CITY OF ONTARIO
Regular City Council/Housing Authority
Meeting
NOVEMBER
7, 2023
City Hall
303 East B Street, Ontario, CA 91764
MAYOR PAUL S. LEON • MAYOR PRO TEM DEBRA DORST-PORADA
COUNCIL MEMBERS ALAN D. WAPNER, JIM W. BOWMAN AND RUBEN VALENCIA CITY CLERK SHEILA MAUTZ • TREASURER JAMES R. MILHISER
CITY MANAGER SCOTT OCHOA • CITY ATTORNEY RUBEN DURAN
WELCOME TO A MEETING OF THE ONTARIO CITY COUNCIL
All documents for public review are on file with the Records Management/City Clerk's Department located at 303 East B Street, Ontario, CA 91764.
Anyone wishing to speak in person during public comment or on a particular item will be required to fill out a blue slip. Blue slips must be turned in prior to public comment beginning or before an agenda item is taken up. The Clerk will not accept blue slips after that time. To comment by email, submit your comments no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comments to
[email protected].
All
comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and will be entered into the record.
Comments will be limited to 3 minutes. Speakers will be alerted when they have 1 minute remaining and when their time is up. Speakers are then to return to their seats and no further comments will be permitted.
In accordance with State Law, remarks during public comment are to be limited to subjects within Council's jurisdiction. Remarks on other agenda items will be limited to those items.
Remarks from those seated or standing in the back of the chamber will not permitted. All those wishing to speak including Council and Staff need to be recognized by the Chair before speaking.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
20231107 Closed Session
ACCOMODATIONS
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at 909-395-2009. Notification of 48 hours prior to the meeting will help the City make reasonable arrangements. Equipment for the hearing impaired is available in the Records Management Office.
ORDER OF BUSINESS
The regular City Council and Housing Authority meeting begins with Closed Session and Closed Session Comment at 5:30
p.m.
, Public Comment at 6:30 p.m. immediately followed by the Regular Meeting and Public Hearings. No agenda item will be introduced for consideration after 10:00 p.m. except by majority vote of the City Council.
CALL TO ORDER
(OPEN SESSION)
ROLL CALL
Dorst-Porada, Wapner, Bowman, Valencia, Mayor/Chairman Leon
INFORMATION RELATIVE TO POSSIBLE CONFLICT OF INTEREST
Agenda item contractors, subcontractors and agents may require member abstentions due to conflict of interests and financial interests. Council Member abstentions shall be stated under this item for recordation on the appropriate item.
CLOSED SESSION PUBLIC COMMENT
The Closed Session Public Comment portion of the Council/Housing Authority meeting is limited to a maximum of 3 minutes for each speaker and comments will be limited to matters appearing on the Closed Session. Additional opportunities for further Public Comment will be given during and at the end of the meeting.
CLOSED SESSION
GC 54956.9 (d)(1), CONFERENCE WITH LEGAL COUNSEL, EXISTING LITIGATION City of Ontario v. Ashish Kumar Patel
GC 54956.9(d)(1), CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Chino Basin Municipal Water District v. City of Chino et al., San Bernardino Superior Court Case No.
RCVRS 51010, 4th District Appellate Case Nos. E079052, E080533, E080457 CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
PLEDGE OF ALLEGIANCE
Council Member Wapner
INVOCATION
Pastor Martin Chavez, First Fundamental Bible Church Ontario
REPORT ON CLOSED SESSION
City Attorney
PUBLIC COMMENTS 6:30 P.M.
The Public Comment portion of the Council/Housing Authority meeting is limited to 30 minutes with each speaker given a maximum of 3 minutes. An opportunity for further Public Comment may be given at the end of the meeting. Under provisions of the Brown Act, Council is prohibited from taking action on oral requests.
To comment by email, submit your comments by email no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comment to [email protected]. All Comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and entered into the record. As previously noted -- if you wish to address the Council, fill out one of the blue slips at the rear of the chambers and give it to the City Clerk.
AGENDA REVIEW/ANNOUNCEMENTS
The City Manager will go over all updated materials and correspondence received after the Agenda was distributed to ensure Council Members have received them. He will also make any necessary recommendations regarding Agenda modifications or announcements regarding Agenda items to be considered.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below – there will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for a separate vote.
Each member of the public wishing to address the City Council on items listed on the Consent Calendar will be given a total of 3 minutes.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
1. APPROVAL OF MINUTES
ATTACHMENT:
20231003 Minutes (Not official until approved).docx
2. BILLS & PAYROLL
3. A RESOLUTION ORDERING THE SUMMARY VACATION OF AN EASEMENT FOR PUBLIC
UTILITY PURPOSES LOCATED AT THE SOUTHEAST CORNER OF EUCLID AVENUE AND EAST D STREET
ATTACHMENT:
20231107 Vacation 309^01 EXH 1.pdf
ATTACHMENT:
20231107 Vacation 309^02^RESO^RM
ATTACHMENT:
20231107 Vacation 309^03 RESO EXH A - B.pdf
4. AN AMENDMENT TO THE AGREEMENT WITH CONVERGINT TECHNOLOGY, LLC, FOR THE
SUPPORT OF SECURITY CAMERAS, DOOR ACCESS SYSTEMS AND CITY FACILITY EMERGENCY NOTIFICATIONS.
ATTACHMENT:
Amendment 1_Convergint Technologies LLC.pdf
5. FISCAL YEAR 2023-24 FIRST QUARTER BUDGET UPDATE REPORT
ATTACHMENT:
FY 2023-24
First Quarter Budget Update Report_EXHIBIT A.pdf
6. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH ROBERT BORDERS AND
ASSOCIATES FOR ON-CALL ARCHITECTURAL DESIGN SERVICES FOR THE ARMSTRONG
COMMUNITY CENTER ROOF RESTORATION PROJECT
Minutes for the regular meetings of the City Council and Housing Authority of October 3, 2023 and approving same as on file in the Records Management Department.
Bills September 29, 2023 through October 19, 2023, and Payroll September 24, 2023 through October 7, 2023.
That the City Council adopt a Resolution ordering the summary vacation of an easement for public utility purposes located at the southeast corner of Euclid Avenue and East D Street.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, ORDERING THE
SUMMARY VACATION OF AN EASEMENT FOR PUBLIC UTILITY PURPOSES LOCATED AT THE
SOUTHEAST CORNER OF EUCLID AVENUE AND EAST D STREET
That the City Council authorize the City Manager or his designee to execute Amendment No. 1 to the current Agreement with Convergint Technology, LLC, of Anaheim, California, to include the CCTV Intersection Camera Installation, Citywide Camera Refresh and Expansion, and the City Facilities Notification, Emergency, and Overhead Paging System projects in the amount not-to-exceed $3,551,364.
That the City Council approve the budget adjustments and recommendations as presented in the Fiscal Year 2023-24 First Quarter Budget Update Report (Exhibit A).
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
Amend. 18 Robert Borders & Associates
ATTACHMENT:
Armstrong Community Center Proposal-R1.pdf
7. APPROVE WEST COAST LIGHTS AND SIRENS, INC. AS AN AUTHORIZED SUPPLIER AND
AWARD A GOODS & SERVICES AGREEMENT FOR FLEET VEHICLE EQUIPPING
ATTACHMENT:
West Coast Lights & Sirens Inc. Agreement
8. APPROVAL OF PRE-AUTHORIZED SUPPLIERS TO PROVIDE SERVICES AND PARTS FOR
SPECIALIZED FLEET AND EQUIPMENT
9. AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS, INC., TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR PHASE 2 OF THE ONTARIO PLAN (TOP) 2050 UPDATE
That the City Council take the following actions:
A
.
Authorize the City Manager or his designee to execute Amendment No. 18 to the Design Services Agreement with Robert Borders and Associates, of Costa Mesa, California, for the Armstrong Community Center Roof Restoration Project in the amount of $40,303 for a not-to-exceed contract amount of $622,842; and
B
.
Authorize the City Manager or his designee to execute all documents required for the completion of the project including, but not limited to, contracts, agreements, assessments, easements, reduction of retention accounts, and filing a notice of completion at the conclusion of all construction related activities.
That the City Council take the following actions:
A
.
Approve West Coast Lights and Sirens, Inc., of Riverside, California, as an authorized supplier for current and future purchases and installation of electronics and equipment associated with the routine replacement of City fleet vehicles; and B
.
Authorize the City Manager or his designee to execute a Goods and Services Agreement with West Coast Lights and Sirens, Inc., of Riverside, California, for fleet vehicle equipping for a total not-to-exceed contract amount of $2,250,000 over a three-year term.
That the City Council take the following actions:
A
.
Approve pre-authorized suppliers to provide parts and maintenance services for specialized fleet and equipment; and
B
.
Authorize the City Manager or his designee to execute contracts with each vendor for no more than the listed not-to-exceed contract amounts.
That the City Council approve and authorize the City Manager or designee to execute Amendment No. 4 to a Professional Services Agreement with PlaceWorks, Inc. of Santa Ana, to increase project funding by $1,625,701, for a total authorized expenditure amount of $4,935,701, to prepare the Ontario Regional Sports Complex (ORSC) Subsequent Environmental Impact Report (SEIR).
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
Amendment No 4. Placeworks Inc
- TOP 2050 PSA
10. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH RJM DESIGN GROUP FOR
ON-CALL LANDSCAPE ARCHITECTURAL SERVICES FOR THE ONTARIO MILLS LANDSCAPE DESIGN
ATTACHMENT:
Amendment No. 5 RJM Design Group PW1819-1^01.pdf
11. THE EUCLID WALNUT PLANNED UNIT DEVELOPMENT (FILE NO. PUD22-004) TO ESTABLISH DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR A 10.6-ACRE PROJECT SITE
LOCATED AT THE NORTHWEST CORNER OF EUCLID AVENUE AND WALNUT STREET
ATTACHMENT:
20231017 File No.PUD22-004 Euclid Walnut Mixed Use CC^02 AR Attach B - PUD^ORD^RM
ATTACHMENT:
File No. PUD22-004
Euclid Walnut Mixed Use CC^03 PUD Ordinance
Attach A - PUD Doc
ATTACHMENT:
File No. PUD22-004 Euclid Walnut Mixed Use CC^04 PUD Ordinance Attach B - COAs REV.pdf
12. ACCEPT AND APPROVE LAW ENFORCEMENT EQUIPMENT GRANT PROGRAM ADDITIONAL AWARD FOR FISCAL YEAR 2022-23
ATTACHMENT:
2023-COPS-GROWTH.pdf
13. ACCEPTANCE OF GRANT AWARD FROM THE U. S. DEPARTMENT OF HOMELAND SECURITY
AND THE CALIFORNIA OFFICE OF EMERGENCY SERVICES PROVIDED THROUGH THE FISCAL YEAR 2022 URBAN AREA SECURITY INITIATIVE (UASI) GRANT PROGRAM That the City Council authorize the City Manager or his designee to execute Amendment No. 5 to the Design Services Agreement
for contract No. PM 1819-1 with RJM Design Group of San Juan Capistrano, California, to provide On-Call Landscape Architectural Services for the Ontario Mills Landscape Design Project in a
total amount of $102,100 and a total not-to-exceed
amount of $527,100.
That the City Council adopt
an Ordinance approving the Euclid Walnut Planned Unit
Development (File No. PUD22-004).
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, ADOPTING FILE NO. PUD22-004, THE EUCLID WALNUT PLANNED UNIT DEVELOPMENT, ESTABLISHING DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR A 10.6-ACRE PROJECT SITE
GENERALLY LOCATED AT THE NORTHWEST CORNER OF EUCLID AVENUE AND WALNUT STREET, AND MAKING FINDINGS IN SUPPORT THEREOF - APNS: 1051-271-67, 1051-271-06, AND 1051-271-66.
That the City Council authorize the City Manager or his designee to execute all documents necessary to accept and approve the Citizen's Option for Public Safety (COPS) / Enhancing Law Enforcement Activities Subaccount (ELEAS) Grant for Fiscal Year 2022-23 in the amount of $277,260.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
OPD - UASI FY22 Award.Letter.pdf
14. AUTHORIZE A SOLE SOURCE PURCHASE OF A PUBLIC SAFETY VEHICLE FROM LDV INC.
ATTACHMENT:
LDV
Public Safety Vehicle Quote.pdf
15. ACCEPTANCE OF STATE OF CALIFORNIA HOMELESS HOUSING, ASSISTANCE AND PREVENTION ROUND 3 (HHAP-3) FUNDING ADMINISTERED BY THE COUNTY OF SAN
BERNARDINO TO RAPIDLY REHOUSE HOMELESS FAMILIES AND INDIVIDUALS
ATTACHMENT:
San Bernardino County HHAP-3 Contract
16. A RESOLUTION OF INTENTION TO RENEW THE DOWNTOWN ONTARIO COMMUNITY
BENEFIT DISTRICT AND TO LEVY AND COLLECT ASSESSMENTS WITHIN DISTRICT
ATTACHMENT:
CBD Management District Plan^ 01 Attachment A
ATTACHMENT:
CBD Boundary Map^02 Attachment B
ATTACHMENT:
CBD Engineers Report^03 Attachment C
ATTACHMENT:
Resolution of Intention Downtown PBID - 2023 Renewal^RESO^RM
17. UPDATED LEGISLATIVE PLATFORMS
That the City Council authorize the City Manager or his designee to execute all documents necessary to accept a three-year sub-grant award in the amount of $600,000 from the U.S.
Department of Homeland Security and the California Office of Emergency Services provided through the Fiscal Year 2022 UASI Grant Program.
That the City Council approve and authorize the City Manager or his designee to execute all documents necessary for the sole source purchase of a Public Safety Vehicle from LDV Inc., of Burlington, Wisconsin, in the amount of $500,030.
That the City Council accept $135,000 in HHAP-3 funding to provide eight households that are homeless in the west valley of San Bernardino County with move-in costs and up to six months’ rent assistance and services to stabilize their housing.
That the City Council take the following actions:
A
.
Adopt a Resolution of Intention to renew the Downtown Ontario Community Benefit District and to levy and collect assessments within such District pursuant to California Streets and Highways Code 36600;
B
.
Direct Staff to mail the notice of public hearing and assessment ballots to all affected property owners within the proposed district boundaries.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA STATING ITS
INTENTION TO RENEW THE DOWNTOWN ONTARIO COMMUNITY BENEFIT DISTRICT AND TO
LEVY AND COLLECT ASSESSMENTS WITHIN SUCH DISTRICT PURSUANT TO THE ESTABLISHMENT OF PROPERTY BUSINESS IMPROVEMENT DISTRICTS, SECTION 36600 OF THE
CALIFORNIA STREETS AND HIGHWAY CODE, AND APPOINTING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
2024 State Legislative Platform - Final.docx
ATTACHMENT:
2024 Federal Platform -Final .docx
18. A RESOLUTION AUTHORIZING THE ISSUANCE OF CITY OF ONTARIO COMMUNITY FACILITIES DISTRICT NO. 56 (PARKSIDE/LA AVENIDA) SPECIAL TAX BONDS, SERIES 2023
AND RELATED MATTERS
That the Council approve the 2024 State and Federal Legislative Platforms.
ADMINISTRATIVE REPORTS/DISCUSSION/ACTION
That the City Council take the following actions:
A
.
Consider and adopt a Resolution authorizing the issuance of City of Ontario Community Facilities District No. 56 (Parkside/La Avenida) Special Tax Bonds, Series 2023 , in an
aggregate principal amount of not-to-exceed $21 million, authorizing the execution and delivery of an indenture, a bond purchase agreement, a continuing disclosure agreement, a first amendment to acquisition and funding agreement, authorizing the distribution of an official statement
and related actions;
B
.
Consider and adopt a Resolution of the City of Ontario making a declaration of official intent to reimburse facilities expenditures with bond proceeds and related actions; C
.
Authorize the issuance of special tax bonds for public improvements required to facilitate the development of the Parkside/La Avenida project and the Ontario Ranch development;
D
.
Approve the forms of the Indenture, the Bond Purchase Agreement, First Amendment to Acquisition and Funding Agreement; the Continuing Disclosure Agreement, and the Preliminary Official Statement;
E
.
Authorize a negotiated sale of the special tax bonds to Samuel A. Ramirez & Co., in accordance with the terms of the Bond Purchase Agreement; and F
.
Authorize the execution of the Indenture, the Bond Purchase Agreement, the Continuing Disclosure Agreement, a deemed final certification in connection with the Preliminary Official Statement, a final Official Statement and other documents in connection with the issuance of the bonds by the City Manager or the other specified authorized officers.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AUTHORIZING THE ISSUANCE OF CITY OF ONTARIO COMMUNITY FACILITIES DISTRICT NO. 56 (PARKSIDE/LA AVENIDA) SPECIAL TAX BONDS, SERIES 2023, IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $21,000,000.00
, AUTHORIZING THE EXECUTION AND DELIVERY OF AN INDENTURE,
A BOND PURCHASE AGREEMENT, AND A CONTINUING DISCLOSURE AGREEMENT AND A FIRST
AMENDMENT TO ACQUISITION AND FUNDING AGREEMENT, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL STATEMENT AND RELATED ACTIONS.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, MAKING A
DECLARATION OF OFFICIAL INTENT TO REIMBURSE FACILITIES EXPENDITURES WITH BOND PROCEEDS AND RELATED ACTIONS.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
CFD 56 Parkside La Avenida^01 Authorizing the Issuance of Bonds RESO^RM
ATTACHMENT:
CFD 56 Parkside La Avenida^02 Declaration Intent to Reimburse Facilities Expenditures RESO^RM
ATTACHMENT:
CFD 56 Parkside_La Avenida^03 Indenture.pdf
ATTACHMENT:
CFD 56 Parkside_La Avenida^04 Bond Purchase Agreement.pdf
ATTACHMENT:
CFD 56 Parkside_La Avenida^05 First Amendment to Aquisition and Funding Agreement.pdf
ATTACHMENT:
CFD 56 Parkside_La Avenida^06 Continuing Disclosure Agreement.pdf
ATTACHMENT:
CFD 56 Parkside_La Avenida^07 Preliminary Official Statement.pdf
ATTACHMENT:
CFD 56 Parkside_La Avenida^08 Appraisal Report.pdf
STAFF MATTERS
City Manager Ochoa
COUNCIL MATTERS
Mayor Leon
Mayor pro Tem Dorst-Porada
Council Member Wapner
Council Member Bowman
Council Member Valencia
ADJOURNMENT
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov