CITY OF ONTARIO
Regular City Council/Housing Authority
Meeting
FEBRUARY 20, 2024
City Hall
303 East B Street, Ontario, CA 91764
MAYOR PAUL S. LEON • MAYOR PRO TEM DEBRA DORST-PORADA
COUNCIL MEMBERS ALAN D. WAPNER, JIM W. BOWMAN AND RUBEN VALENCIA CITY CLERK SHEILA MAUTZ • TREASURER JAMES R. MILHISER
CITY MANAGER SCOTT OCHOA • CITY ATTORNEY RUBEN DURAN
WELCOME TO A MEETING OF THE ONTARIO CITY COUNCIL
All documents for public review are on file with the Records Management/City Clerk's Department located at 303 East B Street, Ontario, CA 91764.
Anyone wishing to speak in person during public comment or on a particular item will be required to fill out a blue slip. Blue slips must be turned in prior to public comment beginning or before an agenda item is taken up. The Clerk will not accept blue slips after that time. To comment by email, submit your comments no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comments to
[email protected].
All
comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and will be entered into the record.
Comments will be limited to 3 minutes. Speakers will be alerted when they have 1 minute remaining and when their time is up. Speakers are then to return to their seats and no further comments will be permitted.
In accordance with State Law, remarks during public comment are to be limited to subjects within Council's jurisdiction. Remarks on other agenda items will be limited to those items.
Remarks from those seated or standing in the back of the chamber will not permitted. All those wishing to speak including Council and Staff need to be recognized by the Chair before speaking.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ACCOMODATIONS
If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at 909-395-2009. Notification of 48 hours prior to the meeting will help the City make reasonable arrangements. Equipment for the hearing impaired is available in the Records Management Office.
ORDER OF BUSINESS
The regular City Council and Housing Authority meeting begins with Closed Session and Closed Session Comment at 5:30 p.m., Public Comment at 6:30 p.m. immediately followed by the Regular Meeting and Public Hearings. No agenda item will be introduced for consideration after 10:00 p.m. except by majority vote of the City Council.
CALL TO ORDER
(OPEN SESSION)
ROLL CALL
Dorst-Porada, Wapner, Bowman, Valencia, Mayor/Chairman Leon
INFORMATION RELATIVE TO POSSIBLE CONFLICT OF INTEREST
Agenda item contractors, subcontractors and agents may require member abstentions due to conflict of interests and financial interests. Council Member abstentions shall be stated under this item for recordation on the appropriate item.
CLOSED SESSION PUBLIC COMMENT
The Closed Session Public Comment portion of the Council/Housing Authority meeting is limited to a maximum of 3 minutes for each speaker and comments will be limited to matters appearing on the Closed Session. Additional opportunities for further Public Comment will be given during and at the end of the meeting.
CLOSED SESSION
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 0218-063-07; West of Archibald Avenue between Eucalyptus Avenue and Ontario Ranch Road; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: SC Ontario Development Company LLC; Under negotiation: Price and terms of payment
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
20240220 Closed Session
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APNs: 0218-101-03, 0218-101-04, 0218-101-05, 0218-101-06; Southeast Corner Riverside Drive and Vineyard Avenue; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: JCLIN INVESTMENT LP; Under negotiation: Price and terms of payment
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 1048-564-03, 1048-564-04,1048-564-05, 1048-564-06; 121-143 North Euclid Avenue; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: LAB-CO LLC; Under negotiation: Price and terms of payment
PLEDGE OF ALLEGIANCE
Council Member Bowman
INVOCATION
Rabbi Stephen Epstein, Temple Sholom of Ontario
REPORT ON CLOSED SESSION
City Attorney
PUBLIC COMMENTS 6:30 P.M.
The Public Comment portion of the Council/Housing Authority meeting is limited to 30 minutes with each speaker given a maximum of 3 minutes. An opportunity for further Public Comment may be given at the end of the meeting. Under provisions of the Brown Act, Council is prohibited from taking action on oral requests.
To comment by email, submit your comments by email no later than 4:00 p.m. on the day of the meeting by emailing your name, agenda item you are commenting on and your comment to [email protected]. All Comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and entered into the record. As previously noted -- if you wish to address the Council, fill out one of the blue slips at the rear of the chambers and give it to the City Clerk.
AGENDA REVIEW/ANNOUNCEMENTS
The City Manager will go over all updated materials and correspondence received after the Agenda was distributed to ensure Council Members have received them. He will also make any necessary recommendations regarding Agenda modifications or announcements regarding Agenda items to be considered.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
1. APPROVAL OF MINUTES
ATTACHMENT:
20240116 Minutes (Not Official Until Approved)
2. BILLS & PAYROLL
3. A CONSTRUCTION CONTRACT WITH HARDY & HARPER, INC. FOR THE 2024 SPRING
PAVEMENT REHABILITATION PROJECT
ATTACHMENT:
Exhibit A.pdf
ATTACHMENT:
01-Contract_2024 Spring Pavement Rehab.pdf
4. AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH PARSONS CORPORATION FOR ENGINEERING AND DESIGN SERVICES FOR THE I-10 FREEWAY AT
GROVE AVENUE AND FOURTH STREET INTERCHANGE AND GROVE AVENUE CORRIDOR
PROJECT
ATTACHMENT:
Amendment No. 10 Unsigned 1-22-24.pdf
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below – there will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for a separate vote.
Each member of the public wishing to address the City Council on items listed on the Consent Calendar will be given a total of 2 minutes.
Minutes for the regular meetings of the City Council and Housing Authority of January 16, 2024, and approving same as on file in the Records Management Department.
Bills January 19, 2024 through February 1, 2024, and Payroll January 14, 2024 through January 27, 2024.
That the City Council award a Construction Contract with Hardy & Harper, Inc. of Lake Forest, California, for the 2024 Spring Pavement Rehabilitation Project (Project) in the amount of $2,245,100; and authorize the City Manager, or his designee, to execute said contract and all related documents, and file a notice of completion at the conclusion of all construction activities.
That the City Council approve Amendment No. 10 to the Professional Services Agreement with Parsons Corporation (Parsons) of Illinois, for additional engineering and environmental services for the Project Approval and Environmental Documentation (PA&ED), for the I-10 Freeway at Grove Avenue and Fourth Street Interchange and Grove Avenue Corridor Project, for a revised cumulative contract amount of $7,632,379, with a new contingency of $333,005 for a revised not-to-exceed authorization amount of $7,965,384; and authorize the City Manager, or his designee, to execute said Agreement and future amendments within the authorization limits.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
5. AUTHORIZE THE PURCHASE OF A FIRE SAFETY TRAILER WITH JHB GROUP, INC.
6. A PROFESSIONAL SERVICE AGREEMENT WITH SWA GROUP FOR THE DESIGN AND
PREPARATION OF CONSTRUCTION DOCUMENTS FOR THE ONTARIO ARENA PLAZA
ATTACHMENT:
SWA Professional Services Agreement^02 PSA Ontario Arena Plaza
ATTACHMENT:
SWA Professional Services Agreement^02 Exhibit A Scope of Services
ATTACHMENT:
SWA
Exhibit A - Ontario Arena Conceptual Design.pdf
7. A PROFESSIONAL SERVICES AGREEMENT WITH WITT O'BRIEN'S, LLC FOR A CONTINUITY OF
OPERATIONS PLAN
ATTACHMENT:
Witt O'Brien Professional Services agreement.pdf
8. A PROFESSIONAL SERVICES AGREEMENT WITH GANS AND PUGH ASSOCIATES, INC. FOR
EQUIPMENT AND SOFTWARE SERVICES
ATTACHMENT:
Gans and Pugh Contract Updated.pdf
9. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH COMMUNITY WORKS
DESIGN GROUP FOR ON-CALL ARCHITECTURAL DESIGN SERVICES FOR THE SOUTH BON
VIEW PARK FIELD LIGHTING DESIGN PROJECT
ATTACHMENT:
Amendment No. 5 - Community Works Design Group.pdf
10. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH ROBERT BORDERS AND That the City Council authorize the City Manager or designee to execute the purchase of a Fire Safety Trailer from JHB Group, Inc. of Lake in the Hills, Illinois, in the amount of $212,463 plus a 3% contingency of $6,374 to mitigate any unforeseen issues with supply chain surcharges and manufactures price increases, for a total not-to-exceed amount of $218,837.
Authorize the City Manager, or designee, to execute a Professional Service Agreement with SWA Group, of Laguna Beach, California, for the preparation of the design and construction documents for the Ontario Arena Plaza for a not-to-exceed amount of $970,147.
That the City Council authorize the City Manager, or designee, to execute a Professional Services Agreement with Witt O'Brien's, LLC, for consulting services in the creation of a citywide Continuity of Operations Plan, inclusive of the Continuity of Government and Disaster
Recovery
plans for a
not-to-exceed contract amount of $211,900.
That the City Council approve and authorize the City Manager or his designee to execute a Professional Services Agreement with Gans and Pugh, of Herndon, Virginia, for equipment and software services in the amount of $1,123,388.
That the City Council authorize the City Manager or his designee to execute Amendment No. 5 to the Design Services Agreement with Community Works Design Group, of Riverside, California, to provide on-call architectural design services for the South Bon View Park Field Lighting Design Project in the amount of $49,745 for a total not-to-exceed contract amount of $474,450.
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ASSOCIATES FOR ON-CALL ARCHITECTURAL DESIGN SERVICES FOR HOMER BRIGGS PARK
AND ANTHONY MUNOZ PARK CONCESSION AREA UPGRADES AND ROOF DESIGN PROJECT
ATTACHMENT:
Robert Borders and Associates Amendment No. 20 w-attachments.pdf
11. A PROFESSIONAL DESIGN SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES INC. FOR THE EDISON AVENUE AND BON VIEW AVENUE WATER IMPROVEMENTS AND BON VIEW AVENUE SEWER IMPROVEMENT PROJECT, OMUC CONTRACT NO. UT1079
ATTACHMENT:
DSA with Stantec -
Report Rev 2 - UT1079 - Water and Sewer
Infrastructure for FS No. 11
12. A CONSTRUCTION CONTRACT WITH RESOURCE ENVIRONMENTAL FOR THE EMERGENCY DEMOLITION AND SITE CLEARANCE OF THE ONTARIO BEST INN AT 1045 W MISSION AVE
ATTACHMENT:
Revised 2023 Ontario_ Model Long Form Bid and Contract Documents (2020)-c1 .pdf
13. A GOODS AND SERVICES AGREEMENT WITH AMERICAN RECLAMATION, INC. FOR SCRAP
TIRE RECYCLING SERVICES
That the City Council authorize the City Manager or his designee to execute Amendment No. 20 to the on-call Design Services Agreement with Robert Borders and Associates, of Costa Mesa, California, for the Anthony Munoz Park Concession Area Upgrades in the amount of $185,669 for a total not-to-exceed contract amount of $838,131.
That the City Council approve and authorize the City Manager, or designee to execute a Professional Design Services Agreement with Stantec Consulting Services Inc., of Irvine, California, for design and bid support services for Edison Avenue and Bon View Avenue Water Improvements and Bon View Avenue Sewer Improvement Project, OMUC Contract No.
UT1079, for a total amount of $479,171 plus a 15% contingency of $71,876 for a total not-to- exceed amount of $551,047, and a term from February 20, 2024 to February 20, 2027.
That the City Council take the following actions:
A
.
Authorize the City Manager or his designee to execute Construction Contract No.
D&C23-028 Ontario Best Inn Demolition & Site Clearance with Resource Environmental, Inc., of Cerritos, California, for emergency demolition and site clearance activities on City owned property located at 1045 W Mission Avenue in the amount of $346,500; B
.
Authorize a 15% contingency of $51,975 to address any unforeseen issues that may arise during the demolition for a total not-to-exceed contract amount of $398,475; and C
.
Authorize the City Manager or his designee to execute all documents required for the completion of the project including, but not limited to, contracts, agreements, assessments, easements, reduction of retention accounts and filing a notice of completion at the conclusion of all demolition related activities.
That the City Council take the following actions:
A
.
Authorize the City Manager or his designee to execute a Goods and Services Agreement with American Reclamation, Inc., of Los Angeles, California, for Scrap Tire Recycling CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov
ATTACHMENT:
American Reclamation Inc.
Goods and Services Agreement
2.14 -
JOE.pdf
14. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 13 OF THE ONTARIO MUNICIPAL CODE
RELATING TO THE FLOOD DAMAGE PREVENTION PROGRAM
ATTACHMENT:
Amendments to Floodplain Ordinance Chapter 8-13^RM
Services in an amount of $215,000 per year for one (1) year, for a total contract amount of $215,000;
B
.
Authorize a 5% contingency of $10,750 per year for one (1) year to address any unforeseen issues that may arise for a total not-to-exceed contract amount of $225,750; and
C
.
Authorize the City Manager or his designee to execute the optional three (3) one-year extensions to the Goods and Services Agreement in a total not-to-exceed amount of $903,000 consistent with future budgets adopted by the City Council.
ADMINISTRATIVE REPORTS/DISCUSSION/ACTION
That the City Council introduce and waive further reading of an Ordinance amending certain sections of Chapter 13 of the Ontario Municipal Code relating to the City's flood damage prevention program.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 13 OF THE ONTARIO MUNICIPAL CODE RELATING TO THE FLOOD DAMAGE PREVENTION PROGRAM.
STAFF MATTERS
City Manager Ochoa
COUNCIL MATTERS
Mayor Leon
Mayor pro Tem Dorst-Porada
Council Member Wapner
Council Member Bowman
Council Member Valencia
ADJOURNMENT
CITY OF ONTARIO Regular City Council/Housing Authority Meeting CITY HALL 303 EAST B STREET, ONTARIO CA 91764 • www.OntarioCA.gov