDURES
WHEREAS, pursuant to the Ojai Municipal Code (“OMC”) the City Council for the City of Ojai (“City Council”), certain City advisory boards and commissions, and City staff are required to conduct quasi-judicial public hearings from time-to-time as the review body or related to appeals filed by an applicant or appellant; and WHEREAS, in order to facilitate a more transparent process, the City Council desires to formally adopt a policy establishing procedures for public hearings; and WHEREAS, the formal adoption of public hearing procedures helps ensure that applicants for City approvals and appellants of administrative and quasi-judicial decisions are provided sufficient due process; and
WHEREAS, the City Council desires that these public hearing procedures should be included as an attachment to the City Council’s adopted Council Protocols; and WHEREAS, the City Council also desires to make other clean-up revisions to the Council Protocols to ensure consistency between the OMC and the Council Protocols, specifically to update the references to the Council Rules of Procedure from Robert’s Rules of Order to Rosenberg’s Rules of Order, as further reflected in Exhibit “A” to this Resolution;
WHEREAS, the revised Council Protocols attached hereto as Exhibit “A” further incorporate the Quasi-Judicial Hearings policy attached hereto as Exhibit “B.”

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are hereby incorporated by reference to the same extent as if restated herein.

SECTION 2. The City Council adopts the revised Council Protocols attached hereto as Exhibit “A.”
SECTION 3. The City Council further adopts the Quasi-Judicial Hearings policy attached hereto as Exhibit “B” which such policy will be an attachment to the Council Protocols.

SECTION 4. This Resolution shall be effective upon its approval. 118
Resolution No. 2026-9
01436.0001 2115692.1 Page 2 of 2
PASSED, APPROVED AND ADOPTED on ____, 2026.

CITY OF OJAI, CALIFORNIA
___________________________________
Andy Gilman, Mayor
Date: _____________________________
ATTEST:
__________________________________
Steve Quilici, City Clerk
APPROVED AS TO FORM:
__________________________________
Bethany A. Burgess, City Attorney
I, Weston Montgomery, Chief Deputy City Clerk of the City of Ojai, certify that Resolution No. 2026-9 was adopted at a regular meeting held _____, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________________
Weston Montgomery, Chief Deputy City Clerk
119
01436.0001 2101952.2 120
01436.0001 2101952.2
Presented June 10, 2025
Adopted by the Ojai City Council on June 10, 2025, Resolution No. 25-22 Andy Gilman, Mayor
Rachel Lang, Mayor Pro Tem, District 2
Leslie Rule, Council Member, District 1
Andrew Whitman, Council Member, District 3
Kim Mang, Council Member, District 4
Copyright 2025 City of Ojai
401 S. Ventura St.

Ojai, CA 93023
www.ojai.ca.gov
(805)646-5581
121
CITY OF OJAI - COUNCIL PROTOCOLS 3
01436.0001 2101952.2
Contents
Contents
Purpose and Intent of Protocols.................................................................................................5 Redevelopment Successor Agency ................................................................................5 I. Statutory Requirements/Regulatory Guidelines.......................................................................5 A. The Brown Act .................................................................................................................6 What is Considered a Meeting? ........................................................................................6 Non-public Meetings: Most are Prohibited under the Brown Act.....................................6 B. Political Reform Act.........................................................................................................6 C. Ojai Municipal Code ........................................................................................................7 D. Rosenberg'sRules of Order...............................................................................................7 II. Council Powers and Responsibilities....................................................................................8 A. General Council Powers and Responsibilities..................................................................8

1. Confidential Information ..........................................................................................8

2. Handling of Litigation...............................................................................................8

3. City Council Absences..............................................................................................8 B. Council Organization .......................................................................................................9

1. Mayor........................................................................................................................9 Additional Mayoral Powers..............................................................................................9

2. Newly Elected Members.........................................................................................10

3. Installation of New Council Members....................................................................10

4. Mayor Pro Tempore................................................................................................10

5. Presiding Officer of Meeting ..................................................................................10

6. Ceremonial Representative(s) .................................................................................11

7. Seating Order..........................................................................................................11 C. Council Communications...............................................................................................11

1. Communications Representing the Council's Position or Policy.............................11

2. Communications Representing the Council to Other Agencies or Groups..............12

3. Ex Parte Communications.......................................................................................13

4. Communications Using City Stationery – Physical and Electronic.........................15

5. Communications Regarding Staff Performance.....................................................15 D. Council Commissions and Committees..........................................................................16

1. Representation by Council Members at City Commission Meetings......................16

2. Appointmentsto Commissions, Committees and Citizen Advisory Groups...........16

3. City Commission and Committee Recognitions upon Leaving Office.....................17 122
CITY OF OJAI - COUNCIL PROTOCOLS 4
01436.0001 2101952.2
III. City Council Meetings......................................................................................................18 A. Regular Meetings...........................................................................................................18

1. Time, Location and Length of Regular Meetings....................................................18

2. Other Locations.......................................................................................................18

3. Canceled Meetings..................................................................................................18 B. Special Meetings, Emergency Meetings and other types of Council Meetings.............19

1. Location during a Local Emergency .......................................................................19

2. Adjourned Meetings................................................................................................19

3. Study Sessions/Workshops.....................................................................................19 C. Meeting Components.....................................................................................................19

1. Agenda Development, Content, Posting and Packet Distribution ...........................20

2. Public Attendance at Meetings................................................................................21

3. Closed Meetings (Closed Sessions)........................................................................21

4. Order of Business ...................................................................................................22

5. Scheduling Presentations by Individuals or Groups...............................................22

6. Proclamations and Resolutions of Appreciation.....................................................23

7. Consent Calendar....................................................................................................23

8. General Public Comments......................................................................................24

9. Public Hearings.......................................................................................................24

10. Discussion Items.....................................................................................................24

11. Reports from Council Members .............................................................................25

12. Report from the City Manager................................................................................25

13. Future Agenda Items...............................................................................................25 D. Meeting Conduct............................................................................................................25

1. The Public: Addressing the Council........................................................................25

2. The Council: Council Deliberations Prohibited during Public Comments..............25

3. Council Interaction with the Public.........................................................................26

4. Council Member Procedures for Obtaining the Floor ............................................26

5. Council Member Procedures for Motions ..............................................................26

6. Precedence of Motion .............................................................................................27

7. Agenda Language for Introduction and Adoption of Ordinances............................28 In Closing................................................................................................................................29 123
CITY OF OJAI - COUNCIL PROTOCOLS 5
01436.0001 2101952.2
Purpose and Intent of Protocols
The residents of the City of Ojai are entitled to have fair, ethical and accountable local government.

It is necessary that the public have confidence in the integrity of its government and in those who represent them. The purpose of these protocols is to set forth policies and provisions, including rules of decorum beyond those required by state law.

City Council Members bear responsibility to make decisions that are in the best interest of the City. The City Council must be independent, impartial and fair in its judgment and actions and will conduct public deliberations and processes openly, in an atmosphere of civility. All City Council deliberations shall be conducted respectfully.

Redevelopment Successor Agency
Ojai's City Council also serves as its Redevelopment Successor Agency; therefore, these protocols are intended for use by both the City Council and Redevelopment Agency Successor Agency.

I. Statutory Requirements/Regulatory
Guidelines
Certain state laws and other established regulations
exist which govern various responsibilities of the City Council.1 Therefore, this protocol document is not
intended to be comprehensive in scope, but contains
those issues and topics generally not covered by other
laws or statutes.

This document will grow to include new items as they
are identified at the request of the Council. This
protocol document is not intended to supersede any
existing statutes or regulations, but does reiterate some requirements to increase its value as a tool for new
Council Members.

These protocols may be amended by a majority vote
of the Council Members. In the event of any conflict
between these protocols and applicable state or federal law, the applicable state or federal law shall control.

1 California Government Code § 54953(a).
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CITY OF OJAI - COUNCIL PROTOCOLS 6
01436.0001 2101952.2
A. The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed commissions and committees, shall be open and public and all persons shall be permitted to attend.2
Notices of such meetings must be given 72 hours prior to the meeting for regular meetings and 24 hours prior to the meeting for special meetings.3
What is Considered a Meeting?
A "meeting" takes place whenever a quorum is present and subject matter related to the City's business is heard, discussed, or deliberated upon.4 The presence of more than two Council Members at any City commission meeting, a meeting of general interest to the public or a social event shall not be construed to be a violation of the Brown Act, so long as the Council Members present do not discuss, among themselves, issues within City Council jurisdiction.5 Non-public Meetings: Most are Prohibited under the Brown Act The Brown Act prohibits non-public meetings, except for lawful closed sessions. It also prohibits a majority of the Council Members from using, “a series of communications of any kind, directly or through intermediaries, to discuss, deliberate, or take action on any item of business that is within the subject matter jurisdiction of the legislative body.”6 These prohibitions are to be kept in mind by Council Members when communicating via email. A Council Member’s “reply all” to an e-mail related to City business and sent from a constituent to all Council Members, if it contains substantive discussion of the matter, could be construed as a “meeting” taking place with a quorum present outside of public view. To avoid this risk, Council Members should exercise caution when emailing the entire City Council.

B. Political Reform Act
The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them. The Political Reform Act establishes regulations regarding Conflicts of Interests and Campaign Disclosure Provisions.7
Ojai's City Clerk provides forms and information to assist Council Members and candidates in complying with the Political Reform Act.

2 California Government Code § 54954.2(a)(1).
3 California Government Code §§ 54954.2(a)(1), 54954.2(a)(1) and 54956(a) and (c). 4 California Government Code § 54954.2(a)(1).
5 Ibid.
6 California Government Code § 54952.2.
7 California Government Code §§ 81000-91015.
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CITY OF OJAI - COUNCIL PROTOCOLS 7
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C. Ojai Municipal Code
The City of Ojai Municipal Code consists of those codified ordinances pertaining to the development of the City and its environs, and of general municipal regulations and laws, together with Secondary Codes adopted by reference.

Each and all of the provisions, terms and penalties of the Code are on file in the office of the City Clerk of the City of Ojai.

D. Rosenberg's Rules of Order
Section 2-1.202 of the City of Ojai Municipal Code states that all meetings of the Council shall be conducted in accordance with Rosenberg's Rules of Order. However, no ordinance, resolution, or other action of the City Council shall be invalidated or the legality thereof otherwise affected by the failure or omission of the City Council to observe or follow such Rules.8

8 City of Ojai Municipal Code § 2-1.202.
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CITY OF OJAI - COUNCIL PROTOCOLS 8
01436.0001 2101952.2
II. Council Powers and Responsibilities
A. General Council Powers and Responsibilities
The Council acts as a body. Policy or protocols are established by a majority vote; a decision of the majority binds the Council to a course of action. No Council Member has extraordinary powers beyond those of other Members except as specified for the Mayor or Mayor Pro Tem in the Ojai Municipal Code, these protocols, or applicable law.

1. Confidential Information
Council Members shall respect the confidentiality of information concerning City property, personnel or proceedings of the City. Council Members shall not disclose confidential information without proper legal authorization or use such information to advance their personal interests or the interests of other parties.

2. Handling of Litigation
Council Members shall keep all written materials and verbal information provided to them concerning litigation in complete confidence to ensure that the City's position is not compromised. No disclosure or mention of information in these matters shall be made to anyone other than Council Members, the City Attorney, City Manager or City Clerk, or as otherwise allowed by applicable law.

3. City Council Absences
If a City Council Member is going to be absent from a City Council meeting, the Member shall notify the City Manager, who shall advise the Mayor and City Clerk.

At the beginning of each City Council meeting there will be a roll call. Any absences will be recorded and absences from the City Council meeting for that evening will be deemed approved and excused, absent an objection by a fellow Council person, which shall be seconded and voted on by the entire City Council.
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CITY OF OJAI - COUNCIL PROTOCOLS 9
01436.0001 2101952.2
B. Council Organization

1. Mayor
In November of 2014, Ojai voters
approved changing the Council’s
leadership structure from an appointed
Mayor chosen via rotation from among
Council Members, to having a directly
elected Mayor.

Beginning November 2016, the Mayor
is elected for a two-year term. The
directly elected Mayor is a Member of
the City Council and has all of the
powers and duties as a Council
Member, in addition to the powers and
duties provided for by applicable law,9
the Ojai Municipal Code, and these
protocols.

Additional Mayoral Powers
The Mayor’s additional powers and duties beyond those of a Council Member are the following:

1. The power to call a Special Meeting of the Council.10

2. The power to add items to the Council agenda without the need for concurrence by another Member of the City Council, as provided by these protocols;

3. The power to make appointments to the various City commissions and boards, subject to approval by the Council and these protocols;11

4. The duty to sign ordinances, resolutions, and contracts as approved by the Council,12 the power to administer oaths and affirmations and to acknowledge the execution of any City contract or instrument.13

5. In coordination with the City Manager, provide advance approval of any special projects assigned to the City requiring 10 hours of work or more. These projects may be approved by the City Manager and the Council, or by the City Manager and the Mayor.14

9 California Government Code §§ 40601 through 40605.
10 California Government Code §§ 54956.
11 California Government Code § 40605, Ojai Municipal Code § 4-16.101 [Arts Commission], §§ 10-1.01 & 10-104 [Planning Commission], § 2-4.102 [Parks and Recreation Commission] and § 4-8.03 [Historic Preservation Commission].
12 California Government Code §§ 36932, 40602 and 40204. 13 California Government Code §§ 40603 and 40604.
14 Fourth Amendment to Legal Services Agreement with Colantuono, Highsmith & Whatley, PC, Exhibit A, Scope of Services and Applicable Billing Rates, effective August 1, 2024. 128
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2. Newly Elected Members
Even before being sworn into office, newly elected Council Members are subject to the provisions of the Brown Act. Newly elected Council Members shall not be allowed to attend closed sessions of the Council before being sworn into office.15 Staff, including the City Manager, City Clerk, and City Attorney, shall provide newly elected Council Members with an orientation sufficient to familiarize them with the following:
 Subjects covered in these protocols
 The structure and organization of the City and its Departments  The City’s operative budget and financial characteristics  The Brown Act
 The Public Records Act
 The Political Reform Act and other conflicts of interest laws  Tasks and procedures Council Members will need to know to conduct their work as Council Members
The City Manager will also facilitate introductory meetings for newly elected Council Members and each department head, to allow Council Members the opportunity to meet the City’s management staff and to begin to understand the work of each department.

3. Installation of New Council Members
The City of Ojai holds its municipal elections in even-numbered years. The terms are staggered so that in one election year, two Council Members are elected, and three are elected the next election year. This results in stability and experience for the Council, since the Council always includes at least two experienced Members.

City elections are usually consolidated with statewide elections. After a canvass of the votes cast and certification of the results, newly elected Council Members, as well as the elected Mayor, are installed at the first regularly scheduled Council meeting in December following a Council election.

Annually in December, the City Council shall re-organize with, if appropriate, the empaneling of the elected Mayor and any new Council Members.

4. Mayor Pro Tempore
At this time the Council selects the Mayor Pro Tempore (Mayor Pro Tem). The selection of Mayor Pro Tem is discretionary by the Council.

5. Presiding Officer of Meeting
The elected Mayor is the presiding officer of the City Council and shall facilitate Council meetings. In this role, the Mayor assists the Council to focus on the agenda, discussions and deliberations. In the absence of the Mayor, the Mayor Pro Tem presides over the meeting.

15 California Government Code § 54952.1.
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6. Ceremonial Representative(s)
The Mayor is the official head of the City for all ceremonial purposes. Should an individual Council Member other than the Mayor be asked to make a ceremonial presentation that Member should redirect the request to the Mayor.

In the absence of the Mayor, the Mayor Pro Tern or another Council Member appointed by the Mayor shall assume these responsibilities.

7. Seating Order
At the time of the annual Council reorganization, the Mayor shall have the prerogative to designate the seating order for the Council dais.

C. Council Communications

1. Communications Representing the Council's Position or Policy All Council Members when representing the Council should present the Council's position or policy, even if personal opinion is different on the item or issue and there was not a unanimous vote.

A. Stating Personal or Non-representative Opinions
Council Members should use caution in stating an opinion that is contradictory to or an expansion of the Council body's views. He or she should specifically state that the Council Member is offering a personal opinion and that the statements do not represent the position of the City Council.

Council Members should also remain mindful of the fact that a Council Member speaking before another panel is an act that is political in nature, regardless of whether the Council Member speaks personally or as a representative of the Council.

Additionally, legal questions could arise if a Council Member were to fail to act as directed by the Council. For example, if a Council Member sits on another panel as a representative of the Council and fails to vote as directed by the Council.16 Please refer to Section 2, below, Representation by Council Members for Other Agencies or Groups, for additional information.

B. Legislative and Quasi-judicial Questions
The residents of Ojai deserve Council Members who are neutral decision-makers, make decisions based solely on the evidence in the record, and not before a case is heard in full.

Therefore Council Members should use extra caution when speaking before a City commission or another agency’s panel, on issues that the City Council has not yet discussed or taken a position on.

16 See California Government Code § 36813 [Council may adopt rules for its members]. A Council action, lawfully taken, to direct the vote of one of its members who sits on another body as a representative of the City is enforceable under this provision.
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Generic or General Questions
If a matter is legislative and lacks an applicant with a due process right—for example, if the topic in question is generic in nature such as a general discussion about a certain type of ordinance—then the Council Member may speak freely and state his or her preferred position.17
Questions Involving a Potential Applicant or Appellant
However, if a matter is legislative or quasi-adjudicative and involves an applicant or appellant on a specific matter, then the Council Member should refrain from stating an opinion before close of the public hearing.

Doing so preserves the Council Member’s role as a neutral decision maker and ensures that his or her decision is based solely and the evidence in the record, including the entire public hearing.

The legal risk is such that a Council decision could be overturned if a biased or pre-decided Council Member participated in it.18
Tools: Speak with Caution, Recuse if Necessary
To avoid such risks, Council Members should speak cautiously, if at all, on matters involving an individual where the matter may be appealed to the Council.

If a Council Member finds him- or herself in a situation where it is imperative to take a public position, the Council Member should later recuse him- or herself from any vote on the matter once it reaches the Council. Doing so protects the City by preventing an argument of bias or pre-decision being used to challenge the Council’s decision.19 C. Legislative and Quasi-judicial Matters and Council Electronic Communications Also in the interest of neutrality, Council Members should avoid communicating via email, social media or other forms of electronic communication, on quasi-judicial questions that might eventual come before the Council.

As noted above, Council Members should stay aware of the nature of matters as they arise, and tailor their comments depending upon whether the matter is general or generic government and legislative in nature, or whether an individual’s potential due process rights might be at stake.

2. Communications Representing the Council to Other Agencies or Groups Council Members should serve as representatives of the Council body and as such should reflect the official policies and positions of the City Council.

17 Nasha LLC v. City of Los Angeles (2004) 125 Cal.App.4th 470, 482 [“Quasi-legislative acts are not subject to procedural due process requirements while those requirements apply to quasi-judicial acts regardless of the guise they may take.”][citations omitted].
18 Nasha LLC v. City of Los Angeles (2004) 125 Cal.App.4th 470, 483-484 [Planning Commission decision overturned due to article authored by Planning Commissioner that stated negative opinion regarding a project]. 19 Nasha LLC v. City of Los Angeles (2004) 125 Cal.App.4th 470, 482 [“Procedural due process in the administrative setting requires that the hearing be conducted before a reasonably impartial, noninvolved reviewer.”]. 131
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If a Council Member appears before another governmental agency or organization to give a statement on an issue affecting the City, the Council Member should indicate whether the Council has taken a vote on the matter, whether that position if extant, and whether the Council Member is speaking as a representative of the Council or is instead speaking as an individual Council Member.

This is particularly important if a Council Member was in the minority on a matter, to ensure that the other agency is told the majority position of the Council.

For example, say a Member of the Council were to speak before the Ventura County Transportation Commission on a transportation issue that affects residents of the City of Ojai. The Council Member should state the Council’s view on the matter if the Council has adopted a majority position, in addition to stating the Council Member’s views.

3. Ex Parte Communications
Ex parte communications are defined as: written or
oral statements that are unilateral, which do not
allow all officials to have an equal opportunity to
receive the information.20 This includes electronic
communications, such as emails and text messages.

Council Members are expected to communicate and
receive information from their constituents
regarding City matters. The receipt of information
alone on a matter does not necessitate recusal or
disqualification from considering a matter.

Council Members may consider information from
any source when evaluating legislative matters.

Council Members must base decisions on quasijudicial matters, including the findings supporting that decision, on the information available in the
record of that proceeding, such as the application, written and oral comments at the public hearing, and the staff report.21
Ex parte communications designed to influence an
official decision or to obtain a more favored treatment or special consideration should not be encouraged by the Council.

It is the responsibility of Council Members to publicly share specific substantive information that is relevant to a matter under consideration that they have received from sources outside the decision-making process. This is particularly true for quasi-judicial

20 See English v. City of Long Beach (1950) 35 Cal.2d 155, 158 [“Administrative tribunals which are required to make a determination after a hearing cannot act upon their own information, and nothing can be considered as evidence that was not introduced at a hearing of which the parties had notice or at which they were present.”]. 21 See Topanga Association for a Scenic Community v. County of Los Angeles (1974) 11 Cal.3d 506, 511. 132
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matters if the Council Member relies on that information derived from an ex parte source as part of the basis of a quasi-judicial decision.22
For example, on a land-use appeal, the Council is required by law to decide based solely on the evidence in the record.23 The Council’s decision on such a quasi-adjudicative matter could be subject to litigation and over-turning if a challenger could prove the decision was made using ex parte communications as described above.

Specifically, the decision could be overturned if a challenger proved it was based on information that was not within the record and was instead acquired via an ex parte communication outside the public hearing and which all Council Members did not receive and the applicant or appellant did not have a chance to respond to.24 To minimize this risk, Council Members should disclose ex parte communications on any matter subject to due process, for example, a land use permit hearing, on the record by stating, briefly, who they communicated with and a synopsis of the substance of the communication.25
A. Correspondence from the Public and Ex Parte Communication A correspondence concerning only the status of a pending matter shall not be regarded as an ex parte communication. While communication from the public to Council is encouraged, ex parte communications received by one Council Member should be shared with all Council Members and the public before or during the public discussion on the matter.

B. Tools for Ensuring Open Communication
If a Council Member is unsure about the availability of information they have received to the entire Council; the Council Member should ask that staff assist in disseminating such communications to the entire Council and to the public, via inclusion in the packet or on the dais as public communications received.

Council Members should be cautious in their replies to constituent communications sent to the entire Council, ensuring that responses from a Council Member to those communications do not inadvertently become a serial meeting with substantive discussion of a matter by a majority of the Council outside of a public meeting.26

22 Compare Todd v. City of Visalia (1967) 254 Cal.App.2d 679, 692 [City Council members are expected to receive information from constituents regarding City issues; absent evidence that Council member relied on specific information outside the record the decision was affirmed], with Clark v. City of Hermosa Beach (1996) 48 Cal.App.4th 1152, 1171 [land use decision reversed, in part, because Council Members’ concerns with project were raised based on information outside record and after public hearing closed, depriving applicant of chance to respond to that additional information].
23 Topanga Association for a Scenic Community v. County of Los Angeles (1974) 11 Cal.3d 506, 511. 24 Clark v. City of Hermosa Beach (1996) 48 Cal.App.4th 1152, 1171. 25 See The California Municipal Law Handbook (Cal CEB) § 10.420 [Recommending disclosure of ex parte contacts and information received in quasi-judicial matters, allowing interested parties and public opportunity to comment on that information].
26 California Government Code § 54952.2, subdivision (b)(1). 133
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4. Communications Using City Stationery – Physical and Electronic A. Definition of City Stationery, Letterhead or Logo
The City’s stationery refers to the City’s letterhead or simply the City logo displayed on paper or digital correspondence. The City’s “letterhead” refers to a heading at the top of a correspondence that includes the City’s logo and contact information. The City’s logo is also sometimes used alone in correspondence.

B. Importance of City Stationery
City stationery is more than merely a means of correspondence. It is a physical and digital representation of the City or the Council. Use of the letterhead or logo connotes official City business and City endorsement.

Council Members may use City stationery if directed by the Council on a particular matter of Council business. All such correspondence using City resources and City stationery shall be copied to the full Council.

C. Personal use of City Stationery or Logo is Prohibited No Council Member shall use City stationery or the City logo, whether in hard-copy or in electronic form, for personal business or to offer a personal endorsement of any service, product or candidate. It is also inappropriate for a Council Member to offer a letter of referral or personal reference using City stationery, except as authorized by the Council.

5. Communications Regarding Staff Performance
Any concerns by a Council Member over the behavior or work of a City employee should be directed to the City Manager privately. Council Members shall not reprimand employees directly, or communicate their concerns to anyone other than the City Manager.27

27 Ojai Municipal Code § 2-3.07.
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D. Council Commissions and Committees
City commissioners serve as advisory bodies to facilitate public input and citizen participation in the determination of public policies. This is accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. City commissions are established by ordinances that are part of the City of Ojai Municipal Code.28

1. Representation by Council Members at City Commission Meetings Council Members serve as Council representatives for City commissions with on a three- month rotation. This provides the Council with an overview of the issues and methodologies used by City commissions to make recommendations to the Council.

Typically Council Member liaisons attend commission meetings in person but are not required to.

Council Members, in this liaison capacity, should remain neutral in any actions and should refrain from stating opinions that might influence an action or decision by the commission. Appeals of commission decisions are heard by the City Council which should remain unbiased.

Generally, no more than two Council Members should attend commission or committee meetings due to potential violations of the Brown Act. However, if more than two Council Members do attend a noticed meeting of a City commission or committee, they shall not discuss, among themselves, any subject matter under City Council jurisdiction.

2. Appointmentsto Commissions, Committees and Citizen Advisory Groups City commissions, committees and citizen advisory groups are comprised of residents of the Ojai Valley and are appointed by the City Council.When a vacancy occurs or a term expires, the following steps are taken to fill the vacated seat:
o When a vacancy or term expiration occurs for City commissions, committees and citizen advisory groups or for local and regional groups for which the City fills vacancies, such as County of Ventura citizen commissions, the City Clerk department shall advertise for open positions in the local newspaper, the City's web site, and by posting notice on a bulletin board at City Hall.
o The CityClerk departmentshall advertise vacancies and term expirations according to the following timeline:
o For unexpected vacancies, advertisements should be posted as soon as possible, following notification of the pending vacancy. o For vacancies due to term expiration of active commissioners or committee members, the City Clerk Department shall post as soon as possible following the meeting immediately prior to the term expiration date.
o The City Clerk Department will list the application deadline with the objective of providing as much lead time as anticipated to give residents time to response and for the City to obtain a reasonable applicant pool.

28 California Government Code § 40605, Ojai Municipal Code § 4-16.101 [Arts Commission], §§ 10-1.01 & 10-2.104 [Planning Commission], § 2-4.102 [Parks and Recreation Commission] and § 4-8.03 [Historic Preservation Commission].
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 Residents who desire to be considered for appointment to a commission, committee or citizen advisory group should contact the City Clerk department to receive an application or download an application from the City's website.
 Commissioners whose terms have expired will receive notification from the City Clerk department. If a commissioner wishes to be reappointed, the City Clerk department shall have the commissioner confirm this request in writing.
 The City Clerk department shall receive applications and confirm applicants meets any applicable residency requirements to fill the vacancy. The Ojai MunicipalCode outlinesthe number of City residents and non-residents who can serve at one time on each commission.29
 The City Clerk department will notify the Mayor, the City Council and pertinent commission Chair of any vacancies and number of received applications.
 Commission interviews and appointments shall be made under the applicable provisions of the Ojai Municipal Code as it reads at the time of the vacancy.



3. City Commission and Committee
Recognitions upon Leaving Office
The City of Ojai recognizes that
commissioners and committee members
put in long hours on a volunteer basis
working in the interests of the public and
the City for the betterment of the
community. Some serve on their
commission for years or even for
decades.

It is important and appropriate that these
dedicated volunteers’ dedication be
recognized.

Therefore, upon leaving office, the City honors commissioners and committee members who have served for certain time periods via the following:30  Commissioners and committee members who have completed less than five years of office shall be presented with a certificate of commendation.  Commissioners and committee members who have completed at least five years but less than ten years will be presented with a proclamation.

29 Ojai Municipal Code § 4-16.101 [Arts Commission], §§ 10-1.01 [Planning Commission], § 2-4.102 [Parks and Recreation Commission] and § 4-8.03 [Historic Preservation Commission]. 30 Added April 12, 2011 via City Council Resolution No. 11-15. 136
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 Commissioners and committee members who have completed at least ten years or more of service will be presented with a City tile plaque containing name, commission name, and dates of service and placement of a brass plate containing name, commission name, and dates of service on the City's "Wall of Honor."
III. City Council Meetings
Meetings of the Council are open to the public and shall be conducted in accordance with the laws of the State of California and the City of Ojai. The proceedings shall be guided by Rosenberg's Rules of Order (latest revised edition), but failure or omission to observe or follow such Rules will not deem invalid or otherwise affect the outcome or action of the City Council.31 Council Members shall conduct themselves in an orderly and business-like manner, to ensure that the business of the City is attended to efficiently and thoroughly, and to ensure that the integrity of the deliberative process is maintained at all times.

A. Regular Meetings

1. Time, Location and Length of Regular Meetings
Regular meetings of any statutory city council are held at times established by that council.

Regular meetings of the Ojai City Council shall be held on the second and fourth Tuesdays of each month commencing at 6:00 p.m. in the City Council Chambers, located at Ojai City Hall, 401 S. Ventura Street, Ojai, California. Meetings shall be adjourned by 9:30 p.m., or upon completion of agenda matters under consideration at time for adjournment. Other meetings of the Council are not considered regular meetings.

The exception to the 9:30 p.m. adjournment rule is that closed sessions may continue past this hour. Any agenda item remaining to be considered shall be automatically continued to the next regular City Council Meeting unless otherwise directed by the City Council.32

2. Other Locations
The Council may elect to meet at other locations within the City as practical. Any meeting held at an alternative location shall be publicized by means of a public notice printed in the local newspaper and in accordance with the Government Code.33

3. Canceled Meetings
Any meeting of the Council may be canceled by a majority vote of the Council, or because of a lack of a quorum.

31 Ojai Municipal Code § 2, Ord. 212.
32 Ojai Municipal Code § 2-1.201.
33 California Government Code § 54952.2(c).
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B. Special Meetings, Emergency Meetings and other types of Council Meetings Special meetings of the Council may only be called and held as deemed necessary by the presiding officer or a majority of the Council, pursuant to the procedures set forth in the Ralph M.

Brown Act.34 Emergency meetings of the Council may be called as held as deemed necessary by the Mayor, a majority of the Council, or the City Manager under the Brown Act’s procedures.35

1. Location during a Local Emergency
If, by reason of fire, flood or other emergency, it shall be unsafe to meet in Ojai City Hall, then Council meetings maybe be held for the duration of the emergency at such other place as may be designated by the Mayor, or if the Mayor does not so designate, by the City Manager or the Mayor Pro Tem.36

2. Adjourned Meetings
The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Ralph M. Brown Act.37 38

3. Study Sessions/Workshops
Study sessions or workshops are information-gathering opportunities the Council may set from time to time, to allow for a detailed review or discussion of a specific matter or topic.

These sessions are usually informal, though public, and may be conducted as a separate, special meeting of the Council, or as a segment of a regular meeting. Study sessions and workshops may also be held at a place other than the Council chambers.

They may be conducted jointly with another City commission or committee or another governmental agency.39
Formal action is typically not taken at a study session or workshop unless the agenda indicates that action may be taken. All study session meetings are open to the public.

A study session or workshop may be called by a majority of the Council. During such sessions, Council Members may ask questions of staff. Council may also choose to hear comments from the public. Should staff be unable to answer a question, the question will be recorded by staff, so that staff might provide a written answer for submission to the Council at a later time or subsequent meeting.

C. Meeting Components
Council Meetings are the Council’s primary means of conducting City business. As such, Council Members should be aware of the meeting components, from the meeting agenda to the meeting

34 California Government Code § 54956.
35 California Government Code § 54956.5.36 California Government Code § 54956.5. 36 California Government Code § 54956.5.
37 California Government Code § 54956.
38 California Government Code §§ 54950, et seq.
39 “The Brown Act,” California Attorney General (2003), p. 10. 138
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itself, so as to ensure an effective process.

1. Agenda Development, Content, Posting and Packet Distribution The purpose of an agenda is to provide a framework within which a meeting can be conducted. An agenda for each Council Meeting is prepared by the City Manager's Department in advance of the meeting. At the beginning of the meeting the presiding officer or a majority of the Council may rearrange the order of the agenda.

The agenda packet consists of the agenda itself, which lists the business of the meeting in summary form, much like a table of contents, followed by the staff reports and attachments for each agenda item, in the order they are listed on the agenda.

Agenda Development
The City Manager determines, in consultation with the Mayor, which items are placed on the Council agenda and the timing for scheduling such items.

Staff Presentations/Reports
Staff presentations addressing agendized items should be brief - preferably not longer than 10 minutes. It is unnecessary and undesirable for staff to offer a verbal report to the Council that merely restates the information found in a staff report furnished in the Council's packet.

Staff reports will contain a recommendation for the Council's consideration, except in information- only reports and reports placed on the agenda for discussion at the request of two or more members of the Council.

In order for the Council to become fully informed, contents of agendized items other than routine matters such as minutes and information-only items should, when possible, include the following information:
 A complete administrative report, which lists staff recommendations and, when possible, at least two decision options
 Commission or committee recommendations, if any
 Documentation of any required noticing
 Information on how the agenda item advances the City Council’s goals, as applicable.

Requests by Council Members to Place an Item on Agenda
Should two or more City Council Members request—in writing ahead of a meeting or orally during a meeting—that an item be agendized, the City Manager will place the item on the agenda in a reasonable timeframe as staff workload permits.

Agenda Content
The agenda lists meeting activities in the order they are expected to occur. See Section 4, Order of Business, below for this information.

Agenda Posting
The Brown Act, California Government Code § 54-9542, requires that agendas containing a brief general description of each item of business be posted 72 hours before a regular meeting and 24 hours before a special meeting. Staff will post the agenda as required in 139
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the Brown Act.40
Agenda Packet Distribution
Hard-copy agenda packets are printed for the City Council and designated department representatives. A courtesy copy is also produced for the Ojai Library. Staff will deliver the Ojai Library’s hard-copy; all other hard copies will be left in each Council Member’s and department representative’s in-box at City Hall.

Council Members and designated department representatives using electronic tablet devices may obtain an electronic link to a digital, bookmarked copy of the agenda packet from the City Clerk Department upon request.

The agenda packet is also made available to the public electronically on the City’s website prior to Council meetings. Notification of the website posting is sent via e-mail to all persons who have signed up for the City’s mailing list for City Council agenda notification.

In addition, a hard-copy packet is placed on the front counter at City Hall that is available for review by the public.

2. Public Attendance at Meetings
As stated in the Brown Act, no meeting can
be held in a facility that prohibits attendance
based on race, religious creed, color, national
origin, ancestry or sex, or which is
inaccessible to the disabled.41
There can be no "semi-closed" meetings
which some members of the public are
permitted to attend as spectators while others
are not; meetings are either open or closed.42
Please also refer to Section D.1. below,
Addressing the Council, for more
information.

3. Closed Meetings (Closed
Sessions)
Meetings may be closed only by specific
authority in the Brown Act. In general, the
most common purpose of a closed session is
to avoid revealing confidential information that may, in specified circumstances, prejudice the legal or negotiating position of the Council or compromise the privacy interests of employees.

It is not enough that a subject is sensitive, embarrassing or controversial. Without specific

40 California Government Code § 549542(a)(1) and 54954.2(d). 41 California Government Code § 54952.2(c)(2) and54953(a). 42 Ibid.
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authority in the Brown Act for a closed session, a matter must be discussed in public.43 The Council may adjourn to a closed session during a meeting but more often it will attend to closed session-related business at a separate closed meeting, typically held one hour before a regular meeting.

As first step in closed session and prior to discussion of any agenda items, the City Manager or City Attorney shall provide a concise briefing to the Council detailing the legal and factual basis for convening in closed session, citing the specific exemptions under the Brown Act. Following this briefing, the Council shall vote on whether to proceed with the closed session as proposed. A majority vote is required to hold the closed session and continue any discussion.

4. Order of Business
The usual order of business for the City Council shall be as follows:
 Roll Call
 Absences
 Pledge of Allegiance
 Moment of Silence (when appropriate due to circumstances)  Approval of the Agenda
 Presentations /Proclamations
 Public Comments (not required for Special Meetings)
 Consent Calendar
 Public Hearings
 Discussion Items
 Closed Session (if necessary)
 Reports from Council Members
 Reports from the City Managers
 Proposals for Future Agenda Items
 Adjournment

5. Scheduling Presentations by Individuals or Groups
All presentations will be calendared through the City Manager's Department. Generally, presentations shall be no more than 10 minutes unless approved in advance by the City Manager, or unless the Mayor grants additional time at the meeting. Only one presentation shall be made per meeting unless prior approval is granted by the City Manager and the Mayor.

Use of City Multi-Media Equipment
All presentations requiring multi-media use, such as PowerPoint presentations to be projected over the chambers’ television monitors, must be scheduled in advance through the City Manager’s Department. Presenters must provide City staff with their multi-media materials at least 24 hours in advance.

43 California Government Code § 54962.
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This is to ensure that meetings are conducted without unnecessary interruption and to allow enough advance time for staff to test electronic presentation materials to ensure that they play properly on City equipment.

Additionally, it is vital that staff have adequate time to transfer data securely, to protect the City’s technical equipment from computer viruses and other complications, unintended or otherwise, which might arise from data-transfer devices and data from an outside source.

For this reason, it is also imperative that no impromptu requests for multi-media use be allowed during meetings.

6. Proclamations and Resolutions of Appreciation
Ceremonial in nature, proclamations are presented by the Mayor on behalf of the Council to recognize a variety of special programs, events or people. These ceremonial materials are prepared by the City Manager's Department and shall be read by the Mayor or the Mayor's designee at the appropriate time.

Upon approval by the Mayor, proclamations and/or resolutions of appreciation may be requested by other Council Members, on behalf of the Council, for presentation at venues other than at City Council meetings.

For example, if a Council Member wishes to present, on behalf of the Council, a proclamation acknowledging the volunteer work of a resident or organization at an event, the Council Member may do so with the Mayor’s permission. Said proclamations or resolutions of appreciation must still be prepared by the City Manager’s department.

7. Consent Calendar
In an effort to conduct more efficient meetings, City Council and commission meeting minutes and disbursements from the Finance Department are placed on the Consent Calendar.

The City Manager may also elect to place routine matters such as authorization for the City Manager or other management to sign simple agreements or contracts for services.

The Consent Calendar is generally approved in one motion, although items can be pulled from the Consent Calendar for discussion as a stand-alone item and moved to the Discussion (action) portion of the agenda at the request of Council).

Items appropriate for placement on the Consent Calendar include those that implement work programs and objectives previously approved by the Council as a part of the budget and, in some instances, final adoption of ordinances.

Matters to be set for a public hearing at a later date may also be placed on the Consent Calendar. Items of significant neighborhood or community public interest should not be placed on the Consent Calendar.
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8. General Public Comments
At this point in the meeting, members of the general public are allowed to address the Council on any subject for a period of three minutes or less. Those wishing to speak should complete a Speakers Card and present it to the City Clerk prior to the meeting or before the call of the item.

The Clerk shall pass the cards to the Mayor who will recognize speakers by inviting them to the podium. Although the Council has the right to extend the speaking time of a member of the public, regulations regarding time limits should be enforced fairly, consistently, and without regard to speakers' viewpoints.

Please also refer to Section D.1. below, Addressing the Council, for more information.

9. Public Hearings
In general, a public hearing is an open consideration of an issue for which special notice has been given and may be required. Public hearings are generally required by state and/or local law for all quasi-judicial matters.44
Parties with an interest at stake in the Council's decision must be granted the right to be heard before a decision is rendered by the Council. Examples of quasi-judicial matters include the issuance of discretionary land use permits and other similar actions in which a property interest is at stake and the Council is charged with applying legal standards to a specific situation. Quasi-judicial proceedings shall be conducted in accordance with the City Council Policy for Quasi-Judicial Hearings. That policy is attached to these protocols as Attachment “A”.

Certain legislative acts, such as the adoption of a general or specific plan, broad policies, or zoning ordinances and related resolutions of general application, also require a public hearing.45 In addition, certain federal and state programs require a public hearing (i.e., transit problems, Community Development Block Grant funding and law enforcement grants).46

10. Discussion Items
At the heart of Council meetings are discussion items. These items require an action by the Council. Discussion items include a recommendation from City Staff and should include alternatives for the Council's consideration. Also, the Council may direct staff to perform or take action that is outside of or in some contradiction to a recommendation. Public comments are allowed on Discussion items.

44 California Government Code §§ 65090, et seq. [public hearing noticing requirements]; Ojai Municipal Code § 10-

2.2902 [City public hearing noticing requirements].
45 See, e.g., California Government Code §§ 65353, 65355 [Planning Commission and City Council public hearings required for General Plan adoption and amendments], §§ 65853, et seq. [Planning Commission and City Council public hearings required for zoning ordinance amendments]. 46 See, e.g., 42 USC § 5306, subdivision (d)(5)(C) [requiring hearings for CDBG fund allocation decisions]. 143
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11. Reports from Council Members
This time is offered for verbal and/or written reports in order to inform other Council Members and the public of newsworthy events, problems or issues.

12. Report from the City Manager
This time is for the City Manager to provide verbal and/or written information to the Council and the public of newsworthy events, problems or issues.

13. Future Agenda Items
This is a time when Council Members discuss items they wish to be placed on a future agenda.

D. Meeting Conduct
To ensure a successful meeting, the following rules for orderly conduct should be followed:

1. The Public: Addressing the Council
Comments from the pubic are an important part of any Council meeting. Members of the public may address the Council during a public comments section of each agenda item, as well as during the Public Comments portion of the agenda, which is reserved for general comments or for comments on items not on the agenda.

The Mayor shall announce the opening of the time for public comments and then will close the public comment period. Comments are generally limited to three minutes per person, per agenda item.

Tool for Multiple Members of the Public wishing to express the Same Viewpoint In order to expedite matters and to avoid repetitious presentations or viewpoints, whenever any group of persons wishes to address the Council on the same subject matter, it is proper for the Mayor to request that a spokesperson(s) be chosen from the group to address the Council.

If additional matters are to be presented by any other members of the group, the Mayor may limit the number of such speakers and limit the comments to information not already expressed by the group spokesperson. However, no individual wishing to address the Council shall be denied that opportunity during this portion of the meeting.

Any of the foregoing rules may be waived by majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

These rules are not exclusive and do not limit the inherent power and general legal authority of the Council, or its presiding officer, to govern the conduct of the Council or Redevelopment Successor Agency for purposes of orderly and effective conduct of the affairs of the City.

2. The Council: Council Deliberations Prohibited during Public Comments In compliance with the Brown Act, the Council may not deliberate or vote on any matter raised during Public Comments. The Mayor or any Council Member may, however, request 144
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01436.0001 2101952.2
that the City Manager provide additional information on a matter of general interest to the full Council or the public at large.47

3. Council Interaction with the Public
If a Council Member believes that a material misstatement of fact has been made by a person during the Public Comment portion of the agenda, the Council Member may ask the City Manager or City Attorney to correct or otherwise clarify the matter. Alternately, the Council Member may provide a direct response at that time through the Chair.

If a spontaneous response is not possible, correction or clarification may be provided at the earliest opportunity during the meeting or at the next regular meeting of the Council.

4. Council Member Procedures for Obtaining the Floor
Any Council Member wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor must recognize any Council Member who seeks the floor when appropriately entitled to do so.

5. Council Member Procedures for Motions
Making and acting on motions are the primary means by which the Council conducts its business. Council Members may make motions, second motions, vote for them, against them, abstain or recuse themselves, depending on the situation.

A. Original Motions
Motions may be made by any Council Member including the Mayor, provided that before the Mayor—acting as presiding officer—offers a motion, the opportunity to make a motion should be offered to other Council Members.

B. Seconding Motions
Any Council Member may second a motion. Before a motion can be considered, it must be seconded. A motion must be seconded before it can be discussed.

C. Abstention and Recusal
To abstain is to formally decline to vote either for or against a proposal or motion. To recuse oneself is to excuse oneself from acting on a motion because of a possible conflict of interest or lack of impartiality.

Council Members should declare their intention to abstain or recuse on an item on the agenda as soon as the agenda item is announced.

Abstention
If a Council Member intends to abstain from a decision for a reason other than a conflict of interest, then the Council Member may remain on the dais for the matter.

A Council Member may state that he or she intends to abstain from a decision due to a conflict of interest that does not require recusal. For example, a past financial relationship that is outside the purview of the Political Reform Act, but which creates the impression of a potential conflict. In this case, the Council Member should leave the dais but may remain

47 California Government Code § 54954.2, subd. (a)(3).
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in the chamber.

Recusal
A Council Member may state that he or she intends to recuse him- or herself from a decision due to a financial conflict of interest required by the Political Reform Act. In this case, the Council Member must leave the dais and chamber, unless a specific exception applies. For example, if the agenda item pertains to a project on which the Council Member is the applicant, the Member may speak to the Council regarding the Member’s application.48
If a Council Member must recuse from a matter due to a financial conflict of interest under the Political Reform Act and the matteris on the consent calendar, then the Council Member must recuse from voting on that item and disclose the nature of the conflict, but may remain on the dais and vote on the other consent calendar items.49

6. Precedence of Motion
When a motion is before the CityCouncil, no motion shall be entertained except as follows:

A. To Adjourn (not debatable)
A motion to adjourn shall be in order at any time, except as follows:
1) When repeated without intervening business or discussion 2) When made as an interruption of a Member while speaking 3) When the previous question has been ordered
4) While a vote is being taken.

A motion to adjourn "to another time" is debatable only as to the time to which the meeting is to be adjourned.

B. To Fix the Hour of Adjournment
The purpose of this motion is to set a definite time at which to adjourn. Undebatable and unamendable except as to the time set, which shall not be beyond the time and date of the next regular meeting.

C. To Table a Motion
The purpose of tabling a motion is to temporarily by-pass the subject. A motion to "lay on the table" is undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the meeting, or the next regular meeting, if the item is listed on the agenda for the next regular meeting.

D. For the Previous Question
This motion is used to close debate on main motion and is undebatable. Just indicating "question" does not accomplish the same thing. If the motion fails, debate is reopened; if the motion passes, a vote on the main motion is in order.

E. To Amend (debatable only as to amendment)
This motion is made when a motion to amend an amendment is in order, but a motion to

48 California Government Code §§ 87105; 2 Cal. Code Regs, § 18707. 49 2 Cal. Code Regs, § 18707, subdivision (a)(3)(A).
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amend an amendment to an amendment is not.

An amendment modifying the intention of a motion is in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject is acceptable.

Motions to amend are voted on first, then the main motion as amended or not.

F. To Postpone to a Certain Day or Indefinitely
A motion to postpone indefinitely is fully debatable. Motions to postpone to a definite time are amendable and debatable as to propriety of postponement and time set.

G. No Explanations of Vote
Discussion or debate regarding an item must be made prior to a vote. Council Members are encouraged to express their reasoning for a position (during discussion of a matter), especially when it is contrary to a position set forth by staff. However, no Council Member may explain his or her vote or attempt to show support or objection to a vote during the voting action.

For example it is inappropriate for a voting Member to respond, "Reluctantly, Yes" or, "Yes, but I agree with the concerns voiced by Council Member X." H. Failure to Vote
Every Member should vote unless disqualified for cause or by opinion of the City Attorney.

7. Agenda Language for Introduction and Adoption of Ordinances.

A standing motion shall be placed in the Consent Calendar as follows:
"Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the City Clerk to Assign an Ordinance Number Upon Successful Introduction".

Agenda Language for Recommendations for the Introduction and Adoption of Ordinances shall be as follows:
a. Introduce an ordinance which (brief description of purpose), and ask the City Clerk to read the title of the ordinance.
b. Adopt Ordinance No. .
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In Closing
As stated at the beginning of this document, these
protocols establish policies and provisionsto help the
Council conduct its business and bestserve the public.

This is a living document. Should the needs of the
Council change, itshould not hesitate to update these
protocolsso that the right tools are always at hand for theCouncil to guide the City and effectively serve the
people of Ojai.
148
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Copyright 2021 City of Ojai
401 S. Ventura St.

Ojai, CA 93023
www.ojai.ca.gov
(805)646-5581
149
01436.0001 2101951.2 1 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9

CITY OF OJAI
401 South Ventura Street Ojai California 93023
(805) 646-5581 · fax (805) 653-2236
ojai.ca.gov

OJAI CITY COUNCIL POLICY

QUASI- JUDICIAL HEARINGS

1. Statement of Policy.

It is the policy of the Council to ensure that the due process rights of all persons are protected during City hearings. A “quasi-judicial” hearing is a hearing that requires a higher level of procedural due process because of the potential impact on life, liberty or property. Usually, quasi-judicial hearings involve applying facts and evidence in the context of existing law. Findings must be stated to explain the evidentiary basis for a decision.

2. Application
This policy shall apply to all quasi-judicial hearings and appeals allowed by the Ojai Municipal Code (OMC), inclusive of appeals to City Council, the Tax Collector, City Manager, any department head, and any City Commission or Board. References to the “City Council” in this policy shall be inclusive of such persons and bodies.

3. Decisions that Can Be Appealed to the City Council
Generally, OMC Chapter 1-4 allows any person to appeal these decisions to the City Council:
 Any permit denial, suspension, or revocation; and
 Administrative decisions made by any City Official under the OMC.

Other sections of the OMC allow for appeals under circumstances pertaining to a specific type of matter or decision (e.g., appeals pursuant to the City’s Zoning Code). 150
01436.0001 2101951.2 2 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9

4. Special Rules for Certain Appeals.

Most City Council appeals follow the rules in OMC Chapter 1-4 (Appeals). However, some types of appeals may have different procedures including, but not limited to:
 Decisions of the Tax Collector regarding the amount of tax, interest, and penalties for transient occupancy taxes in OMC Chapter 8-1 (Taxation).  Decisions of the Historic Preservation Commission regarding the Community Development Director’s or Commission’s decision to approve or disapprove minor or major work permits in OMC Chapter 4-8 (Historic Preservation Law).
 Decisions to issue or revoke outdoor gathering permits in OMC Chapter 4-17 (Outdoor Gatherings).
 Decisions of the Finance Director regarding business license taxes in OMC Chapter 6-1 (Business License Tax).
 Decisions of the Planning Commission. See OMC Chapter 10-2 (Zoning Regulations).

Where a more specific OMC provision establishes appeal procedures that differ from those provided in Chapter 1-4, the more specific procedures shall control.

5. Appeals by Council Members, City Officers, and Other Governmental Agencies.

The City Council as a body, any City official, and other governmental agencies have the same right as any person to appeal permit denials, suspensions, revocations, or administrative decisions made by a City official or City board/commission under the Ojai Municipal Code. (OMC § 1-4.05(a)).

Pursuant to the OMC, a Council Member that brings an appeal is prohibited from voting or participating in Council’s deliberations on the appeal as a Council Member. The appellant Council Member may testify and provide public comment at the hearing on the appeal (OMC § 1-4.05(b)). This limitation on voting or participation does not apply when the City Council appeals a decision as a body.

When the City Council appeals a decision as a body, the Council is not required to prove why the appeal should be granted based upon the grounds specified in the appeal. The Council instead has full authority to sustain, reject, or partially overrule the appealed decision. (OMC § 1-4.05(c)).
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6. Deadline for Filing an Appeal
Unless the Municipal Code requires a different timeframe, an appeal must be filed with the City Clerk within 14 days after receipt of written notice of the decision being appealed, but no later than 30 days from the date of the decision.

7. Scope of Hearing
For the initial hearing on a matter, the City Council or other presiding body or official shall consider only the scope of the particular application pending before the that body or official, applicable statutory law, caselaw, and the relevant provisions of the Ojai Municipal Code.

With respect to appeals, the City Council will decide if the original decision followed Ojai’s Municipal Code and other applicable laws. The City Council has no authority to decide whether a city ordinance or resolution is illegal, unenforceable, or unconstitutional. It will not consider these arguments when reviewing an appeal.

8. Hearing Process
 Before the Hearing
So long as notice of a hearing has been provided at least 14 days in advance, the appellants and applicants may send a written explanation of their case and any evidence to the City Clerk at [email protected] at least 10 calendar days before the hearing date, by 4:00 p.m. For hearings provided with less than 14 days’ advance, written materials must be submitted at least 5 days in advance, except where notice is only provided 5 days in advance, in which case materials must be submitted at least 3 days’ in advance.

Where an appeal is filed by a third party (other than the applicant or the City), the applicant may also submit a written explanation of their case and any evidence to the City Clerk within these timeframes.
 Conduct at City Council Hearings
The presiding officer will lead the hearing. They will make sure the hearing follows the rules in the Municipal Code and is conducted in a respectful and businesslike manner.

An applicant or appellant may have an attorney represent them, but it is not required. 152
01436.0001 2101951.2 4 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9
 Rules of Evidence
Council hearings do not need to follow formal rules of evidence. Any relevant evidence may be considered if it is the sort of evidence upon which responsible persons rely in the conduct of serious affairs.

The presiding officer may exclude irrelevant or redundant testimony and make other necessary rulings to maintain order during the proceedings, while ensuring the hearing remains fair and all issues are fully considered. Evidentiary objections may be stated for the record, but they will not be ruled on.

The appellant and the applicant may present physical evidence during the hearing, but it is not required. There are three categories of physical evidence.  Documentary Evidence: Writings relevant to the appeal. Writings include all forms of recorded information, including letters, words, pictures, sounds, video recordings, or combinations thereof.
 Demonstrative Evidence: Evidence created specifically for the hearing and presented as a visual aid to help the City Council understand the appeal, such as models, charts, or diagrams.
 Real Evidence: Real items relating to the appeal.

All documentary evidence must be marked as an “Exhibit” in numerical (1, 2, 3, etc.) or alphabetical (a, b, c, etc.) order.

All physical evidence is admissible. All evidence submitted during the public hearing will become part of the public record and may be released under the California Public Records Act unless an exception applies. All documents provided to the City Council will be distributed to the public consistent with the Brown Act with limited exceptions.

Evidence may be considered without regard to its admissibility under the rules of evidence applicable to judicial proceedings. However, hearsay evidence (evidence not based on a witness’ personal knowledge) by itself carries no weight when Council makes a finding of fact.
 Burden of Proof
The appellant bears the burden of proof on all aspects of the action or relief they seek.

This means the appellant has the burden to present evidence to the City Council to support its position.
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01436.0001 2101951.2 5 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9
 Witnesses
Each party may offer oral evidence through the testimony of witnesses. Neither party has the power to subpoena witnesses to the hearing, so each party must arrange for their witnesses to be present at the hearing. Appellants, the applicant, the City, and the City Council may cross-examine any witnesses called by the other party.

If an appellant or applicant wishes to call a City employee as a witness, they must file a written request for the City employee to attend the hearing with the City Clerk at least 10 business days before the hearing. The City will cause the City employee to attend the hearing if they are available or notify the appellant or applicant if the City employee is unavailable for the hearing at least 5 calendar days before the hearing.  Presentation of Arguments
Appellants, applicants, and the City will present in the following order:
 The City will present its side of the case, explain the project, or decision being appealed and applicable law, policies or regulations.
 Appellant will present their side of the case.
 (For Third Party Appeals) Applicants may present their side of the case.  Break for Public Comment
 City rebuttal/closing argument.
 Appellant rebuttal/closing argument.
 Applicant Rebuttal/closing argument.
 Council Questions
 Close Public Hearing
Generally, each party will be allowed up to 20 minutes for presentation of its case and 5 minutes for rebuttal/closing argument, with public comment limited to 3 minutes per speaker; however, based on the circumstances of a particular hearing, the presiding officer may establish different time limits for presentation of arguments so long as equal time is provided to City staff, the applicant, and/or the appellant. Where the presiding officer makes a determination regarding time limits for evidence and testimony that differs from this policy prior to a hearing, such information shall be provided to all parties in advance.
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01436.0001 2101951.2 6 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9
If there are two or more appellants, the time allowed for presentation and rebuttal shall be divided among all appellants. However, under no circumstances shall an individual appellant be given less than 5 minutes for presentation and 3 minutes for rebuttal.

In the event a request is made and the need for additional time is clearly established, the presiding officer shall independently, or may upon advice of the City Attorney, grant sufficient additional time to allow an adequate presentation by the appellant in a hearing required by law.
 Procedures for Further Hearing
The City Council may ask the appellant, applicant, or City staff for additional information and/or may adjourn and continue the hearing in order to reconvene at a later date, before reaching a decision.
 Written Findings Required
When state law or City ordinance requires written findings for a decision, the staff report will include proposed findings for the Council to adopt. If the Council rejects or disagrees with the proposed findings, the motion must either:
 Include alternative or modified findings, OR
 Continue the matter for a reasonable time so staff can prepare new findings that match the evidence presented and the Council's anticipated decision.

The City Clerk will provide the appellant, applicant, and anyone else entitled to notice of the decision under the Ojai Municipal Code with a copy of the City Council’s decision in accordance with time frames set by the Code.

9. Identification of Quasi-Judicial Matters
The City Attorney, in conjunction with the City Clerk and City Manager, will identify agenda items involving quasi-judicial decisions on both the tentative and regular Council agendas. This identification is intended to inform the Council, interested parties, and the public that this policy will apply to the item.
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01436.0001 2101951.2 7 of 7 Attachment C to Agenda Item Exhibit B to Resolution No. 2026-9

10. Ex Parte Contacts
An ex parte contact is an oral or written communication with someone about a matter to be considered at a public hearing outside of the public hearing without notifying all parties in advance.

Council Members should make every effort to document all contacts related to a quasijudicial matter. This includes any conversations, meetings, site visits, texts, e-mails, or presentations where they receive or gather significant factual information about the matter outside of the hearing.

Council Members should publicly state the contact on the record of the hearing, including:
 For conversations, who they spoke with about the matter and briefly summarize what was discussed.
 For site visits, when the visit occurred and if anyone was present, including anything discussed.
 For materials, what information is included in the materials and given/sent by whom.
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Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: April 14, 2026
SUBJECT: Award of Maintenance Agreement for Pest Control Services (Operational Need)

RECOMMENDATION

1. Authorize the City Manager to execute PW Maintenance Agreement No. 2026-05 with Ventura Pest Control, Inc. for pest control services in the amount of $10,425 through June 30, 2026, and in the amount of $42,300 beginning July 1, 2026 through June 30, 2027 for a total authorized expenditure of $52,725; and

2. Authorize the City Manager to execute, in their sole discretion, future amendments for up to three (3) additional one-year terms not exceeding four (4) years.

DISCUSSION
The Public Works Department requires the outsourcing of pest control services to ensure that all City-owned facilities receive consistent, professional, and effective treatment.

Contracting with a specialized provider allows the City to benefit from expert knowledge, advanced equipment, and proven methods that may not be available in-house. This approach helps maintain a safe environment for employees and the public and ensures compliance with the city’s Earth Friendly Management Policy.

On January 30, 2026, the Public Works Department solicited a request for informal bids for Pest Control Services of all City-Owned facilities to secure a qualified contractor to provide routine pest control services. On month, date, year staff received three (3) bids as shown in the chart below:

Name of Bidder Amount Per
Year
Ventura Pest Control, Newbury Park, CA $42,300.00
Carpinteria Valley Exterminating, Oak View, CA $45,880.00 Mary’s Pest Control, Bakersfield, CA $47,588.00
After reviewing all submitted bids, staff recommends entering into a PW Maintenance Agreement No. 2026-05 with Ventura Pest Control, Inc (VPC). to provide pest control services in the amount of $10,425 through June 30, 2026, due to the current agreement expiration date of March 31, 2026, and $42,300 for the period of July 1, 2026 through June 30, 2027, for a total authorized expenditure of $52,725, and authorize the City Manager, in 157

Page 2 of 2 ends

their sole discretion, to approve amendments to extend the agreement for up to three (3) additional one-year terms, for a maximum agreement term not to exceed four (4) years.

The prices will remain firm for the initial contract term through June 30, 2027. Thereafter, any price increase for renewals must include detailed documentation and will be reviewed by the Public Works Department. The Public Works Department may accept, reject, or negotiate requests, which cannot exceed cost-of-living adjustments based on the February CPI-U Los Angeles. VPC must submit adjustment requests to the Public Works Department by April 30th; approved increases take effect on the contract anniversary.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 4 - Infrastructure Maintenance and Improvement

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
Funding for pest control services are available this fiscal year (FY 25/26) in Public Works operating fund accounts for parks, facilities, and the plaza arcade. Funds are also budgeted in the Public Works operating fund for next fiscal year (FY 26/27).

Prepared by: Lindy Palmer, Public Works Director

ATTACHMENT(S)
A. PW Agreement No. PW 2026-05 with Ventura Pest Control 158

Page 1 ends

AGREEMENT FOR PEST CONTROL SERVICES CITY-OWNED FACILITIES This contract (“Contract”) is effective as of April 1, 2026 (“Effective Date”), and is between the CITY OF OJAI, a California general law city and municipal corporation (City), and Ventura Pest Control, a California Corporation (“Contractor”), collectively referred to as the “Parties.”
Section 1. Recitals. This Contract is entered into with respect to the following facts:

1.1 Contractor represents it is qualified to perform all of the Work (defined below) required under this Contract.

1.2 Contractor agrees to perform all such Work in the time and manner set forth in the Contract Documents (defined below).

1.3 The City have determined that the public interest, convenience and necessity require the execution of this Contract and its implementation.

Section 2. Contract Documents. This Contract consists of the following documents (“Contract Documents”), all of which are made a part of this Contract:

2.1 This Contract

2.2 Verification of California Contractor’s License

2.3 Certificate of DIR Registration

2.4 Contractor’s Certificate Regarding Workers’ Compensation

2.5 Certificate(s) of Insurance

2.6 Prevailing Wage Scales

2.7 Other documents (list here)
Exhibit A – Scope of Work
Exhibit B – Key Personnel & Compensation
Exhibit C – Insurance
Exhibit D – Earth Friendly Management Policy and Approved Pesticide List Section 3. The Work.

3.1 The work (“Work”) to be performed by Contractor is described in the Contract Documents.

3.2 In completing the Work, Contractor must employ, at a minimum, the applicable generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.

3.3 Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.

3.4 Contractor must perform all of the Work in strict accordance with the Contract Documents.

ATTACHMENT A
159

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3.5 Contractor must make every reasonable effort to maintain the stability and continuity of Contractor's key personnel to perform the Work required under this Contract.

3.6 Contractor must obtain City’s prior approval before utilizing any subcontractors to perform Work under this Contract. Approval must include the identity of the subcontractor and the terms of compensation and noted on the attached List of Subcontractors.

3.7 Contractor will not be compensated for any services rendered in connection with its performance of this Contract that are in addition to or outside of those set forth in the Contract Documents, unless such additional services or work are authorized in advance by City.

Section 4. Term and Termination.

4.1 Subject to Sections 4.2 and 4.3 below, the term of this Contract will be for a fifteen (15) month period commencing on the Effective Date and may be extended for up to three (3) additional one (1)-year periods, based on the mutual agreement of the Parties.

The City requires firm pricing during the initial Contract period through June 30, 2027. Thereafter, any proposed price increases for follow-on renewal periods will only be allowed with detailed supporting documentation from the contractor.

The requested increase will be evaluated by the City, and the City reserves the right to accept, reject, or negotiate such requests not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Contractor may submit a request for adjustment to compensation for cost-of-living increase each year based on the February Consumer Price Index for All Urban Consumers (CPI-U) Los Angeles. The request for increase must be submitted to the Public Works Department by April 30th of each year and such increase shall not become effective until the anniversary of this contract.

4.2 City may terminate this Contract, with or without cause, at any time by written notice of termination to Contractor. If such notice is given, Contractor must cease immediately all Work in progress.

4.3 Contractor may terminate this Contract at any time upon 90 days' prior written notice of termination to City.

4.4 Upon termination of this Contract by either Contractor or City, all property belonging exclusively to City which is in Contractor's possession must be returned to City. Contractor must promptly deliver to City a final invoice for all outstanding services performed and expenses incurred by Contractor as of the date of termination. Compensation for Work in progress not based on an hourly rate will be prorated based on the percentage of Work completed as of the date of termination.

4.5 Contractor acknowledges City’s rights to terminate this Contract as provided in this section, and hereby waives any and all claims for damages that might otherwise arise from City’s termination of this Contract.

Section 5. Time to Perform the Work.

5.1 Time is of the essence with respect to Contractor’s Work. Contractor agrees to 160

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diligently pursue performance of the Work within the time specified by the Contract Documents.

5.2 Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

5.3 If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.

Section 6. Compensation and Payment.

6.1 Subject to any limitations provided in the Contract Documents, City agrees to pay Contractor as full consideration for the faithful performance of all of the Work the compensation set forth in Exhibit B (“Compensation”), which is made a part of this Contract. If during the term of this contract the applicable prevailing wage rate increases, the Contractor may request a contract modification as outlined in Section 15.5 annually on the anniversary date of the contract.

6.2 Contractor must furnish City with an invoice for the Work performed in accordance with the Contract Documents. Contractor may not submit an invoice mate more often than once every 30 days.

6.3 City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents. The Director of Public Works (“Director”) may require Contractor to provide a release of all undisputed Contract amounts contained in the invoice.

6.4 If City disputes any item on an invoice, City will give Contractor notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

6.5 Except as to any charges for the Work performed that City disputes, City will cause Contractor to be paid within 30 days of the date of the invoice or the date that Contractor furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

6.6 In the event there is any claim specifically excluded by Contractor from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

Section 7. Labor Code and Prevailing Wage Requirements.

7.1 Contractor agrees to comply with the requirements of California Labor Code sections 1810 through 1815. Eight hours of labor constitutes a legal day’s work per Labor Code section 1810. Contractor will forfeit the statutory penalty to City for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code sections 161

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1810 through 1815.

7.2 Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract are available for download from the State website:
http://www.dir.ca.gov/OPRL/dprewagedetermination.htm.

7.3 Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) When applicable, copies of the prevailing rate of per diem wages will be on file at City’s Department of Public Works and available to Contractor and any other interested party upon request.

7.4 Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records.

7.5 Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor will forfeit the statutory penalty to City for each worker employed in the execution of the Contract by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

7.6 Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract.

Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.

7.7 Contractor has reviewed and agrees to comply with any applicable provisions for any public work subject to Department of Industrial Relations (DIR) Monitoring and Enforcement of prevailing wages, including the registration requirements of Labor Code Section 1771.1(a). City hereby notifies Contractor that Contractor is responsible for submitting certified payroll records directly to 162

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the State Compliance Monitoring Unit (CMU). For further information concerning compliance monitoring please visit the website location at:
http://www.dir.ca.gov/dlse/cmu/cmu.html.

7.8 Contractor must comply with Labor Code section 1771.1(a), which provides that Contractor may award any contracts and subcontracts for work that qualifies as a “public work” only to subcontractors which are at that time registered with the DIR and qualified to perform public work pursuant to Labor Code section 1725.5. Contractor must obtain proof of such registration from all such subcontractors.”

7.9 If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC §874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following).

Section 8. Non-Discrimination.

Contractor, its officers, agents, employees, and subcontractors may not discriminate in the employment of persons to perform the Work in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940. Contractor is responsible for compliance with this section.

Section 9. General Legal Compliance; Contractor Claims.

9.1 In performing the Work, Contractor must comply with all applicable statutes, laws and regulations, including, but not limited to, OSHA requirements and the Ojai Municipal Code.

9.2 Contractor must, at Contractor’s sole expense, obtain all necessary permits and licenses required for the Work, and give all necessary notices and pay all fees and taxes required by law, including, without limitation, any business license tax imposed by City.

9.3 Contractor must maintain a valid California Contractor’s License throughout the term of this Contract.

9.4 In the event Contractor has any claims (as such term is defined in Public Contracts Code section 9204) against City, the Parties will follow the applicable dispute resolution process set forth in Section 9204 which, among other things, establishes procedures for the submission of a claim to the City, including the submission of reasonable documentation to support the claim, time periods for the City to respond in writing to the claim, a meet and confer process, and a non-binding mediation process.

Section 10. Clayton and Cartwright Act Assignments.

In entering into this Contract or a contract with a subcontractor to supply goods, services, or materials pursuant to this Contract , Contractor and any subcontractor 163

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will be deemed to have offered and agreed to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services, or materials for the Work. This assignment will be deemed made and will become effective at the time City tenders final payment to Contractor, without further acknowledgement by the Parties.

Section 11. Independent Contractor.

Contractor is and will at all times remain as to City a wholly independent contractor.

Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents.

Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City.

Section 12. Indemnification.

12.1 Contractor agrees to the fullest extent permitted by law to (1) immediately defend and (2) indemnify City from and against, any and all claims and liabilities, regardless of the nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Contractor, or its officers, employees, agents, or subcontractors committed in performing any Work under this Contract or the failure to comply with any of the obligations of this Contract (collectively, “Claims”). The Claims subject to Contractor’s duties to defend and indemnify include, without limitation, all claims, actions, causes of action, proceedings, suits, losses, damages, penalties, fines, judgments, liens, levies, and associated investigation and administrative expenses. Such Claims also include defense costs, including reasonable attorneys’ fees and disbursements, expert fees, court costs, and costs of alternative dispute resolution.

12.2 Contractor’s duty to defend is a separate and distinct obligation from Contractor’s duty to indemnify. Contractor is obligated to defend City in all legal, equitable, administrative, or special proceedings, with counsel approved by City, immediately upon tender to Contractor of the Claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the Claim does not relieve Contractor from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of any City indemnified party. If it is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of any City indemnified party, then Contractor may submit a claim to City for reimbursement of reasonable attorneys’ fees and defense costs in proportion to the established comparative liability of the City indemnified party.

12.3 Contractor agrees that its defense and indemnification obligation under this section, includes the reasonable costs of attorneys’ fees incurred by the City Attorney’s office to monitor and consult with Contractor regarding the defense 164

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of any Claims, including providing direction with regard to strategy, preparation of pleadings, settlement discussions, and attendance at court hearings, mediations, or other litigation related appearances. City will use its best efforts to avoid duplicative attorney work or appearances in order to keep defense costs to a reasonable minimum.

12.4 Contractor agrees that settlement of any Claim will require the consent of City.

City agrees that its consent will not be unreasonably withheld provided that Contractor is financially able (based on demonstrated assets) to fulfill its obligation to indemnify City for the costs of any such settlement as required under this Contract.

12.5 Contractor’s obligation to indemnify City applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party. If a Claim is finally adjudicated and a determination made that liability was caused by the sole active negligence or sole willful misconduct of a City indemnified party, then Contractor’s indemnification obligation will be reduced in proportion to the established comparative liability.

12.6 For the purposes of this section, “City” includes City’s officers, officials, employees and agents.

12.7 The provisions of this section will survive the expiration or earlier termination of this Agreement.

Section 13. Insurance.

Contractor agrees to have and maintain in full force and effect during the term of this Contract the insurance coverages listed in Exhibit C (“Insurance”), which is made a part of this Contract.

Section 14. Notice.

14.1 All written notices required or permitted to be given under this Contract will be deemed made when received by the other Party at its respective address as follows:

To City: City of Ojai
401 S Ventura St
Ojai, California 93023
Attn: Lindy Palmer
(Tel.) 805-646-5581
To Contractor: Ventura Pest Control
Attn: Ryan Moberly
(Tel.) (805) 656-1545

14.2 Notice will be deemed effective on the date personally delivered or transmitted by facsimile or email. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.
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14.3 Any Party may change its notice information by giving notice to the other Party in compliance with this section.

Section 15. Project Documents.

All data, drawings, maps, models, notes, photographs, reports, studies and other documents (collectively, “Project Documents”) prepared, developed or discovered by Contractor in the course of performing any of the Work under this Contract will become the sole property of City. Upon the expiration or termination of this Contract, Contractor must turn over all original Project Documents to City in its possession, but may retain copies of any of the Project Documents it may desire.

Section 16. General Provisions.

16.1 Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations.

16.2 Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract.

16.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.

16.4 Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract.

16.5 Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

16.6 Electronic Signatures; Counterparts. This Agreement and any amendment will be considered executed when the signature page of a party is delivered by electronic transmission. Such electronic signatures will have the same effect as an original signature. This Agreement may be executed in multiple counterparts.

16.7 Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract.

16.8 Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the 166

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opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.

16.9 Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision.

16.10 Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Ventura. In the event of litigation in a U.S. City Court, venue will be in the Central City of California, in Los Angeles.

The Parties have caused this Contract to be executed by their undersigned authorized agents as follows:

CITY OF OJAI
Ben Harvey, City Manager
VENTURA PEST CONTROL, a California Corporation
Ryan Moberly, General Manager
Charles Cooley, Owner
Ojai Business Tax Certificate Number: 10219 Expiration Date:12/31/2025 167
A-1 PW Agreement No. 2026-05

EXHIBIT A

SCOPE OF WORK
168
City of Ojai – NIB for Pest Control Services

SCOPE OF WORK AND SPECIFICATIONS
The City is requesting proposals to provide pest control services at the following locations:

City Facilities Include:

Building Address
Arcade Plaza 212 E Matilija St
City Hall 401 S Ventura St
Oak Tree House (Finance Department) 111 W Santa Ana St
Kent Hall 111 W Santa Ana St
Police Station 402 S Ventura St
Public Works Buildings 408 S Signal St
Sarzotti Park 510 Park Rd
Libbey Park 210 S Signal St
Libbey Bowl 210 S Signal St
Specifications for City Facilities
A. Pest Coverage
a. Insect Control: Control and prevention of ants, spiders, wasps, crickets, American & oriental cockroaches, earwigs, silverfish, pill bugs, and black widows. b. Rodent Control: Rodent control on the exterior and interior will include rats, mice, and ground squirrels.

B. Initial Scope of Work
a. A complete exterior treatment will then be performed initially and includes the following:
i. This service consists of a thorough inspection of each building to locate and eliminate infestations, provide exclusion to each building to prevent rodent entry into and under buildings, and install needed equipment. ii. A complete inspection and treatment of exterior areas of all buildings listed in Item 1.
iii. A complete sweeping down of all spider webs that have accumulated along exterior walls, doors, and eaves.
iv. Special emphasis will be given for ants around all trash enclosures, planters, and building perimeters.
v. Installation of many new RBS (Rodent Bait Stations) to strategic areas of the buildings.
vi. Interior snap traps placed in drop ceilings, attics, basements, and subareas, etc. vii. Specifics on each will be shown in Item C below.

C. All services will occur on weekdays (Mon-Fri) between the hours of 7:00 am and 5:00 pm a. On the initial visit, each of the buildings will be treated for rodent exclusion. b. The exterior grounds and areas will be inspected for insects listed in scope, and any necessary treatments will be provided one (1) time per week. 169
City of Ojai – NIB for Pest Control Services
c. All rodent bait stations will be inspected, cleaned out, replenished with fresh bait as needed, and documented two (2) times per month (approximately 2 weeks apart).
d. All interior rodent traps will be checked one (1) time per week. e. All exterior rodent devices will be treated with non-poison control methods. f. Libbey Park and Libbey Bowl will be treated for pests, with an emphasis on spiders, quarterly.

B. Additional Services/Call Backs
a. In the event additional services are necessary between regularly scheduled visits for pests included in item A, such service will be rendered again without any additional charge and will be on site within 24 hours during Mon-Fri for all callbackrelated requests.

C. Ancillary Services at Additional Charge
a. Please provide a listing of all of the ancillary services that your company provides in addition to the items noted in item A.
170
4825-3386-1219 v2 B-1 PW Agreement No. 2026-05

EXHIBIT B

KEY PERSONNEL & COMPENSATION

1. Contractor’s designated representative who is authorized to act on its behalf and to make all decisions in connection with the performance of the Work under this Contract is Ryan Moberly.

2. Total compensation under this Contract shall not exceed $42,300.00. 171
172
173
C-1 PW Agreement No. 2026-05

EXHIBIT C

INSURANCE

1. General Requirements. Contractor must procure and maintain in full force and effect during the term of this Contract the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits (combined single)
Commercial General Liability $1,000,000 / $2,000,000 Aggregate Business Automobile Liability $1,000,000
Workers’ Compensation Statutory Requirements

2. Commercial General Liability Insurance. This policy must meet or exceed the requirements of Insurance Services Office (ISO) CGL Form No. CG 00 01. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. The insurance must be on an “occurrence” not a “claims-made” basis. Defense costs must be paid in addition to limits. There must be no cross-liability exclusion for claims or suits by one insured against another.

Liability policies must be endorsed to name City of Ojai its officials, employees and agents as “additional insureds” under the insurance coverage.

The policy must state that such insurance will be deemed “primary” such that any other insurance that may be carried by City will be deemed “excess” to that of Contractor. This endorsement must be reflected on ISO Form No. CG 20 01 or equivalent form as determined by City.

Coverage must be applicable to City for injury to employees of Contractor, subcontractors, agents or others performing any part of the Work required under this Contract. Each policy must be endorsed to provide a separate limit applicable to this Project.

The Commercial General Liability policy must not contain any endorsements limiting coverage beyond the basic policy coverage for any of the following:

1. Explosion, collapse or underground hazard (XCU);

2. Products and completed operation;

3. Pollution liability; or

4. Contractual liability.

3. Business Auto Coverage. This policy must be on ISO Business Auto Coverage Form CA 00 01 including symbol 1 (Any Auto) and Endorsement CA 0025, or equivalent forms approved in writing by City. If Contractor neither leases nor owns vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos in any way on this Project, Contractor must provide evidence of personal auto liability coverage for each such person.

4. Workers Compensation. Contractor must have a State of California approved policy form providing the statutory benefits required by law with employer’s liability limits or Contractor must provide evidence of an approved self-insurance program.

5. Other Insurance; Revisions to Insurance. Contractor may be required to obtain such 174
C-2 PW Agreement No. 2026-05
other insurance coverage as may be required by applicable law or by City. City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving Contractor 60 days advance written notice of such change.

If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor’s compensation.

6. Acceptable Insurers. All required insurance policies must be issued by an insurance company currently authorized by the California Insurance Commissioner to transact the business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
7, Excess or Umbrella Liability Insurance (Over Primary). If an excess or umbrella liability policy is used to meet limit requirements, the insurance must provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an excess or umbrella liability policy must include a “drop-down provision” providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage must be provided on a “pay-on-behalf” basis, with defense costs payable in addition to policy limits. There may be no crossliability exclusion precluding coverage for claims or suits by one insured against another.

Coverage must be applicable to City for injury to employees of Contractor, its subcontractors or others performing work to satisfy Contractor’s obligations under this Contract. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.

8. Certificates of Insurance and Endorsements. Prior to commencing any Work under this Contract, Contractor must file with the City Certificates of Insurance and Endorsements evidencing the existence of all insurance required by this Contract, along with such other evidence of insurance or copies of policies as may reasonably be required by City. Such Certificates of Insurance and Endorsements must be in a form approved by City’s Attorney. Contractor must maintain current certificates and endorsements on file with City during the term of this Contract reflecting the existence of all required insurance.

Each of the certificates must expressly provide that no material change in the policy, or termination thereof, will be effective except upon 30 days’ prior written notice to City.

9. Failure to Maintain Required Insurance. If Contractor, for any reason, fails to have in place at all times during the term of this Contract all of the required insurance coverage, City may, in addition to any other available remedies, (a) obtain such coverage at Contractor’s expense and deduct the cost from the sums due Contractor, (b) make a claim against the Contractor’s surety, or (c) terminate the Contract.

10. Effect of Coverage. The existence of the required insurance coverage under this Contract will not be deemed to satisfy or limit Contractor’s indemnity obligations under this Contract.

11. Higher Limits of Insurance. If Contractor maintains higher limits of insurance than the required amounts shown in Section 1 above, then such amounts will be the minimum required under this Agreement.
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PW Agreement No. 2026-05

EXHIBIT D

EARTH FRIENDLY MANAGEMENT POLICY AND APPROVED PESTICIDE LIST 176
379469.6
“Exhibit D”
City of Ojai
Earth Friendly Management Policy
Page
I. PREAMBLE ...................................................................................................................................................2 II. City Policy ......................................................................................................................................................3 A. EFM Goals.........................................................................................................................................3 B. Definitions..........................................................................................................................................3 C. Administration of the EFM................................................................................................................4 III. GUIDELINES FOR ORGANIC PESTICIDE SELECTION .........................................................................7 A. Development of list of organic pesticides allowed for in an emergency on City property................7 B. Chemical Prohibitions for the Pesticide List......................................................................................7 C. Limited Use Emergency Exemptions ................................................................................................8 IV. CONTRACTS, NOTIFICATIONS, AND RECORD KEEPING...................................................................8 A. EFM Contracts...................................................................................................................................8 B. Notification ........................................................................................................................................8 C. Record Keeping and Reporting..........................................................................................................9 177
379469.6 2
I. PREAMBLE
The Ojai Earth Friendly Management (EFM) Policy establishes best management practices for City-owned properties in an efficient, effective, and environmentally responsible manner while paying careful attention to public safety.

EFM is a problem-solving strategy that prioritizes an organic regenerative approach to the total environment – turf, landscape, and structure management – without the use of toxic pesticides. EFM mandates the use of preventative practices and enrichment strategies that promote healthy soil, plant life, wildlife, and the safeguarding of structures.

The intent of the EFM policy is to align the City’s management practices with the City’s vision and mission statement and to create and foster a program that is sensitive to impacts on the environment and the public in the use of harmful maintenance products.

The City will strive to preserve natural resources in the airshed and watershed, which include the ocean, marine life, creeks, canyons, plant life, mountains, wildlife, and open spaces.

EFM prioritizes STEP UP!: Sanitation, Teaching, Environment enrichment, Preventative measures, and Universal policy, the Precautionary principle. The STEP UP! protocol utilizes an understanding of Repel, Exclude, and Deter (RED) tactics.
• Sanitation, ensuring secure and clean trash management; • Teaching, promoting pesticide alternatives like Repel, Exclude, Deter techniques; • Environmental Enrichment, fostering drought-resistant trees, pollinator gardens, and soil health; • Prevention, banning chemical pesticides on public property and encouraging natural alternatives; and • Universal Policy, following the Precautionary Principle, which shifts the burden of proof to pesticide producers to demonstrate their products’ safety, acknowledging that no pesticide is risk-free. The policy recognizes that when we poison nature, we ultimately harm ourselves. • The Precautionary Principle recognizes:
− No toxic, synthetic pesticide product is free from risk or threat to human health, and − Industrial producers shall be required to prove that their pesticide products demonstrate an absence of risks rather than requiring that the government or the public prove that human health is being harmed.

EFM incorporates the principles of Integrated Pest Management. EFM strictly prohibits the use of synthetic fertilizers and chemical pesticides including herbicides, insecticides, fungicides and rodenticides.

The City is committed to ensuring the health, safety, and biological integrity of its citizens and environment through the development of EFM practices.

It is also the purpose and intent of this policy to outline how City departments are to perform EFM strategies and to ensure compliance with the City’s EFM resolution.

The City recognizes that toxic, synthetic pesticides are potentially hazardous to human health, wildlife, and the environment, and shall give preference to available, safe, and effective non-pesticide alternatives and cultural practices when considering options for pest management on City property. 178
379469.6 3
II. City Policy
A. EFM Goals
The integration of physical, cultural, biological, and mechanical practices that foster cycling of resources, promote ecological balance, and conserve biodiversity are our goals.

1. To protect public health by restricting the use of hazardous chemicals and pesticides on city-owned property.

2. To ensure that citizens are able to safely use city structures and recreation areas.

3. To designate all parks, turf grass, playgrounds, City structures, and City property as pesticide-free zones.

4. Organic pesticides used only on an emergency basis. The selected pesticide shall be effective, least toxic, and used only for a limited time.

5. Development of site-specific management plans and specific plans to prevent or reduce the incidence of problems, with careful consideration given to protecting public health and safety, wildlife, and the environment.

B. Definitions.

For purposes of this Policy, these definitions apply:

1. “Department” means the Ojai Public Works Department.

2. “Eco-Exempt Products” means products exempt under Section 25(b) – Minimum Risk Pesticides of the Federal Insecticide Fungicide and Rodenticide Act (FIFRA) (7 USC § 136, et seq.), established by the United States Environmental Protection Agency.

3. “Integrated Pest Management or IPM” means Integrated Pest Management. IPM promotes the use of non-chemical methods for the prevention and management of pest issues utilizing methods such as physical, mechanical, cultural, and biological controls.

4. “National Organic Program” or “NOP” means the United States Department of Agriculture organic accreditation program that outlines organic certification standards, including a list of allowed and prohibited substances for organic production and processing.

5. “Organic Materials Research Institute” or “OMRI” means an organization that determines which input products are allowed for use in organic production and processing.

6. “Pesticide” means pesticide is a general term that includes herbicides, insecticides, fungicides, and rodenticides.

7. "Precautionary Principle” means the precautionary principle (or precautionary approach) to risk management states that if an action or policy has a suspected risk of causing harm to the public or the environment, in the absence of scientific consensus (that the action or policy is not harmful), the burden of proof that it is not harmful falls on those taking an action that may or may not be a risk.
179
379469.6 4
The principle is used by policy makers to justify discretionary decisions in situations where there is the possibility of harm from making a certain decision (e.g., taking a particular course of action) when extensive scientific knowledge on the matter is lacking. The principle implies that there is a social responsibility to protect the public from exposure to harm when scientific investigation has found a plausible risk. These protections can be relaxed only if further scientific findings emerge that provide sound evidence that no harm will result.

The key elements of the Precautionary Principle approach to decision-making include:
• Anticipatory Action: There is a duty to take anticipatory action to prevent harm. Government, businesses, and community groups, as well as the general public, share this responsibility.
• Right to Know: The community has a right to know complete and accurate information on potential human health and environmental impacts associated with the selection of products, services, operations, or plans. The burden to supply this information lies with the proponent, not with the general public. • Alternatives Assessment: An obligation exists to examine a full range of alternatives and to select the alternative with the least potential impact on human health and the environment, including doing nothing. • Full Cost Accounting: When evaluating potential alternatives, there is a duty to consider all the reasonably foreseeable costs, including raw materials, manufacturing, transportation, use, cleanup, final disposal, and health costs, even if such costs are not reflected in the initial price. Short- and long-term benefits and time thresholds should be considered when making decisions. • Participatory Decision Process: Decisions applying the Precautionary Principle must be transparent, participatory, and informed by the best available science and other relevant information.

8. “Toxicity Categories – I, II, III, IV” means pesticides, as defined in this section, meeting the appropriate toxicity categories and bearing on the front label panel the word Danger, Warning, or Caution, as specified in 40 CFR § 156.10.

9. “Trap and Release” means live trapping animals for immediate release to the appropriate surrounding area when necessary and allowed by law.

C. Administration of the EFM
It is the policy of the City that the EFM program will be administered by the Public Works Director or their designee and will apply Best Management Practices (BMPs) to prevent pest infestations while eliminating pesticide use. These BMPs) focus on preventive and non-chemical methods.

All City Departments will comply with the City of Ojai’s EFM resolution and policy. This policy will apply to all property owned, leased, or managed by the City. City Departments that require pest management services will comply with the City’s EFM resolution and policy, including:
180
379469.6 5

1. Practices Generally
• Review and consideration of all available non-chemical options. • Identification and evaluation of conditions that encourage problems. • Careful and efficient inspection, monitoring, and assessment of problems by designated personnel knowledgeable of EFM methods.
• Maintenance of records by City departments on EFM methods considered and used to prevent and control issues.
• Compliance with all applicable state and federal regulations.

2. Cultural Controls (Modify the environment to make it less hospitable for pests) • Sanitation and Waste Management: Remove food sources, standing water, and debris that attract pests.
• Proper Planting and Spacing: Choose pest-resistant plant varieties and ensure proper spacing to reduce disease risk and improve airflow.
• Crop Rotation and Diversification: For gardens or agricultural settings, rotate crops to disrupt pest life cycles and use companion planting to repel pests.
• Create Healthy Soil: Create a soil microbial community through the use of compost, compost tea, and inoculation.
• Use native and/or climate appropriate plants to reduce the amount of water, fertilizers, and soil amendments used.
• Consider alternatives to pesticide use such as doing nothing, or conducting manual weed and insect removal.
• Minimize irrigation run-off by using efficient irrigation practices to limit evapotranspiration. • Prohibited products: Synthetic fertilizers, chemical pesticides, irradiation, and genetically engineered products or products containing genetically engineered ingredients may not be used, including fungicides, herbicides, insecticides, and rodenticides.

3. Physical Barriers and Exclusion
• Seal Entry Points: Ensure buildings or structures are sealed tightly by fixing cracks, gaps, and holes where pests may enter.
• Install Screens and Nets: Use screens on windows, doors, and vents to prevent insects from entering. • Row Covers and Mulches: Use natural mulches and row covers to protect plants from insect infestations.
• Eliminating habitats and conditions supportive of population increase such as accessible dumpsters, weeds, and pathogens. All dumpsters must have tightly closed lids with no overflow.

4. Mechanical Controls (Remove or disrupt pests directly) 181
379469.6 6
• Traps and Baits: Use non-toxic, non-lethal traps for rodents or insect monitoring traps to capture pests. Glue traps are prohibited due to their inhumane nature by the Ojai Municipal Code Chapter 5- 16 (Use and Sale of Glue Traps). Trap and release when appropriate. • Manual Removal: In gardens, manually remove pests such as slugs, caterpillars, or insects when infestation is small and it is safe to do so.
• Vacuuming: For indoor pests like mites or small insects, vacuuming can be effective.

5. Biological Controls (Use natural predators or other biological interventions) • Encourage Natural Predators: Attract beneficial insects (like ladybugs and lacewings) that prey on pests.
• Use Biocontrol Agents: Introduce natural enemies of pests, such as predatory nematodes, bacteria (e.g., Bacillus thuringiensis for caterpillars), parasitic wasps, raptor poles, and owl nesting boxes. • Create Habitats for Wildlife: Promote habitats for birds of prey, bats, and beneficial insects that feed on pests.

6. Environmental Controls (Manage conditions to prevent pest development) • Moisture Control: Fix leaks, avoid overwatering, and ensure good drainage to minimize pestfriendly environments. • Landscape Maintenance: Regularly prune plants, mow lawns, and remove dead or decaying plant matter.
• Composting Practices: Maintain compost piles properly, ensuring they are well-aerated to prevent pest breeding.
• Apply and maintain mulch to suppress weed seed germination. • Remove unwanted plants before they set seed to reduce weed populations. • Consider emergency use only of Eco-exempt products and those approved by the Organic Materials Research Institute (OMRI) or by the National Organic Program.

7. Monitoring and Inspection
• Routine Inspections: Conduct regular inspections for signs of pests, focusing on vulnerable areas (e.g., cracks, moisture spots, food storage).
• Pest Identification: Properly identify pests before implementing controls to ensure effective management.

8. Education and Community Engagement
• Training: Educate staff on prevention techniques, proper sanitation, and recognizing early signs of pests, including IPM methodology.
• Shared Responsibility: Encourage neighbors or other property users to adopt similar practices to create a larger pest-free zone when appropriate.
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III. GUIDELINES FOR ORGANIC PESTICIDE SELECTION
A. Development of list of organic pesticides allowed for in an emergency on City property.

The City Council may adopt by resolution a list of organic pesticides (Pesticide List) that may be used in case of an emergency on City property in accordance with this policy. The Public Works Department shall develop and recommend an initial Pesticide List to the City Council and may recommend additions to the list to the City from time to time. The Pesticide List shall give preference to eco-exempt products, those approved by the Organic Materials Research Institute (OMRI), by the National Organic Program, or similar program accepted by the Public Works Department.

Exhibits A and B provide a framework for what pesticides to choose for inclusion on the Pesticide List.

Eco-friendly options are to be used first. “Eco-friendly options” includes, but is not limited, horticultural oils; insecticidal soaps; diatomaceous earth; neem oil; bacillus thuringiensis (Bt) (NON GMO); spinosad; sulfur; iron phosphate; beauveria bassiana; pyrethrins (natural); horticultural vinegar; and organic soil fertilizer (foliar spray or soil drench). “Eco-friendly options” does not include products that have been irradiated or contain genetically engineered ingredients may not be used. Other emergency-use pesticides will be added to the Pesticide List by resolution of the City Council as and when determined necessary or desired by the City Council.

Any pesticide use will be in accordance with state and federal laws and in accordance with this policy and the EFM resolution, whichever is most restrictive.

Any proposed changes are to be supervised by the Public Works Department before being submitted to the City Council for consideration for approval.

B. Chemical Prohibitions for the Pesticide List
Pesticides included in the Pesticide List shall not contain ingredients identified in the following sources:

1. Products listed as Toxicity Category I, II or III.

2. California’s Proposition 65 list (the Safe Drinking Water and Toxic Enforcement Act of 1986, materials known to the State to cause cancer or reproductive or developmental toxicity).

3. California’s Department of Pesticide Regulation’s Groundwater Protection List (Food and Agriculture Code § 13145(d); 3 CCR § 6800)

4. Organophosphates, or organochlorines, or carbamates listed by the California Environmental Protection Agency, Department of Pesticide Regulation databases

5. A known carcinogen, probable carcinogen, or possible carcinogen by the United States Environmental Protection Agency as per “List of Chemicals Evaluated for Carcinogenic Potential.”

6. Any known endocrine disruptor listed by the United States Environmental Protection Agency or the European Union Endocrine Disruptors website. 183
379469.6 8
C. Limited Use Emergency Exemptions
City departments shall submit a request for an exemption to the Public Works Department to use an organic pesticide that is not on the Pesticide List. The Public Works Department may approve a limited use emergency or exceptional circumstance exemption request if the material is being used in association with an active EFM program and the department, through submittal of an exemption request form, has demonstrated:

1. An emergency or exceptional circumstance need to use the pesticide, such as public health or safety, or substantial economic detriment.

2. The investigation of all available options and finding no viable alternatives.

3. The development of a plan to preclude the need for future use.

4. The department’s intent to use the material for a limited period.

Notice of such waiver will be posted, in the manner provided for notice of public meetings, within two business days following the issuance of the waiver. Any waiver granting the use of pesticide on City land shall require the use of EFM protocol and shall specify the use of specific pesticides determined to be the least toxic material for the specific application. This information shall be included as part of the annual report to the City Council.

IV. CONTRACTS, NOTIFICATIONS, AND RECORD KEEPING
A. EFM Contracts
All contractors on City-owned or leased property shall be required to adhere to the guidelines established in the City’s EFM resolution and policy
• The Public Works Department shall assist City departments in developing contract language and in the selection of the successful pest control contractor. • Contractors are required to maintain records of activities and submit a summary of activities to the Department upon completion of the job. Contractors providing regular and ongoing service shall submit summaries to the Department quarterly. Records are to include the date, name of the pest, the site/location where the work was done, name of the technician performing the work, and corrective action(s) taken. If a pesticide was used, the product name and amount applied must also be reported.
• Contractors are required to comply with the notification requirements as listed in this policy.

B. Notification
The City shall provide the public and its employees with notification of exceptional circumstances or emergency organic pesticide applications through the use of signs.

1. Signs shall be posted at all regular public and employee points of entry to the treated area pursuant to state and federal law, the City of Ojai’s EFM resolution and policy, and according to product label instructions.
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379469.6 9

2. Signs shall be posted four days in advance of application and remain in place for four days following the application unless the manufacturer’s product label specifies a longer posting period.

3. Signs shall contain the name and active ingredient(s) of the product, the re-entry interval as determined by the product label or regulation, the name and contact number for the City department responsible for the application, and the web address of the City EFM webpage.

4. Signs shall be of a standardized design that is easily recognizable to the public and employees.

5. When using approved Category IV, Eco-exempt or OMRI approved pesticides, posting may be on the day of application and remain in place for at least four days.

6. City departments may obtain authorization from the Public Works Department to apply an organic pesticide without providing a one- to four-day advance notice if there is a compelling need to use the pesticide, such as a threat to public health, safety, City property, or substantial economic detriment. Signs meeting the requirements as outlined above (#2), shall be posted as soon as possible before application, and remain posted four days following the application.

7. The City will endeavor to give 72-hour notice if a pesticide is being used on City property.

C. Record Keeping and Reporting
The City shall maintain all records of the EFM methods and pesticide applications used for a period consistent with the City’s record retention policy. Records of pesticide applications shall include:

1. The name of the entity responsible for applying the pesticide.

2. The specific site of the application.

3. The target pest.

4. The date the pesticide was used and re-entry if applicable.

5. Date of expiration of the pest control advisor recommendation.

6. Schedule, timing, and conditions.

7. The name and active ingredients of the pesticide applied and its EPA registration number

8. The Director of the Public Works Department will report in a timely manner to the City Council if any pesticides are used on City property by City staff or City contractors and will also submit an annual report of any pesticides used on City property. 185
“Exhibit D”
City of Ojai
Earth Friendly Management Policy
Approved Pesticide List
Type Active Ingredient Brand/Common Name
Herbicide Acetic acid
(horticultural vinegar)
Weed Pharm
Fungicide Allyl isothiocyanate (AITC) Dominus
Fungicide Bacillus amyloliquefaciens Stargus
Insecticide / fungicide Bacillus subtilis Serenade
Insecticide Bacillus thuringiensis Xentari, Agree, DiPel, Javelin Insecticide Beauveria bassiana BotaniGard
Fungicide Bicarbonates (sodium bicarbonate
(baking soda) and potassium
bicarbonate)
Kaligreen
Insecticide Boric acid/borax (structural pest
control, no direct contact with food
or crops)
Boric acid / Borax
Insecticide / repellant Canola oil Canola oil
Insecticide / repellant Castor oil Castor oil
Insecticide / repellant Cedar oil CedarCide
Fungicide / insecticide Cinnamaldehyde Cinnerate
Insecticide / fungicide / herbicide Clove oil Clove oil Herbicide Corn gluten meal Corn gluten
Insecticide Diatomaceous earth Diatomaceous earth
Insecticide / fungicide / repellant Garlic oil Garlic oil Insecticide / fungicide Horticultural oils JMS Stylet Oil Insecticide / fungicide Insecticidal Soaps M-Pede
Insecticide Isaria fumosorosea Apopka strain 97 Preferal Insecticide / repellant Limonene / D-limonene Orange Guard, Avenger Insecticide / herbicide Mint oil Mint oil
Insecticide Neem oil / azadirachtin Neemix, Trilogy
Insecticide Pyrethrins (natural) PyGanic, Azera
Insecticide / herbicide Soybean oil Soybean oil
Insecticide / repellant Spearmint oil Spearmint oil
Insecticide Spinosad Entrust
Fungicide Sulfur Sulfur, Microthiol
Fungicide Tea tree oil Tea tree oil
Insecticide / repellant Wintergreen oil Wintergreen oil 186
PW Agreement No. 2026-05

VERIFICATION OF CALIFORNIA
CONTRACTOR’S LICENSE
I certify, under penalty of perjury, that I have a valid California Contractor’s license issued pursuant to Business and Professions Code section 7000 and following, and was so licensed at the time that the bid was awarded:

California Contractor’s License:

License Number Class Expiration Date

CONTRACTOR (PRINT OR TYPE)
Date Signature
(Public Contract Code § 6100)
187
PW Agreement No. 2026-05

CERTIFICATE REGARDING
WORKERS’ COMPENSATION
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Name (print or type)
Date Signature
188
PW Agreement No. 2026-05

CERTIFICATE REGARDING DEPARTMENT OF INDUSTRIAL RELATIONS CONTRACTOR

REGISTRATION
I certify, under penalty of perjury, that Contractor is registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

Contractor’s Department of Industrial Relations registration number is ______________.

Name & Title (print or type)
Date Signature
(Labor Code section 1725.5)
189
PW Agreement No. 2026-05

LIST OF SUBCONTRACTORS
WORK IDENTIFICATION: HVAC Full-Service Maintenance and Remedial Repair Contract, AS2020-15 NAME AND ADDRESS OF BIDDER:

Name/Address/Phone No./State
License Number of
Subcontractor/City of Ojai Business
License Number
Department of
Industrial Relations
Registration Number* Items of Work
Portion of Work
(% of Contract Price)
% of Total Contract
Price by Subcontract
% of Total Contract
Price by Contractor
*Pursuant to Division 2, Part 7, Chapter 1, (commencing with section 1720 including section 1725.5) of the Labor Code 190

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: April 14, 2026
SUBJECT: Approval of a Budget Appropriation for Installation of Air Conditioning Unit at the Libbey Bowl Ticket Booth
(Operational Need)

RECOMMENDATION
Approve a budget appropriation of $21,000 from the Libbey Bowl Maintenance Fund Balance (Fund 011) to fund the purchase and installation of an air conditioning (A/C) unit at the Libbey Bowl ticket booth and authorize the City Manager to execute the task order with Green Globe HVAC for the work.

DISCUSSION
The City has received requests from Ojai Valley Music (a primary user of Libbey Bowl), as well as The Ojai Music Festival, to install an air conditioning unit in the Libbey Bowl ticket booth. The ticket booth serves as the primary point of contact for patrons attending events at the venue and is staffed during performances, which frequently occur during warm weather months. The lack of climate control in the ticket booth creates uncomfortable working conditions for staff and volunteers during peak summer events.

The cost for labor and installation is approximately $21,000. While the cost falls within the authority of the City Manager, this expenditure was not included in the adopted Fiscal Year 2025-26 budget. Accordingly, City Council action is required to appropriate the necessary funds.

The city recently completed Phase I of its Energy Modernization Program at Libbey Bowl, which included replacement of one packaged HVAC unit and one mini-split system. The ticket booth A/C unit was not part of that scope and represents a separate, standalone improvement to support venue operations and user comfort.

The work will be performed by Green Globe HVAC Inc. under the City's existing on-call maintenance agreement, PW Agreement No. 2025-03. A task order against PW Agreement No. 2025-03 will be issued by the City Manager for this scope of work, consistent with the authority granted at the time of agreement award. 191

Page 2 of 2 ends

Therefore, staff recommends authorizing an appropriation of $21,000 to fund the purchase and installation of an A/C unit at the Libbey Bowl ticket booth and authorize the City Manager to execute the task order to Green Globe HVAC for the work.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 3 - Arts, Culture and Recreation Funding
Goal No. 4 - Infrastructure Maintenance and Improvement

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
An appropriation of $21,000 for the purchase and installation of an A/C unit is required.

Staff recommends use of the Libbey Bowl Maintenance Fund. There is approximately $46,000 available in this fund to support the maintenance and capital needs of Libbey Bowl.

Prepared by: Lindy Palmer, Public Works Director

ATTACHMENT(S)
A. Task Order No. 2026-TO-19 to Green Globe HVAC
192
City of Ojai
Department of Public Works
408 South Signal St, Ojai, CA 93023
Office: 805.646.5581 ext. 200
Contractor: Date: 4/14/2026
Agreement
Number:

Phone: DIR Project ID
(if applicable):

Budget Code Fund Dept Activity Task Order
Numbers: Number:

Project Title: Purchase
Order Number:

Contractor shall perform the following-described work per the Agreement:

Time for completion for services to be performed under this Task Order: 4/30/2026 The maximum fee for services performed under this Task Order shall not exceed:

Bonds Included (if project > $25K): Yes N/A
Send invoices to [email protected] or mail to:

City of Ojai, Attention: Accounts Payable, 401 S. Ventura St., Ojai, CA 93023 Task Order Approval:

Ben Harvey
City Manager
Distribution: Contractor
Project Manager
Task Order File
$32,745.30
Installation of 3 new Samsung, Wind free technology, high efficiency, wall mount, ductless mini split systems.

On-Call Agreement Amount for Public Works
Previous Task Orders for Public Works
This Task Order
On-Call Agreement Balance for Public Works
City’s Project Manager
Contractor Project Manager
Title Phone Number
(805) 669-0171
(805) 535-4375
Name
Lindy Palmer
Jose Cerda
On-Call Services Task Order
$75,000.00
$21,750.00
$20,504.70
Green Globe HVAC Inc
Address: 2057 Goodyear Ave., Ste. A PW 2024-24
(805) 535-4375
2026-TO-19
Public Works
Libbey Bowl Ticket Booth
Elem/Obj
Insurance Verified: Yes
Project Manager: Admin:
010 1602 0147 417

ATTACHMENT A
193
License #874370
Green Globe HVAC, Inc.
2889 Bunsen Ave Unit D
Ventura, CA 93003
8058898927
[email protected]
Estimate LI5180

ADDRESS SHIP TO
City of Ojai
408 S Signal St.

Ojai, CA 93023
City of Ojai
City of Ojai
408 S Signal St.

Ojai, CA 93023
DATE
03/20/2026
TOTAL
$20,504.70

DESCRIPTION QTY RATE AMOUNT
RE: Multi purpose room Libby Bowl
Installation of 3 new Samsung, Wind free technology, high efficiency, wall mount, ductless mini split systems.

Indoor model # RNX18AMD
Outdoor model # RXX18AMD
Installation of new refrigerant lines with vinyl cover (indoors) and metal cover ( outdoors).

Installation of new drain lines.

Installation of 3 new Samsung thermostat adapter kits, model # MIM-A60UN
Installation of 3 electrical circuits for all systems, including conduit, wire, breakers and service disconnects.

Installation of 3 new Venstar, commercial programmable, WiFi thermostats, T8850 series.

Systems start up.

Labor Labor 1 8,760.00 8,760.00
Equipment Equipment and materials 1 11,744.70 11,744.70 TOTAL $20,504.70
Accepted By:

Accept Date:

THANK YOU.

Accepted By
Accepted Date
010-1602-0147-200
4/2/2026
194
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.

TO: Honorable City Council
FROM: Weston Montgomery, Chief Deputy City Clerk
MEETING DATE: April 14, 2026
SUBJECT: Written Public Comments
The attached public comments were submitted to the City Clerk prior to 3:00 p.m. the date before the meeting (referenced above) and are being posted to the City’s website for public access.

Posted: April 13, 2026

PUBLIC COMMENT FOR CITY COUNCIL MEETINGS
Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

The City encourages public participation. Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to [email protected].

Communications to the City Council are public records and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications to the City Clerk’s Office at 401 S Ventura St, Ojai Ca, 93023, or you may email the comment as an attached PDF to the email and request in the email to only include the attachment. If you do not want your contact information included in the public record, please do not include that information in your communication.
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Ojai City CouncilApril 14, 2026

Ojai City Council
April 14, 2026