Agenda packet — Ojai City Council, May 26, 2026

DISTRICT 1 - LESLIE RULE
DISTRICT 2 - RACHEL LANG
DISTRICT 3 - ANDREW WHITMAN
DISTRICT 4 - KIM MANG

BEN HARVEY

CITY MANAGER

BETHANY BURGESS

CITY ATTORNEY

WESTON MONTGOMERY

CHIEF DEPUTY CITY CLERK
AGENDA

CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 26, 2026, 6:00 PM
KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA AGENDA UPDATED - 5/22/26, 9:00 PM - TO INCLUDE PRESENTATION SECTION ITEM

OJAI CITY COUNCIL

ANDY GILMAN, MAYOR

VIEWING & ACCESS
Public participation is encouraged! The Ojai City Council meets regularly on the second and fourth Tuesdays of the month at 6:00 p.m. The meetings are conducted in a hybrid model, providing both in-person attendance and virtual public comment via the Zoom link below.

Virtual attendance via Zoom is the only way to remotely provide public comment. Preregistration is not required for public comment via Zoom. Instead, Zoom participants will utilize the “hand-raise” function to indicate their desire to speak on an item. The meeting is also livestreamed on the City's website at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, and on Spectrum Channel 10. See “Public Comment Options” below for further instruction.

AGENDA PACKET - This link is to the complete Agenda Packet in PDF.

ZOOM LINK - May 26, 2026 - Regular Meeting

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

PRESENTATION
Tuesday, May 26, 2026 Ojai City Council Agenda
1 1. City of Ojai Warrants for April 27, 2026 - May 10, 2026

2. Treasurer's Monthly Report of Cash and Investments for the City of Ojai as of April 30, 2026

3. Minutes - City Council

4. Confirm Reappointments to Fill Term-Ending Vacancies on City Commissions

5. Confirm Appointment to Fill Inaugural Vacancy on the Public Safety Commission
Proclamation Designating May 2026 as Historic Preservation Month

COMMISSION REPORTS
CITY MANAGER’S REPORT

PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items.

Matters raised at this time may be briefly discussed by the Council, and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be considered routine and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the vote on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

RECOMMENDATION: Receive and file.

Administrative Report - Warrant Report
Attachment A - Warrant Register Report
Attachment B - Disbursement by Category
Warrant Cover Letter
RECOMMENDATION: Receive and file.

Administrative Report -Treasurers Report Apr 2026
Attachment A -Treasurer's Monthly Report Apr 2026
Exhibit A - Cash & Investment Summary Apr 2026
RECOMMENDATION: Approve.
05-12-26 - Special Meeting
05-12-26 - Regular Meeting
05-13-26 - Special Meeting
RECOMMENDATION: Confirm nomination of commission reappointments: Gina McHatton, Historic Preservation Commission; Craig Walker, Historic Preservation Commission; Carolyn Wagner, Arts Commission (terms ending May 2030).

Administrative Report - Commissioner Reappointments May 2026 Attachment A - Requests for Reappointment
RECOMMENDATION: Confirm nomination of applicant Jim McEachen as Public Safety Commissioner to fill an inaugural vacancy (four-year term ending May 2030).

Administrative Report - Public Safety Commissioner Confirmation Attachment A - Commissioner Application Form â€“ J. McEachen Tuesday, May 26, 2026 Ojai City Council Agenda
2 6. Amendment No 2 to Pristine Auto Detailing for Fleet Detailing Services (Operational Need)

7. Consideration of the City’s Ability to Shift to At Large Voting (Gilman/Rule)

8. Initiating Proceedings for the Annual Levy of Assessments, Preliminarily Approving the Engineer’s Annual Levy Report, and Declaring the Council’s Intent to Levy and Collect Assessments for the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 (City Council Direction)
RECOMMENDATION:

1. Authorize City Manager to execute the second amendment to PW Agreement No. 2025-29B with Pristine Auto Detailing (Pristine Auto) to increase the not-toexceed amount for FY 25-26 by $15,000; and

2. Authorize the City Manager to issue a Request for Proposal (RFP) for trolley detailing services for FY 26-27.

Administrative Report - Pristine Auto Detailing Amendment No 2 Attachment A - Original Agreement Pristine Auto Detailing Attachment B - Amendment No. 1
Attachment C - Amendment No. 2

DISCUSSION
RECOMMENDATION:

1. Consider information regarding the ability to shift from electing City Council Members “by-district” to an “at-large” method of selection.

2. Provide direction (or not) to the City Attorney’s Office as to whether to return to City Council with an ordinance repealing or amending Ordinance No. 889 or an ordinance submitting a ballot question to the voters seeking voter approval to return to at-large elections.

3. Provide alternate direction to the City Attorney.

Administrative Report - At Large Voting
Attachment A - Nov. 3, 2026 General Election Calendar
PowerPoint Presentation
RECOMMENDATION:

1. Adopt Resolution No. 2026-13 - Initiating Proceedings for the Annual Levy of Assessments for the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/27; and

2. Adopt Resolution No. 2026-14 - Preliminarily Approving the Engineer’s Annual Levy Report for the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027; and

3. Adopt Resolution No. 2026-15 - Declaring the Council’s Intent To Levy and Collect Assessments Within the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027 and Setting a Time and Place for Public Hearing.

Administrative Report - Landscape, Lighting and Plaza Districts Attachment A - Resolution No. 2026-13 Initiation of Proceeding Attachment B - Resolution No. 2026-14 Approval of Preliminary Engineers Report Attachment C - Resolution No. 2026-15 Intent to Levy
Attachment D - Preliminary Engineers Report
Tuesday, May 26, 2026 Ojai City Council Agenda
3 9. Five-Year Proposed Capital Improvement Program (City Council Direction)

10. City of Long Beach Modular Connect Shelter Units Request for Proposals (Mang/Whitman)

11. Update on Aspire Broadband Agreement and Microtrenching Ordinance (City Council Direction)
RECOMMENDATION: Receive a presentation on the current and proposed Capital Improvement Program and provide feedback and direction to be incorporated in the FY26/27 approved budget.

Administrative Report - Five-Year Proposed Capital Improvement Program Attachment A - Draft Five-Year CIP
PowerPoint Presentation
RECOMMENDATION: Discuss City of Long Beach Request for Proposals and provide direction to staff as to whether to submit a proposal to the City of Long Beach to acquire one or more Connect Shelter units and also provide direction as to the maximum proposal price for such proposal.

Administrative Report - City of Long Beach Modular Connect Shelter Units Attachment A - City of Long Beach Connect Shelters RFP
Attachment B - Photographs of the Connect Shelters (Interior and Exterior) RECOMMENDATION: Receive an update regarding the agreement proposed by Aspire Broadband for the installation of a fiber network within the city’s right-of-way.

Administrative Report - Aspire Broadband Update

COUNCIL MEMBER'S REPORTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted May 22, 2026, at 12:00 p.m., Updated May 22, 2026, at 9:00 p.m. Weston Montgomery, Chief Deputy City Clerk

WRITTEN PUBLIC COMMENTS
Written public comments will be published here for public access. Please see PUBLIC COMMENT OPTIONS below for instructions on how to submit.

WRITTEN COMMENTS
Written Public Comments - 05 26 26

ACCOMMODATIONS
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

If you feel that a language interpreter is necessary for you to participate in this meeting, Tuesday, May 26, 2026 Ojai City Council Agenda
4 notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting.

Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación/comprensión de esta reunión del Concejo Municipal.

Para Español por favor llame al (805) 646-5581 ext. 100 o por correo electronico a [email protected].

PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City's website at ojai.ca.gov/525/2968/Public-Meetings and at City Hall located at 401 S.

Ventura St., Ojai, Ca., during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.

PUBLIC COMMENT OPTIONS
Written Comments: In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

You may always submit written comments to the City Clerk via mail, in person at City Hall, or via email to [email protected]. If your written comment is received by 3:00 p.m. on the day before the meeting date, the City Clerk will distribute copies of your comments to all Council Members and recorded on the City website. Written comments received after 3:00 p.m. may not be distributed to the Council Members and recorded on the City website until after the meeting.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments may be made in person at the meeting or through Zoom, via the link at the top of the Agenda. Pre-registration is not required for public comment via Zoom. Instead, Zoom participants will utilize the hand-raise function to indicate their desire to speak on an item.

IMPORTANT NOTES:

All materials related to an item on this agenda, including written public comments, will be available for public inspection in the City Clerk's Office at City Hall, and following the meeting, will be accessible on the City of Ojai's website at ojai.ca.gov.

As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act.

There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.

Tuesday, May 26, 2026 Ojai City Council Agenda
5 If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (California Government Code Section 65009).

Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

LEVINE ACT WARNING
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding - which includes both applicants and agents - shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received a contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding.

If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City's ability to process your application.

Tuesday, May 26, 2026 Ojai City Council Agenda
6

Page 1 of 1 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Brenda Cho, Finance Director
MEETING DATE: May 26, 2026
SUBJECT: City of Ojai Warrants for April 27, 2026 – May 10, 2026

RECOMMENDATION
Receive and file.

DISCUSSION
Disbursement Warrant Check Numbers: 80601-80658
Payroll Warrant Check Numbers: 38391-38393
Number of Direct Deposits: 59
City of Ojai Disbursement Warrants for General Fund
and Special Revenue Funds $ 908,729.72
Payroll – April 30, 2026 126,779.61
Total $ 1,035,509.33

CITY COUNCIL GOALS ALIGNMENT
Goal No. 8 - Financial Stability

OPTIONS

1. Take no action.

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact associated with this action. The list of warrants is presented for informational purposes only and reflects payments previously authorized and budgeted.

Prepared by: Scott Avila

ATTACHMENT(S)
A. Check Register
B. Disbursement by Category
7 Check Register
Check No Vendor Name Check Date Check Amount
80601 7 Day Tire LLC 04/30/2026 370.00
April 2026 Trolley Repair
80602 Aleshire & Wynder LLP 04/30/2026 89,900.00
March 2026 Services
General Services 46,596.50
Encampment Resolution Grant Mgmt (reimbursable) 11,050.00 Special Projects 3,363.50
Litigation 2,964.50
Labor & Employment 3,832.50
Code Enforcement 1,388.00
Housing Issues 17,471.00
Real Property 3,234.00
80603 BKS Law Firm, PC 04/30/2026 15,701.50
March 2026 Common Interest & Ventura Watershed Litigation 80604 CA Dept of Justice 04/30/2026 377.00
March 2026 Fingerprinting Cost
80605 Data Ticket, Inc. 04/30/2026 360.00
February 2026 Code Enforcement Citation Fees
80606 Delta Liquid Energy 04/30/2026 616.24
April 2026 Trolley Fuel
80607 EDC-VC 04/30/2026 3,100.00
FY25-26 Annual Board Dues & Contributions
80608 Emmanuel A Mendez 04/30/2026 1,250.00
April 2026 City Transit Wash
80609 GovConnection 04/30/2026 17,496.80
IT Barracuda Server Annual Renewal Fee
80610 Green Globe HVAC Inc 04/30/2026 7,680.00
February 2026 HVAC Maintenance to City Buildings
80611 Hometown Trolley 04/30/2026 625.46
Supplies for Trolley Maintenance
Check Summary By Check Number
8 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80612 Owl Towing & Storage, Inc. 04/30/2026 600.00
April 2026 Trolley Towing Service
80613 Platinum Tow & Transport 04/30/2026 487.50
April 2026 Trolley Towing Service
80614 Sinclair Sanitary Supply, Inc. 04/30/2026 536.73
Cleaning Supplies for Citywide Maintenance
80615 StoreRite 04/30/2026 182.75
May 2026 Monthly Storage
80616 Tyco Integrated Security, LLC 04/30/2026 897.27
April - June 2026 City Hall Alarm Services
80617 United Site Services Inc 04/30/2026 64.06
Porta Potty Rental for City Hall Pickleball Court
80618 County of Ventura 04/30/2026 5,343.94
March 2026 Trolley Repair
80619 Ventura County Library 04/30/2026 26,500.00
FY25-26 Q3 Library Agreement
80620 Ventura County Sheriff's Dept 04/30/2026 408,970.12 March 2026 Patrol & Traffic Services
80621 Verizon Wireless 04/30/2026 1,990.05
March 2026 City Cell Phones
80622 Witherspoon Industries Inc 04/30/2026 75.00
OTT Storage Fee
80623 Agromin 05/07/2026 1,018.88
Organic Compost for City Parks
80624 AllConnected, Inc. 05/07/2026 287.25
IT Software Renewal
80625 Alta Planning & Design 05/07/2026 10,457.60
March 2026 Bicycle & Pedestrian Safety Project
80626 Capital Industrial Medical Supply Co 05/07/2026 611.53 First Aid Supplies
9 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80627 Cooperative Personnel Services 05/07/2026 1,520.00 Accountant Remote Testing
80628 CWH Enterprise Inc 05/07/2026 424.50
Transit Repair Lift Inspection & Service
80629 Emmanuel A Mendez 05/07/2026 2,269.00
April 2026 City Vehicle & Transit Wash
80630 Firestick Pottery 05/07/2026 210.00
Recreation Class - Pottery
80631 Franchise Tax Board 05/07/2026 100.00
April 2026 Payroll Expense
80632 Glenda C Mahon 05/07/2026 585.00
CPR/AED/ First Aid Training for City Staff
80633 Lucy Walker Grace 05/07/2026 845.00
Recreation Class - Dog Training
80634 Green Globe HVAC Inc 05/07/2026 1,557.00
April 2026 HVAC Maintenance at City Hall & Sarzotti Gym 80635 Greg Rents 05/07/2026 2,508.75
February & April 2026 Equipment Rental
80636 HdL Coren & Cone 05/07/2026 2,637.53
April-June 2026 Property Tax Contract Services
80637 Help of Ojai Inc. 05/07/2026 4,500.00
April 2026 ADA Program
80638 Herk Edwards Inc 05/07/2026 3,820.16
Sarzotti Gym Basketball Backboards
80639 Johannes M Pouw 05/07/2026 1,936.35
Recreation Class - Flag Football & Baseball
80640 Kelly Cleaning & Supplies, Inc. 05/07/2026 220.00 March 2026 Janitorial Services
80641 Gregory Kiley 05/07/2026 3,000.00
April 2026 Government Relations Service
10 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80642 Marco Alarcon 05/07/2026 900.00
DJ Services for Rec Open House & 4th of July Event
80643 Mark Cranes Tree Inc 05/07/2026 29,940.00
March 2026 Street Tree Planting
80644 Meiners Oaks Hardware 05/07/2026 3,373.76
Supplies for Citywide Maintenance
80645 Ojai Valley Chamber of Commerce 05/07/2026 4,595.00 April 2026 Professional Services Agreement
80646 Outdoor Design Studio 05/07/2026 233.95
Supplies for Plaza Maintenance
80647 Stacy Pergson 05/07/2026 1,103.25
Employee Reimbursement
80648 Phoenix Group Info Systems 05/07/2026 173.93
March 2026 Parking Citation Fees
80649 Prudential Overall Supply 05/07/2026 255.27
Public Works Cleaning Supplies & Clothing Allowance
80650 Puretec Industrial Water 05/07/2026 146.43
April 2026 Transit Industrial Water Tank Rental
80651 Shane Rilling 05/07/2026 200.00
Earth Day Ceremony Event
80652 Sinclair Sanitary Supply, Inc. 05/07/2026 1,409.74 Cleaning Supplies for Citywide Maintenance
80653 Angelica Sosa 05/07/2026 85.00
Reimbursement for Sarzotti Picnic Rental
80654 SSD Systems 05/07/2026 199.69
Libbey Bowl Alarm Services
80655 VC Fusion Soccer 05/07/2026 1,338.75
Recreation Class - Soccer
80656 County of Ventura 05/07/2026 476.59
Public Works Truck Repair
11 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
80657 Ventura County Animal Services 05/07/2026 27,063.86 January - March 2026 Animal Services Agreement
80658 Ventura County Auditor-Controller 05/07/2026 37.50 March 2026 Parking Citation County Fees
ACH U.S Bank National Association 04/27/2026 27,184.75
March 2026 City Credit Card Miscellaneous
ACH Ameriflex: Claims ACH 04/27/2026 270.81
April 2026 Payroll Expense
ACH Mission Square 457 ACH 04/29/2026 9,471.86
April 2026 Payroll Expense
ACH IRS ACH 04/30/2026 47,026.89
April 2026 Payroll Expense
ACH Ready Refresh by Nestle 04/30/2026 62.56
March 2026 Drinking Water
ACH Christopher Reno 04/30/2026 5,525.70
April 2026 Trolley Repairs
ACH EDD ACH 04/30/2026 7,949.06
April 2026 Payroll Expense
ACH Amazon.com/Sales, Inc 05/01/2026 747.94
April 2026 Miscellaneous Supplies
ACH CalPERS Retirement ACH 05/06/2026 26,807.22
April 2026 Payroll Expense
ACH Christopher Reno 05/07/2026 3,875.00
May 2026 Trolley Repairs
ACH Willdan Engineering 05/07/2026 51,339.28
October 2025 - February 2026 Ojai Contract Planner
ACH Amazon.com/Sales, Inc 05/07/2026 10,567.16
May 2026 Miscellaneous Supplies
ACH Altigen Communications, Inc. 05/07/2026 3,655.96
April 2026 MS Teams Phone System Implementation & Monthly Cloud Service 12 Check Register
Check No Vendor Name Check Date Check Amount
Check Summary By Check Number
ACH Ready Refresh by Nestle 05/07/2026 421.84
May 2026 Drinking Water
ACH Colantuono, Highsmith & Whatley, PC 05/07/2026 13,719.50 February 2026 Services
General Services 834.50
Special Projects 261.50
Criminal Code Enforcement 989.50
Encampment Resolution Grant Mgmt (reimbursable) 9,791.50 Miscellaneous Litigation 1,842.50
ACH Phoenix Civil Engineering, Inc. 05/07/2026 6,938.50 March 2026 Street Beacons Project
908,729.72
ACH Payroll
Pay Period 4/13/2026 - 4/26/2026 04/30/2026 126,779.61
Wire & Paper Check Total 126,779.61
Grand Total 1,035,509.33 $
13 Category Amount
Lease and Rentals 2,830.56
Greg Rents 2,508.75
StoreRite 182.75
United Site Services Inc 64.06
Witherspoon Industries Inc 75.00
Legal 119,321.00
Aleshire & Wynder LLP 89,900.00
BKS Law Firm, PC 15,701.50
Colantuono, Highsmith & Whatley, PC 13,719.50
Payroll and Benefits 218,405.45
Ameriflex: Claims ACH 270.81
CalPERS Retirement ACH 26,807.22
EDD ACH 7,949.06
Franchise Tax Board 100.00
IRS ACH 47,026.89
Mission Square 457 ACH 9,471.86
Pay Period 4/13/2026 - 4/26/2026 126,779.61
Professional/Contract Services 619,836.01
7 Day Tire LLC 370.00
Agromin 1,018.88
Alta Planning & Design 10,457.60
CA Dept of Justice 377.00
Christopher Reno 9,400.70
Cooperative Personnel Services 1,520.00
County of Ventura 5,820.53
CWH Enterprise Inc 424.50
Data Ticket, Inc. 360.00
EDC-VC 3,100.00
Emmanuel A Mendez 3,519.00
Glenda C Mahon 585.00
Green Globe HVAC Inc 9,237.00
Gregory Kiley 3,000.00
HdL Coren & Cone 2,637.53
Help of Ojai Inc. 4,500.00
Herk Edwards Inc 3,820.16
Hometown Trolley 625.46
Kelly Cleaning & Supplies, Inc. 220.00
Marco Alarcon 900.00
Mark Cranes Tree Inc 29,940.00
Ojai Valley Chamber of Commerce 4,595.00
Owl Towing & Storage, Inc. 600.00
Phoenix Civil Engineering, Inc. 6,938.50
Phoenix Group Info Systems 173.93
Platinum Tow & Transport 487.50
Shane Rilling 200.00
SSD Systems 199.69
Tyco Integrated Security, LLC 897.27
Ventura County Animal Services 27,063.86
Ventura County Auditor-Controller 37.50
Ventura County Library 26,500.00
Ventura County Sheriff's Dept 408,970.12
Willdan Engineering 51,339.28
City of Ojai
Disbursement by Category
14 Category Amount
City of Ojai
Disbursement by Category
Recreation Classes 4,330.10
Firestick Pottery 210.00
Johannes M Pouw 1,936.35
Lucy Walker Grace 845.00
VC Fusion Soccer 1,338.75
Refund and Reimbursements 1,188.25
Angelica Sosa 85.00
Stacy Pergson 1,103.25
Software and Subscription 17,784.05
AllConnected, Inc. 287.25
GovConnection 17,496.80
Supplies 46,167.90
Amazon.com/Sales, Inc 11,315.10
Capital Industrial Medical Supply Co 611.53
Delta Liquid Energy 616.24
Meiners Oaks Hardware 3,373.76
Outdoor Design Studio 233.95
Prudential Overall Supply 255.27
Puretec Industrial Water 146.43
Ready Refresh by Nestle 484.40
Sinclair Sanitary Supply, Inc. 1,946.47
U.S Bank National Association 27,184.75
Utilities 5,646.01
Altigen Communications, Inc. 3,655.96
Verizon Wireless 1,990.05
Grand Total 1,035,509.33
15 16

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Steve Olsen, City Treasurer
Brenda Cho, Finance Director
MEETING DATE: May 26 2026
SUBJECT: Treasurer’s Monthly Report of Cash and Investments for the City of Ojai as of April 30, 2026

RECOMMENDATION
Receive and file.

DISCUSSION
The City Treasurer has evaluated the City’s investments and has formalized an investment plan working with the investments authorized by the Statement of Investment Policy, which was adopted by City Council in June 2025. The investment plan was developed with the intent of lengthening the duration and yield of the portfolio, while providing comparative benchmarks and protecting the City’s funds. The focus of our investment strategy is Safety, Liquidity, and Yield.

The following is a summary of key information on the City’s cash and investments. Please see Exhibit A for more detailed information and discussion.

Cash & Investments Amounts Yield % Interest-to-Date
4/30/2026
Cash in Bank
MBS Cash $ 297,528 0.00%
Wells Fargo Sweep $ 1,627,700 3.54% $ 72,442
Wells Fargo Section 125 $ 35,049 0.00%
Investment Accounts
LAIF $27,147,178 3.81% $ 664,230
MBS Certificate of
Deposits $11,626,232 3.27% $ 361,911
Total Cash & Investments $40,733,687 3.62% $ 1,098,583
17

Page 2 of 2 ends

Change in Portfolio:
04/2026 $229,510 Deposit – LAIF State of California
04/2026 $2,000,000 Deposit – LAIF State of California
The attached Treasurer’s report for the month of April 2026 provides details of the investment plan and the City’s cash and investment portfolio.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 8 - Financial Stability

OPTIONS

1. Take no action.

2. Provide alternate direction to staff.

FISCAL IMPACT
There is no fiscal impact associated with this report.

Prepared by: Brenda Cho, Finance Director

ATTACHMENT(S)
Attachment A – Treasurer’s Report
Exhibit A – Cash & Investment Summary
18 Attachment A

Page 1 of 3 ends

City of Ojai
Treasurer’s Report for the Month of April 2026
The City Treasurer has evaluated the City’s investments and has formalized an investment plan, which includes investments authorized by the Statement of Investment Policy, which was adopted by City Council in June 2025. The investment plan was developed within the framework of the three basic requirements for our investments:

1. Safety- Secure the City’s principal that is invested,

2. Liquidity- provide sufficient cash flow for ongoing operations, and

3. Yield – obtain a reasonable rate of return on the City’s investments.

Benchmarks
Benchmarks are used to measure how the City’s portfolio is performing compared to other measures.

Staff have chosen to compare the portfolio to two benchmarks: The County of Ventura Investment Pool and the US Government 2-yr Treasuries. Benchmarks may be changed if it is determined that a different benchmark would be more appropriate for the City’s use. Historical information for the City’s portfolio and the chosen benchmarks for the past five years is illustrated in the chart below.

The weighted average yield to maturity and the weighted average DTM for the City’s investments portfolio on April 30, 2026, were 3.62% and 298 days. By comparison, the weighted average yield to maturity and the weighted average DTM for the County of Ventura portfolio were 3.84% and 300 days, and 2-yr Treasury were 3.88% and 720 days.

Impact of Market Changes on Investment Earnings and Values Investments are purchased at par value and market interest rates may vary from the investment’s actual current yield. Changes in the market value of investments result in “unrealized gains or losses” on the investment. Increasing market interest rate environments generally result in an unrealized loss while decreasing market interest rates generally result in an unrealized gain.

Unrealized gains and losses are temporary adjustments to the carrying value of the investment and

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Apr-21
Jun-21
Aug-21
Oct-21
Dec-21
Feb-22
Apr-22
Jun-22
Aug-22
Oct-22
Dec-22
Feb-23
Apr-23
Jun-23
Aug-23
Oct-23
Dec-23
Feb-24
Apr-24
Jun-24
Aug-24
Oct-24
Dec-24
Feb-25
Apr-25
Jun-25
Aug-25
Oct-25
Dec-25
Feb-26
Apr-26
Apr 2021- Apr 2026
Ojai Compared to Benchmarks
Ojai Ventura County 2-Yr Treasury
19 Attachment A

Page 2 of 3 ends

do not become permanent unless the investment is sold prior to maturity. Governmental Accounting Standards Board Statement No. 31 (GASB 31) requires the City to adjust the value of investments to the market value in the annual financial statements. Because CDs are purchased with a fixed rate of interest until maturity and the temporary adjustments cumulatively net to zero by the time that the CDs mature, the GASB 31 adjustment can create significant distortions in revenues throughout the life of the CD.

Planned Investment Instruments
 Certificates of deposit (CDs) are purchased at par value and earn a constant rate of return throughout the life of the investment, regardless of the current market value of the investment. The CDs are fully insured by the federal government. The CDs may be sold prior to maturity at the current market value, which could result in a realized gain or loss on the sale; however, as the CDs move closer to maturity, the fixed interest rate will generally be higher than comparable investments with the same remaining term. Additionally, the interest earned over the life of the CD will generally offset any potential loss on the sale, thus protecting the City’s principal. CDs are primarily subject to interest rate and reinvestment risk (see below).
 The Local Agency Investment Pool (LAIF) is a Local Government Investment Pool (LGIP) containing investments allowed by the California Government Code and administered by the California State Treasurer for local agencies to invest idle cash. LAIF funds may be accessed on the day that a withdrawal is requested and earn interest based upon the monthly yield of the pool. Interest is accrued monthly but is paid quarterly. These assets are primarily subject to credit risk (see below).

Credit, Interest Rate, and Reinvestment Risk
 Credit risk is the possibility that the deterioration in the underlying creditworthiness of an issuer will adversely affect the value of its outstanding bonds or that a bond issuer will fail to make timely payments of interest or principal on its outstanding bonds (default). A decline in a bond issuer’s credit rating, or creditworthiness, may cause prices for its outstanding bonds to decline. Typically, the higher the credit risk, the higher the interest rate on the investment.
 Interest rate risk is the possibility that a fixed-rate investment will decline in value because of a rise in interest rates. Whenever investors buy securities that offer a fixed rate of return (such as CDs), they are exposing themselves to interest rate risk. In general, investment prices vary inversely with market interest rates. The change in the price of an investment depends on several factors, including its maturity date. In general, investments with longer maturities are more sensitive to changes in interest rates than investments with shorter maturities.
 Reinvestment Risk is the risk that falling interest rates will lead to a decline in cash flow from an investment when its principal and interest payments are reinvested at lower rates. In a declining interest rate environment, investors who have investments maturing face the difficult task of investing the proceeds in instruments with equal or greater interest rates than the matured investment. As a result, they are often forced to purchase securities that do not provide the same 20 Attachment A

Page 3 of 3 ends

level of income, unless they take on more credit or market risk and buy investments with lower credit ratings.

Changes to the Pooled Cash and Investment Portfolio
Action: Transaction date, Amount, Description, Maturity Date, Percent Yield 04/2026 $229,510 Deposit – LAIF State of California 3.81% 04/2026 $2,000,000 Deposit – LAIF State of California 3.81% Cash and Investment Balances
See Exhibit A for details on the cash and investment balances.

This report is presented pursuant to the City of Ojai’s Investment Policy Resolution 25-25 adopted by the City Council on June 24, 2025. Staff estimate that there are sufficient funds available to meet the next 6 months’ obligations.
21 BOOK/ PERCENT AVERAGE YIELD
POOLED DESIGNATED AND OPERATING PAR MARKET OF CITY DAYS TO 365 DAYS CASH & INVESTMENTS: VALUE VALUE CASH MATURITY MATURITY EQUIVALENT Operating Cash
Checking Accounts
Wells Fargo Section 125 35,049 35,049 0.09% 1 0.00%
Total 35,049 35,049 0.09%
Money Market
Wells Fargo (Sweep) Sweep 1,627,700 1,627,700 4.00% 397 3.54% MBS (Cash) Cash 297,528 297,528 0.73%
Total Operating Cash 1,925,228 1,925,228 4.73%
Invested Cash
Local Government Pools and Certificates of Deposit
Local Agency Investment Funds Investment Pool 27,147,178 27,147,178 66.65% 220 3.81% Certificates of Deposit:
20786ADK8 Connectone Bk Englewood Cliffs Certificate of Deposit 249,000.00 248,392 0.61% 5/28/2026 2026 28 0.75% 02007GSH7 Ally Bk Sandy Utah Ctf Dep Certificate of Deposit 246,000.00 245,786 0.60% 6/2/2026 2026 33 3.18% 301074ER7 Exchange Bank Certificate of Deposit 249,000.00 247,932 0.61% 6/17/2026 2026 48 0.59% 90348JP20 UBS Bank Usa Certificate of Deposit 249,000.00 247,782 0.61% 6/30/2026 2026 61 0.96% 58404DKV2 Medallion Bank Certificate of Deposit 249,000.00 247,740 0.61% 6/30/2026 2026 61 0.85% 89235MLD1 Toyota Financial Savings Bank Certificate of Deposit 248,000.00 246,356 0.61% 7/22/2026 2026 83 1.01% 33715LFU9FIRST TECHNOLOGY FED Certificate of Deposit 245,000.00 245,164 0.60% 9/25/2026 2026 148 4.05% 74909LAD2 QUORUM Certificate of Deposit 249,000.00 249,271 0.61% 9/30/2026 2026 153 4.15% 67054NAY9NUMERICA CR UN Certificate of Deposit 249,000.00 249,478 0.61% 9/30/2026 2026 153 4.35% 098079BZ8B1BANK BATON ROUGE Certificate of Deposit 245,000.00 244,762 0.60% 9/30/2026 2026 153 3.65% 32116QBS4FIRST NATL BK MIDDLE Certificate of Deposit 245,000.00 244,704 0.60% 9/30/2026 2026 153 3.70% 97412MAL3WINGS FINL CR UN Certificate of Deposit 245,000.00 245,037 0.60% 10/21/2026 2026 174 4.00% 03065AAY9AMERICAS CR UN Certificate of Deposit 248,000.00 247,963 0.61% 10/23/2026 2026 176 3.85% 87165GJ86 Synchrony Bk Certificate of Deposit 248,000.00 244,493 0.60% 11/5/2026 2026 189 1.18% 59013KQF6 Merrick Bk Certificate of Deposit 249,000.00 245,058 0.60% 11/30/2026 2026 214 1.24% 70962LAY8 Pentagon Federal Cr Un Certificate of Deposit 249,000.00 244,789 0.60% 12/23/2026 2026 237 1.34% 856285E31 State Bk India New York N Y Certificate of Deposit 247,000.00 243,033 0.60% 1/21/2027 2027 266 1.76% 25660BAL7 Dogwood St Bk Certificate of Deposit 249,000.00 244,281 0.60% 1/28/2027 2027 273 1.40% 31944MBP9 First Carolina Bk Certificate of Deposit 249,000.00 244,281 0.60% 1/28/2027 2027 273 1.40% 02357QAQ0 Amerant Bk Natl Assn Coral Gables Fl Ctf Dep Certificate of Deposit 248,000.00 243,578 0.60% 2/16/2027 2027 292 1.71% 15721UEW5 Cfbank Fairlawn Ohio Ctf Dep Certificate of Deposit 249,000.00 244,122 0.60% 2/17/2027 2027 293 1.51% 14042TFE2 Capital One Bk Certificate of Deposit 246,000.00 243,127 0.60% 4/6/2027 2027 341 2.77% 14042RQU8 Capital One Natl Assn Certificate of Deposit 246,000.00 243,550 0.60% 4/27/2027 2027 362 3.01% 50625LBJ1 Lafayette Federal Credit Union Certificate of Deposit 245,000.00 243,327 0.60% 5/25/2027 2027 390 3.35% 254673F76 Discover Bk Greenwood Del Ctf Dep Certificate of Deposit 246,000.00 244,121 0.60% 6/1/2027 2027 397 3.30% 32110YC86 First National BK of America Certificate of Deposit 249,000.00 251,069 0.62% 7/26/2027 2027 452 4.57% 61690UQ29 MORGAN STANLEY BANK Certificate of Deposit 245,000.00 243,875 0.60% 8/4/2027 2027 461 3.63% 19075JAB4 Cobalt Credit Union Certificate of Deposit 245,000.00 243,956 0.60% 9/15/2027 2027 503 3.68% 243594AR9 DECORAH BANK & TRUST CO. Certificate of Deposit 249,000.00 246,224 0.60% 9/23/2027 2027 511 3.83% 32026UYA8 FIRST FOUNDATION BANK Certificate of Deposit 244,000.00 246,713 0.61% 11/4/2027 2027 553 4.65% 89786MAP9 TRUE SKY FED CR UN OKLA CITY OK SH CTF Certificate of Deposit 249,000.00 249,665 0.61% 11/8/2027 2027 557 4.10% 710275AK4 Peoples Bk Co Coldwater Ohio Certificate of Deposit 249,000.00 248,856 0.61% 1/12/2028 2028 622 3.95% 79772FAG1 SAN FRANCISCO FED CR UN Certificate of Deposit 249,000.00 250,738 0.62% 2/3/2028 2028 644 4.34% 530520AE5 LIBERTY FIRST CR UN LINCOLN Certificate of Deposit 249,000.00 250,765 0.62% 2/3/2028 2028 644 4.35% 011852AK6 Alaska Usa Fed Cr Union Certificate of Deposit 248,000.00 252,092 0.62% 3/22/2028 2028 692 4.76% 64017ABA1 Neighbors FCU Certificate of Deposit 248,000.00 253,570 0.62% 7/26/2028 2028 818 4.87% 89854LAD5 TTCU Fed Credit Union Certificate of Deposit 248,000.00 253,570 0.62% 7/26/2028 2028 818 4.87% 23204HQB7CUSTOMERS BK Certificate of Deposit 245,000.00 244,696 0.60% 8/15/2028 2028 838 3.90% 52171MAL9 Leaders Credit Union Certificate of Deposit 248,000.00 253,821 0.62% 8/30/2028 2028 853 4.86% 291916AB0 EMPOWER FED CR UNION SYRACUSE Certificate of Deposit 248,000.00 254,557 0.63% 9/29/2028 2028 883 4.94% 654062MK1 NICOLET NATL BK GREENBAY WIS CTF DEP Certificate of Deposit 249,000.00 248,111 0.61% 11/1/2028 2028 916 3.80% 07181JBM5 BAXTER CR UN VERNON HILLS ILL SH CTF Certificate of Deposit 249,000.00 249,909 0.61% 11/22/2028 2028 937 4.10% 17783PAJ0 City Fed Cr Un Amarillo Texas Certificate of Deposit 249,000.00 249,000 0.61% 1/12/2029 2029 988 4.00% 577234DA2 Mauch Chunk Trust Company Certificate of Deposit 248,000.00 250,651 0.62% 2/28/2029 2029 1,035 4.33% 07371DT23 BEAL BK USA LAS VEGAS NEV Certificate of Deposit 244,000.00 249,202 0.61% 6/6/2029 2029 1,133 4.61% 05765LBX4 BALBOA THRIFT & LN Certificate of Deposit 249,000.00 250,708 0.62% 7/23/2029 2029 1,180 4.21% 795451DM2 SALLIE MAE BK SALT Certificate of Deposit 244,000.00 246,355 0.61% 7/24/2029 2029 1,181 4.29% Total Certificates of Deposit 11,632,000 11,626,232 28.55% Total 40,739,455 40,733,687 95.19% (B) 298 (A) 0.0361682 Total Pooled Operating Cash & Investments 40,739,455 40,733,687 100.00% Total Pooled Cash & Investments $ 40,733,687 40,739,455 $ 100.00% (A) Rate includes 0.12% interest rate + 0.35% earnings credit (B) Weighted Average days to maturity and yield for the invested cash

CITY OF OJAI

TREASURER'S REPORT - CASH & INVESTMENT SUMMARY
April 30, 2026
Exhibit A

Page 1 of 1 ends

22 Special Meeting Minutes – May 12, 2026 Page 1 of 2

MINUTES

CITY COUNCIL SPECIAL MEETING
TUESDAY, MAY 12, 2026, 5:00 PM
KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA Mayor Gilman called the meeting to order at 5:00 p.m.

ROLL CALL
The following members were present: Mayor Gilman, Mayor Pro Tem Mang, and Council Members Rule, Lang, and Whitman.

Also present: City Manager Harvey, City Attorney Burgess, Assistant to the City Manager Cervantes, Chief Deputy City Clerk Montgomery, and Special Outside Counsel.

PLEDGE OF ALLEGIANCE
Chief Deputy City Clerk Montgomery led the Pledge of Allegiance.

APPROVAL OF AGENDA
MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to approve the agenda.

The motion carried unanimously.

PUBLIC HEARING

1. Appeal Hearing to Uphold or Overturn the Tax Collector’s Determination dated April 8, 2025 Enforcing Assessed Transient Occupancy Tax (“TOT”) and Penalties from Audit Findings (January 1, 2021 – March 31, 2024) against Cameron Larner business owner of Su Nido Inn, managed by B&W Inns LLC (“Appellant”) (Legal Requirement)
Mayor Gilman and City Attorney Burgess conducted the Public Hearing.

Mayor and Council Members disclosed ex parte communications. 23 Special Meeting Minutes – May 12, 2026 Page 2 of 2
MOTION: It was moved by Mayor Gilman, seconded by Council Member Whitman, to affirm the findings and uphold the Tax Collector’s April 8, 2025 hearing determination (“Hearing Determination”) that the audit findings concerning the Transient Occupancy Tax (“TOT”) for the period of January 1, 2021 to March 31, 2024, less fees and penalties, should be assessed against the Appellant.

The motion carried 4-1 (Council Member Rule dissenting).

2. Appeal Hearing to Uphold or Overturn the Tax Collector’s Determination dated April 8, 2025 Enforcing Assessed Transient Occupancy Tax (“TOT”) and Penalties from Audit Findings (June 30, 2020 – March 31, 2023) Against Cameron Larner, business owner of Casa Ojai Inn, managed by B&W Inns LLC (“Appellant”) (Legal Requirement)
Mayor Gilman and City Attorney Burgess conducted the Public Hearing.

Mayor and Council Members disclosed ex parte communications.

MOTION: It was moved by Mayor Gilman, seconded by Council Member Whitman, to affirm the findings and uphold the Tax Collector’s April 8, 2025 hearing determination (“Hearing Determination”) that the audit findings concerning the Transient Occupancy Tax (“TOT”) for the period of June 30, 2020 to March 31, 2023, less fees and penalties, should be assessed against the Appellant.

The motion carried 4-1 (Council Member Rule dissenting).

ADJOURNMENT
Mayor Gilman adjourned the meeting at 8:30 p.m.
____________________________________
Weston Montgomery, Chief Deputy City Clerk
Approved:
24 Regular Meeting Minutes – May 12, 2026 Page 1 of 5

MINUTES

CITY COUNCIL REGULAR MEETING
TUESDAY, MAY 12, 2026, 6:00 PM
KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA Mayor Gilman called the meeting to order at 8:30 p.m., following (as noticed) conclusion of the May 12, 2026, Special Meeting of City Council.

ROLL CALL
The following members were present: Mayor Gilman, Mayor Pro Tem Mang, and Council Members Rule, Lang, and Whitman.

Also present: City Manager Harvey, City Attorney Burgess, and Chief Deputy City Clerk Montgomery.

PLEDGE OF ALLEGIANCE
Chief Deputy City Clerk Montgomery led the Pledge of Allegiance.

APPROVAL OF AGENDA
Agenda Items No. 6, 7, 9, and 11 were continued to a future agenda.

ACTION: Unanimous Consent reached through the Mayor, to approve the agenda as amended.

COMMISSION REPORTS
None
CITY MANAGER’S REPORT
City Manager Harvey introduced Public Works Director Palmer, who provided an oral report related to paving and speed humps.

PUBLIC COMMUNICATIONS
Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items.

Matters raised at this time may be briefly discussed by the Council, and will generally be 25 Regular Meeting Minutes – May 12, 2026 Page 2 of 5
referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken.

1. Minutes - City Council
RECOMMENDATION: Approve.

2. Minutes - Planning Commission
RECOMMENDATION: Receive and file.

3. City of Ojai Warrants for April 13, 2026 - April 26, 2026 RECOMMENDATION: Receive and file.

4. Confirm Appointment to Fill Mid-Term Vacancy on the Planning Commission
RECOMMENDATION: Confirm nomination of applicant Bruce Hanson as Planning Commissioner to fill a mid-term vacancy (term ending May 2028).

5. Confirm Appointment to Fill Inaugural Vacancy on the Public Safety Commission
RECOMMENDATION: Confirm nomination of applicant Larry Steingold as Public Safety Commissioner to fill an inaugural vacancy (term ending May 2030).

6. Amendment No. 2 to Pristine Auto Detailing for Fleet Detailing Services RECOMMENDATION:

1. Authorize City Manager to execute the second amendment to PW Agreement No. 2025-29B with Pristine Auto Detailing (Pristine Auto) to (1) increase the not-to-exceed amount for FY 25/26 by $15,000, and (2) establish a new not-to-exceed amount for FY 26/27 of $67,000; and

2. Authorize the City Manager to extend the term of the agreement to June 30, 2027.

7. Award Maintenance Agreement for Janitorial Services (Operational Need) RECOMMENDATION:

1. Authorize the City Manager to execute Maintenance Agreement No. 2026- 31 with Kelly’s Cleaning & Supplies for janitorial services in the amount of $115,263.96 for a three-year period commencing July 1, 2026, through June 30, 2029, and;

2. Authorize the City Manager to execute, in their sole discretion, future amendments for up to two (2) additional one-year terms for a maximum agreement term not to exceed five (5) years.
26 Regular Meeting Minutes – May 12, 2026 Page 3 of 5

8. Consider Approval of Resolution No. 2026-16 Supporting Assembly Bill No. 2529 (Johnson) Relating to Declarations in Civil Claims Filed Against Public Entities
RECOMMENDATION:

1. Approve Resolution No. 2026-16, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF OJAI, CALIFORNIA, SUPPORTING
ASSEMBLY BILL NO. 2529 (JOHNSON) RELATING TO DECLARATIONS IN CIVIL CLAIMS FILED AGAINST PUBLIC ENTITIES.” (Attachment A).

2. Direct staff to transmit a copy of the executed resolution to the author of AB 2529, Assembly member Johnson, and to other members of the State Legislature as directed by the City Attorney’s Office.

Council Member Whitman pulled Item 5 for discussion.

Council Member Lang pulled Items 4 and 8 for discussion MOTION: It was moved by Mayor Gilman, seconded by Council Member Lang, to approve Items 1, 2, and 3.

The motion carried unanimously.

MOTION: It was moved by Council Member Lang, seconded by Mayor Gilman, to approve Item 4.

The motion carried unanimously.

MOTION: It was moved by Council Member Lang, seconded by Council Member Rule, to approve Item 5.

The motion carried 4-0-1 (Council Member Rule abstaining).

MOTION: It was moved by Mayor Gilman, seconded by Council Member Rule, to approve Item 8
The motion carried 4-1 (Council Member Lang dissenting).

Items 6 and 7 were continued to a future agenda.

DISCUSSION

9. Initiating Proceedings for the Annual Levy of Assessments, Preliminarily Approving the Engineer’s Annual Levy Report, and Declaring the Council’s Intent to Levy and Collect Assessments for the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 (City Council Direction) RECOMMENDATION:

1. Adopt Resolution No. 2026-13 - Initiating Proceedings for the Annual Levy of Assessments for the City of Ojai Landscaping and Lighting District No. 1, 27 Regular Meeting Minutes – May 12, 2026 Page 4 of 5
Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3 for Fiscal Year 2026/27; and

Item 9 was continued to a future agenda.

10. Habitat for Humanity Project; Real Property Management/Disposition Options; Establishment of a Community Land Trust (City Council Direction)
RECOMMENDATION:

1. Receive information regarding management and disposition options available to the City Council related to the real property underlying the proposed Habitat for Humanity project (involving the development of five residential units to be sold to qualified homeowners), including:
a. City ownership of the property subject to a ground lease with Habitat and/or future homeowners (status quo);
b. Conveyance of the property to Habitat for $1 for Habitat to develop five residential units and eventually convey fee ownership of property to future homeowners;
c. City ownership of the property subject to a ground lease with Habitat and/or future homeowners along with a conveyance of the property to a community land trust, if established.

2. Provide direction to the City Attorney’s Office to initiate the Surplus Land Act process.

3. Provide direction to the City Attorney’s Office as to which of the above options should be brought to City Council for further consideration and a decision and provide direction to prepare documentation needed to implement the disposition of the property based on the selected option.

4. Provide direction to the City Attorney’s Office as to whether to return to City Council with a future agenda item to establish a Community Land Trust, and/or establish an ad-hoc committee of City Council to work with staff to further frame out the steps needed to establish a Community Land Trust, irrespective of which option is selected for the Habitat for Humanity project.

MOTION: It was moved by Mayor Gilman, seconded by Council Member Rule, to direct staff to prepare paperwork for conveyance of the Montgomery Street property to Habitat for Humanity, provide direction to the City Attorney’s Office to initiate the Surplus 28 Regular Meeting Minutes – May 12, 2026 Page 5 of 5
Land Act process, and to direct staff to return with a proposal for an ad hoc committee to establish a Community Land Trust separate from the Habitat for Humanity project.

The motion carried 3-2 (Council Members Mang and Whitman dissenting).

11. Consideration of the City’s Ability to Shift to At Large Voting (Gilman/Rule) RECOMMENDATION:

1. Consider information regarding the ability to shift from electing City Council Members “by-district” to an “at-large” method of selection.

2. Provide direction (or not) to the City Attorney’s Office as to whether to return to City Council with an ordinance repealing Ordinance No. 889 or an ordinance submitting a ballot question to the voters seeking voter approval to return to at-large elections.

3. Provide alternate direction to the City Attorney.

Item 11 was continued to a future agenda.

COUNCIL MEMBER'S REPORTS

FUTURE AGENDA ITEMS
Council Members Whitman and Lang, and Mayor Gilman, requested a future agenda item regarding a second home tax concept review.

ADJOURNMENT
Mayor Gilman adjourned the meeting at 10:40 p.m.
____________________________________
Weston Montgomery, Chief Deputy City Clerk
Approved:
29 Special Meeting Minutes – May 13, 2026 Page 1 of 2

MINUTES

CITY COUNCIL SPECIAL MEETING
WEDNESDAY, MAY 13, 2026, 2:30 PM
KENT HALL COUNCIL CHAMBERS - CITY HALL CAMPUS - 111 W SANTA ANA ST, OJAI, CA

AGENDA UPDATED TO REMOVE ADDITIONAL MEETING LOCATION AND TO REFLECT

ALL COUNCIL MEMBERS WILL ATTEND IN PERSON IN THE KENT HALL COUNCIL CHAMBERS (I.E., NO COUNCIL MEMBER WILL ATTEND VIA TELECONFERENCE)

NO AGENDA ITEMS WERE MODIFIED BY THIS UPDATE
ADDITIONAL MEETING LOCATION - 300 EXPLANADE DRIVE SUITE 250 - TO

ACCOMODATE COUNCIL MEMBER WHITMAN WHO IS ATTENDING THE MEETING VIA

TELECONFERENCE
Mayor Gilman called the meeting to order at 2:40 p.m.

ROLL CALL
The following members were present: Mayor Gilman, Mayor Pro Tem Mang, and Council Members Rule, Lang, and Whitman.

Also present: City Manager Harvey, Special Outside Counsel Millhouse, and Chief Deputy City Clerk Montgomery.

PLEDGE OF ALLEGIANCE
Chief Deputy City Clerk Montgomery led the Pledge of Allegiance.

APPROVAL OF AGENDA
ACTION: Unanimous Consent reached through the Mayor, to approve the agenda.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL—EXISTING
LITIGATION (Paragraph (1) of subdivision (d) of Gov. Code § 54956.9)
30 Special Meeting Minutes – May 13, 2026 Page 2 of 2
Name of case: Leslie Rule v. City of Ojai, Ventura County Superior Court Case No. 2025CUPT055697

CITY ATTORNEY'S REPORT OUT OF CLOSED SESSION
Special Counsel Millhouse stated there were no reportable actions.

ADJOURNMENT
Mayor Gilman adjourned the meeting at 3:45 p.m.
____________________________________
Weston Montgomery, Chief Deputy City Clerk
Approved:
31

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Weston Montgomery, Chief Deputy City Clerk
MEETING DATE: May 26, 2026
SUBJECT: Confirm Reappointments to Fill Term-Ending Vacancies on City Commissions

RECOMMENDATION
Confirm nomination of commission reappointments: Gina McHatton, Historic Preservation Commission; Craig Walker, Historic Preservation Commission; Carolyn Wagner, Arts Commission (terms ending May 2030).

DISCUSSION
The Municipal Code established for each of the City Council’s advisory commissions places the month of May as the term-ending month for commission seats. This year, for May 2026, there are 7 seats with term endings.

City staff conducted a poll with a reappointment request form and 6 out of the 7 commissioners have filed an application for reappointment. The remaining seat, Arts Commission - Commissioner Grau, concluded to not run for another term. That seat will be up for a regular vacancy filling, not a reappointment.

During this time, the City’s Commissions and Vacancies webpage has noticed the upcoming vacancies due to term endings. The City’s Local Appointments (“Maddy Act”) List, which is mandated and updated throughout the year on the City website, outlines the commission seats and Council Member involved in each appointment.

As assigned in the Municipal Code, the City Clerk’s Office provided the rotating Council Member involved in each Nominating Committee. Then, the City Clerk’s Office provided communication and instruction to the City Council and Commission Chairs/Vice Chairs, so they may determine if their unanimous nomination would be to reappoint the interested commissioner or pursue a regular vacancy filling process.

At time of this report, 3 nominations for reappointment exist for Council confirmation. The remainder of the reappointment nominations will occur on the next City Council agenda.

1. Gina McHatton – Historic Preservation Commission
 Council Member Lang served in Nominating Committee.
 Appointment to fill four-year term. Term ending May 2030. 32

Page 2 of 2 ends

2. Craig Walker – Historic Preservation Commission
 Council Member Rule served in Nominating Committee.
 Appointment to fill four-year term. Term ending May 2030.

3. Carolyn Wagner – Arts Commission
 Mayor Pro Tem Mang served in Nominating Committee.
 Appointment to fill four-year term. Term ending May 2030.

If the City Council rejects these reappointments, the nominating committee will reconvene to select another candidate. This process continues until a nominee is confirmed.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 9 - Communication and Relationships

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact as a result of this action.

Prepared by: Weston Montgomery, Chief Deputy City Clerk

ATTACHMENT(S)
A. Commissioner Reappointment Request Forms – May 2026
33 34
35 36

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Weston Montgomery, Chief Deputy City Clerk
MEETING DATE: May 26, 2026
SUBJECT: Confirm Appointment to Fill Inaugural Vacancy on the Public Safety Commission

RECOMMENDATION
Confirm nomination of applicant Jim McEachen as Public Safety Commissioner to fill an inaugural vacancy (four-year term ending May 2030).

DISCUSSION
City Council established the Public Safety Commission in March 2026 through Ordinance No. 972. This is now established as Ojai Municipal Code Title 3 Chapter 9. The Municipal Code outlines the process for filling the inaugural Commission vacancies.

For the inaugural Commission, a nominating committee comprised of the Mayor and a rotating City Councilmember, as determined by the City Clerk, shall nominate four Commissioners for confirmation by the City Council, with each Councilmember having an opportunity to serve on a nominating committee. The Mayor shall nominate one Commissioner independently for confirmation by the City Council.

Also, for the inaugural Commission, the first three members appointed shall serve an initial term of up to four years, and the remaining two members shall serve an initial term of up to two years. All inaugural Commissioners are eligible for reappointment. All subsequent Commission appointments shall be for a term of four years.

The City’s Local Appointments (“Maddy Act”) List, which is mandated and updated throughout the year on the City website, outlines the commission seats and Council Member involved in each appointment.

The City performed numerous acts of outreach to the Council and the public. Public outreach included updating the Maddy Act Local Appointments List, updating the City website for Commission Vacancies, posting public notice of the vacancies, advertising in the Ojai Valley News, and providing communications to the full Council, Commissioners, and staff.

This administrative report serves to provide one nomination to the Council for confirmation.

Mayor Gilman and Council Member Whitman conducted the process for the first seat on the commission. This process has been followed for each candidate under consideration. 37

Page 2 of 2 ends

As required by Ojai Municipal Code, the Mayor and Council Member together recommend:

1. Jim McEachen (Appointment to fill four-year term. Term ending May 2030) If the City Council rejects this nominee, the nominating committee will reconvene to select another candidate. This process continues until a nominee is confirmed.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 9 - Communication and Relationships

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
There is no fiscal impact as a result of this action.

Prepared by: Weston Montgomery, Chief Deputy City Clerk

ATTACHMENT(S)
A. Commissioner Application Form – J. McEachen
38 39
40

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: May 26, 2026
SUBJECT: Amendment No 2 to Pristine Auto Detailing for Fleet Detailing Services (Operational Need)

RECOMMENDATION

1. Authorize City Manager to execute the second amendment to PW Agreement No. 2025-29B with Pristine Auto Detailing (Pristine Auto) to increase the not-to-exceed amount for FY 25-26 by $15,000; and

2. Authorize the City Manager to issue a Request for Proposal (RFP) for trolley detailing services for FY 26-27.

DISCUSSION
On July 5, 2024, under the City Manager’s authority, an agreement was executed with Pristine Auto for vehicle detailing services for a not-to-exceed amount of $25,000.

On August 12, 2025, the City Council authorized the first amendment to PW Agreement No. 2025-29A with Pristine Auto Detailing to extend the term to June 30, 2026, modify the scope of services to cover the entire City fleet, and increase the not-to-exceed amount by $50,000 for FY 25-26.

Staff is now requesting approval to execute a second amendment, increasing the not‑to‑exceed amount for FY 25-26 by $15,000, for a revised total of $65,000 for FY 25-

26. This increase is needed because, at the time the first amendment was approved, Transit was routinely operating 2–3 trolleys on the trolley route. As of February 2026, Transit expanded service to 5 trolleys. This increased service level has resulted in higherthan-anticipated detailing needs, driving the additional cost request.

In addition to the amendment, staff recommends that the City Manager be authorized to issue a Request for Proposals (RFP) for vehicle detailing services for FY26-27. The RFP process will allow the City to evaluate competitive pricing and service options for future year needs.

Therefore, staff recommends amending the agreement with Pristine Auto to increase the not-to-exceed amount for FY25-26 to $65,000 and authorizing the City Manager to issue an RFP for vehicle detailing services for FY26-27.
41

Page 2 of 2 ends

CITY COUNCIL GOALS ALIGNMENT
Goal No. 4 - Infrastructure Maintenance and Improvement

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
Funds for the increase in FY 25-26 are available in this year’s budget. Expenditures for FY26-27 will be determined through the RFP process and brough forward for consideration as part of the contract award.

Prepared by: Lindy Palmer, Public Works Director and Norma Cervantes, Assistant to the City Manager

ATTACHMENT(S)
A. Original Agreement with Pristine Auto Detailing
B. PW Agreement No. 2025-29A, Amendment No. 1 to Pristine Auto Detailing Agreement C. PW Agreement No. 2025-29B, Amendment No. 2 to Pristine Auto Detailing Agreement 42 Attachment A
43 44
45 46
47 48
49 50
51 Attachment B
52 1. Experience & Qualifications
Pristine Auto Detail has been providing vehicle cleaning and maintenance services throughout Ventura County since 2017. Our technician is trained in proper care and sanitation procedures for commercial and transit vehicles. We specialize in servicing fleet vehicles for municipalities, private businesses, and public agencies.

We are fully licensed in the State of California and maintain active general liability, commercial auto, and workers' compensation insurance coverage. Our work is dependable, efficient, and detail-oriented-ensuring your trolleys are always clean, safe, and rider-ready.

2. Scope of Services
A. Main Trolleys (2 Units - Weekly Service)
• Regular Maintenance Wash (Interior & Exterior): $250 per trolley, weekly This is a routine cleaning service-not a full detail-designed to maintain vehicle cleanliness and rider comfort on a consistent basis.

Services include:
o Full vacuuming using an air compressor to remove debris from hard-to-reach areas
o Sanitation of all hard interior surfaces, including floors, driver's area, and stairs o Spot cleaning and deodorizing of seats and flooring
o Cleaning of all interior glass and mirrors
o Complete exterior wash including pressure washing of the body, undercarriage, and roof
o Cleaning of wheels and mirrors
o All trolleys are hand-dried using microfiber cloths to help preserve the paint and finish
o Tire shine and protective treatment
o Total: $500/week for both trolleys
B. Standby/Back-Up Trolleys (3 Units - Biweekly Service) • Exterior Maintenance Wash: $125 per trolley, every other week o Standard exterior wash and rinse
2 Exhibit A
Attachment B 1.i-13
53 o Wheel and mirror cleaning
o No wax or paint protection included
o Total: $750/month for 3 trolleys (2 cleanings/month per trolley)

3. Recommended Full Detail Service (As-Needed)
We recommend a comprehensive full detail of each trolley every 3 to 6 months, depending on vehicle usage and condition. This deep-clean service goes beyond our regular maintenance wash and is designed to restore, protect, and preserve both the interior and exterior of the trolleys.

The two main trolleys will receive this full detail service every 6 months at a rate of $1,200 per trolley.

Cost: $1,200 per trolley (as-needed or scheduled)
This service includes:

Interior Full Detail
• Removal of all 14 leather seat cushions
• Cleaning and disinfecting of each cushion
• Application of leather conditioner to all 14 leather cushions to prevent cracking and drying over time
• Cleaning and disinfecting of all trolley benches
• Cleaning and disinfecting of floors, walls, driver's area, and dashboard • Cleaning and disinfecting of all trolley windows
• Cleaning and disinfecting of the wheelchair lift and wheelchair lift cover • Application of wood oil protection to all wood benches and wood wall panels to prevent cracking and drying over time
Exterior Full Detail
• Pressure wash of entire roof
• Removal of all 13 advertisement bulletin boards
• Pressure wash and cleaning behind each bulletin board • Full soap wash of the trolley exterior followed by pressure rinse, including tires 3 Attachment B 1.i-14
54 • Hand drying with microfiber towels and use of an air compressor for hard-to-reach areas and seams
• Three-step wax and paint conditioning process:
o Compound - to remove oxidation and surface imperfections o Polish - to restore depth and shine
o Sealant- to protect the finish for 4 to 6 months
• Rim polishing and protection
• Application of premium tire dressing to enhance and preserve tire appearance This full detail service ensures long-term cleanliness, protection of materials, and preservation of the trolleys' professional appearance.

4. Pricing Summary
Note: Regular maintenance wash services are billed weekly. While most months include four service weeks, the following months in the service period include five weeks and will be billed accordingly at the standard weekly rate:

August 2025 October 2025 January 2026 May 2026
Service Description Units Frequency Unit Price Estimated Monthly Range Regular Maintenance 2 Weekly $250/trolley/week $2,000-$2,500/month Wash - Main Trolleys Trolleys
Exterior Maintenance 3 Biweekly $125/trolley $750/month Wash - Standby Trolleys Trolleys (2x/month)
Estimated Monthly Total $2, 750-$3,250/month
Full Detail - Main 2 Every 6 $1,200/trolley $2,400 per 6 months Trolleys (Semiannual) Trolleys months
Full Detail - Standby 3 Every 6 $1,200/trolley $3,600 per 6 months Trolleys (Semiannual) Trolleys months
4 Attachment B 1.i-15
55 • Hand drying with microfiber towels and use of an air compressor for hard-to-reach areas and seams
• Three-step wax and paint conditioning process:
o Compound - to remove oxidation and surface imperfections o Polish - to restore depth and shine
o Sealant- to protect the finish for 4 to 6 months
• Rim polishing and protection
• Application of premium tire dressing to enhance and preserve tire appearance This full detail service ensures long-term cleanliness, protection of materials, and preservation of the trolleys' professional appearance.

August 2025 October 2025 January 2026 May 2026
Service Description Units Frequency Unit Price Estimated Monthly Range Regular Maintenance 2 Weekly $250/trolley/week $2,000-$2,500/month Wash - Main Trolleys Trolleys
Exterior Maintenance 3 Biweekly $125/trolley $750/month Wash - Standby Trolleys Trolleys (2x/month)
Estimated Monthly Total $2, 750-$3,250/month
Full Detail - Main 2 Every 6 $1,200/trolley $2,400 per 6 months Trolleys (Semiannual) Trolleys months
Full Detail - Standby 3 Every 6 $1,200/trolley $3,600 per 6 months Trolleys (Semiannual) Trolleys months
4 Exhibit B
Attachment B 1.i-16
56 5. Licensing & Insurance
Pristine Auto Detail is fully compliant with local and state requirements. We maintain the following documentation, attached to this proposal:
• Valid City of Ojai Business License
• Certificate of General Liability Insurance
• Certificate of Umbrella Liability Insurance
• Auto Insurance
• In the process of DBE (Disadvantaged Business Enterprise) application

6. City Fleet Vehicle Detailing Services
In response to the City of Ojai's request to expand the scope of services, the following plan is proposed for full detailing support of the City fleet under the Public Works Department.

A. Service Schedule and Breakdown
Vehicle Type Quantity
Honda Prologue Elite 1
Ford F-150 Lightnings (3 total) 3
Ford Transit Connect 1
Ford Fusion Sedan 1
Passenger Vans (Econoline, 4
Transit, 15-Passenger)
Remaining Fleet Vehicles 16

8. Service Descriptions
Interior & Exterior Detailing ($36 per vehicle):
• Full vacuuming of interior and cargo areas
Frequency Service Type
Bi-monthly Interior & Exterior
(2x/month) Detail
Monthly Interior & Exterior
Detail
Monthly Interior & Exterior
Detail
Monthly Interior & Exterior
Detail
Monthly Interior & Exterior
Detail
Monthly Exterior-Only Wash
5 Attachment B 1.i-17
57 • Wipe-down and sanitation of hard surfaces
• Interior window and mirror cleaning
• Exterior hand wash and rinse using eco-friendly products • Tire and wheel cleaning
Exterior-Only Wash ($26 per vehicle):
• Foam wash and rinse
• Wheel and tire cleaning
• Tire dressing
C. Pricing Summary
Vehicle Category
Honda Prologue Elite (bi-monthly)
Ford F-150 Lightnings (3)
Ford Transit Connect
Ford Fusion Sedan
Passenger Vans (4)
Interior & Exterior Subtotal (10
vehicles)
Remaining Exterior-Only Vehicles
(16)
Quantit
y
1 3
1 1
4 16
Total Estimated Monthly Fleet Cost: $812
Total Estimated Annual Fleet Cost: $9,744
Frequenc
y
2x/month
Monthly
Monthly
Monthly
Monthly
Monthly
Rate per Monthly
Service Cost
$36 $72
$36 $108
$36 $36
$36 $36
$36 $144
$396
$26 $416
6 Attachment B 1.i-18
58 7. Total Contract Summary
The combined monthly and annual cost estimates for both the City trolley services and the full vehicle fleet detailing are summarized below:

Service Category Estimated Monthly Total Estimated Annual Total Trolley Services $2,750 - $3,250 $33,000 - $39,000
City Fleet Detailing $812 $9,744
Combined Total $3,562 - $4,062 $42,744- $48,744
Note: Trolley full-detail seNices are performed semiannually and included in the annual total.

We appreciate the opportunity to serve the City of Ojai again and are confident in our ability to maintain your trolley fleet and City fleet to the highest standards. Please feel free to reach out with any questions, request a demonstration, or schedule services.

Sincerely,
Emmanuel Mendez
Owner
Pristine Auto Detail
411 Grand Ave, Unit B
Ojai, CA 93023
(805) 509-1601
[email protected]
7 Attachment B 1.i-19
59

Page 1 of 2 ends

AMENDMENT NO. 2

AMENDMENT TO ON-SITE VEHICLE WASHING SERVICES AGREEMENT

PRISTINE AUTO DETAILING
This Amendment No. 2 (Amendment No. 2) to the Agreement for on-site vehicle washing services is entered into between the City of Ojai, a California general law city and municipal corporation (City), and Pristine Auto Detailing, collectively referred to as the Parties. The effective date of this Amendment is May 26, 2026.

RECITALS
A. On July 5, 2024, the City Council awarded an Agreement to Pristine Auto Detailing, for on-site vehicle washing in the amount not-to-exceed $25,000.00 per year, effective July 1, 2024, expiring June 30, 2025 (Agreement).

B. On August 12, 2025, the City Council authorized the City Manager to extend the term of this agreement to June 30, 2026, and to increase the not-to-exceed amount by $50,000.00 due to a modification of the scope and services in FY 25-26, which included both trolley and vehicle washing/detailing. The City anticipates actual expenditures for FY 25-26 will be $65,000, based on an increase in cleaning of trolleys associated with the City’s expansion of trolley services.

C. All capitalized terms not defined in this Amendment have the meaning set forth in the Agreement.

Section 1. Amendment. The Agreement is amended to modify the following:

Consideration and Compensation: Total City payments to Contractor for all Work performed during the Term may not exceed $90,000, broken down as follows by fiscal year:

FY 24/25: $25,000
FY 25/26: $65,000
Section 2. Continuation of Terms of Agreement. Except as expressly modified by the terms and provisions of this document, the remaining terms and provisions of the Agreement remain in full force and effect.
60

Page 2 of 2 ends

THE AUTHORIZED REPRESENTATIVES of the Parties have caused this Amendment No. 2 to Agreement No. 2025-29B, to be executed as of the Effective Date.

CITY OF OJAI
Ben Harvey, City Manager
ATTEST:
___________________________________
Weston Montgomery, Deputy City Clerk
Approved as to form:
________________________________
Bethany A. Burgess, City Attorney

PRISTINE AUTO DETAILING
Emannuel Mendez, Owner
61 01436.0002 2131952.1 Page 1 of 5
Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Bethany Burgess, City Attorney
MEETING DATE: May 26, 2026
SUBJECT: Consideration of the City’s Ability to Shift to At Large Voting (Gilman/Rule)

RECOMMENDATION
1 Consider information regarding the ability to shift from electing City Council Members “by-district” to an “at-large” method of selection.

3. Provide alternate direction to the City Attorney.

DISCUSSION
On December 11, 2018, the Ojai City Council adopted an ordinance (Ordinance No. 889) adding a new Chapter 6 (“Elections”) to Title 2 (“Administration”) of the OMC to change the City’s City Council election method from at-large to by-district elections. This action followed the City’s receipt of a letter from Shenkman & Hughes, PC, alleging that “voting within the City is racially polarized, resulting in minority vote dilution” and also that the City’s at-large elections violated the California Voting Rights Act. The first by-district elections took place as part of the November 2020 general election, and since that time, further bydistrict elections have occurred in 2022 and 2024. Notably, however, the City retains an at large system for electing the mayor. Therefore, the City currently has a hybrid voting system: At-large for the mayoral position and by-district for the four councilmember positions.

Additionally, in November 2022, Ojai voters approved Ballot Measure M (“Measure M”), which asked:

Shall the voters authorize, at the discretion of the City Council, the use of ranked choice voting, also known as instant runoff voting and allowing voters to rank candidates for elected office in order of preference, to elect City offices at-large, thereby amending the Ojai Municipal Code to no longer elect City Council members by district, if the City Council implements it starting with the November 2024 general election?
62 01436.0002 2131952.1 Page 2 of 5
Measure M passed by receiving 55.84% of the votes.

In an at-large system, Councilmembers are elected by voters throughout the City. In a bydistrict system, the City is divided into districts and each Councilmember is elected only by registered voters residing in that particular district. Ranked choice voting is a variation on at-large voting that allows voters to rank candidates by preference rather than casting a ballot for a single candidate. A candidate winning the majority of first-choice votes wins the election without any further steps. If no candidate wins a majority of first-choice votes, whoever receives the lowest number of votes is eliminated and another round of vote tallying begins. In this second round, ballots with the eliminated candidate as the first choice are tallied with the second-choice candidate. This process, technically termed an “instant runoff” approach because there are no further elections, just a voting-tallying process, continues until a candidate receives 50% of the votes in a given round.

In order to better evaluate whether a move to at-large voting would potentially raise issues under the California Voting Rights Act, the City Council, at its meeting on April 28, 2026, authorized the City Attorney’s Office to retain an expert demographer, Douglas Johnson with the National Demographics Corporation, to evaluate the City’s most recent census data to evaluate the current voting trends and turnout percentages for two potentially “protected classes” in the City—Latinos and Asians. Mr. Johnson’s firm, NDC, was also involved in the 2018 study to evaluate City demographics at that time.

Notably, since that time the U.S. Census Bureau released its 2020 decennial census and has also released updated data in its separate American Community Survey relating to both overall population in the City and breakdowns of voters in various ethnic categories including protected classes. Mr. Johnson also examined data about the overall voter turnout and estimated Latino voter turnout based on use of a database related to Spanish surnames.

Mr. Johnson has completed a preliminary analysis and concluded that based on the City’s demographics: (1) even in the largest Latino populated district, Non-Hispanic White Citizens of Voting Age outnumber Latino voters (the largest group of minority voters) six to one and, based on recent turnout, Non-Hispanic White voters outnumbered Latino voters by a five to one margin; (2) the switch to by-district voting has not improved the ability of Latino voters to elect officials of their choice.

If City Council directs staff to return with an ordinance for consideration Mr. Johnson will be available at the presentation of the ordinance on first reading to present the detailed results of his firm’s analysis.

Following the City Council meeting on April 28, 2026, the U.S. Supreme Court issued its opinion in Louisiana v. Callais, 608 U.S. ___,2026 WL 1153054 (Apr. 29, 2026)(Callais).

This case involved a review of a re-districting effort in the State of Louisiana in which the State had created two Congressional districts with a majority of voters from a protected class (Black voters). A group of non-African American voters challenged the re-districting effort as violating the Fourteenth and Fifteenth Amendments to the U.S. Constitution.

Those amendments generally restrict the use of racial criteria in voting and other contexts. 63 01436.0002 2131952.1 Page 3 of 5
The Supreme Court’s decision in Callais, although technically framed as an interpretation of the federal Voting Rights Act, has very significant implications for California and its Voting Rights Act. The 6-3 majority opinion, authored by Justice Alito, made it clear that the federal Voting Rights Act must be confined to using racially-based districting only in cases of “intentional discrimination.” (2026 WL 1153054 at *12). The Court explained that this statutory interpretation was compelled by Constitutional limitations—that the alternative statutory construction of the federal voting rights act to prohibit “mere disparate impact” would “fail to enforce a right that the [Fifteenth] Amendment secures. That is never ‘appropriate.’” (2026 WL 1153054 at *12). The Fifteenth Amendment states in Section 1 that: “The right of citizens of the United States to vote shall not be denied or abridged by the United States or by any State on account of race, color, or previous condition of servitude."
The implications of Callais for California will be the subject of debate and in at least one pending case, litigation and a judicial decision involving the City of Huntington Beach.

Nonetheless, it is relatively clear that California cannot now enforce its own Voting Rights Act to prohibit a “mere disparate impact.” Otherwise, California would run afoul of the Fifteenth Amendment to the U.S. Constitution which pre-empts any contrary state law.

Ability to Implement Ranked Choice Voting
Notwithstanding the outcome of Measure M, it is unlikely that the City would be able to implement ranked choice voting. The primary reason for this is that any change in voting system requires approval from the California Secretary of State. The California Secretary of State has taken the position that pursuant to Section 15452 of the Elections Code, a general law city may only elect its local officials through a plurality voting system. Because of the manner in which the ranking of candidates is applied under a ranked choice system, a candidate who receives a majority of votes may still receive the fewest number of “first choice” votes. For this reason, this form of voting for a general law city would likely be rejected by the California Secretary of State as being prohibited by Section 15452 of the Elections Code.

In addition, there are strong demographic reasons why a ranked choice voting system would not enhance the ability of a protected class of voters (such as Latino voters) to elect a candidate of its choice. From a legal perspective, the California Supreme Court has focused on what it termed a “threshold of exclusion” standard for a protected class. (Pico Neighborhood Assoc. v. City of Santa Monica, (2023) 15 Cal.5th 252). In the case of Ojai with three councilmember positions and the mayoral position open for election, the minimum “threshold” is 20%. Thus, even in the largest Latino populated district, Mr.

Johnson’s data showed that Latino eligible voting age individuals amounted to only 13%, well below the 20% threshold standard for electing a “Latino preferred” candidate.

Ability to Implement At-Large Voting
Though the City would likely be unsuccessful in moving to a voting system that involves ranked choice selection, the City could arguably shift back to at-large voting. In deciding whether this would be an appropriate option for the City of Ojai, based on California’s 64 01436.0002 2131952.1 Page 4 of 5
Election Laws and the California Government Code, the City Council should consider whether the proposed voting system is allowed under the California Voting Rights Act and the Federal Voting Rights Act. The California Voting Rights Act (CVRA), at Elections Code Section 14027, within the California Voting Rights Act, prohibits use of an at-large system in cases where it results in an impairment of the right of a protected class to elect a candidate of its choice or alternatively, whether it would result in “racially polarized voting.” Of course, to the extent that the CVRA uses the term “impairment” or mere “disparate impact” it is now subject to Constitutional question under the Supreme Court’s decision in Callais. There are technical definitions of what constitutes racially polarized voting in a particular situation. In the case of Ojai, the City’s overall small demographic size and its limited groups of minority voters, suggest that an at-large voting system may not unfairly impair the ability of any minority group to impact an election. Callais’ Constitutionally-based requirement that a voting system (such as an at-large system) be demonstrated to constitute intentional discrimination makes the application of the any claim that the CVRA limits at-large voting suspect.

Procedural Steps for Implementing At-Large Voting System If City Council desires to shift to at-large voting, it may do so by adopting an ordinance repealing or amending Ordinance No. 889, because Ordinance No. 889 was adopted in accordance with Government Code Section 34886. Though generally ordinances changing the method of election are required to be submitted to voters for approval, Government Code Section 34886 allows a city to adopt an ordinance requiring by-district elections without submission of the ordinance to the voters for approval where the change in the method of electing the City Council is being made “in furtherance of the purposes of the California Voting Rights Act of 2001.” Government Code Section 34873 further provides, “An ordinance enacted pursuant to this article may be amended or repealed in the same manner; provided, the term of office of any council member elected shall not be affected.” Because Government Code Section 34886 is part of the same article that includes Government Code Section 34873, there is an argument that Ordinance 889, which was adopted pursuant to Section 34886, may be repealed or amended by simple adoption of an ordinance by City Council so long as findings are included determining that it is in furtherance of the California Voting Rights Act based on the consultant’s demographic analysis.

It should be noted that Section 34873 is typically utilized to amend ordinances adopted by ballot measure and for that reason, the only judicial decisions interpreting this provision have involved questions relating to ordinances that have been submitted to the voters. To the City Attorney’s knowledge, it has not been utilized to repeal an ordinance adopted under Section 34886 and so (1) whether Section 34873 may be used to repeal or amend an ordinance adopted under Government Code Section 34886 and (2) whether such an ordinance repealing or amending an ordinance adopted under Government Code Section 34886 results in an immediate reversion to the prior voting system are both untested areas of California law. There is a reasonable argument that Section 34873 may be interpreted in this manner based on a plain reading of the Government Code. Alternatively, City Council could provide direction to the City Attorney’s Office to prepare an ordinance for submission to the voters seeking voter approval to return to an at large voting method. 65 01436.0002 2131952.1 Page 5 of 5
Additionally, it is important to emphasize that the City Attorney’s office is unaware of any other general law city that has returned to at-large elections after shifting to by-district elections following a threat of litigation under the California Voting Rights Act. If the City proceeds in this direction, the City may be the first general law city to do so and may face a renewed threat from individuals who believe at-large voting will result in the dilution of minority voting rights within the City of Ojai in violation of the California Voting Rights Act.

A more detailed analysis of the risks associated with such a threat is included in the agenda materials for Ordinance No. 988 (however, the legal viability of such a threat may be questionable in light of the Callais decision), including the potential requirement to pay a plaintiff’s attorney’s fees if they are successful. If the City were to be sued following such a threat, the outcome of that litigation would be uncertain given the uncertain status of the California Voting Rights Act at this time.

In order to affect the November 2026 election, an ordinance repealing or amending Ordinance No. 988 or an ordinance approving a ballot measure would have to be introduced on first reading no later than the City Council meeting scheduled for June 9, 2026, and approved on second and final reading no later than June 23, 2026, because ordinances must be adopted at a regular City Council meeting except under very limited circumstances. If Council does adopt an ordinance relating to at-large voting, because it relates to elections, it would be effective immediately upon its adoption pursuant to Government Code Section 36937(a).

CITY COUNCIL GOALS ALIGNMENT
N/A (See Explanation Below)
There is not an approved goal for this item; it was requested as a result of community interest.

OPTIONS
See above.

FISCAL IMPACT
If the City adopts an ordinance reverting to an at-large voting system, the City could face one or more legal challenges that could result in extensive litigation defense costs and potentially require payment of a plaintiff’s attorneys’ fees.

Prepared by: Bethany Burgess, City Attorney
Attachment A – Elections Calendar
66 Michelle Ascencion
Clerk-Recorder & Registrar of Voters
Statewide General Election Calendar
November 3, 2026
If a date falls on a holiday; the date is not extended. The Ventura County Elections Division will be closed.

May 15, 2026 Last day to file petitions regarding measures and/or initiatives.

E-172
June 8 Governor’s Proclamation of the Statewide General election.

E-148
June 29 Last day to request consolidation by delivering resolution for cities, schools, E-127 and special districts for offices to be filled, including ballot text for all initiative measures including County initiatives.

NOTE: Resolutions requesting consolidation for measures received after June 29 may have shortened and/or no Argument/Rebuttal periods.

Last day to submit a redistricting resolution with map in consolidation of the election.

Ballot title and summary, tax rate statement, and full text of measure due to County Elections Office.

June 30 Measures to County Counsel (or City Attorney) to prepare Impartial Analysis. to
July 15
E-126 – E-111
July 13 Publication of Notice of Election and Ballot Label of Measures with dates of E-113 Arguments/Rebuttals. Public examinations open for 10 days immediately (estimated) upon receipt of documents.

July 13 Nomination Period – All Candidates
to
August 7
E-113 – E-88
July 17 Argument filing period. Public exam July 27 through August 5. to
July 26
E-109 – E-100
July 27 Rebuttal filing period. Public exam August 6 through August 15. to
August 5
E-99 – E-90
August 7 Declaration of Candidacy and Nomination Period ends at 5 p.m.

E-88
August 8 Extension of nomination period if eligible incumbent does not file. to
August 12
E-87 – E-83
67 If a date falls on a holiday; the date is not extended. Ventura County Elections Division will be closed.

August 13 Random alpha drawing for names appearing on the ballot.

E-82
August 21 County Voter Information Guide pages to printers.

E-74
September 7 Write-in candidate filing period.
to
October 20
E-57 – E-14
September 24 Mail County Voter Information Guides to voters. to
October 13
E-40 – E-21
October 5 Vote By Mail ballots are available.
to
October 27
E-29 – E-7
October 19 Last day to register to vote. On-line registration will be available at E-15 registertovote.ca.gov
October 24 Early Voting Days. Vote Centers open 9 a.m. – 5 p.m. to
November 2
E-10 – E-1
November 3 Election Day. Vote Centers open 7 a.m. to 8:00 p.m.

Election Day!
November 5 Official Canvass begins.

E+ 2
November 25 Completion of Official Canvass.
to
December 3
E+ 22 – E+30
Revised 4/24/26
68

Page 1 of 3 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: May 26, 2026
SUBJECT: Initiating Proceedings for the Annual Levy of Assessments, Preliminarily Approving the Engineer’s Annual Levy Report, and Declaring the Council’s Intent to Levy and Collect
Assessments for the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and
Landscaping and Lighting District No. 3 (City Council
Direction)

RECOMMENDATION

1. Adopt Resolution No. 2026-13 - Initiating Proceedings for the Annual Levy of Assessments for the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 for Fiscal Year 2026/27; and

2. Adopt Resolution No. 2026-14 - Preliminarily Approving the Engineer’s Annual Levy Report for the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027; and

3. Adopt Resolution No. 2026-15 - Declaring the Council’s Intent to Levy and Collect Assessments Within the City of Ojai Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 for Fiscal Year 2026/2027 and Setting a Time and Place for Public Hearing.

DISCUSSION
In November of 1996, voters in California passed Proposition 218 which redefined the legal procedures for the establishment and collection of Landscaping and Lighting Assessments.

Each year, the City is required to prepare an Engineer’s Annual Levy Report that establishes a fair and equitable assessment rate for each property within the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2 (PMD No. 2), and Landscaping and Lighting District No. 3.

Under the City Manager’s authority, the City hired Willdan as the Engineer of Record and directed them to prepare the Fiscal Year 2026/2027 Engineer’s Annual Levy Report for all three districts (hereafter referred to as the “Engineer’s Report”). 69

Page 2 of 3 ends

Pursuant to the requirements by the State of California, as defined in Streets and Highways Code an Engineer’s Report is necessary to be prepared, examined and approved by the City Council prior to levying and collecting assessments for Lighting and Landscape assessments districts formed under the 1972 Act. The Engineer’s Report is attached to the respective resolution. The Engineer’s Report defines the cost and establishes the assessment to be levied for each parcel based on front footage.

Landscape and Lighting Districts No. 1 and No. 3
The Landscaping and Lighting Assessments are essential for covering the costs associated with streetlight energy charges, specifically those billed by Southern California Edison (SCE). In addition, the assessment revenue can be utilized for the maintenance and landscaping improvements on City medians, and parkways; however, the revenue generated is inadequate to cover these costs. There is currently adequate fund balance to cover the operating costs for only another couple of years.

The annual assessment rates for Lighting and Landscape Districts No. 1 and 3 have remained unchanged since 2003. As a result, the revenue generated by these assessments has not kept pace with inflation and is now insufficient to adequately support these special districts in future years. It is important to note that while these two districts include street tree maintenance, our budget for trees exceeds the revenue we collect and cannot sustain that expenditure. Additionally, increases in electricity and overall street maintenance costs further strain the City's ability to fund these services.

To address these ongoing financial challenges, the City will want to consider initiating a process to raise the special assessments. As mandated by State law, the process would be through Proposition 218 process and would require a notice to all property owners in the district, hold a public hearing and would require the approval from a majority of property owners to increase in assessments. This is a lengthy process and would require significant time, resources and community outreach; therefore, this would be a recommendation for next fiscal year or the following.

Plaza Maintenance District No. 2
Over the years, PMD No. 2 has maintained a fund balance which enabled the City to allocate resources for capital projects. Notably, this reserve allowed for the completion of a much-needed parking lot paving project, completed in December 2025. The last time the PMD No. 2 assessment rate was increased was 2012 using a Prop. 218 ballot process, where voters approved a 5% adjustment per year over five years with the final adjustment ending in the fifth year, FY16/17. The assessment revenue continues to support both routine maintenance of the assessment districts and future capital improvement projects, as these expenditures are permissible under the assessment guidelines.

Following the completion of the parking lot paving project, staff and the City’s consultant thoroughly evaluated the revenue and expenditures associated with PMD No. 2. Based on this analysis, the recommendation is to reduce the assessment rate in PMD No. 2 from the maximum rate of $0.41 per assessment unit to $0.33 per assessment unit.

It is important to note that the maximum assessment rate was applied to each parcel over the past several years without any reductions, resulting in an existing reserve that may 70

Page 3 of 3 ends

continue to be used for future capital improvements. Additionally, the city is restricted from increasing the assessment beyond the established maximum ($0.41 per assessment unit) without conducting a Proposition 218 vote. With this current proposed reduction, the City will retain the ability to increase the assessment back to its original maximum assessment rate of $0.41 per assessment unit without an additional balloting process.

Resolutions Recommended for Approval
Resolution No. 2026-11 is for initiating this year’s annual assessment process. Resolution No. 2026-12 is for City Council’s preliminary approval of the Engineer’s Report. Resolution No. 2026-13 is for City Council declaration of intent to levy and collect the assessments and set the Public Hearing date and time.

If these resolutions are approved, a public hearing will be scheduled for June 9, 2026 during the regular City Council Meeting for the purpose of accepting public comments on the proposed assessments. At the conclusion of the public hearing, the City Council will consider the authorization of the proposed assessments and if approved, the assessments will be forwarded to the Ventura County Auditor-Controller’s office for inclusion on the 2026/2027 property tax bills.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 4 - Infrastructure Maintenance and Improvement

OPTIONS

1. Take no action

2. Provide alternative direction to staff.

FISCAL IMPACT
The revenue generated from the Landscaping and Lighting Districts and Plaza Maintenance Assessment District can only be used for the maintenance of existing landscaping of medians, and parkways, the maintenance and operations of streetlights, and the trimming of street trees. There is no proposed changes in the assessment rates from last Fiscal Year for LLD No. 1 and LLD No. 3. The anticipated assessments for Fiscal Year 2026/2027 total approximately $48,074 for Landscaping and Lighting District No. 1 and $46,236 for Landscaping and Lighting District No. 3.

The PMD No. 2 proposed assessment is approximately $36,000 less than the prior year, totaling the anticipated assessment of $141,921 for the PMD No. 2. If the City should choose not to approve the Landscaping and Lighting Assessments, other funding sources would have to be identified to accomplish these maintenance activities.

Prepared by: Lindy Palmer, Public Works Director

ATTACHMENT(S)
A. Resolution No. 2026-13 Initiation of Proceedings, Fiscal Year 2026/2027 B. Resolution No. 2026-14 Preliminary Approval of Engineer’s Report, Fiscal Year 2026/2027 C. Resolution No. 2026-15 Intent to Levy, Fiscal Year 2026/2027 D. Fiscal Year 2026/2027 Preliminary Engineer’s Report
71 Attachment A

Page 1 of 2 ends

CITY OF OJAI
RESOLUTION NO. 2026-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OJAI,

CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL LEVY OF

ASSESSMENTS FOR THE CITY OF OJAI LANDSCAPING AND
LIGHTING DISTRICT NO. 1, PLAZA MAINTENANCE ASSESSMENT
DISTRICT (DISTRICT NO. 2), AND LANDSCAPING AND LIGHTING DISTRICT NO. 3 FOR FISCAL YEAR 2026/27
WHEREAS, the City Council of the City of Ojai, California (the “City Council”) has previously formed and levied annual assessments for Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 (the “Districts”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereinafter referred to as the “Act”), that provide for the levy and collection of District assessments on the Ventura County tax rolls to pay for the maintenance and operation of lighting facilities, landscaping improvements, and appurtenant facilities and services related thereto; and, WHEREAS, the City Council has retained Willdan Financial Services, for the purpose of assisting with the annual levy of the Districts and to prepare and file an Engineer’s Annual Levy Report (hereafter referred to as the “Engineer’s Report”) with the City Clerk in accordance with the Act.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OJAI,
CALIFORNIA, DOES HEREBY RESOLVE AND ORDER, AS FOLLOWS:

SECTION 1. That the preceding recitals are true and correct and hereby incorporated by reference.

SECTION 2. The City Council hereby orders Willdan Financial Services to prepare the Engineer’s Report in accordance with Chapter 1, Article 4 (commencing with Section 22565) and pursuant to Chapter 3, Section 22620 of the Act, for the levy and collection of the annual assessments for the Districts.

SECTION 3. The proposed improvements provided by the Districts include the maintenance, operation and the furnishing of services and materials for public landscaped areas and street lighting facilities within public right-of-way of the District, including various open space areas, parkways, parks, slopes, walls or other appurtenant improvements and facilities related to the aforementioned improvements and may include such improvements, expenses and maintenance as defined in Chapter 1, Article 2, Sections 22525, 22526, 22531 and 22534 of the Act. The Engineer’s Report shall describe the new improvements or substantial changes to the existing improvements proposed for the Districts.
72 Attachment A

Page 2 of 2 ends

SECTION 4. Certification. The City Clerk shall certify to the adoption of this Resolution.

SECTION 5. Effective Date. This Resolution shall take effect upon its adoption.

PASSED, APPROVED AND ADOPTED this 12
th day of May 2026.
________________________________
Andy Gilman, Mayor
ATTEST:
________________________________
Steve Quilici, City Clerk
APPROVED AS TO FORM:
________________________________
Bethany A. Burgess, City Attorney
I, Weston Montgomery, Chief Deputy City Clerk of the City of Ojai, certify that Resolution No. 2026-13 was adopted at a regular meeting held May 12, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Weston Montgomery, Chief Deputy City Clerk
73 Attachment B

Page 1 of 2 ends

CITY OF OJAI
RESOLUTION NO. 2026-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OJAI,
CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER’S

ANNUAL LEVY REPORT FOR THE CITY OF OJAI LANDSCAPING AND LIGHTING DISTRICT NO. 1, PLAZA MAINTENANCE ASSESSMENT
DISTRICT (DISTRICT NO. 2), AND LANDSCAPING AND LIGHTING DISTRICT NO. 3 FOR FISCAL YEAR 2026/2027
WHEREAS, the City Council of the City of Ojai, California (the “City Council”) has, by previous Resolution, initiated proceedings to establish the annual levy for Fiscal Year 2026/2027 and ordered the preparation of an Engineer’s Annual Levy Report (“the Engineer’s Report”) for the districts known as Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2) and Landscaping and Lighting District No. 3 (the “Districts”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereinafter referred to as the “Act”); and WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the establishment of assessments and to prepare and file the Engineer’s Report, entitled Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3, 2026/2027 Engineer’s Annual Levy Report with the City Clerk in accordance with Chapter 1, Article 4 (commencing with Section 22565) of the Act, and there has now been presented to this City Council said Engineer’s Report in connection with the Districts, for Fiscal Year 2026/2027; and
WHEREAS, the City Council has carefully examined and reviewed the Engineer’s Report as filed and desires to preliminarily approve the Report as filed or modified.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the preceding recitals are true and correct and hereby incorporated by reference.

SECTION 2. The City Council finds that the Engineer’s Report meets all the requirements of the Act.

SECTION 3. The City Council hereby preliminarily approves the Engineer’s Report and the assessments contained therein.

SECTION 4. This Engineer’s Report is hereby ordered to be filed in the Office of the City Clerk as a permanent record which is available for public inspection. 74 Attachment B

Page 2 of 2 ends

SECTION 5. Certification. The City Clerk shall certify to the adoption of this Resolution.

SECTION 6. Effective Date. This Resolution shall take effect upon its adoption.

PASSED, APPROVED AND ADOPTED this 26th day of May 2026. ________________________________
Andy Gilman, Mayor
ATTEST:
________________________________
Steve Quilici, City Clerk
APPROVED AS TO FORM:
________________________________
Bethany A. Burgess, City Attorney
I, Weston Montgomery, Chief Deputy City Clerk of the City of Ojai, certify that Resolution No. 2026-14 was adopted at a regular meeting held May 26, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Weston Montgomery, Chief Deputy City Clerk
75 Attachment C

Page 1 of 3 ends

CITY OF OJAI
RESOLUTION NO. 2026-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OJAI,
CALIFORNIA DECLARING THE COUNCIL’S INTENT TO LEVY AND

COLLECT ASSESSMENTS WITHIN THE CITY OF OJAI LANDSCAPING AND LIGHTING DISTRICT NO. 1, PLAZA MAINTENANCE
ASSESSMENT DISTRICT (DISTRICT NO. 2), AND LANDSCAPING AND LIGHTING DISTRICT NO. 3 FOR FISCAL YEAR 2026/2027 AND

SETTING A TIME AND PLACE FOR PUBLIC HEARING
WHEREAS, the City Council of the City of Ojai, California (the “City Council”) adopted Resolution No. 2026-11 in accordance with the provisions of the Landscaping and Lighting Act of 1972 of the Streets and Highways Code of the State of California (hereinafter referred to as the “Act”), to initiate proceedings to levy and collect assessments for Fiscal Year 2026/2027 in connection with the Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscaping and Lighting District No. 3 (the “Districts”) in the City; and WHEREAS, the Act provides for the levy and collection of assessments by the County of Ventura for the City of Ojai to pay for costs of maintenance, operation and services required for the landscaping and lighting improvements of the Districts and all appurtenant facilities, operations and expenses related thereto; and WHEREAS, the City Council desires to declare its intention to levy and collect assessments without an increase in the assessment rate, and authorize the maintenance and improvements specified in accordance with the specifications and plans described in a report for a period beginning July 1, 2026 and ending June 30, 2027; and WHEREAS, the City Council has retained Willdan Financial Services, for the purpose of assisting with the Annual Levy of the District, and to prepare and file an Engineer’s Annual Levy Report (hereafter referred to as the Engineer’s Report”) with the City Clerk in accordance with the Act; and
WHEREAS, the City Council has by previous Resolution, preliminarily approved the Engineer’s Report as filed or amended pursuant to Chapter 3 Section 22623 of the Act; and
WHEREAS, a notice of Public Hearing must be duly published and posted at least 10 days prior to the Public Hearing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OJAI, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the preceding recitals are true and correct and hereby incorporated by reference.
76 Attachment C

Page 2 of 3 ends

SECTION 2. That it is the intention of the City Council to levy and collect assessments on each parcel within the Districts which will result in no increase in the assessment rate per linear foot of street frontage for each zone within the Districts, but which have been updated for each parcel to reflect changes in the amount of street frontage for each parcel and the creation of new parcels via lot-splits and subdivisions.

The assessment rate amount per linear foot of street frontage for each zone within the Districts is unchanged from Fiscal Year 2025/2026.

SECTION 3. That the boundaries of the Districts are within the incorporated city limits of the City of Ojai, State of California and in areas designated as Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District No. 2, and Landscapeing and Lighting District No. 3.

SECTION 4. Those said assessments, when adopted, shall be used for the maintenance, operation and the furnishing of services and materials for public landscaped areas and street lighting facilities within public right-of-way of the District, including various open space areas, parkways, parks, slopes, walls or other appurtenant improvements and facilities related to the aforementioned improvements and may include such improvements, expenses and maintenance as defined in Chapter 1 Article 2 Sections 22525, 22526, 22531 and 22534 of the Act.

SECTION 5. Notice is hereby given that a Public Hearing on these matters will be held by the City Council on the 9
th day of June 2026 at 6:00 p.m., or as soon thereafter as feasible, in the City Council Chambers at Ojai City Hall located at 401 S. Ventura Street, Ojai, CA in accordance with Chapter 3, Section 22625 of the Act. At the hearing, all interested persons shall be permitted to present written and/or oral testimony regarding the proposed assessments.

SECTION 6. The City Clerk shall cause notice to be given of the time and place of the Public Hearing by causing notice of the public hearing to be published once in a newspaper of general circulation within the City not less than ten (10) days before the date of the hearing and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices pursuant to Chapter 1, Article 3, Sections 22552 and 22553 of the Act.

SECTION 7. Certification. The City Clerk shall certify to the adoption of this Resolution.

SECTION 8. Effective Date. This Resolution shall take effect upon its adoption. [Signatures of the Next Page]
77 Attachment C

Page 3 of 3 ends

PASSED, APPROVED AND ADOPTED this 26th day of May 2026. ________________________________
Andy Gilman, Mayor
ATTEST:
________________________________
Steve Quilici, City Clerk
APPROVED AS TO FORM:
________________________________
Bethany A. Burgess, City Attorney
I, Weston Montgomery, Chief Deputy City Clerk of the City of Ojai, certify that Resolution No. 2026-15 was adopted at a regular meeting held May 26, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Weston Montgomery, Chief Deputy City Clerk
78 City of Ojai

Landscaping and Lighting District No. 1,
Plaza Maintenance Assessment District
(District No. 2),
& Landscaping and Lighting District No. 3

2026/2027 ENGINEER’S ANNUAL LEVY REPORT

Intent Meeting: May 26, 2026

Public Hearing: June 9, 2026

27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com

ATTACHMENT D
79 ENGINEER'S REPORT AFFIDAVIT
Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2) and Landscaping and Lighting District No. 3 (1972 Act Districts)
City of Ojai
Ventura County, State of California
This Report describes Landscaping and Lighting District No. 1, Plaza Maintenance Assessment District (District No. 2) and Landscaping and Lighting District No. 3 therein including the improvements, budgets, parcels, and assessments to be levied for Fiscal Year 2026/2027, as they existed at the time of the passage of the Resolution of Intention.

Reference is hereby made to the Ventura County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2026.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Ojai
By: ________________________________
Michelle Laase, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
80 TABLE OF CONTENTS
I. INTRODUCTION 1
A. HISTORICAL INFORMATION 1
B. REPORT CONTENT AND ANNUAL PROCEEDINGS 2
II. PLANS AND SPECIFICATIONS 3
A. IMPROVEMENT AUTHORIZED BY THE 1972 ACT 3
B. DESCRIPTION OF IMPROVEMENTS 4
C. IMPROVEMENTS AND SERVICES WITHIN THE DISTRICTS 4
III. METHOD OF APPORTIONMENT 6
A. LEGISLATIVE AUTHORITY AND PROVISIONS 6
B. BENEFIT ANALYSIS 7
C. METHODOLOGY 9
IV. DISTRICT BUDGET 13
V. DISTRICT BOUNDARY MAPS 15
EXHIBIT A- 2026/2027 ASSESSMENT ROLL 18
81 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 1 I. INTRODUCTION
The City of Ojai (the “City”) under the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereafter referred to as the “1972 Act”), and the provisions of the California Constitution Article XIII D annually levies and collects special assessments for the City’s maintenance assessment districts designated as:

Landscaping and Lighting District No. 1,
Plaza Maintenance Assessment District (District No. 2), and Landscaping and Lighting District No. 3
(hereafter referred to as the “Districts”), and applies the maximum assessments in place to assist, support, and maintain various landscaping improvements that provide special benefits to properties within the Districts.

This Engineer’s Annual Levy Report (“Report”) has been prepared pursuant to Sections 22622 of the 1972 Act, and in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of said Act. This Report presents the engineering analysis for the annual administration of the Districts. Through the levy and collection of benefit assessments, that fund maintenance and operation for landscape and lighting improvements. For Fiscal Year 2026/2027, the Districts’ assessments will be levied based on the previously approved methodology.

In accordance with the 1972 Act, the Districts utilize benefit zones (“Zones”) to address variations in the nature, location, and extent of the improvements that provide special benefit to parcels in the Districts.

The Districts provide landscape and lighting maintenance services and are funded by annual benefit assessments levied against each parcel in each District.

A. HISTORICAL INFORMATION
Landscaping and Lighting District No. 1 and District No. 3 Landscaping and Lighting District No. 1 (“LLD No.1”) and Landscaping and Lighting District No. 3 (“LLD No. 3”) are overlapping districts that cover the same maintenance area. LLD No. 1 was originally created in the 1930s under the provisions of the Street Lighting Act of 1919. In 1988 LLD No. 1 was reestablished as a special assessment district, under the provisions of the 1972 Act.

The purpose of this District was to provide maintenance service for landscaping and lighting throughout the City. The related assessments provided approximately $50,000 in annual revenue for these maintenance services. Initially this revenue provided adequate funding; however, over the years, increases in the cost of electricity and general lighting and landscaping maintenance resulted in inadequate funding for the needs of the District. The City Council approved formation of a related special assessment district in Fiscal Year 2003/2004. LLD No. 3 was formed as an overlay of LLD No. 1, which provides additional funding for the maintenance area. LLD No. 3 provided approximately $47,000 in additional funding needed to continue the level of service provided at that time. Costs have continued to increase since the establishment of the new district, and currently there are no inflation mechanisms in place to support the increasing maintenance expenses.

Plaza Maintenance Assessment District (District No. 2)
82 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 2 In 1988 the City Council adopted a series of resolutions that re-established the Plaza Maintenance Assessment District (“PMD No. 2”) as a Landscaping and Lighting District as set forth by the1972 Act.

B. REPORT CONTENT AND ANNUAL PROCEEDINGS
This Report has been prepared in accordance with the provisions of Article XIII D of the California Constitution (Proposition 218) and the 1972 Act. The assessments described herein represent the continuation of previously approved annual levies, and do not constitute a new or increased assessment. If any section, subsection, sentence, clause, phrase, portion, or zone, of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, or zone, thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, portions, or zones, might subsequently be declared invalid or unconstitutional.

This Report outlines the Districts’ structures, the improvements, and the proposed assessments to be levied in connection with the benefits the properties will receive from the maintenance and servicing of the District improvements for Fiscal Year 2026/2027. The annual assessments to be levied on properties within the Districts provide a funding source for the continued operation and maintenance of landscaping improvements that provide special benefit to the properties within the Districts and each respective Zone. Each fiscal year, the City establishes assessments for the Districts based on an estimate of the costs to maintain, operate and service the improvements and based upon available revenues including fund balances, general benefit contributions and additional City contributions and assessment limits. The costs of the improvements and the proposed annual assessments budgeted and assessed against properties within the Districts may include, but are not limited to, the estimated expenditures for regular annual maintenance and repairs; incidental expenditures related to the operation and administration of the District; deficits or surpluses from prior years; revenues from other sources; and the collection of funds for operational reserves or for periodic maintenance and improvement rehabilitation projects as authorized by the 1972 Act. Each parcel is assessed proportionately for only those improvements, services and expenses for which the parcel will receive special benefit.

Each District outlined in this Report reflects the various improvements and the types of improvements and services to be provided by the Districts for the properties that are directly associated with and benefit from those improvements. The net annual cost to provide the improvements for each District are allocated to the benefiting properties within that District using a weighted method of apportionment (refer to Assessment Methodology, Method of Apportionment) that calculates the proportional special benefit and assessment for each parcel as compared to other properties that benefit from the improvements and services in the Districts.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Ventura County Assessor’s Office. The Ventura County Auditor-Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties to be assessed on the tax roll for the District assessments.

At a noticed annual Public Hearing, the City Council will accept all public comments and written protests regarding the District and the annual levy of assessments. Based on those public comments and written protests, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report and confirmation of the assessments the City Council will, by Resolution, order the improvements to be made and confirm the levy and collection of assessments pursuant to the 1972 Act. The assessments as approved 83 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 3 will be submitted to the Ventura County Auditor-Controller to be included in the property tax roll for each parcel.

As required by the 1972 Act, this Engineer’s Report describes the improvements to be provided, maintained and serviced by the Districts, an estimated budget for the District improvements, and the proposed assessments to be levied upon each assessable lot or parcel within the District for Fiscal Year 2026/2027.

While the budgets outlined in this Report reflect the estimated costs necessary to fully and adequately provide for the maintenance and operation of the improvements within the District, many of these estimated costs and associated services are not fully supported by the current special benefit assessment revenues and City contribution. To fully fund the improvements that are considered special benefits, it may be necessary in the future to increase assessment revenues which would require the support of the property owners for new or increased assessments through a ballot proceeding conducted under the provisions of the California Constitution Article XIII D.

II. PLANS AND SPECIFICATIONS
The lines and dimensions of each lot or parcel within the Districts are those lines and dimensions shown on the maps of the Assessor of the County of Ventura for the year when this Report is prepared. The Assessor’s maps and records are incorporated by reference herein and made part of this Report.

The plans and specifications showing and describing the general nature, location, and extent of the improvements are on file with the City Public Works Department and are incorporated herein by reference.

A. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to the Districts, the 1972 Act defines improvements to mean one or any combination of the following:
 The installation or planting of landscaping.
 The installation or construction of statuary, fountains, and other ornamental structures and facilities.
 The installation or construction of public lighting facilities.  The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
 The maintenance or servicing, or both, of any of the foregoing.  The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:
84 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 4  The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment.
 The costs of printing, advertising, and the publishing, posting and mailing of notices.  Compensation payable to the County of Ventura for collection of assessments.  Compensation of any engineer or attorney employed to render services.  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
 Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.  Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
 Repair, removal, or replacement of all or any part of any improvement.  Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.  The removal of trimmings, rubbish, debris, and other solid waste.  The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

B. DESCRIPTION OF IMPROVEMENTS
As authorized by the 1972 Act, the improvements provided by the Districts and associated with each Zone, if applicable, incorporate various improvements that are maintained and serviced for the benefit of real property within the Districts. The maintenance of the improvements may also include various appurtenances that may include but are not limited to entry monuments; various types of fencing; retaining walls; ornamental lighting or other ornamental fixtures; signage; and irrigation, drainage, and electrical equipment. The work to be performed within each respective Zone may include but is not limited to (as applicable), the personnel, materials, equipment, electricity, water, contract services, repair and rehabilitation of the improvements and incidental expenses required to operate the District and provide the improvements and services for each Zone. The improvements provided within the Districts, and for which parcels receive special benefits are generally described in the following section.

C. IMPROVEMENTS AND SERVICES WITHIN THE DISTRICTS
The purpose of each District is to provide funding for electricity and maintenance costs associated with the City’s network of streetlights, landscape maintenance and certain public facilities within the Districts as funding allows.

Landscaping and Lighting District No. 1 & District No. 3 LLD No. 1 and LLD No. 3 primarily provide funding for electricity and maintenance costs associated with the City’s network of streetlights, landscape maintenance and certain public facilities within overlapping districts. Streetlighting, curb, gutter, sidewalk, and street tree system improvements to be maintained include light poles, lighting fixtures, lighting standards, light bulbs, lenses, covers, 85 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 5 screens, and other miscellaneous street lighting appliances, as shown and included on the LLD No. 1 and LLD No. 3 diagram in Section V. of this Report.

The maintenance to be provided includes:
1) Repair, removal, replacement or other maintenance of all or any parts of the improvements.
2) Payments for lighting energy costs.
3) As funding allows, removal of graffiti, tree trimmings, landscape trimmings, and debris.

Plaza Maintenance Assessment District (District No. 2)
Improvements to be maintained include those elements described in Section II. A. of this Report and included within the District boundaries delineated on the PMD No. 2 diagram in Section V. of this Report.
1) Repair, removal, replacement or other maintenance of all or any parts of the facilities, appliances, or fixtures.
2) Payments for energy costs.
3) Removal of graffiti, tree trimmings, landscape trimmings, and debris. 4) Maintenance of decorative fixtures located on the Plaza facilities. 5) Repair, removal or replacement or other maintenance for vandalized facilities, appliances, or fixtures.
6) Repair, removal, replacement or maintenance of the concrete, asphalt, landscaping, ground cover or other surface located within the Plaza area. 7) Landscaping services, general maintenance, and janitorial services.

The vast majority of the streetlights in the Districts are owned and operated by Southern California Edison (SCE).

86 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 6 III. METHOD OF APPORTIONMENT
A. LEGISLATIVE AUTHORITY AND PROVISIONS
1972 ACT
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of landscaping improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:

Section 22573 defines the net amount to be assessed as follows:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
Section 22574 provides for zones as follows:
“The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements.

A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.”
The formulas used for calculating assessments and the designation of Zones as established herein reflect the composition of parcels within the Districts and the improvements and activities to be provided, and have been designed to fairly apportion the cost of providing those improvements based on a determination of the proportional special benefits to each parcel, consistent with the requirements of the 1972 Act and the provisions of Article XIII D of the California Constitution (Proposition 218).

PROPOSITION 218
The costs to operate and maintain the District improvements are identified and allocated to properties within each Zone within the District based on special benefit. The improvements provided and for which properties are to be assessed are identified as local landscaping improvements and related amenities that were installed in connection with the development of the properties and/or would otherwise be required for the development of properties within each respective Zone. The District assessments and method of apportionment is based on the premise that these improvements would otherwise not have been required without the development or planned development of those parcels.

Article XIII D Section 2d defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service;” Article XIII D Section 2i defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over, and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
87 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 7 Article XIII D Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”
The assessments and method of apportionment described in this Report utilize commonly accepted assessment engineering practices and have been established pursuant to the 1972 Act.

Any new or increased assessment will be subject to the substantive and procedural requirements of the Constitution, Article XIII D, Section 4.

The Special and General Benefit for LLD No. 1 and LLD No. 3 is provided in the following section.

B. BENEFIT ANALYSIS
LANDSCAPING AND LIGHTING DISTRICT NO. 1 AND DISTRICT NO. 3 The improvements provided by LLD No. 1 and LLD No. 3 for which properties are assessed have been identified as necessary, desired and/or required for the orderly development of the properties within the Districts to their full potential, consistent with the development plans and applicable portions of the City’s General Plan.
 Landscape Special Benefit
The ongoing maintenance of landscaped areas within the Districts provides aesthetic benefits to the properties within the Districts and a more pleasant environment to walk, drive, live, and work. The primary function of these landscape and lighting improvements and related amenities is to serve as an aesthetically pleasing enhancement and green space for the benefit of the immediately surrounding properties and developments for which the improvements were constructed and installed and/or were facilitated by the development or potential development of properties within the Districts. These improvements are an integral part of the physical environment associated with the parcels in each District/Zone and while some of these improvements may in part be visible to properties outside the Zone, collectively if these Zone improvements are not properly maintained, it is the parcels within the District/Zone that would be aesthetically burdened. Additionally, the street landscaping in these areas serve as both a physical buffer between the roadways and the properties in the Districts and serve as a pleasant aesthetic amenity that enhances the approach to the parcels.  Landscape General Benefit
In reviewing the location and extent of the specific landscaped areas and improvements to be funded by District assessments and the proximity and relationship to properties to be assessed, it is evident these improvements were primarily installed in connection with the development of properties in each respective District/Zone or are improvements that would otherwise be shared by and required for development of properties in those areas. It is also evident that the maintenance of these improvements and the level of maintenance provided has a direct and particular impact (special benefit) only on those properties in proximity to those improvements and such maintenance beyond that which is required to ensure the safety and protection of the 88 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 8 general public and property in general, has no quantifiable benefit to the public at large or properties outside each respective Zone.
 Lighting Special Benefit
The Special Benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
o Improved ability of pedestrians and motorists to see walking/driving path. o Improved ingress and egress to property.
o Enhanced deterrence of crime and the aid to police protection. o Increased nighttime safety on roads and highways.
o Reduced vandalism and other criminal acts and damage to improvements of property. o Improved traffic circulation and reduced nighttime accidents and personal property loss. o Increased promotion of business during nighttime hours in the case of commercial properties.
 Lighting General Benefit
The costs for the General Benefit components for all improvements have been removed from the assessment. The improvements and costs associated with those General Benefit improvements are funded through the General Fund (see budget for General Fund Contribution). The amount to be assessed against each parcel within the District represents the parcel’s proportionate Special Benefit from the improvements.

PLAZA MAINTENANCE ASSESSMENT DISTRICT
The following methodology described pertains to PMD No. 2. The landscape services provided to all properties within the District boundary have been reviewed to identify the General Benefit and Special Benefit conferred to each parcel.
 Special vs. General Benefit
Public Works staff have reviewed all of the costs for various maintenance services proposed in Fiscal Year 2026/2027 for PMD No. 2. It was determined that the Arcade Plaza restrooms have both Special Benefit to Arcade property owners and General Benefit for all of the public to utilize, and that the restroom cleaning, maintenance, and repair costs and monthly restroom utility fees/sewer fees should be designated as one-third Special Benefit and two-thirds General Benefit costs. With regard to Special/General Benefit of the restrooms, consideration is given to its location and use. Many businesses do not have restrooms available for their customers. The Plaza restrooms, however, are also part of the City’s restroom facilities available to the general public as are the restrooms at Libbey and other parks throughout the City. Considering the overall issues relative to the Plaza restrooms it is determined that the restrooms are one-third Special Benefit to the Plaza properties and a two-thirds General Benefit to the public at large. The operational and maintenance costs should therefore be assigned proportionally. All other services provided (landscaping, maintenance, trash and recycling collection services, parking lot sweeping and clean-up, lighting energy costs, etc.) provide special benefits (including safety benefits, liability reduction benefits, cleanliness and aesthetic benefits, and other specific benefits) and utility associated with the properties located within the District.
89 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 9 C. METHOD OF ASSESSMENT
LANDSCAPING AND LIGHTING DISTRICT NO. 1
Parcels that receive special benefit from the services provided (Section II) are assessed an annual fee. City owned parcels pay the same assessment. The City also pays for the cost of services that are of general benefit to the community. For Fiscal Year 2026/2027:

a) The amount to be assessed upon current assessable parcel frontage within the LLD No. 1 is $48,074. The assessment rate per linear foot of frontage is fixed by Proposition 218 and cannot be increased without voter approval. Corrections to the parcel assessments based on the parcel frontage within the District boundary can occur. b) Identification of each assessable lot or parcel for land within LLD No. 1 is outlined in Exhibit A of this Report.
c) The amount to be assessed upon current assessable frontage is apportioned among such lots or parcels in proportion to the estimated Special Benefits to be received by each lot or parcel:

Twelve street lighting zones were initially established within the District boundaries. In 1990, the City Engineer determined an estimated cost per linear foot of street frontage for each zone, so that the District would collect approximately $48,000 annually. The estimated cost per linear foot in each zone is based on the approximate number of streetlights per 1,000 feet of street frontage within each zone. The cost per linear foot is then multiplied by the street frontage for each parcel within each zone. The following table lists the current zone rates and the approximate number of streetlights per 1,000 feet of street frontage within each zone.

Zone $/Ft/Yr. Approx. Street Lights per
1,000 Feet of Street Frontage
A 0.3009 2.64
B 0.2861 2.51
C 0.1711 1.46
D 0.2654 2.33
E 0.5332 3.10
F 0.3745 3.28
G 0.3375 2.96
H 0.0939 0.79
J 0.3464 3.12
K 0.2226 1.95
L 0.1017 0.89
M 0.2774 2.43
The following formula is used to calculate each parcel’s proportional assessment:

Street Front Footage X Zone Assessment Rate
(Street Lighting Improvements) =
Parcel’s Total
Assessment Amount
90 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 10 LANDSCAPING AND LIGHTING DISTRICT NO. 3
Parcels that receive special benefit from the services provided (Section II) are assessed an annual fee. City owned parcels pay the same assessment. The City also pays for the cost of services that are of general benefit to the community. For Fiscal Year 2026/2027:

a) The amount to be assessed upon current assessable parcel frontage within the LLD No. 3 is $46,235. The assessment rate per linear foot of frontage is fixed by Proposition 218 and cannot be increased without voter approval. Corrections to the parcel assessments based on the parcel frontage within the District boundary can occur. b) Identification of each assessable lot or parcel for land within LLD No. 3 is outlined in Exhibit A of this Report.
c) The amount to be assessed upon current assessable parcel frontage is apportioned among such lots or parcels in proportion to the estimated Special Benefits to be received by each lot or parcel by the following method:

Street Lighting Improvements – Twelve street lighting zones have been established within the District boundaries. The City Engineer has determined an estimated cost per linear foot of street frontage for each zone, so that the District would collect approximately $46,000 annually. The estimated cost per linear foot in each zone is based on the approximate number of street lights per 1,000 feet of street frontage within each zone. The cost per linear foot is then multiplied by the street frontage for each parcel within each zone. The following table lists proposed zone rates and the approximate number of streetlights per 1,000 feet of street frontage within each zone.

Zone $/Ft/Yr. Approx. Street Lights per
1,000 Feet of Street Frontage
A 0.1240 2.64
B 0.1144 2.51
C 0.0684 1.46
D 0.1062 2.33
E 0.2133 3.10
F 0.1498 3.28
G 0.1350 2.96
H 0.0376 0.79
J 0.1386 3.12
K 0.0890 1.95
L 0.0407 0.89
M 0.1110 2.43
Street Trees – The preliminary Street Tree Master Plan presented to the City Council on March 25, 2003, estimated that there were about 15,000 trees located throughout the City. The City Engineer estimated that about 10% were located on streets, parkway areas, medians, and other street right of way areas throughout the District. This equates to about 1,500 trees within the District on City street areas. The City Engineer conducted a field inspection of street trees throughout the District. The Engineer also reviewed and analyzed aerial photos and reviewed plans for planting more street trees in the future. The Engineer determined that there is street trees located throughout the District, and no area is without trees. In those areas where there are fewer trees than the average, the City and / or District has plans in place to plant more trees. In the future, all areas of the City will have a reasonably similar distribution of currently existing trees, newly planted 91 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 11 trees, or a combination of existing and newly planted trees. The trees in each area will require a reasonably similar amount of trimming, removal, spraying, watering and other maintenance. Thus, it is equitable to allocate the costs equally to all property owners within the District. The annual cost for street tree maintenance has been allocated equally to all parcels in the District.

Note - The street trees located in Zone L are on private property. The City does not maintain sidewalk, curb, gutter or other improvements on private property. No street tree maintenance services will be provided in this Zone. Thus, there will be no assessment for street tree maintenance costs for the 43 parcels located in this Zone.

Sidewalks, Curb, Gutter and Related Improvements - There are curb and gutter facilities located in every zone within the District. The City Engineer conducted a field inspection of curb, gutter and sidewalk improvements throughout the District. The Engineer also reviewed and analyzed various sidewalk, curb and gutter plans, specifications, files and records. The Engineer found that the concentration of curb, gutter and sidewalk improvements is consistent with the concentration of streetlights within each zone. Thus, the formula and allocation used to determine street lighting costs for the twelve zones within the District is also appropriate for use in allocating costs for curb, gutter and sidewalk maintenance. The estimated annual cost for sidewalk, curb and gutter maintenance has been allocated based on the cost per linear foot (street frontage) for each zone.

The following table lists proposed zone rates and the approximate number of streetlights per 1000 feet of street frontage within each zone.

Zone $/Ft/Yr. Approx. Street Lights per
1,000 Feet of Street Frontage
A 0.05733 2.64
B 0.05293 2.51
C 0.03165 1.46
D 0.04910 2.33
E 0.09864 3.10
F 0.06928 3.28
G 0.06244 2.96
H 0.01737 0.79
J 0.11951 3.12
K 0.04118 1.95
L 0.00000 0.89
M 0.05132 2.43
The following formula is used to calculate each parcel’s proportional assessment:

Street Front Footage X Zone Assessment Rate
(Street Lighting Improvements) =
Parcel’s
Street Lighting Assessment
Street Front Footage X Zone Assessment Rate
(Sidewalk Improvements) =
Parcel’s
Sidewalk Assessment
Parcel’s
Street Lighting
Assessment
+
Parcel’s
Sidewalk
Assessment
+
Parcel’s
Street Tree
Maintenance Fee
=
Parcel’s Total
Assessment Amount
92 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 12 PLAZA MAINTENANCE ASSESSMENT DISTRICT (DISTRICT NO. 2)
An assessment formula has been developed in an effort to equitably spread maintenance expenses to the properties within PMD No. 2. The formula is based upon the concept that benefit is derived and attributable to location or proximity to the Plaza, with its amenities and maintenance services, and is reflected in the costs allocated.

The formula has two elements: (1) assessment area: (2) radiating zones. There is no cost-of-living increase calculated in the assessment options provided in this Report. Assessments increase as Total Adjusted Areas (see following definition) increase and as one moves from peripheral to centrally located zones. Conversely, assessments decrease as Total Adjusted Areas decrease and as one moves away from the center of the Arcade Plaza.

The assessment area, called Total Adjusted Area, for each parcel is based on both land area and building floor area. The adjusted area is the sum of: (1) parcel land area; (2) first floor building area; and (3) one-half the floor areas of the upper floors. The building area is measured as the exterior wall footprint, excluding exterior decking and exterior staircases. This element of the formula provides for (a) lower assessment of undeveloped properties; and (b) the lower assessment of upper stories. Upper story areas have been reduced to compensate for the relative lower benefit received by the less intensive commercial uses normally found there. There are three radiating zones. Zone “A” is the immediate area around the center of the Plaza and has been given a factor of 1.00. Zone “B” contains properties somewhat removed from the main Plaza area and has, therefore, been given a factor of 0.50. Zone “C” is an area further removed from the main Plaza area and thus has a factor of 0.25.

An internal audit of the parcel and building areas was conducted in July of 2012. Lot Areas were adjusted to match the Ventura County Assessor's record. Floor areas were adjusted to match field measurements taken in July 2013. Corrected areas and their resulting assessments were used for the December 2012 and April 2013 Assessments on the Ventura County tax rolls. The City Council forgave the under assessed properties and provided up to a maximum of 14 years of reimbursements to current property owners on November 13, 2012. Per the statute of limitations, property owners were refunded the past 4 years of corrections immediately. The previous 10 years of corrections were provided under two options: 1) a lump sum payment immediately at one-half the total correction, or 2) the full amount paid over 10 years in equal payments.

The formula outlined above is used to calculate assessment in the following manner:

1) The Total Adjusted Area for a given parcel as defined above; 2) Multiplied by the Factor for the Zone in which the parcel is located (this product being the number of Total Assessment Units).
3) Multiplied by the Rate (dollars per Assessment Unit) for the fiscal year in question (currently set at $0.3300 per Assessment Unit). This rate is derived from the cost of providing the service, and does not include any additional costs funded by the City and carried forward as an increasing fund deficit.

The amount to be assessed upon current assessable parcel frontage within PMD No. 2 is $141,920.64.

Pursuant to Proposition 218, publicly owned lands are not exempt from District assessments. A total of seven (7) parcels owned by the City have been included on the assessment roll and are manually invoiced.
93 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 13 IV. DISTRICT BUDGETS

ESTIMATE OF COSTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements for the fiscal year, including incidental expenses, and may include reserves to operate the Districts until assessment collections are transmitted to the City from the County of Ventura.

The 1972 Act also provides that the amount of any surplus, deficit, or contribution must be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within the Districts is the total cost of the installation, maintenance, and servicing of the improvements; incidental costs; and adjustments (either positive or negative) for reserves, surpluses, deficits, and/or contributions from other sources.

A summary of the estimated costs for each District for Fiscal Year 2026/2027 is shown in the budget on the following page along with the estimated net amounts to be assessed for Fiscal Year 2026/2027. The rates of assessment are the same as the rates approved in Fiscal Year 2025/2026 and prior years.

94 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 14 FISCAL YEAR 2026/2027 PROPOSED BUDGETS

CITY OF OJAI
FY2026/2027 BUDGET
LLD 1 LLD 3 PMD 2

ESTIMATED DIRECT COSTS
General Parts & Supplies $0.00 $0.00 $10,000.00
Public Works Staff Time $0.00 $0.00 $60,000.00
Contract Services - Janitorial & Pest Control $0.00 $0.00 $6,000.00 Professional Services - Preparation of Engineers Report $4,000.00 $4,000.00 $7,000.00 Capital Improvements $0.00 $0.00 $30,000.00
County Administration Fees $589.00 $586.00 $380.00
Electricity $52,500.00 $52,500.00 $5,000.00
Water $0.00 $0.00 $5,000.00
Sewer $0.00 $0.00 $1,800.00
Total Direct Costs $57,089.00 $57,086.00 $125,180.00

ESTIMATED REVENUE
Estimated Ending Fund Balance June 30, 2026 $60,870.00 $60,870.00 $108,384.00 Estimated Interest Earnings $350.00 $350.00 $1,200.00
Farmers Market Fee $0.00 $0.00 $4,500.00
Balance to Levy 2026/2027 $48,073.72 $46,235.48 $141,920.64 Total Revenues $109,294 $107,455 $256,005
ESTIMATED FUND BALANCE AT JUNE 30, 2027
Estimated Beginning Fund Balance June 30, 2026 (1) $60,870.00 $60,870.00 $108,384.00 Estimated Revenue Collected by June 30, 2027 $48,423.72 $46,585.48 $147,620.64 Estimated Expenditures through June 30, 2027 $ (57,089.00) $ (57,086.00) $ (125,180.00) Estimated Fund Balance June 30, 2027 $52,204.72 $50,369.48 $130,824.64

DISTRICT STATISTICS
Total Parcels 2,144 2,144 53
Total Parcels Levied (2) 2,131 2,138 53
Total Front Footage Levied (ft) 196,315.76 196,315.76 N/A Maximum Rate per Assessment Unit See table See table $0.4157 Applied Rate per Assessment Unit See table See table $0.3300 (1) LLD No. 1 and LLD No. 3 are overlapping Districts and, therefore, share a Reserve Fund. For the purposes of this Report, fifty percent (50.00%) of the Estimated Beginning Fund Balance has been allocated to LLD No. 1 and fifty percent (50.00%) to LLD No. 3. The total Estimated Beginning Fund Balance as of June 30, 2026 for LLD No. 1 and LLD No. 3 is $121,740. (2) Although LLD No. 1 and LLD No. 3 are overlapping Districts, there are seven (7) parcels within the boundaries that do not have front footage and are therefore only charged for trees in LLD No. 3. 95 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 15 V. DISTRICT BOUNDARY MAPS
Reference is hereby made to the Assessor’s Maps of the County of Ventura for an exact description of the lines and dimensions of each parcel within the Districts. 96 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 16 97 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 17

98 2026/2027 City of Ojai Consolidated Landscaping and Lighting Districts Page 18 EXHIBIT A- 2026/2027 ASSESSMENT ROLLS
Parcel identification, for each lot or parcel within the Districts, shall be the parcel as shown on the Ventura County Assessor's map for the year in which this Report is prepared.. A listing of parcels assessed within the Districts, along with the proposed assessment amounts, has been submitted to the City Clerk, under separate cover, and by reference is made part of this Report.

If any parcel submitted for assessment is identified by the Ventura County Auditor-Controller to be an invalid parcel for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the Ventura County Auditor-Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate.
99

Page 1 of 2 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Lindy Palmer, Public Works Director
MEETING DATE: May 26, 2026
SUBJECT: Five-Year Proposed Capital Improvement Program (City Council Direction)

RECOMMENDATION
Receive a presentation on the current and proposed Capital Improvement Program and provide feedback and direction to be incorporated in the FY26/27 approved budget.

DISCUSSION
Each year the City of Ojai develops a five-year comprehensive Capital Improvement Program (CIP) setting forth projects for streets, parks, climate, facilities, stormwater and transit. Projects in the CIP are prioritized with consideration given to health and safety, City Council goals and priorities, asset preservation, regulatory requirements and new or expanded services while also considering available funding and staff workload capacity.

The first year of the CIP is the basis of the Capital Improvement Program Budget for FY26/27. Routine operations and maintenance costs are included in the City’s operating budget. Projects are included in the CIP when, taken as a whole, the projects build, add to, improve or extend the useful life of a capital asset owned or paid for by the City and are of a significant dollar value. CIP projects typically have a total project cost in excess of $50,000 and are not routine maintenance items.

Year 1 (FY26/27) of the five-year CIP includes 14 projects totaling approximately $14 million and Years 2-5 (FY27/28 through FY 30/31) include projects totaling approximately $24 million.

The table below summarizes the programming of project funds by category for Years 1-5:
100

Page 2 of 2 ends

Category
1-Year Plan
No. of Projects Cost
Streets (incl. ATP& concrete) 5 $3,600,000
Parks 4 $1,100,000
Climate 1 $1,000,000
Facilities 1 $8,000,000
Stormwater 2 $250,000
Transit 1 $75,000
Total 14 $14,025,000
Many of the CIP projects for next fiscal year will be funded by Measure “C” (the City’s transient occupancy tax - TOT) which is estimated to provide approximately $4 million in funding in the proposed budget with the remainder being funded through external grant funding sources. Measure “C” will continue to assist the City in making consistent and steady progress on maintenance projects (including paving and infrastructure) as well as new projects.

For this CIP budget presentation, staff will present an overview of completed projects, in progress projects, and upcoming projects in Year 1 (FY26/27 budget). Staff recommends that the City Council discuss the proposed draft five-year CIP and provide feedback to staff.

Once adopted, the final version will be included in the City’s adopted FY 26/27 budget.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 3 - Arts, Culture and Recreation Funding
Goal No. 4 - Infrastructure Maintenance and Improvement Goal No. 5 - Public Safety
Goal No. 7 - Climate Resiliency

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
Costs associated with the adopted five-year CIP will be included in the Proposed FY 26/27 Budget document.

Prepared by: Lindy Palmer, Public Works Director

ATTACHMENT(S)
A. Draft Five-Year CIP
101
Year 1
FY 26-27
Year 2
FY 27-28
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
5 Year
Total % of Total
Streets 3,600,000 8,475,000 4,800,000 2,950,000 950,000 20,775,000 54% Parks 1,100,000 900,000 300,000 - 1,000,000 3,300,000 9% Climate 1,000,000 1,180,000 100,000 100,000 100,000 2,480,000 6% Facilities 8,000,000 330,000 1,100,000 200,000 0 9,630,000 25% Storm Water 250,000 475,000 475,000 475,000 475,000 2,150,000 6% Transit 75,000 - - - - 75,000 0%
14,025,000 11,360,000 6,775,000 3,725,000 2,525,000 38,410,000 100% General Fund Measure C Other Total
Streets - 2,600,000 1,000,000 3,600,000
Parks - 350,000 750,000 1,100,000
Climate - 1,000,000 - 1,000,000
Facilities - - 8,000,000 8,000,000
Storm Water - 250,000 - 250,000
Transit - - 75,000 75,000
- 4,200,000 9,825,000 14,025,000
City of Ojai Capital Improvement Program
Summary - Expenditures & Revenue
Revenue Total
Total Cost
Category
5-Year Expenditures
Category
Year 1 Revenue
Streets
20,775,000
Parks
3,300,000
Climate
2,480,000
Facilities
9,630,000
Storm
Water
2,150,000
5 Year CIP Expenditures
0 2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
Year 1
FY 26-27
Year 2
FY 27-28
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
5 Year CIP Expenditures Totals
FY 2027-2031 CIP
5/21/2026 3:16 PM Summary - Expenditures and Revenue Page 1

ATTACHMENT A
102
General Fund Measure C SB1 (RMRA) CMAQ Total
ST-3006 Street Rehabilitation 2025 (FY 25-26) PMP Year 2 4,500,000 - - - - - 4,500,000 -
ST-3007 Street Rehabilitation 2026 (FY (26-27) PMP Year 3 250,000 2,500,000 - - - - 2,750,000 - 2,100,000 400,000 2,500,000 ST-3008 Street Rehabilitation 2027 (FY 27-28) PMP Year 4 250,000 2,000,000 - - - 2,250,000 - 250,000 250,000 ST-3011 Street Rehabilitation 2028 (FY 28-29) PMP Year 5 - 250,000 2,000,000 - - 2,250,000 - - - ST-3017 Street Rehabilitation 2029 (FY 29-30) PMP Year 1 350,000 2,000,000 - 2,350,000 - - ST-3048 ATP - (Phase II Ojai Ave) 3,000,000 600,000 4,925,000 - - - 8,525,000 - - 600,000 600,000 ST-3061 Miscellaneous Concrete & Sidewalk Repairs 200,000 150,000 300,000 300,000 300,000 300,000 1,550,000 - 150,000 150,000
ST-3016 Rapid Flashing Beacons - Crosswalks 100,000 100,000

ST-XXXX
(New) Sidewalk Construction - Ojai Ave (Between Camarco & Capri Hotel) - 200,000 200,000 - -

ST-XXXX
(New) Speed Hump Installation 100,000 150,000 150,000 150,000 150,000 700,000 100,000 100,000

ST-XXXX
(New) Feasibility Study for Pedestrian Safety Improvements: Arbolada - 50,000 500,000 - - 550,000 -
8,050,000 3,600,000 7,875,000 3,300,000 2,450,000 450,000 25,725,000 - 2,600,000 400,000 600,000 3,600,000 ST-3050 Libbey Park - East of Fountain - - - - 250,000 - 250,000 - - -
ST-3032 Libbey Park - Lower Tennis Courts - - - - - -
- - -
ST-3055 Sarzotti Park - South & West Lot - - 400,000 - - - 400,000 - - -
ST-3056 Sarzotti Park - North Lot - - 300,000 - - 300,000 - - - ST-3035 Skate Park - Park and Ride Montgomery - - - 300,000 - - 300,000 - - -
ST-3058 Rotary Park - - - - 200,000 200,000 - - -
ST-3053 City Hall (Dirt Lot) - - - - - 200,000 200,000 - - - ST-3057 Public Works Yard - Upper Parking Lots - - - 200,000 - - 200,000 - - -
ST-3036 Public Works Yard - Middle Parking Lots - - 500,000 - - 500,000 - - - ST-3034 Police Department - - - 200,000 - - 200,000
- - -
ST-3051 Matillja/Aliso (Farmers Market) - - - - 250,000 250,000 - - -
ST-3054 Signal Street Leased Lot (Adjacent to PO) - - - - - 100,000 100,000 - - -
ST-3060 Cemetery - - 200,000 - - - 200,000 - - -

ST-XXXX
(New) Museum - - - - - - -
- -
- - 600,000 1,500,000 500,000 500,000 3,100,000 - - - - - 8,050,000 3,600,000 8,475,000 4,800,000 2,950,000 950,000 28,825,000 - 2,600,000 400,000 600,000 3,600,000 ST-3031 481,654 481,654
Completed Total 481,654 - - - - - 481,654
City of Ojai Capital Improvement Program
Summary - Cost by Project
STREETS Funding Source FY 26/27
City Council Goals:

Infrastructure & Improvement
Public Safety
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Year 2
FY 27-28
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
Total
Project Cost
Streets Subtotal
Downtown & Arcade Parking Lot
Parking Lots
Completed Projects
Parking Lots Subtotal

STREETS TOTAL
5/22/20268:27 AM Summary - Cost by Project Page 2 103
General Fund Measure C State Parks Total
PK-3061 Libbey Park - Remodel Restrooms 250,000 500,000 - - - 750,000 - 250,000 250,000
PK-3067 Libbey Park - Repave Asphalt Walkway & Sidewalk Improvements 300,000 - 300,000 - - -
PK-3013 Sarzotti Park - New Playground 200,000 650,000 - - - 850,000 - - 650,000 650,000
PK-3043 Sarzotti Park - Construct Half Basketball Court - 200,000 - - - 200,000 - - -
PK-3065 Sarzotti Park - Walking Path & Outdoor Workout Stations 50,000 100,000 150,000 - - 100,000 100,000
PK-3066 City Hall - Pickleball Sound Wall 250,000 250,000

PK-XXXX
(New) Splash Pad Concept Design - Location TBD -
-

PK-XXXX
(New) City Hall Campus - Green Coalition Master Plan 200,000 - 1,000,000 1,200,000 -

PK-XXXX
(New) Cluff Vista Park - Improvements
100,000
100,000
100,000 100,000
500,000 1,100,000 900,000 300,000 1,000,000 - 3,800,000 350,000 - 750,000 - 1,100,000 General Fund Measure C Total
ER-3037 Citywide Energy Modernization Program (Climatec Phase I) 500,000 1,000,000 500,000 1,000,000 1,000,000
ER-3020 City Hall - Electric HVAC 100,000 - - - - - 100,000 - - -
ER-3068 Sarzotti Campus - Eletrification - Clean Power Alliance 250,000 - - - - 250,000 - - -
ER-3024 Sarzotti Campus - Electric Vehicle Charging Station 60,000 - - - - 60,000 -
ER-3022 Libbey Park - Electric Vehicle Charging Station 60,000 - 80,000 - - - 140,000 - - -
ER-3073 Street Tree Planting - - 100,000 100,000 100,000 100,000 400,000 - - ER-3021 Charging Station for Electric Trolley - - 500,000 - - - 500,000 - - -
970,000 1,000,000 1,180,000 100,000 100,000 100,000 1,450,000 1,000,000 - - - 1,000,000 ER-3073 77,610 - - - - - 77,610
ER-3070 Police Department - Electric HVAC 16,223 16,223 93,833 - - - - - 93,833
Funding Source FY 26/27
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Year 2
FY 27-28
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
Total
Project Cost
Total
Project Cost

PARKS TOTAL
Completed Total

CLIMATE TOTAL

CLIMATE
City Council Goals:

Wildfire Safety Risk Mitigation
Climate Resiliency
Street Tree Planting
PARKS
City Council Goals:

Arts, Culture, and Recreation Funding
Infrastructure Maintenance and Improvement
Completed Projects
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Year 2
FY 27-28
Funding Source FY 26/27
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
5/22/20268:27 AM Summary - Cost by Project Page 3 104
General Fund Measure C ERAF Total
CF-3072 City Hall - Exterior Improvement Near Pickleball Courts - - - 200,000 - - 200,000 - - -
CF-3089 City Hall - Remodel Restrooms - - -
- - -
CF-3088 Kent Hall - Kitchen Remodel - 50,000 50,000
-
CF-3028 Public Works Lower Yard - Trash Enclosure Roof - 200,000 - - - 200,000 - - -
CF-3075 Public Works Lower Yard - Metal Roofs for Equipment Bays 100,000 - 100,000 - - - 200,000 - - -
CF-3040 Public Works Lower Yard - Rollup Door Upgrade for Equipment Bays - 30,000 - - - 30,000 - - -
CF-3018 Public Works Admin Building - Paint Exterior - - - - - - - - -
CF-3019 Public Works Crew Building - Exterior - - - - - - - - -
CF-3086 Public Works Crew Building - New Roof 50,000 50,000 - - -
CF-3030 Arcade - Roof - - - 200,000 - 200,000
- - -
CF-3063 Sarzotti Campus - Boyd Center Roof - 400,000 - - 400,000 -
CF-3065 Sarzotti Campus - Martin Gym Roof - 400,000 - - 400,000 - - -
CF-3049** Construction of Ojai Permanent Supportive Housing Project 1,500,000 8,000,000 - - - 9,500,000 8,000,000 - 8,000,000

CF-XXXX
(New) Arcade - Pergola Archway and Pillars (South of Ojai Ave) - - - -

CF-XXXX
(New) City Hall - Interior Improvements - - 200,000 - - - 200,000 - -

CF-XXXX
(New) City Hall - Roof Repairs - -
- -

CF-XXXX
(New) City Hall - Security Fencing -
-

CF-XXXX
(New) Kent Hall - Construct Ramp - - 100,000 - 100,000
-

CF-XXXX
(New) Museum - Entrance/Stucco Wall Repair - -
- -

CF-XXXX
(New) Emergency Siren System
-
1,600,000 8,000,000 330,000 1,100,000 200,000 - 1,730,000 - 8,000,000 - 8,000,000 - CF-3085 11,500 - - - - - 11,500
CF-3025 6,425 - - - - - 6,425
CF-3073 56,000 - - - - - 56,000
CF-3040 Public Works Lower Yard - Rollup Door Upgrade for Equipment Bays 20,000 20,000 Misc. 5,000 5,000
98,925 - - - - - 98,925

FACILITIES
City Council Goals:

Affordable Housing
Infrastructure Maintenance and Improvement
Public Safety
Completed Total

FACILITIES TOTAL
Public Works Upper Yard - Entrance Gate Repair
Martin Gym Remediation
Oak Tree House - Roof
Museum - Chapel Roof
Year 4
FY 29-30
Year 5
FY 30-31
Total
Project Cost
Year 2
FY 27-28
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Completed Projects
Year 3
FY 28-29
Funding Source FY 26/27
5/22/20268:27 AM Summary - Cost by Project Page 4 105
General Fund Measure C Total
SW-3038 Storm Drain Video Inspection 50,000 50,000 50,000 50,000 50,000 250,000 - 50,000 50,000 SW-3039 Trash Excluders 25,000 - 25,000 25,000 25,000 25,000 125,000 - - -
SW-3080 Storm Drain Improvements/Repairs 400,000 200,000 400,000 400,000 400,000 400,000 2,200,000 - 200,000 200,000
425,000 250,000 475,000 475,000 475,000 475,000 2,575,000 250,000 - - - 250,000 SW-3038 53,000 - - - - - 53,000
53,000 - - - - - 53,000
General Fund Measure C CMAQ Transit Fund Total
TR-3044 Trolley Stop Shelter (996 Ojai Ave) - 75,000 - - - 75,000 - 66,800 8,200 75,000
- 75,000 - - - - 75,000 - 66,800 - 8,200 75,000
727,412
11,545,000
12,272,412 14,025,000 11,360,000 6,775,000 3,725,000 2,525,000 38,455,000 - 4,200,000 9,216,800 608,200 14,025,000 ** The figures shown in FY25/26 and FY26/27 illustrate the work effort rather than the actual expenditures and budget due to the "cash advance" being recorded as an expense.

Grand Total

TRANSIT TOTAL

TRANSIT
City Council Goals:

Infrastructure Maintenance and Improvement
Diversifying Economy/Tourism Management
Completed Total

STORMWATER
City Council Goals:

Infrastructure Maintenance and Improvement
Public Safety

STORMWATER TOTAL
Completed Projects Total
In progress Projects Total
Storm Drain Video Inspection
Funding Source FY 26/27
Year 4
FY 29-30
Year 5
FY 30-31
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Year 2
FY 27-28
Year 3
FY 28-29
Total
Project Cost
Year 2
FY 27-28
Year 3
FY 28-29
Year 4
FY 29-30
Year 5
FY 30-31
Total
Project Cost
Completed Projects
Approved CIP
FY 25-26
Year 1
FY 26-27
(Proposed)
Funding Source FY 26/27
5/22/20268:27 AM Summary - Cost by Project Page 5 106
1 May 26, 2026
Draft 5-year CIP &
FY25/26 Update
107
2 Introduction
 What is a CIP Project?
 Builds, improves, or preserves the life of City Asset  Generally more than $50,000, not operating
 How are projects identified/prioritized?
 Health & Safety
 Asset preservation/extend useful life
 Regulatory requirements
 New/expanded services
 City council goals, direction, priority
108
3 Life Cycle of Example Project
RFQ
Preliminary/
Concept
Design
Final
Design Bidding Construction
Closeout
&
Warranty
• Design
Consultant
selection
process
• Studies
• Alternatives
• Estimates
Updates
• Addendums
• Budget and
Council Item
• Contract
closeout
• Record
Drawings
• Warranty
period
• Execute
Contract
• Submittals
• Constr. Mgmt.
• Inspection
• Materials
Testing
• Change Orders
• ROW
• Environmental
• Permits
• Bid Package
• Refined
estimates
2-6
mos.
3-12+
mos.
2-4
mos.
3-9
mos.
2-6
mos.
2-4
mos.
14 – 40+ months
109
4 Categories
 Goal: Infrastructure Maint./Impts., Public Safety
 Goal: Arts, Culture and Rec. Funding, Infrastructure Maint./Impts.

Streets/Parking Lots
Parks
Climate
 Goal: Wildfire Safety Risk Mitigation, Climate Resiliency Transit
Stormwater
Facilities
 Goal: Infrastructure Maint./Impts, Public Safety
 Goal: Affordable Housing, Infrastructure Maint./Impts., Public Safety  Goal: Infrastructure Maint./Impts, Diversifying Economy/Tourism Mgmt. 110
5 Project Summary – Yr. 1 of CIP
111
6 Project - Streets Project Cost
Street Rehab 2026 - Construction $ 2,500,000
Street Rehab 2027 - Design $ 250,000
ATP Phase II – Design $ 600,000
Misc. Concrete Repairs $ 150,000
Speed Hump Installations $ 100,000
TOTAL $ 3,600,000
Project - Parks Project Cost
Libbey Park Restroom Remodel $ 250,000
Sarzotti Park – new playground $ 650,000
Sarzotti Park – Walking path/outdoor gym $ 100,000
Cluff Vista Improvements $ 100,000
TOTAL $ 1,100,000
PROJECTS IN YEAR 1 (FY 26/27)
112
7 Project – Climate Project Cost
Citywide Energy Modernization Program $ 1,000,000
TOTAL $ 1,000,000
Project – Facilities Project Cost
Permanent Supportive Housing Project $ 8,000,000
TOTAL $ 8,000,000
Project - Stormwater Project Cost
Storm Drain Video Inspection $ 50,000
Storm Drain Improvements $ 200,000
TOTAL $ 250,000
Project - Transit Project Cost
Trolley Stop Shelter $ 75,000
TOTAL $ 75,000
113
8 Completed Projects
Project Project Cost
Downtown/Arcade Parking Lots $ 481,000
Street Tree Planting $ 77,000
Police Department HVAC $ 16,000
Storm Drain Video Inspection $ 53,000
Misc. Projects (museum roof, gates) $ 100,000
TOTAL $ 727,000
114
9 Project
Street Rehab 2025 - Construction
Street Rehab 2026 - Design
ATP – Phase II – Concept Design
Misc. Concrete & Sidewalk Repairs
Storm Drain Improvements
RRFB installations
Citywide Energy Modernization Project
Permanent Supportive Housing Project
Trash Excluder Installations
Projects Underway
115
10  City Council review of draft Five-Year CIP
 Adopt CIP along with Budget - June 2026
 Work continues on projects underway
 New projects in Year 1 (FY 26/27) to start in coming year  Next 5-Year CIP update process begins February 2027
 Staff to update draft to reflect revisions

NEXT STEPS
116
11 117
12 Unfunded Projects
Sidewalk Constr. – Ojai Ave between Camarco and Capri
Feasibility Study – Arbolada Pedestrian Safety Impts.

Museum Parking Lot & Misc. Impts.

Splash Pad Concept Design
CH Campus – Green Coalition Master Plan
Cluff Vista Park Improvements
Arcade Pergola Archway/Pillars
CH – Interior Impts., roof repairs, bathroom remodel
CH – Security Fencing
Kent Hall Ramp
Various City parking lots
118

Page 1 of 3 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
Bethany Burgess, City Attorney
Lucas Seibert, Community Development Director
MEETING DATE: May 26, 2026
SUBJECT: City of Long Beach Modular Connect Shelter Units Request For Proposals (Mang/Whitman)

RECOMMENDATION
Discuss City of Long Beach Request for Proposals and provide direction to staff as to whether to submit a proposal to the City of Long Beach to acquire one or more Connect Shelter units and also provide direction as to the maximum proposal price for such proposal.

DISCUSSION
During the ongoing review of the recently acquired residential property at 503 South Ventura Street, the City was informed of a Request for Proposals (RFP) process for the purchase of up to twelve modular shelter units currently owned by the City of Long Beach and stored at a facility in Ventura. City staff subsequently contacted representatives from Long Beach to obtain further details about the RFP process and received relevant information, including photographs, to assist in identifying the unit types.

The City of Long Beach is soliciting proposals from qualified organizations to acquire and utilize (up to) twelve (12) modular Connect Shelter housing units, which collectively provide thirty-three (33) single-occupancy units. Preference will be given to proposals that intend to use these units as interim housing solutions for individuals experiencing homelessness.

All submissions must be received by the City of Long Beach no later than 11:00 AM on May 29, 2026. Additional information about this solicitation is located at:
https://longbeachbuys.buyspeed.com/bso/external/bidDetail.sda?docId=CE-26- 705&external=true&parentUrl=close.

Background – On June 28, 2022, the City of Long Beach received grant funding from the State of California to design, manufacture, and deploy 33 modular non-congregate shelter units ("Tiny Homes") for individuals experiencing homelessness, with a focus on those facing chronic homelessness. The grant award received by the City of Long Beach from the State of California totaled approximately $5.6 million of State of California Homekey funds, which were issued to design, construct, and operate a 33-unit modular tiny homes (Connect Shelters) campus. The City of Long Beach spent approximately $2.9 million of the grant to purchase the shelters and fund a citywide search for placement before 119

Page 2 of 3 ends

abandoning the project. Following project abandonment, the Long Beach City Council voted to return the remaining Homekey funds to the State of California less expended site costs at the proposed location of Will Springs Park in Long Beach.

Each Connect Shelter unit measures approximately 10' x 10' and is equipped with a private restroom and shower, bed and storage space, individual HVAC system, water/power/sewage connections, and a fire suppression system. The units do not include kitchens, as they are intended for use as interim housing or shelter. The reason these are being sold is because no feasible replacement site was identified from the site approved by the State of California, which required the City to return the grant funding and discontinue the Tiny Homes pilot program. The modular units are currently being stored at a storage yard in Ventura as they await deployment to their new home.

The City of Long Beach seeks an organization to purchase up to 12 modular units (containing 33 single-occupancy units) for interim housing for adults experiencing homelessness. While a single buyer is preferred, multiple awards are possible if needed.

Proposals will be reviewed every 30 days under a rolling RFP until all units have been sold/awarded. The contract is a one-time award with no further financial or operational support from the City. The first rolling RFP deadline is 11:00 a.m. on May 29, 2026.

Scope of Work – The City of Long Beach will complete transportation of all awarded units from the Ventura storage facility to the successful organization's desired location, at the successful organization's expense. Units are purchased in "as is" condition, releasing the City of Long Beach from any further liability or costs. When submitting the proposal, the entity must demonstrate financial feasibility and identify project relocation and operation funding with no financial support from the City of Long Beach. Organizations submitting proposals must provide a business plan for ongoing operation of the units demonstrating intent to provide interim housing for people experiencing homelessness, or other alternative proposed use. The applicant must be responsible for acquiring all necessary permits for transportation, installation, and operation of the units. It should be noted that for purposes of the “as-is” purchase of these units, that the company that manufactured the units may no longer be in business, which may mean that the units are devoid of warranties.

The weighted evaluation criteria for the request for proposals is as follows:
-Organizational Capacity and Experience: 25%
-Method Approach: 25%
-Communications and Reporting: 20%
-Reasonableness of Cost: 30%
Local Preference – As part of the RFP package, there are extra credit points awarded to local businesses within the City of Long Beach. They include: (1) five extra credit percentage points for local businesses operating a home-based, residential business within the City of Long Beach; and (2) ten extra credit percentage points for local businesses operating a non-residential, commercial, brick-and-mortar business within the City of Long Beach.
120

Page 3 of 3 ends

The complete RFP package is Attachment A to this report. Photos of the units are included as Attachment B.

Related Next Steps/Future City Council Agenda Item(s) – At a future City Council meeting, in open session, the City Council should discuss and determine the intended use for the recently-acquired property at 503 South Ventura Street. Additionally, either as part of this proposed future City Council agenda item or separately, the City Council could provide direction for any deployment of purchased housing units (such as the City of Long Beach Connect Shelter units), or provide direction to solicit proposals for other housing units and/or development of housing units at 503 South Ventura Street, once a City Councildetermination for intended use at the location is made.

COUNCIL GOALS ALIGNMENT
Goal No. 1 - Affordable Housing

OPTIONS

1. Take no action;

2. Provide alternative direction to staff.

FISCAL IMPACT
Preliminary estimates place temporary modular housing units featuring a single bed and 3/4 bathroom at about $35,000 – uninstalled. If the City has an interest in purchasing these units there is also a hauling fee per unit of around $10,000, which accounts for prevailing wages. Site preparation is approximately $10,000-15,000 for wet and dry utility hook-ups per unit. It appears from information included in the RFP, that the City of Long Beach may have spent roughly $100,000 per structure for the 12 units.

Funding is available for this eligible use within the City’s successor agency account, which currently has a balance of $610,000. Funding is also available for this purchase within the City’s unprogrammed General Fund balance, which would remain above the 100% General Fund Reserve Policy level following use of funds for this potential purchase.

Prepared by: Lucas Seibert, Community Development Director ATTACHMENT(S):

A – City of Long Beach Connect Shelters RFP
B – Photographs of the connect shelters (interior and exterior) 121
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 1 City of
Long Beach
Request for Proposals RFP - ED-26-705
Connect Shelters for Purchase and Use
122
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 2
Please read this entire
document carefully as it
contains important
information essential to
your proposal
Overview
Summary
The City of Long Beach (City) is seeking proposals from qualified organizations to purchase and use twelve
(12) modular Connect Shelters units, providing -a total of thirty-three (33) single-occupancy units, preferably for use consistent with the City’s intended use as
interim housing for people experiencing
homelessness.

Key Dates
Release Date: 03/31/26
Optional Meeting & Site Visit: 11:30AM 04/15/26
Questions Due to the City: 11:00AM 04/22/26
Proposals Due: 11:00AM 05/29/26*
*There will be multiple opportunities to submit
proposals and the City will review submissions after
each evaluation period. See Section 4.1 for details.

The City reserves the right to modify these dates at any time, with appropriate notice to prospective Contractors.

Proposal Information
Instructions for what to include in your proposal and
how to submit it are detailed in Section 4.

Proposals must be submitted electronically via
LongBeachBuys.com.

This is a competitive process, and the City intends to
award the opportunity based on the information
submitted in the proposal that best meets the needs
of the City.
123
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 3
Official Contact
Tommy Ryan
[email protected]
All communication with the City related to this RFP must be directed to the contact listed above.

Assistance & Resources
For assistance using Long Beach Buys, please contact us directly Customer Service Form
[email protected]
(562) 570-6200
Additional support available for small businesses in Long Beach BizCare
BizCare staff connect business owners and nonprofit leaders to important resources and information, such as grants, loans, technical assistance, information on City policies, and more.
562-570-4BIZ (4249)
[email protected]
Request Assistance Form
124
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 4
Contents
BizCare
1 The Opportunity

1.1 Project Summary

1.2 Background

1.3 Goals

1.4 Award Terms
2 Scope of Work

2.1 Description of Services
3 How We Choose

3.1 Minimum Qualifications

3.2 Evaluation Criteria

3.3 Local Preference
4 Proposal Instructions & Content

4.1 Timelines & Instructions

4.2 Proposal Content

4.3 Narrative Proposal Template
5 Terms & Conditions

5.1 Acronyms/Definitions

5.2 Solicitation Terms & Conditions

5.3 Contract Terms & Conditions

5.4 Additional Requirements

5.5 Protest Procedures
125
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 5 1 The Opportunity

1.1 Project Summary
The City of Long Beach (City), acting through its Department of Economic Development, is seeking proposals from qualified organizations interested in purchasing twelve (12) modular Connect Shelters units, containing thirty-three (33) single occupancy units, preferably for use aligning with the City’s original intended use as interim housing for people experiencing homelessness. The City highly prefers to award a single organization but is open to awarding multiple organizations if necessary.

1.2 Background
On June 28, 2022, the City of Long Beach (City) was awarded grant funding from the State of California to design, manufacture, and deploy 33 modular non-congregate shelter units (i.e. “Tiny Homes”) that would serve as temporary housing for people experiencing homelessness, prioritizing those experiencing chronic homelessness. The City competitively procured and selected Connect Shelters to design and manufacture modular shelter units. The overall goal of the program was to provide stabilizing shelter and supportive services while connecting individuals with permanent housing resources. The intended site allowed for twelve (12) modular units providing 33 single occupancy units, including six (6) units accessible to those with mobility, hearing, or seeing disabilities. Each unit is roughly 10’ by 10’, has a private, in-unit restroom and showers, bed and storage space, individual HVAC (Heating, Ventilation, and Air Conditioning) system, connection to water, power, and sewage system, and fire suppression system (including sprinklers and fire-resistant materials). Units do not contain a kitchen, as they were designed to be interim housing or shelter. For more information on the units, please see Appendix 1. Due to unforeseen challenges over the course of the development process, the City and Port of Long Beach Staff determined that the initial location for the program was not viable due to potential impacts on surrounding Port of Long Beach construction projects. In order to maintain the same program scope, the City promptly initiated an urgent search and survey for suitable replacement locations. Despite these efforts, no feasible location was identified for the successful execution of this program. As a result, the City was forced to return the awarded grant funding and discontinue the Tiny Homes pilot program. While the program was discontinued, the modular units were successfully manufactured and are currently in storage awaiting deployment.
126
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 6

1.3 Goals
The City’s goal is to identify and award a financially feasible organization willing and able to purchase all 12 modular units (providing a total of 33 single occupancy units), while maintaining the City’s original intended use providing interim housing for adults experiencing homelessness and positively impacting the regional homelessness crisis.

1.4 Award Terms
This contract is a one-time award to one or more organization(s) willing and able to purchase all 12 modular (total of 33 single occupancy units) modular units, preferably in a manner consistent with the City’s original intended use as interim housing for people experiencing homelessness.

In order to reduce the administrative burden, barrier to entry, and loss of resources, particularly for smaller organizations, non-profits, and CBOs, it is the City’s desire to establish a rolling RFP such that proposers will be able to provide a submission to this RFP for an open period of time. This period will consist of a clear beginning and end date during which time proposers can submit their proposals on an ongoing basis. Proposals will be evaluated at designated intervals based on when they were submitted. Proposers to this RFP should be aware that the City’s intention is to continuously have this RFP open until an award can be made. The City will notify Proposers ahead of time of any closing date or amendment to the RFP’s timeline.
2 Scope of Work

2.1 Description of Services
• The Awarded Organization shall be responsible for the complete transportation of all awarded units from City’s storage facility to the Awarded Organization’s desired location. The City does not have funds to assist with assessment, transportation, installation, or ongoing operations for the units. Qualified proposals should not include any financial or ongoing operational support from the City. • The Awarded Organization shall understand Connect Shelters is no longer operating and is purchasing the units in an “as is” condition, releasing the City from any further liability or costs related to the transportation or operations of the units. • The Awarded Organization shall demonstrate financial feasibility and identify project relocation and operation funding, which shall assume no financial or operational support from the City.
127
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 7 • The Awarded Organization shall provide a business plan for ongoing operation of the units, demonstrating its intent to provide interim housing for people experiencing homelessness, or other proposed use.
• The Awarded Organization shall be responsible for the acquisition of all necessary and applicable permits for the transportation, installation, and operation of the awarded units

APPENDICES
Appendix 1
This appendix shows the specifications of the modular units, both standard and ADA-accessible.

Appendix 2
This appendix is a compilation of photographs to provide visual examples of how the units look like
3 How We Choose
In order to reduce the administrative burden, barrier to entry, and loss of resources, particularly for smaller organizations, non-profits, and CBOs, it is the City’s desire to establish a rolling RFP such that proposers will be able to provide a submission to this RFP for an open period of time. This period will consist of a clear beginning and end date during which time proposers can submit their proposals on an ongoing basis. Proposals will be evaluated at designated intervals based on when they were submitted. Proposers to this RFP should be aware that the City’s intention is to continuously have this RFP open until an award can be made. The City will notify Proposers ahead of time of any closing date or amendment to the RFP’s timeline.

3.1 Minimum Qualifications
Proposers must meet the following minimum requirements to be eligible:
• Qualification to conduct business in the City
• Not having been debarred by Federal, State or local government • Mandatory licenses types
128
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 8

3.2 Evaluation Criteria
Responses from entities that do not have a proven track record in the development of industrial, commercial, residential or public benefit projects, or those that cannot demonstrate the capability to fund the necessary costs associated with the acquisition and transportation of the modular units will be rejected.

CRITERIA Weight

1. Organizational Capacity & Experience
• Demonstrate a proven track record in managing similar facilities or projects, highlighting experience with municipalities and identified demographic
• Demonstrate staffing, subcontractor (if applicable), and funding capacity
25%

2. Method of Approach
• A detailed, actionable work plan that outlines how your organization will manage the acquisition, transportation, and installation of the modular units, as well as sustainably operate the units • Description of how you will utilize the modular units. 25%

3. Communications & Reporting
• Confirmation of acquisition, transportation, and delivery to immediate/final site
• Proof of subcontractor invoicing
20%

4. Reasonableness of Cost 30%

3.3 Local Preference
• The City shall apply five extra credit percentage points to all local businesses operating a home-based, residential business.
• The City shall apply ten extra credit percentage points to all local businesses operating a non-residential, commercial, brick-and-mortar business. • Local business shall mean a business which maintains its principal place of business in a fixed office/place of business with the City of Long Beach, possesses a current City of Long Beach business license and sellers permit if applicable. • For a business to be eligible to claim preference, the business MUST request the preference in the solicitation response (see Attachment C) and provide a copy of its current business license and seller’s permit if applicable. 129
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 9 • The local preference does not apply to solicitations for all purchases funded in full or a fraction thereof by any tidelands fund, by any grant funds, nor by any funds received from the State of California.
4 Proposal Instructions & Content

4.1 Timelines & Instructions
The City intends to evaluate proposal submissions approximately every 30 days and/or every 1 month until an award can be made. Specific timelines for future evaluation periods will be announced via Bid Amendments / Addenda, including additional evaluation periods, if needed. Please check Bid Amendments on Long Beach Buys for more information.

MILESTONE
TIME
(PACIFIC)
& DATE LOCATION / ADDITIONAL INFORMATION
Release date 03/31/26
Optional Pre-Proposal
Meeting/ Site Visit
11:30AM
04/15/26
• 1375 N Olive St, Ventura, CA 93001. Please park
around the backside from Olive St and check in
at the office.
• The Economic Development Department highly
recommends all interested parties to visit the
location where the modular units are stored to
provide such interested parties the opportunity
to visually and physically evaluate the modular
homes.
• There will only be one scheduled site visit;
however, the City may consider additional site
visits upon request. Additional site visits are
not guaranteed.

Questions due to the
City (Evaluation Period
1)
Evaluation Period 2
Evaluation Period 3
Evaluation Period 4
Evaluation Period 5
11:00AM
04/22/26
June 2026
July 2026
Aug 2026
Sept 2026
• Submit all inquiries via email to
[email protected]
Posting of the Q&A
(Evaluation Period 1)
Evaluation Period 2
04/29/26
June 2026
• Responses to the questions will be posted on
LongBeachBuys.com.
130
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 10 Evaluation Period 3
Evaluation Period 4
Evaluation Period 5
July 2026
Aug 2026
Sept 2026
Proposals due
(Evaluation Period 1)
Evaluation Period 2
Evaluation Period 3
Evaluation Period 4
Evaluation Period 5
11:00AM
05/29/26
June 2026
July 2026
Aug 2026
Sept 2026
• Proposals should be submitted electronically
via LongBeachBuys.com.
• Late proposals, or proposals submitted
through other channels will not be accepted.
• Proposers are responsible for submitting their
proposals completely and on time.
o Proposers will receive an e-bid
confirmation number with a time stamp
from LongBeachBuys.com indicating that
the proposal was submitted successfully.

The City will only receive proposals that
were transmitted successfully.
o For technical support, email or call the
City during normal business hours at
[email protected] or (562)
570-6200.

Evaluation of Narrative
& Cost Proposals
(Evaluation Period 1)
Evaluation Period 2
Evaluation Period 3
Evaluation Period 4
Evaluation Period 5
June 2026
June 2026
July 2026
Aug 2026
Sept 2026
• An Evaluation Committee will review Narrative
& Cost Proposals to select the proposal that
best meets the needs of the City.
• Evaluations will be conducted using a
methodology derived from the evaluation
criteria listed in Section 3.2.

Interviews/ Optional
TBD
• The City may interview or request demos from
none, one, some or all Proposers.

Negotiation &
Contractor Selection
TBD • Selected Contractor(s) will be notified in
writing.
• Any award is contingent upon the successful
negotiation of final contract terms. If contract
negotiations cannot be concluded successfully,
the City reserves the right to negotiate a
contract with another Contractor or withdraw
the RFP.
131
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 11 • Negotiations shall be confidential and not
subject to disclosure to competing Contractors
unless and until an agreement is reached.

Estimated Contract
Execution
TBD
Proposer Debrief After
Contractor
is Selected
• Successful and unsuccessful Proposers are
encouraged to request phone call or in person
meeting with the City to discuss the strengths
and weaknesses of their proposal. The intent of
the debrief is to provide the Proposer with
constructive feedback to equip them with
information to effectively meet the City’s needs
and be successful in future proposals.

4.2 Proposal Content
Complete proposals will include the following. Proposers are encouraged to use this table as a checklist to ensure all components are included in their proposal. Please note proposals that are NOT complete will NOT be considered for the opportunity and will be deemed nonresponsive.

PROPOSAL
☐ Narrative
Proposal
The Narrative Proposal should provide a straightforward, concise delineation of capabilities to satisfy the RFP. Guidance on preparing a Narrative Proposal is detailed in Section 4.3.

The Narrative Proposal MUST NOT INCLUDE COST AND PRICING INFORMATION. The Narrative Proposal will be reviewed first and then the cost proposal. Therefore, each part should be
uploaded separately, but submitted together.
☐ Cost Proposal The Cost Proposal is to be a separate document and shall include:
• All-in acquisition price offered to the City for the modular units
• Itemized estimated transportation and other foreseeable costs associated with the acquisition, transportation, and relocation to the modular homes’ immediate new location • Source and evidence of funding to cover all previously identified costs
132
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 12

PROPOSAL APPENDICES
☐ Financial
Stability
Proposers should include one or more of the following financial statements to provide the City with enough information to determine financial stability of the Proposer and subcontractor. • Financial Statement or Annual Report
• Business tax return
• Statement of income and balance sheet
☐ Other Addenda
(if applicable)
Colored displays, promotional materials, and other collateral are not necessary or desired. However, if a complete response cannot be provided without referencing supporting
documentation, it may be provided as an addendum clearly cited in the Narrative or Cost Proposal.

MANDATORY ATTACHMENTS | The following are included as Attachments in Long Beach Buys. They must be signed by the individual legally authorized to bind the Proposer.
☐ A. Authorization & Certification
☐ B. Equal Benefits Ordinance (EBO) Form
☐ C. Local Preference Program
Attachments Which May be Submitted Upon Award | Upon award, Awarded Contractors will be required to submit the following. We encourage you to take note of these requirements, and where possible, include available information as part of your proposal to expedite processing.
☐ D. W-9
☐ E. Business License
☐ F. Proof of Registration with the California Secretary of State ☐ G. Certificates of Insurance
☐ Contact Information | Ensure your organization’s profile is up to date in Long Beach Buys, including an email address, phone number, and for any classifications you may qualify for.
☐ Conformation of Attachments | Ensure you have checked ALL the attachments in Long Beach Buys and have confirmed that all the required documents have been uploaded and labeled correctly.
133
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 13

4.3 Narrative Proposal Template
An editable version of the template below has been posted to Long Beach Buys. Proposers should complete the editable template and submit it as their narrative proposal.

Organizational Capacity & Experience

PROPOSER CONTACT INFORMATION
Organization
Company Name
Company Address
Federal Tax ID Number
Website
Authorized
Representative
Name
Title
Email Address
Phone Number
Other Point of
Contact (if
required)
Name
Title
Email Address
Phone Number

PROPOSER CAPACITY & EXPERIENCE
What type of enterprise is the organization?
☐ Non-Profit
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
_______________________________________
☐ Limited Liability Company
☐ Other _________________________________
Please describe why the organization is
qualified to provide the services described in
this RFP (1-2 paragraphs).

Please describe your organization’s
experience and capacity to acquire,
transport, install, and operate the modular
units in a manner consistent this RFP.
134
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 14 How many employees does the organization
have in total and residing in Long Beach?
Where are the representative(s) that would
service the City’s account located?
Please provide an overview of the key
personnel that shall be involved in the
acquisition and transportation of the
modular homes. Please include one
paragraph explaining their expertise.

REFERENCES
Reference 1
Company
Project Manager
Phone Number
Project Description
Project Start and
End Dates
Reference 2
Company
Project Manager
Phone Number
Project Description
Project Start and
End Dates
Reference 3
Company
Project Manager
Phone Number
Project Description
Project Start and
End Dates
Reference 4
Company
Project Manager
Phone Number
Project Description
Project Start and
End Dates
Reference 5
Company
Project Manager
Phone Number
135
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 15 Project Description
Project Start and
End Dates

SUB-CONTRACTOR CONTACT INFORMATION
Does the proposal include subcontractors? ☐ Yes
☐ No
If applicable, provide the following for all subcontractors included in this proposal.

Organization Company Name
Company Address
Authorized
Representative
Name
Title
Email Address
Phone Number
Other Point of
Contact (if
required)
Name
Title
Email Address
Phone Number

SUBCONTRACTOR CAPACITY & EXPERIENCE
What type of enterprise is the organization?
☐ Non-Profit
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
_______________________________________
☐ Limited Liability Company
☐ Other _________________________________
Which specific requirements of this RFP will
the subcontractor perform?
Please describe why the organization is
qualified to provide the services described in
this RFP (1-2 paragraphs).
136
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 16 Please describe the length of time the
organization has been providing the services
described in this RFP (1-3 sentences).

How many employees does the organization
have nationally, locally, and residing in Long
Beach?
Where are the representative(s) that would
service the City’s account located?
Please provide an overview of the key
subcontractor personnel that shall be
involved in the acquisition and
transportation of the modular homes. Please
include one paragraph explaining their
expertise.

Method of Approach

1. Briefly summarize your organization’s method of approach to the acquisition, transportation, and installation of the modular units.

2. Summarize your proposed workplan, expanding on the Overview you provided, with timelines for key milestones explaining how your proposal intends to achieve the outcomes outlined in Section 2: Scope of Work.

3. Summarize how your organization’s intent to utilize the modular units is consistent with the City of Long Beach’s original intent to provide interim housing for people experiencing homelessness.

4. If it is not your organization’s intent to provide interim housing, please expand on your organization’s intended use of the modular units and provide key timeline milestones.

5. Please discuss how your organization foresees mitigating or addressing potential risks or operating/technical/legal challenges that may arise from the acquisition and transportation of the modular homes.

Communications & Reporting
137
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 17

1. Please explain the data and reporting systems that will be used to evaluate the successful acquisition, transportation, and relocation of the modular homes. Are there any alternative performance metrics your organization recommends tracking? Please explain how this data will be used or has been used in the past.

2. Please describe how employees responsible for front-line service delivery will be supervised.

3. Describe the main methods of communication on how you organization will report on performance to the City, and coordinate with the City to meet the objectives of this RFP.

4. Please explain how your organization works with buyers, sellers, banks, etc.

5. The City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments. 138
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 18 5 Terms & Conditions

5.1 Acronyms/Definitions

1. Awarded Contractor: The organization/individual that is awarded a contract with the City of Long Beach, California for the services identified in this RFP.

2. City: The City of Long Beach and any department or agency identified herein.

3. Contractor / Proposer: Organization/individual submitting a proposal in response to this RFP.

4. Department / Division: City of Long Beach, Economic Development Department

5. Evaluation Committee: An independent committee comprised solely of representatives of the City established to review proposals submitted in response to the RFP, evaluate the proposals, and select a Contractor.

6. May: Indicates something that is not mandatory but permissible.

7. RFP: Request for Proposals.

8. Shall / Must: Indicates a mandatory requirement. Failure to meet a mandatory requirement will result in the rejection of a proposal as non-responsive.

9. Should: Indicates something that is recommended but not mandatory. If the Proposer fails to provide recommended information, the City may, at its sole option, ask the Proposer to provide the information or evaluate the proposal without the information.

10.Subcontractor: Third party not directly employed by the Proposer who will provide services identified in this RFP.

5.2 Solicitation Terms & Conditions

1. The City reserves the right to alter, amend, or modify any provisions of this RFP, or to withdraw this RFP, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the City to do so.

2. The City reserves the right to request clarification of any proposal term from Proposers.

3. The City may contact the references provided; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from 139
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 19 any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

4. The level and term of documentation required from the Proposer to satisfy the City will be commensurate with the size and complexity of the contract and Proposers should submit accordingly. If the information submitted by the Proposer, or available from other sources, is insufficient to satisfy the City as to the Proposer’s contractual responsibility, the City may request additional information from the Proposer or may deem the proposal non-responsive.

5. The City reserves the right to waive informalities and minor irregularities in proposals received.

6. The City reserves the right to reject any or all proposals received prior to contract award.

7. The City’s determination of the Proposer’s responsibility, for the purposes of this RFP, shall be final.

8. Unless otherwise specified, the City prefers to award to a single Contractor but reserves the right to award contracts to multiple contractors.

9. The City shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the City of Long Beach after all factors have been evaluated.

10.If the City receives a single responsive, responsible proposal, the City may request an extension of the proposal acceptance period and/or conduct a price or cost analysis on such proposal. The Proposer shall promptly provide all cost or pricing data, documentation and explanation requested by the City to assist such analysis. By conducting such analysis, the City shall not be obligated to accept the single proposal.

The City reserves the right to reject such proposal or any portion thereof.

11.Any irregularities or lack of clarity in the RFP should be brought to the Purchasing Division designee’s attention as soon as possible so that corrective addenda may be furnished to Proposers.

12.Proposals must include any and all proposed terms and conditions, including, without limitation, written warranties, maintenance/service agreements, license agreements, lease purchase agreements and the Proposer’s standard contract language. The omission of these documents may render a proposal non-responsive. 140
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 20

13.Alterations, modifications or variations to a proposal may not be considered unless authorized by the RFP or by addendum or amendment.

14.Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

15.Proposals may be withdrawn by written notice received prior to the proposal opening time.

16.The price and amount of this proposal must have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other Contractor or prospective Contractor.

17.No attempt may be made at any time to induce any firm or person to refrain from submitting a proposal or to submit any intentionally high or noncompetitive proposal.

All proposals must be made in good faith and without collusion.

18.Prices offered by Proposers in their proposals are an irrevocable offer for the term of the contract and any contract extensions. The Awarded Contractor agrees to provide the purchased services at the costs, rates and fees as set forth in their proposal in response to this RFP. No other costs, rates or fees shall be payable to the Awarded Contractor for implementation of their proposal.

19.The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.

20. In the event a Proposer received assistance from City staff or a representative of the City (technical assistance provider), the City is not responsible for any mistakes, inaccuracies, delays, or any other impact that the assistance provided did to impact the Proposer’s final product. Available technical assistance support services are only intended to provide advice and does not constitute a basis for any protest to this contract opportunity. It is solely the Proposer’s responsibility to prepare and submit a response to the RFP.

21.Proposal will become public record after the Notice of Intent to Award has been posted and the protest period has closed unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to 141
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 21 indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information.

22.A proposal submitted in response to this RFP must identify any subcontractors, and outline the contractual relationship between the Proposer and each subcontractor.

An official of each proposed subcontractor must sign, and include as part of the proposal submitted in response to this RFP, a statement to the effect that the subcontractor has read and will agree to abide by the Proposer’s obligations.

23.If the Contractor elects to use subcontractors, the City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project.

Proposals shall include a plan by which the City will be notified of such payments.

24.Each Proposer must adhere to the City’s Vendor Code of Conduct, including, but not limited to, disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed.

The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. The Vendor Code of Conduct can be found at https://longbeach.gov/globalassets/finance/media-library/documents/businessinfo/purchasing-division/final-vendor-code-of-conduct-2023

25.Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

26.The City reserves the right to negotiate final contract terms with any Proposers selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the Awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any 142
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 22 modifications and clarifications to the Awarded Contractor’s proposal, and the Awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract.

27.The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.

28.Any contract resulting from this RFP shall not be effective unless and until approved by the City Council / City Manager, as applicable.

29.The City will not be liable for Federal, State, or Local excise taxes.

30.Execution of Attachment A of this RFP shall constitute an agreement to all terms and conditions specified in the RFP, including all contract terms and conditions therein, except such terms and conditions that the Proposer expressly excludes.

31.Proposer understands and acknowledges that the representations above are material and important, and will be relied on by the City in evaluation of the proposal. Any Proposer misrepresentation shall be treated as fraudulent concealment from the City of the true facts relating to the proposal.

32.Proposals shall be kept confidential until the Notice of Intent to Award has been posted and the protest period has closed.

33.No announcement concerning the award of a contract as a result of this RFP may be made without the prior written approval of the City.

Proposers are advised that any contract awarded pursuant to this procurement process that exceeds $100,000 shall be subject to the applicable provisions of Long Beach Municipal Code Section 2.73 et seq, the Equal Benefits Ordinance.

34.All Proposers shall complete and return, with their bid, the Equal Benefits Ordinance Compliance form contained in Attachment B, if applicable. Unless otherwise specified in the procurement package, Proposers do not need to submit with their bid supporting documentation proving compliance. However, supporting documentation verifying that the benefits are provided equally shall be required if the proposer is selected for award of a contract.

35.Independent contractors or employees of a third-party employer who are CalPERS retirees are subject to provisions of the Government Code. A CalPERS retiree is an employee of a CalPERS employer who terminates active employment and receives a 143
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 23 monthly CalPERS retirement allowance. Any individual qualifying as a CalPERS retiree doing business as an independent contractor or employee of a third- party employer is required to submit a CalPERS determination to ensure the services provided are considered that of a true independent contractor position. All third-party employers are required to notify any individual they are having work for the City of Long Beach of this requirement. You may reach out directly to CalPERS at [email protected] for a determination.

5.3 Contract Terms & Conditions

1. The Awarded Contractor will be the sole point of contract responsibility. The City will look solely to the Awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the Awarded Contractor shall not be relieved for the non-performance of any or all subcontractors.

2. The Awarded Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Work on the contract shall not begin until after the Awarded Contractor has submitted acceptable evidence of the required insurance coverages. As a condition precedent to the effectiveness of this contract, Contractor shall procure and maintain at Contractor’s expense for the duration of this contract from an insurance company that is admitted to write insurance in the State of California or that has a rating of or equivalent to an A:VIII by A.M. Best and Company the following insurance:
a. Commercial general liability insurance equivalent in coverage scope to ISO CG 00 01 10 93 naming the City of Long Beach and its officials, employees, and agents as additional insureds on a form equivalent in coverage scope to ISO CG 20 10 11 85 from and against claims, demands, causes of action, expenses, costs, or liability for injury to or death of persons, or damage to or loss of property arising out of activities or work performed by or on behalf of the Contractor in an amount not less than Two Million Dollars (US $2,000,000) per occurrence and Four Million Dollars (US $4,000,000) in general aggregate. Such insurance shall not exclude coverage for liability resulting from cross liability protection.
b. Workers’ compensation coverage as required by the Labor Code of the State of California and Employer’s liability insurance with minimum limits of One Million Dollars (US $1,000,000) per accident or occupational illness. The policy 144
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 24 shall be endorsed with a waiver of the insurer’s right of subrogation against the City of Long Beach and its insurers, officials, employees, and agents. c. If use of a vehicle is part of the scope of services, commercial automobile liability insurance equivalent in coverage scope to ISO CA 00 01 06 92 in an amount not less than Five Hundred Thousand Dollars (US $500,000) combined single limit (CSL) covering Symbol 1 (“any auto”).

Any self-insurance program or self-insurance retention must be approved separately in writing by City and shall protect the City of Long Beach and its officials, employees, and agents in the same manner and to the same extent as they would have been protected had the policy or policies not contained retention provisions. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, or canceled by either party except after thirty (30) days prior written notice to City, and shall be primary and not contributing to any other insurance or self-insurance maintained by City.

Any subcontractors which Contractor may use in the performance of this contract shall be required to indemnify the City to the same extent as the Contractor and to maintain insurance in compliance with the provisions of this section.

Contractor shall deliver to City certificates of insurance and original endorsements for approval as to sufficiency and form prior to the start of performance hereunder. The certificates and endorsements for each insurance policy shall contain the original signature of a person authorized by that insurer to bind coverage on its behalf. “Claims-made” policies are not acceptable unless City Risk Manager determines that “Occurrence” policies are not available in the market for the risk being insured. If a “Claims-made” policy is accepted, it must provide for an extended reporting period of not less than three (3) years. Such insurance as required herein shall not be deemed to limit Contractor’s liability relating to performance under this contract. City reserves the right to require complete certified copies of all said policies at any time. Any modification or waiver of the insurance requirements herein shall be made only with the approval of City Risk Manager. The procuring of insurance shall not be construed as a limitation on liability or as full performance of the indemnification provisions of this contract.

3. The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases, the City may require a 145
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 25 regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. Additional information is available at www.longbeach.gov/finance/business_license.

4. All work performed in connection with construction shall be performed in compliance with all applicable laws, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of Sections 1770 et seq. of the California Labor Code), and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction.

5. Awarded Contractor shall indemnify, protect and hold harmless City, its Boards, Commissions, and their officials, employees and agents (“Indemnified Parties”), from and against any and all liability, claims, demands, damage, loss, obligations, causes of action, proceedings, awards, fines, judgments, penalties, costs and expenses, including attorneys’ fees, court costs, expert and witness fees, and other costs and fees of litigation, arising or alleged to have arisen, in whole or in part, out of or in connection with (1) Awarded Contractor’s breach or failure to comply with any of its obligations contained in this Contract, including any obligations arising from the Awarded Contractor’s compliance with or failure to comply with applicable laws, including all applicable federal and state labor requirements including, without limitation, the requirements of California Labor Code Section 1770 et seq. or (2) negligent or willful acts, errors, omissions or misrepresentations committed by Awarded Contractor, its officers, employees, agents, subcontractors, or anyone under Awarded Contractor’s control, in the performance of work or services under this Contract (collectively “Claims” or individually “Claim”).

6. In addition to Awarded Contractor’s duty to indemnify, Awarded Contractor shall have a separate and wholly independent duty to defend Indemnified Parties at Awarded Contractor’s expense by legal counsel approved by City, from and against all Claims, and shall continue this defense until the Claims are resolved, whether by settlement, judgment or otherwise. No finding or judgment of negligence, fault, breach, or the like on the part of Awarded Contractor shall be required for the duty to defend to arise. City shall notify Awarded Contractor of any Claim, shall tender 146
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 26 the defense of the Claim to Awarded Contractor, and shall assist Awarded Contractor, as may be reasonably requested, in the defense.

7. If a court of competent jurisdiction determines that a Claim was caused by the sole negligence or willful misconduct of Indemnified Parties, Awarded Contractor’s costs of defense and indemnity shall be (1) reimbursed in full if the court determines sole negligence by the Indemnified Parties, or (2) reduced by the percentage of willful misconduct attributed by the court to the Indemnified Parties.

8. Any requests for reasonable price adjustments must be submitted 60 days prior to the Contract annual anniversary date. Requests for adjustment in cost of labor and/or materials must be justified based upon verifiable criteria such as the Consumer Price Index, US City Averages, or other relevant indices.

9. If the Awarded Contractor elects to use subcontractors, Awarded Contractor agrees to require its subcontractors to indemnify Indemnified Parties and to provide insurance coverage to the same extent as Awarded Contractor.

10.If the Awarded Contractor elects to use subcontractors, the Awarded Contractor shall not allow any subcontractor to commence work until all insurance required of subcontractor is obtained.

11.The provisions of this section shall survive the expiration or termination of this Contract.

12.PUBLIC WORKS OF IMPROVEMENT ONLY: Contractor agrees that all public work (as defined in California Labor Code Section 1720) performed pursuant to this Agreement (the “Public Work”), if any, shall comply with the requirements of California Labor Code Sections 1770 et seq. If there is a difference between the general prevailing wage rates determined by the director of the Department of Industrial Relations and the applicable minimum wage rates determined by the Secretary of Labor (for federally assisted projects) for similar classifications of work, the Contractor and its subcontractors of every tier shall pay their workers not less than the higher wage rate.

13.In all bid specifications, contracts and subcontracts for any such Public Work, Contractor shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of worker needed to perform the Public Work, and shall include such rates in the bid specifications, contract or subcontract. Such bid specifications, 147
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 27 contract or subcontract must contain the following provision: “It shall be mandatory for the contractor to pay not less than the said prevailing rate of wages to all workers employed by the contractor in the execution of this contract. The awarded contractor expressly agrees to comply with the penalty provisions of California Labor Code Section 1776

5.4 Additional Requirements
N/A

5.5 Protest Procedures
Who May Protest
Only a Proposer who has actually submitted a proposal is eligible to protest a contract awarded through a Request for Proposals (RFP). A Proposer may not rely on the protest submitted by another Proposer but must pursue its own protest.

Time for Protest
The City will post a notice of the intent to award a contract at least ten (10) business days before an award is made. The notice will be available to all Proposers who submitted a proposal via the City’s electronic bid notification system at http://www.longbeach.gov/purchasing. A Proposer desiring to submit a protest for a proposal must do so within five (5) business days of the electronic notification of intent to award. The City Purchasing Agent must receive the protest by the close of business on the fifth (5th) business day following posting of notification of intent to award the contract.

Proposers are responsible for registering with the City’s electronic bid notification system and maintaining an updated Contractor profile. The City is not responsible for Proposers’ failure to obtain notification for any reason, including but not limited to failure to maintain updated email addresses, failure to open/read electronic messages and failure of their own computer/technology equipment. The City’s RFP justification memo will be available for review by protestors once the notification of intent to award has been posted via the City’s electronic bid notification system.

Form of Protest
The protest must be in writing and signed by the individual who signed the proposal or, if the Proposer is a corporation, by an officer of the corporation, and addressed to the City Purchasing Agent. Protests must be submitted via the email address above. They must include a valid email address and phone number. Protests must set forth a complete and detailed statement of the grounds for the protest and include all relevant information to 148
Connect Shelters for Purchase and Use | RFP - ED-26-705 | Template v3.14.25 | 28 support the grounds stated, and must refer to specific portions of the RFP and attachments upon which the protest is based. Once the protest is received by the City Purchasing Agent, the City will not accept additional information on the protest unless the City requests it.

City Response to Protest
The City Purchasing Agent or designee will respond with a decision regarding the protest within five (5) business days of receipt of protest to the email address provided in the protest. This decision shall be final.

Limitation of Remedy
The procedure and time limits set forth herein are mandatory and are the Proposer’s sole and exclusive remedy in the event of a protest. The Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue a protest, including filing a Government Code Claim or initiation of legal proceedings. 149
Attachment B
1 of 11
150
Attachment B
2 of 11
151
Attachment B
3 of 11
152
Attachment B
4 of 11
153
Attachment B
5 of 11
154
Attachment B
6 of 11
155
Attachment B
7 of 11
156
Attachment B
8 of 11
157
Attachment B
9 of 11
158
Attachment B
10 of 11
159
Attachment B
11 of 11
160

Page 1 of 3 ends

Administrative Report
TO: Honorable City Council
FROM: Ben Harvey, City Manager
MEETING DATE: May 26, 2026
SUBJECT: Update on Aspire Broadband Agreement and Microtrenching Ordinance (City Council Direction)

RECOMMENDATION
Receive an update regarding the agreement proposed by Aspire Broadband for the installation of a fiber network within the city’s right-of-way.

DISCUSSION
At the October 14, 2025 meeting, the City Council directed staff to explore development of an agreement with Aspire Broadband, LLC, as well as return with a first reading of a microtrenching ordinance to permit microtrenching within City rights-of-way.

The pursuit of an agreement to provide access to broadband internet is a tactic to support the City Council's goal of diversifying the economy. Aspire Broadband approached City staff with a request for a right-of-way encroachment License/Master Encroachment Agreement with the City of Ojai to install fiber optic cable throughout the City of Ojai in City public rights-of-way. If Aspire Broadband enters the Ojai internet provider market, it is anticipated to provide residents with an affordable internet alternative to current providers operating within the City of Ojai. Many Ojai residents and businesses are underserved from a high-speed internet standpoint and face high costs for service. Aspire aims to offer a competitive, future-proof internet solution to meet the evolving technological needs of City residents, businesses, and the City itself.

Aspire is a fiber-to-the-home/premises internet service provider (ISP) that is actively expanding their presence in Southern California, especially Ventura and Los Angeles counties. To date, Aspire has already signed agreements and started construction in two communities and is seeking to sign agreements to serve additional communities, including the City of Ojai.

Following the meeting on October 14, 2025, a question arose regarding whether the City of Ojai has the legal authority to permit Aspire to utilize public streets and city property for the construction and operation of a fiber network for internet service. This concern relates to the California Public Utilities Commission's oversight of franchise agreements with video and telecommunications companies; however, Aspire operates exclusively as an information services provider and is not required to have a franchise from the state as either a telecommunications service provider or cable/digital video services provider. 161

Page 2 of 3 ends

Because Aspire is not regulated by the California Public Utilities Commission, the City retains broad control to issue encroachment permits and impose other requirements for use of its public rights-of-way by Aspire.

Another question that arose after the October 14th meeting was whether the City should initiate an RFP process to invite other potential providers to submit proposals for offering fiber internet in Ojai. The idea was that multiple providers could present alternative plans, allowing the City to select the most advantageous proposal. However, Aspire is not seeking an exclusive agreement, so any other provider interested in installing their own network in the future would still be able to do so. Likewise, nothing in the proposed encroachment agreement with Aspire would preclude the City from building its own network if the City desires to do so in the future. Because of microtrenching technology, multiple providers are able to, and frequently do, deploy microtrenching infrastructure along the same street.

For these reasons, an RFP process is not necessary, as the City is not locked into a single agreement and does not bear the cost of Aspire’s network installation.

Since the October 14th City Council meeting Aspire has entered into an agreement, commenced construction, and activated its network in the City of Moorpark. The current infrastructure provides coverage to 6,500 out of 10,000 residences, with approximately 1,200 subscribers already receiving service. Aspire anticipates completing construction of the Moorpark network by July 2026.

Aspire has also entered into an agreement and commenced construction in the community of Santa Clarita. Aspire’s infrastructure has passed about 3,500 homes already. Aspire expects to activate its Santa Clarita network in late July or early August 2026 and begin serving subscribers in that community.

Other Markets that Aspire is currently seeking agreements with include.  Fillmore
 Ventura County
 Ventura City
The agreement that Aspire is pursuing with the City of Ojai is a non-exclusive agreement to build a citywide fiber network in the city right-of-way. This network would be capable of providing internet speeds up to 10Gbps for all single-family homes, multi-dwelling residences, and businesses in Ojai. Aspire will accomplish this by installing an entirely underground fiber network using microtrenching technology. Microtrenching is a lowimpact construction technique to install underground ducts that will house the fiber strands.

In microtrenching specialized equipment is used to make a thin, shallow cut, usually along the edge of a roadway or sidewalk, to accommodate the ducting. The trench is then backfilled with a concrete slurry, and sealed with an epoxy topcoat, creating a much less disruptive, faster, and more cost-effective installation method compared to traditional, wide, and deep trenching methods.

The benefits of microtrenching were recently acknowledged by the California Legislature by its adoption of SB 378 in 2022, codified at Government Code Section 65964.5. SB 378 defines a “microtrench” to be a “narrow open excavation that is less than or equal to 4 inches in width and not less than 12 or more than 26 inches in depth for the purpose of 162

Page 3 of 3 ends

installing a subsurface pipe or conduit. This legislation also requires local agencies with jurisdiction to approve excavations to allow microtrenching for installation of underground fiber if the mictrotrench is limited to fiber, unless the local agency makes a written finding that allowing microtrenching for a specific fiber installation would have a specific, adverse impact on the public health or safety (i.e., such as when the public rights-of-way are already at maximum capacity due to existing underground infrastructure).

A major benefit of the proposed agreement with Aspire is it includes the establishment of dark fiber between City facilities. Dark fiber, or unused fiber infrastructure, enables highspeed private connections to the server room. This will replace the current wireless link for the Recreation Department with a more stable and secure connection. Additionally, it will connect all City parks to our network and allow the expansion of the City's security camera system, enhancing public safety.

The proposed agreement will also include the establishment of broadband internet connections in the City’s server room and at all City parks to provide redundancy for City operations and facilities. The internet at the server room will be used for internet access for the City’s network. The current, slower internet connection will be kept as a backup to ensure reliability. The internet connections at the City parks will be available to provide public WiFi access for park visitors.

With the issues of legality and exclusivity resolved, City staff will proceed to finalize the agreement details with Aspire and present them at an upcoming Council meeting for approval. Meanwhile, a microtrenching ordinance will also be prepared to permit the installation of this and future fiber networks on City streets.

CITY COUNCIL GOALS ALIGNMENT
Goal No. 6 - Diversifying Ecomony/Tourism Management

OPTIONS

1. Receive update

2. Provide feedback to staff

FISCAL IMPACT
There is no immediate fiscal impact associated with authorizing staff to negotiate a broadband agreement and prepare a microtrenching ordinance beyond staff and legal time associated with such activities. Any future costs or revenues resulting from the agreement or implementation of the ordinance will be presented to the City Council for consideration upon return for approval.

Prepared by: James Hahn, IT Manager
163
As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City oicials and sta are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment.

TO: Honorable City Council
FROM: Weston Montgomery, Chief Deputy City Clerk
MEETING DATE: May 26, 2026
SUBJECT: Written Public Comments
The attached public comments were submitted to the City Clerk prior to 3:00 p.m. the date before the meeting (referenced above) and are being posted to the City’s website for public access.

Posted: May 26, 2026

PUBLIC COMMENT FOR CITY COUNCIL MEETINGS
Written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

The City encourages public participation. Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to [email protected].

Communications to the City Council are public records and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications to the City Clerk’s Office at 401 S Ventura St, Ojai Ca, 93023, or you may email the comment as an attached PDF to the email and request in the email to only include the attachment. If you do not want your contact information included in the public record, please do not include that information in your communication.
164
165
166
167
Agenda Discussion Item #7:

Consideration of a Shift Back to At-Large Voting
(Gilman/Rule)
Ojai City Council May 26, 2026
I strongly recommend that council tonight put this issue to rest and reject consideration of shifting back to at-large elections. This is not a city priority (despite assertion to the contrary by Mayor Gilman) and it is a waste of council time, focus and direction. We should not spend another minute of valuable council attention on this issue, nor should city staff time or attorney fees be allocated to this distraction.

The Administrative Report for the April 28th meeting represented this issue as deriving from City Council Direction. The fact is that the council had not yet discussed, prioritized, or deliberated this significant shift in our voting procedures. During the last minute (YES, last minute) of a marathon five-hour council meeting on March 24 Mayor Gilman said he would like to have the issue of adopting at-large voting put soon on a future agenda so that it might be implemented this election year. Council Member Rule said she supported that request. The meeting was then immediately adjourned at 11PM. The mayor provided no rationale or benefit to the community from this proposed shift in voting procedures.

The City of Watsonville was sued by residents for discrimination by virtue of their at-large voting procedures and the United States Ninth Circuit Court of Appeals agreed that the at-large system was inherently discriminatory. Since the Supreme Court declined to hear the city’s appeal, the Ninth Circuit ruling stands.

This initiative is unrelated to an earlier city-wide vote on Measure M and stands out as a blatant power grab by a group of non-residents and residents who have tried slight-of-hand tactics like this before.

So why would we want to spend any council time, have paid the fee for a demographic consultant, and distracted our city attorney from more important public efforts? There has been no public outcry for at-large voting. There are no articulated benefits for wasting time and expense on this regression in voting procedures. Why would we want to be the first voting district to return to at-large voting? This would put a target on our back and almost certainly invite lawsuits, necessitating return to district voting. That would be idiocy.

Now that we have adapted to district voting, a clear benefit is that residents have a neighborhood representative on council to whom they can communicate their concerns and recommendations. Different city issues exist at the neighborhood level, and now everyone has a representative they can approach over localized issues. Clearly, the Arbolada has different neighborhood issues and concerns than the Topa Topa neighborhood. The proposed regression to at-large voting is anti- (small d) democratic and subject to inviting more expensive campaigns with outside money influencing our city and its policies.

Do the right thing and send this proposal tonight to the wastebin! Steven Colomé, Sc.D.

Ojai
168
169
170
171
172
173
174
Re: At-Large Voting, CC Agenda Item #7. CC Meeting May 26, 2026 To the Ojai City Council,
I am writing to express my objection to At-Large Voting in Ojai. The change from At-Large to District voting has been a plus from my point of view. I appreciate a specific Council Member representing my neighborhood with the mayor position elected at-large. It is a very democratic system and allows a resident with the energy and interest to run for Council or other elected office, to more easily mount a campaign than it is to run City-wide. Under At-Large, it is more likely that a well-financed voting bloc (financed potentially by non-residents) could dominate city council elections. That might be in the self-interest of nonresidents, but it is certainly bad for residents.

It is quite incorrect to attribute dysfunction of our city government to District voting. Our problems with dysfunction are directly related to a series of interim city managers, removal of long-term staff with valuable institutional knowledge, and one disruptive Council Member. Anyone who understands what is going on at the City understands that I am speaking the truth.

If you insist on further consideration of At-Large voting, you must address the issue with a ballot measure and let the Ojai residents choose.

Sincerely,
Kathryn Lottes
175
176
177
178
May 23, 2026
Members of the Ojai City Council,
Regarding Item # 7 on the May 26, 2026 Ojai City Council Meeting agenda – Consideration of At-Large Voting
As a former campaign treasurer for two dierent city council candidates, I can attest that for a candidate to connect with all the voters in the City of Ojai, it takes time and money.

If the candidate has a full-time job and/or a family to raise, the time and money issues become a barrier and a major factor in making the decision to run for the Ojai City Council.

Campaigning within a district, as the current council members had to do, makes these significant hurdles a lot less daunting.

If the current city council makes a unilateral decision to go back to at-large voting as is currently being considered, this would eectively bar working class individuals with families from even considering a run for oice.

To achieve fair representation for all Ojai citizens, the current district based voting system encourages candidates that better represent all of the people who live here.

Thank you for your consideration of this important matter, Sheri Ann Cate
City of Ojai resident since 1988
179
180
181
182
183
184
185
May 25, 2026
Honorable Mayor and City Council,
It is a good day when Council Members Whitman and Mang submit a proposal for additional housing for the homeless population in our city.

Their previous steadfast objection to provide permanent supportive housing to the valley’s homeless, that of long term financial impacts to the city budget, has apparently been deemed solved or has at least lessened in importance.

Council Member Whitman has also repeatedly stated his desire that any project for housing for the homeless be split up with units placed in several Ojai neighborhoods in order to minimize the perceived impact to one neighborhood. Mr. Whitman has apparently undergone a sea change in his thinking, since 503 S. Ventura St. is literally across the street from the approved site of the Public Works Yard, which will house 30 of Ojai Valley’s unhoused residents in all ADA accessible apartments with ADA access.

I applaud your change of heart on this matter. However, I do have concerns regarding the purchase of the units constructed for the aborted Long Beach interim housing project:

1. These units are being sold “as is.” It appears the builder is no longer in business. * How many years have these units been sitting unoccupied in the ocean air? * Can the units be tested in their current site to insure that the plumbing and electrical is intact? If they cannot be tested, is there a way to obtain parts now or in the future? * Are there electrical and plumbing schematics available? * Are there construction documents available which show construction details such as the R factor of the insulation, whether windows are double paned, and what the durability of the structures are? Basically, what is the quality of the construction for units designed to be temporary?

3. These are constructed as Temporary Supportive Housing Units. What is the projected life span of the units?

4. If used for additional housing for unhoused individuals, is the City Council willing, on a long term basis, to support essential duplicate costs such as management and security for the PWY and the units proposed at 503 S. Ventura St.

5. Will there be duplicate amenities such as a community space, laundry facility and dog run at this additional location?

6. Will there be storage units provided given the small footprint of each unit? What is the projected cost of each storage locker?

7. What is the cost to provide ADA access to these proposed units ie: sidewalks and entryways?

One of the concerns we have heard regarding the PWY site is the ADA accessible pathway to S. Ventura St., not because it is not ADA approved- it is, but because is long. It should be 186
noted that for those in the community who are concerned, mobility scooters are available at no charge through MediCal when deemed medically necessary.

The previous grant application received a massive amount of criticism because it was a rushed project with a lot of unknowns at the time of the application. What will make this application different if there is a May 29 deadline for submittal?
Ojai does not need to rush into buying a white elephant just because it might be a good deal.

There are still a number of considerations for the use of city funds and city land:
- Is this the best long term use of city funds given the current PSH project? - Would the funds that would be allocated to purchase units in unknown condition and of unknown quality be better served to upgrade the current project at the Public Works Yard? - Would 503 S. Ventura St. be better suited for workforce housing and potential rental income for the city?
Lots of questions that hopefully can be answered.

Respectfully,
Leeana McNeilley
Ojai Resident
187

Ojai City CouncilMay 26, 2026

Ojai City Council
May 26, 2026