CITY OF ONTARIO
Regular City Council/Housing Authority
Meeting
APRIL
4, 2023
City Hall
303 East B Street, Ontario, CA 91764
MAYOR PAUL S. LEON • MAYOR PRO TEM DEBRA DORST-PORADA
COUNCIL MEMBERS ALAN D. WAPNER, JIM W. BOWMAN AND RUBEN VALENCIA CITY CLERK SHEILA MAUTZ • TREASURER JAMES R. MILHISER
CITY MANAGER SCOTT OCHOA • CITY ATTORNEY RUBEN DURAN
WELCOME TO A MEETING OF THE ONTARIO CITY COUNCIL
All documents for public review are on file with the Records Management/City Clerk's Department located at 303 East B Street, Ontario, CA 91764.
Anyone wishing to speak in person during public comment or on a particular item will be required to fill out a blue slip. Blue slips must be turned in prior to public comment beginning or before an agenda item is taken up. The Clerk will not accept blue slips after that time. To comment by email, submit your comments no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comments to
[email protected].
All
comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and will be entered into the record.
Comments will be limited to 3 minutes. Speakers will be alerted when they have 1 minute remaining and when their time is up. Speakers are then to return to their seats and no further comments will be permitted.
In accordance with State Law, remarks during public comment are to be limited to subjects within Council's jurisdiction. Remarks on other agenda items will be limited to those items.
Remarks from those seated or standing in the back of the chamber will not permitted. All those wishing to speak including Council and Staff need to be recognized by the Chair before speaking.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
20230404 Closed Session
ACCOMODATIONS
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at 909-395-2009. Notification of 48 hours prior to the meeting will help the City make reasonable arrangements. Equipment for the hearing impaired is available in the Records Management Office.
ORDER OF BUSINESS
The regular City Council and Housing Authority meeting begins with Closed Session and Closed Session Comment at 5:30 p.m., Public Comment at 6:30 p.m. immediately followed by the Regular Meeting and Public Hearings. No agenda item will be introduced for consideration after 10:00 p.m. except by majority vote of the City Council.
CALL TO ORDER
(OPEN SESSION)
ROLL CALL
Dorst-Porada, Wapner, Bowman, Valencia, Mayor/Chairman Leon
CLOSED SESSION PUBLIC COMMENT
The Closed Session Public Comment portion of the Council/Housing Authority meeting is limited to a maximum of 3 minutes for each speaker and comments will be limited to matters appearing on the Closed Session. Additional opportunities for further Public Comment will be given during and at the end of the meeting.
CLOSED SESSION
GC 54957.6, LABOR NEGOTIATIONS: City Negotiator: City Manager or his designees; Bargaining Units: Ontario Police Officers Association, Ontario Police Management Group, Ontario Professional Firefighters Association Local 1430, Ontario Fire Management Group, Department Heads, Executives, AFSCME Local 3061, Teamsters Local 1932, Association of Management Employees, Confidential Group, and Part-time Employees.
PLEDGE OF ALLEGIANCE
Council Member Bowman
INVOCATION
Pastor Richard Hernandez, The Church of God Ontario
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
1. APPROVAL OF MINUTES
ATTACHMENT:
20230307 Minutes (Not Official Until Approved).pdf
REPORT ON CLOSED SESSION
City Attorney
PUBLIC COMMENTS 6:30 P.M.
The Public Comment portion of the Council/Housing Authority meeting is limited to 30 minutes with each speaker given a maximum of 3 minutes. An opportunity for further Public Comment may be given at the end of the meeting. Under provisions of the Brown Act, Council is prohibited from taking action on oral requests.
To comment by email, submit your comments by email no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comment to [email protected]. All Comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and entered into the record. As previously noted -- if you wish to address the Council, fill out one of the blue slips at the rear of the chambers and give it to the City Clerk.
AGENDA REVIEW/ANNOUNCEMENTS
The City Manager will go over all updated materials and correspondence received after the Agenda was distributed to ensure Council Members have received them. He will also make any necessary recommendations regarding Agenda modifications or announcements regarding Agenda items to be considered.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below – there will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for a separate vote.
Each member of the public wishing to address the City Council on items listed on the Consent Calendar will be given a total of 3 minutes.
Minutes for the regular meetings of the City Council, Housing Authority and Ontario Public Financing Authority of March 7, 2023 and approving same as on file in the Records Management Department.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
2. BILLS & PAYROLL
3. A MEMORANDUM OF UNDERSTANDING FOR COST SHARING WITH THE CITY OF CHINO
FOR THE EUCLID AVENUE STORM DRAIN PROJECT
4. AN AMENDMENT TO THE MAINTENANCE AGREEMENT FOR THE SECURITY CAMERAS,
ACCESS CONTROL, PAGING/DURESS INSTALLATION, REPAIR WITH AMERICAN THREAT ASSESSMENT CONSULTING, INC.
5. AN AMENDMENT TO THE GOODS AND SERVICES AGREEMENT WITH WASTEBUILT ENVIRONMENTAL SOLUTIONS, LLC. FOR COMMERCIAL BIN MATERIALS AND SUPPLIES
6. A CHANGE ORDER TO THE CONSTRUCTION CONTRACT WITH M. BREY ELECTRIC FOR THE
OMUC, PARKS AND MAINTENANCE, AND INTEGRATED WASTE OFFICE IMPROVEMENTS
PROJECT
Bills March 3, 2023 through March 16, 2023, and Payroll February 26, 2023 through March 11, 2023 when audited by the Finance Committee.
That the City Council approve a Memorandum of Understanding (on file in the Records Management Department) for cost sharing with the City of Chino for the estimated $51,000,000 Euclid Avenue Storm Drain Project on Euclid Avenue from Merrill Avenue to south of Pine Avenue in the City of Chino; and authorize the City Manager, or his designee, to execute said MOU and a subsequent tri-party funding Agreement with the San Bernardino County Flood Control District (SBCFCD) and the City of Chino.
That the City Council authorize the City Manager to execute an Amendment to the current Agreement (on file with the Records Management Department) with American Threat Assessment Consulting Inc., of Rancho Cucamonga, California, for maintenance services to manage and maintain the City's security camera, access control, and paging/duress installation for a total not to exceed the amount of $229,500 and extend the term for an additional one year.
That the City Council approve and authorize the City Manager or his designee to execute Amendment No. 3 to the existing Goods and Services agreement (on file in the Records Management Department) with Wastebuilt Environmental Solutions, LLC. of Ontario, California, exercising the second option year of the agreement and extending the term of the Agreement to November 30, 2023 in the amount not to exceed $555,000.
That the City Council take the following actions:
A
.
Authorize Change Order No. 3 to the Construction Contract (on file in the Records Management Department) with M. Brey Electric, Inc. of Beaumont, California, in the amount of $22,570, for the OMUC, Parks and Maintenance, and Integrated Waste Office Improvements Project;
B
.
Authorize the City Manager or his designee to execute said contract and authorize the filing of the notice of completion at the conclusion of all construction activities related to the project.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
7. PRE-AUTHORIZED LIST OF VENDORS TO PROVIDE SPECIALIZED EQUIPMENT, SERVICES,
AND TRAINING FOR THE POLICE DEPARTMENT
8. AMENDMENTS TO ON-CALL PROJECT MANAGEMENT SERVICES AGREEMENT FOR THE BON
VIEW PARK SPORTING FIELD PROJECT AND AWARD OF A DESIGN-BUILD AGREEMENT AND
A CONSTRUCTION MANAGEMENT AGREEMENT FOR THE CONSTRUCTION OF THE CITY
HALL PARKING STRUCTURE PROJECT
9. A SOLE SOURCE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING
GUARD SERVICES
10. APPROVE PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL PROJECT MANAGEMENT
SERVICES
That the City Council approve the attached list of pre-authorized vendors .
That the City Council take the following actions:
A
.
Authorize the City Manager or his designee to execute Amendment No. 9 to the on-call Project Management Services Agreement (on file in the Records Management Department) with Transtech Engineers, Inc. of Chino, California, to provide project management services and environmental assessment for the Bon View Park Sporting Field Project in an amount not to exceed $17,076;
B
.
Authorize the City Manager or his designee to execute Amendment No. 10 to the on-call Project Management Services Agreement (on file in the Records Management Department) with Transtech Engineers, Inc., of Chino, California, for construction management support for the construction of the City Hall Parking Structure Project in an amount not to exceed $1,994,875;
C
.
Authorize the City Manager or his designee to execute a Design-Build Agreement with McCarthy Building Companies, Inc., of Newport Beach, California, to provide design-build construction services for the City Hall Parking Structure Project in the amount of $27,279,143 with a contingency of $2,700,000 for a total contract value of $29,979,143;
and
D
.
Authorize the City Manager or his designee to execute all documents required for the completion of the project including, but not limited to agreements, assessments, easements, lot line adjustments, reduction of retention accounts, contracts and contract amendments within the authorization limits, and filing a notice of completion at the conclusion of all construction related activities.
That the City Council approve and authorize the City Manager to execute all documents necessary for a sole source agreement with All City Management Services, Inc. of Santa Fe Springs, California, for crossing guard services for a term by three years with the possibility to extend another two, making a total contract term of five years. A total estimated contract amount of $ 3,229,654.
That the City Council take the following actions:
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
11. AN ORDINANCE AMENDING SECTION 2-1.203 OF THE ONTARIO MUNICIPAL CODE
RELATING TO SALARY COMPENSATION FOR THE MAYOR AND THE CITY COUNCIL
ATTACHMENT:
Salary_Increase^02^ORD^RM
12. AN ORDINANCE
APPROVING FILE NO. PUD22-003
, A PLANNED UNIT DEVELOPMENT ON
0.11-ACRE OF LAND LOCATED AT 213 NORTH FERN AVENUE
A
.
Approve and authorize the City Manager or his designee to execute the following three- year Professional Services Agreements (on file in the Records Management Department) for on-call Project Management Services for a total compensation amount of $1,000,000:
a
.
Transtech Engineers, Inc., of Chino, California for a total contract amount not-to- exceed $350,000;
b
.
Tilden-Coil Constructors, Inc., of Riverside, California for a total contract amount not-to-exceed $350,000;
c
.
Griffin Structures, Inc., of Irvine, California for a total contract amount not-to- exceed $100,000;
d
.
Moote Companies, LLC., of Irvine, California for a total contract amount not-to- exceed $100,000; and
e
.
CBRE Heery, of Los Angeles, California for a total contract amount not-to-exceed $100,000.
f
.
Authorize the City Manager or his designee to extend the agreements for up to two additional consecutive one-year periods.
B
.
Authorize the City Manager or his designee to extend the agreements for up to two additional consecutive one-year periods.
That the City Council adopt an Ordinance introduced on March 21, 2023, Amending Section 2-
1.203 of the Ontario Municipal Code relating to Salary Compensation for the Mayor and City Council.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING SECTION 2-1.203 OF THE ONTARIO MUNICIPAL CODE RELATING TO SALARY COMPENSATION FOR THE MAYOR AND THE CITY COUNCIL.
That the City Council consider and adopt an Ordinance approving File No. PUD22-003, the Fern Townhomes Planned Unit Development, establishing development standards, design guidelines, and infrastructure requirements to facilitate a residential development at 213 North Fern Avenue.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, APPROVING FILE NO. PUD22-003, A PLANNED UNIT DEVELOPMENT TO ESTABLISH
DEVELOPMENT STANDARDS, DESIGN GUIDELINES, AND INFRASTRUCTURE REQUIREMENTS FOR PROPERTY LOCATED AT 213 NORTH FERN AVENUE, WITHIN LUA-3 (HOLT BOULEVARD) OF THE MU-1 (DOWNTOWN MIXED USE) ZONING DISTRICT, AND MAKING FINDINGS IN SUPPORT THEREOF—APN: 1048-572-06.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
20230321 File Nos. PUD22-003^ PC Backup.pdf
ATTACHMENT:
20230321 File No. PUD22-003^02^ORD^RM
ATTACHMENT:
20230321_File_No._PUD22-003_03_PUD_Attachment.pdf
STAFF MATTERS
City Manager Ochoa
COUNCIL MATTERS
Board and Commission Appointments
Mayor Leon
Mayor pro Tem Dorst-Porada
Council Member Wapner
Council Member Bowman
Council Member Valencia
ADJOURNMENT
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov