CITY OF ONTARIO
Regular City Council/Housing
Authority/Successor Agency to the Ontario
Redevelopment Agency
FEBRUARY
7, 2023
City Hall
303 East B Street, Ontario, CA 91764
MAYOR PAUL S. LEON • MAYOR PRO TEM DEBRA DORST-PORADA
COUNCIL MEMBERS ALAN D. WAPNER, JIM W. BOWMAN AND RUBEN VALENCIA CITY CLERK SHEILA MAUTZ • TREASURER JAMES R. MILHISER
CITY MANAGER SCOTT OCHOA • CITY ATTORNEY RUBEN DURAN
WELCOME TO A MEETING OF THE ONTARIO CITY COUNCIL
All documents for public review are on file with the Records Management/City Clerk's Department located at 303 East B Street, Ontario, CA 91764.
Anyone wishing to speak in person during public comment or on a particular item will be required to fill out a blue slip. Blue slips must be turned in prior to public comment beginning or before an agenda item is taken up. The Clerk will not accept blue slips after that time. To comment by email, submit your comments no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comments to
[email protected].
All
comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and will be entered into the record.
Comments will be limited to 3 minutes. Speakers will be alerted when they have 1 minute remaining and when their time is up. Speakers are then to return to their seats and no further comments will be permitted.
In accordance with State Law, remarks during public comment are to be limited to subjects within Council's jurisdiction. Remarks on other agenda items will be limited to those items.
Remarks from those seated or standing in the back of the chamber will not permitted. All those wishing to speak including Council and Staff need to be recognized by the Chair before speaking.
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
20230207 Closed Session
ACCOMODATIONS
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at 909-395-2009. Notification of 48 hours prior to the meeting will help the City make reasonable arrangements. Equipment for the hearing impaired is available in the Records Management Office.
ORDER OF BUSINESS
The regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency meeting begins with Closed Session and Closed Session Comment at 5:30 p.m.
, Public
Comment at 6:30 p.m. immediately followed by the Regular Meeting and Public Hearings. No agenda item will be introduced for consideration after 10:00 p.m. except by majority vote of the City Council.
CALL TO ORDER (
OPEN SESSION
)
ROLL CALL
Dorst-Porada, Wapner, Bowman, Valencia, Mayor/Chairman Leon
CLOSED SESSION PUBLIC COMMENT
The Closed Session Public Comment portion of the Council/Housing Authority meeting is limited to a maximum of 3 minutes for each speaker and comments will be limited to matters appearing on the Closed Session. Additional opportunities for further Public Comment will be given during and at the end of the meeting.
CLOSED SESSION
GC 54957, PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
GC 54957.6, CONFERENCE WITH LABOR NEGOTIATORS: City Negotiator: City Manager or his designees; Bargaining Units: Ontario Police Officers Association
PLEDGE OF ALLEGIANCE
Council Member Bowman
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
INVOCATION
Chairwoman of the Elders Vicki Garcia First Christian Church Ontario
REPORT ON CLOSED SESSION
City Attorney
PRESENTATION
Chino Basin Water Conservation District
PUBLIC COMMENTS 6:30 P.M.
The Public Comment portion of the Council/Housing Authority meeting is limited to 30 minutes with each speaker given a maximum of 3 minutes. An opportunity for further Public Comment may be given at the end of the meeting. Under provisions of the Brown Act, Council is prohibited from taking action on oral requests.
To comment by email, submit your comments by email no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comment to [email protected]. All Comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and entered into the record. As previously noted -- if you wish to address the Council, fill out one of the blue slips at the rear of the chambers and give it to the City Clerk.
AGENDA REVIEW/ANNOUNCEMENTS
The City Manager will go over all updated materials and correspondence received after the Agenda was distributed to ensure Council Members have received them. He will also make any necessary recommendations regarding Agenda modifications or announcements regarding Agenda items to be considered.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below – there will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for a separate vote.
Each member of the public wishing to address the City Council on items listed on the Consent Calendar will be given a total of 3 minutes.
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
1. APPROVAL OF MINUTES
ATTACHMENT:
20230103 Minutes (Not official until approved)
2. BILLS & PAYROLL
3. A RESOLUTION APPROVING AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR FINAL TRACT MAP NO. 16486, LOCATED ON OLIVE STREET, APPROXIMATELY 655 FEET EAST OF BAKER AVENUE
ATTACHMENT:
20230207 Tract Map 16486^01 EXH.pdf
ATTACHMENT:
20230207 Tract Map 16486^02^RESO^RM
4. A CONSTRUCTION CONTRACT FOR THE 2022 SPRING ALLEY CDBG PAVEMENT
REHABILITATION PROJECT
ATTACHMENT:
Exhibit A - Project Location Map
5. A RESOLUTION AUTHORIZING AN AMENDED AND RESTATED ACQUISITION AND FUNDING
AGREEMENT WITH LENNAR HOMES OF CALIFORNIA, LLC
Minutes for the regular meetings of the City Council and Housing Authority of January 3, 2023 and approving same as on file in the Records Management Department.
Bills December 28, 2022 through January 19, 2023, and Payroll December 18, 2022 through January 14, 2023, when audited by the Finance Committee.
That the City Council adopt a Resolution approving an Improvement Agreement and Improvement Security for Tract Map No. 16486, located on Olive Street, approximately 655 feet east of Baker Avenue.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA,
APPROVING AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR FINAL TRACT MAP NO. 16486, LOCATED ON OLIVE STREET, APPROXIMATELY 655 FEET EAST OF BAKER AVENUE.
That the City Council award a construction contract (on file in the Records Management Department) with Wheeler Paving, Inc. of Riverside, California, for the 2022 Spring Alley CDBG Pavement Rehabilitation Project (Project) in the amount of $977,805; and authorize the City Manager, or his designee, to execute said contract and all related documents and file a notice of completion at the conclusion of all construction activities.
That the City Council adopt a Resolution authorizing
the execution of an Amended and
Restated Acquisition and Funding Agreement between the City of Ontario and Lennar Homes of California, LLC (the "Developer") to provide for the future acquisition of completed public facilities constructed by and/or funded directly by the Developer, with the proceeds of City of Ontario Community Facilities District No. 55 (Parklane) (the "CFD") special tax bonds.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
Amended Acquisition K Ontario CFD 55 (Parklane) RESO^RM
6. A RESOLUTION APPROVING AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR PROJECT NO. PDEV21-013 LOCATED AT THE SOUTHEAST CORNER OF HAVEN
AVENUE AND FOURTH STREET
ATTACHMENT:
20230207
PDEV21-013^01 EXH.pdf
ATTACHMENT:
20230207 PDEV21-013^02^RESO^RM
7. A MODIFICATION TO THE EASEMENT AGREEMENT BETWEEN THE CITY OF ONTARIO AND
NATIONAL RAILROAD PASSENGER CORPORATION
8. AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL
ARCHITECTURAL SERVICES
9. AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE CONSULTING
SERVICES TO MANAGE AND MAINTAIN THE CITY'S ENTERPRISE GEOGRAPHIC
INFORMATION SYSTEM
10. APPROVAL OF ALLOCATION AND SPENDING PLAN FOR THE HOMELAND SECURITY GRANT
AUTHORIZING THE EXECUTION AND DELIVERY OF AN AMENDED AND RESTATED ACQUISITION AND FUNDING AGREEMENT.
That the City Council adopt a Resolution approving an Improvement Agreement and Improvement Security for Project No. PDEV21-013, located at the southeast corner of Haven Avenue and Fourth Street, within the Piemonte Overlay of the Ontario Center Specific Plan area.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA,
APPROVING AN IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR PROJECT NO. PDEV21-013 LOCATED AT THE SOUTHEAST CORNER OF HAVEN AVENUE AND FOURTH STREET.
That the City Council approve a Modification to Easement Agreement No. 2 between the City of Ontario and National Railroad Passenger Corporation (Amtrak) and authorize the City Manager to execute the Agreement and all other related documents.
That the City Council ("City") and Ontario Housing Authority ("Board Authority") approve and authorize the City Manager/Executive Director to execute Amendment No. 13 to Professional Services Agreements with Robert Borders & Associates to increase the not-to-exceed amount by $89,388 to $459,468.
That the City Council authorize the City Manager to execute an Amendment to the current Agreement (on-file with the Records Management Department) with Geographic Information Services, INC., Birmingham, Alabama, for consulting services to manage and maintain the City's Enterprise Geographic Information System (GIS) for a total not to exceed amount of $700,000 and extend the term for three years.
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov ASSISTANCE PROGRAM (HSGP) FOR FISCAL YEARS 2020 AND 2021
11. APPROVAL OF ALLOCATION AND SPENDING PLAN FOR THE BUREAU OF JUSTICE
ASSISTANCE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR FISCAL YEAR 2022
12. A RESOLUTION APPROVING THE FILING OF AN APPLICATION FOR GRANT FUNDING FOR
THE EUCLID AVENUE RECYCLED WATER PROJECT FROM THE STATE WATER RESOURCES
CONTROL BOARD
ATTACHMENT:
AR SWRCB_grant_Euclid RW_Exhibit 1.pdf
ATTACHMENT:
Euclid Recycled Water Project RESO^RM
13. THREE AMENDMENTS TO THE SERVICE AGREEMENTS FOR ONTARIO MUNICIPAL SERVICES
CENTER MODULAR OFFICES
That the City Council approve and authorize the City Manager to execute all documents necessary to participate in Homeland Security Grant Assistance Program spending plan for 37,073 for FY20 and 36,426 for FY21.
That the City Council approve and authorize the City Manager to execute all documents to participate in the Bureau of Justice Assistance (BJA) Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and approve the proposed $48,930 grant spending plan.
That the City Council adopt a resolution approving the filing of an application for grant funds from the State Water Resources Control Board for the Euclid Avenue Recycled Water Project and authorize the City Manager or designee to execute any documents including; applications, agreements, and request for reimbursements to carry out necessary project related activities and implement the program.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA,
APPROVING THE FILING OF AN APPLICATION FOR GRANT FUNDING FOR THE
EUCLID AVENUE RECYCLED WATER PROJECT FROM THE STATE WATER RESOURCES CONTROL BOARD.
That the City Council take the following actions:
A
.
Approve and authorize the City Manager, or designee to execute Amendment No. 2 to the Goods and Services Agreement (on file in the Records Management Department) with Williams Scotsman Inc. of Baltimore, Maryland, for a total not-to-exceed amount of $28,727 and a term from May 18, 2021, to August 7, 2023, for modifications to the existing Ontario Municipal Service Center (OMSC) modular buildings.
B
.
Approve and authorize the City Manager, or designee to execute Amendment No. 1 to the Maintenance Service Agreement (on file in the Records Management Department) with G.M. Sager Construction Company Inc. of Pomona, California, for a total not-to- exceed amount of $128,058 and a term from September 6, 2022, to June 30, 2027, for the modification and reconfiguration of the OMSC parking lot.
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
14. AN AMENDMENT TO DESIGN SERVICES AGREEMENT WITH RJM DESIGN GROUP FOR ON-
CALL LANDSCAPE ARCHITECTURAL SERVICES FOR THE ONTARIO SPORTS COMPLEX
PROJECT
15. DESIGNATION OF VOTING DELEGATES FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMENTS (SCAG) ANNUAL GENERAL ASSEMBLY MEETING
16. A SUPPORT SERVICES AGREEMENT WITH PLANETBIDS, INC.
17. A JOINT RESOLUTION AUTHORIZING THE CITY MANAGER / EXECUTIVE DIRECTOR TO
EXECUTE CONTRACTS ON BEHALF OF THE CITY / AGENCY / AUTHORITY FOR THE
ACQUISITION OF EQUIPMENT, MATERIALS, SUPPLIES, LABOR SERVICES OR OTHER ITEMS UP TO A MAXIMUM OF $150,000, AND
INTRODUCTION OF AN ORDINANCE AMENDING
THE ONTARIO MUNICIPAL CODE RELATING TO PURCHASING AUTHORITY OF THE CITY
MANAGER FOR PUBLIC PROJECTS
C
.
Approve and authorize the City Manager, or designee to execute Amendment No. 5 to the Maintenance Service Agreement (on file in the Records Management Department) with Bay Alarm Co. of Concord, California, for a total not-to-exceed amount of $37,496 and a term from July 1, 2020, to June 30, 2025, for the OMSC security system installation.
That the City Council authorize the City Manager or his designee to execute Amendment No. 3 to the Design Services Agreement (on file in the Records Management Department) for contract No. PM 1819-1 with RJM Design Group of San Juan Capistrano, California, to provide On-Call Landscape Architectural Services for the Ontario Sports Complex Project in a total amount of $65,000 and a total not-to exceed amount of $265,000.
That the City Council appoint Council Member Debra Dorst-Porada as the City Delegate Representative and Mayor Paul Leon as the alternate.
That the City Council authorize the City Manager to execute a five-year Support Services Agreement (on file with the Records Management Department) with PlanetBids, Inc., of Studio City, California, for a Citywide Support Services Agreement for five years and a total contract amount not-to-exceed $327,077.
ADMINISTRATIVE REPORTS/DISCUSSION/ACTION
That the City Council,
Successor Agency to The Ontario Redevelopment Agency and Ontario Housing Authority take the following action
:
A
.
Adopt a Joint Resolution of the City Of Ontario, Successor Agency To The Ontario Redevelopment Agency and Ontario Housing Authority increasing the City Manager’s spending authority for the acquisition of equipment, materials, supplies, labor services or other items up to a maximum of $150,000.
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
Increase in City Manager Spending Authority^RESO^01^RM
ATTACHMENT:
Increasing City Manager Spending Authority for Public
Projects^ORD^02^RM
B
.
Introduce an Ordinance to amend the Ontario Municipal Code to increase the City Manager’s spending authority for Public Projects up to a maximum of $150,000.
A JOINT RESOLUTION OF THE CITY OF ONTARIO, SUCCESSOR AGENCY TO THE
ONTARIO REDEVELOPMENT AGENCY AND ONTARIO HOUSING AUTHORITY
AUTHORIZING THE CITY MANAGER / EXECUTIVE DIRECTOR TO EXECUTE
CONTRACTS ON BEHALF OF THE CITY / AGENCY FOR THE ACQUISITION OF
EQUIPMENT, MATERIALS, SUPPLIES, LABOR SERVICES OR OTHER ITEMS UP TO A MAXIMUM OF $150,000.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING SECTION 2-6.18(H) OF CHAPTER 6 OF TITLE 2 OF THE ONTARIO
MUNICIPAL CODE RELATING TO PURCHASING AUTHORITY OF THE CITY MANAGER FOR PUBLIC PROJECTS.
STAFF MATTERS
City Manager Ochoa
COUNCIL MATTERS
City Council Appointments
Mayor Leon
Mayor pro Tem Dorst-Porada
Council Member Wapner
Council Member Bowman
Council Member Valencia
ADJOURNMENT
CITY OF ONTARIO Regular City Council/Housing Authority/Successor Agency to the Ontario Redevelopment Agency CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov