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ONTARIO CITY COUNCILI
ONTARIO HOUSING AUTHORITY
MINUTES
February 20, 2024
JOINT MEETINGS
The regular meetings of the Ontario City Council and the Housing Authority were held on Tuesday, February 20, 2024 at Ontario City Hall, 303 E. B Street Ontario, California.
CALL TO ORDER
Mayor pro TemPorada called the joint meetings to order at 6:00 p.m.
ROLL CALL
PRESENT: Mayor pro Tem/Vice Chair: Debra Porada
Council/Authority Members: Alan D. Wapner, Jim W. Bowman, and Ruben Valencia.
ABSENT: Mayor/Chairman: Paul S. Leon
Also present were City Manager / Executive Director Scott Ochoa, Assistant City Attorney/Legal Counsel Ruben Duran, and City Clerk / Secretary Sheila Mautz.
INFORMATION RELATIVE TO POSSIBLE CONFLICTS OF INTEREST
There were no conflicts of interest announced by the City Council.
CLOSED SESSION
Mayor pro Tem Porada inquired whether persons were present who wished to speak to the Closed Session items. Hearing no one, City Attorney Duran announced the matters for discussion as listed on the agenda and recessed to Closed Session at 6:03 p.m. for discussion of the following:
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 0218-063-07; West of Archibald Avenue between Eucalyptus Avenue and Ontario Ranch Road; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: SC Ontario Development Company LLC; Under negotiation: Price and terms of payment
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APNs: 0218-101-03, 0218-101-04, 0218-101-05, 0218-101-06; Southeast Corner Riverside Drive and Vineyard Avenue; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: JCLIN INVESTMENT LP; Under negotiation: Price and terms of payment
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City Attorney Duran announced the following item was pulled from Closed Session:
GC 54956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN: 1048-564-03, 1048-564-04, 1048-564-05, 1048-564-06; 121-143 North Euclid Avenue; City/Authority negotiator: Scott Ochoa or his designee; Negotiating parties: LAB-CO LLC; Under negotiation: Price and terms of payment
OPEN MEETING CALLED TO ORDER
Mayor pro Tem Porada reconvened the meetings at 6:30 p.m. for the regular session.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Bowman.
INVOCATION
The invocation was led by Rabbi Stephen Epstein from the Temple Sholom of Ontario.
REPORT ON CLOSED SESSION
City Attorney Duran stated there was no reportable action.
PUBLIC COMMENTS
Assistant City Clerk Isbell announced there were four written public comments:
Rogelio Ocon, regarding traffic safety at the intersection of Flora Street and San Antonio Avenue.
Jolynn Samuels, regarding heavy flooding on Schaefer Avenue.
Orlando Garcia, regarding his displeasure with the City's partnership with Onward Fiber.
Loree Masonis, regarding the arrest of a suspected school shooter.
Mayor pro Tem Porada called upon the first speaker:
Pastor D. Porter, spoke regarding homelessness and emergency shelters.
AGENDA REVIEWIANNOUNCEMENTS
City Manager Ochoa made no announcements.
CONSENT CALENDAR
MOTION: Moved by Council Member Bowman, seconded by Council Member Wapner and carried by a unanimous vote 4-0, with Mayor Paul Leon absent, to approve the Consent Calendar as presented.
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1. APPROVAL OF MINÚTES
Approved minutes for the regular meetings of the City Council and Housing Authority of January 16, 2024, and approving same as on file in the Records Management Department.
2. BILLS & PAYROLL
Approved bills January 19, 2024 through February 1, 2024, in the amount of $22,259,308.28, and Payroll January 14, 2024 through January 27, 2024 in the amount of $5, 106, 123.05.
3. A CONSTRUCTION CONTRACT WITH HARDY & HARPER, INC. FOR THE 2024
SPRING PAVEMENT REHABILITATION PROJECT
The City Council awarded a Construction Contract to Hardy & Harper, Inc. of Lake Forest, California, for the 2024 Spring Pavement Rehabilitation Project (Project) in the amount of $2,245,100; and authorized the City Manager, or his designee, to execute said contract and all related documents, and file a notice of completion at the conclusion of all construction activities.
4. AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
PARSONS CORPORATION FOR ENGINEERING AND DESIGN SERVICES FOR THE I-10 FREEWAY AT GROVE AVENUE AND FOURTH STREET
INTERCHANGE AND GROVE AVENUE CORRIDOR PROJECT
The City Council approved Amendment No. 10 to the Professional Services Agreement with Parsons Corporation (Parsons) of Illinois, for additional engineering and environmental services for the Project Approval and Environmental Documentation (PA&ED), for the I-10 Freeway at Grove Avenue and Fourth Street Interchange and Grove Avenue Corridor Project, for a revised cumulative contract amount of $7,632,379, with a new contingency of $333,005 for a revised not-to- exceed authorization amount of $7,965,384; and authorize the City Manager, or his designee, to execute said Agreement and future amendments within the authorization limits.
AUTHORIZE THE PURCHASE OF A FIRE SAFETY TRAILER WITH JHB GROUP, INC.
The City Council authorized the City Manager, or his designee, to execute the purchase of a Fire Safety Trailer from JHB Group, Inc. of Lake in the Hills, Illinois, in the amount of $212,463 plus a 3% contingency of $6,374 to mitigate any unforeseen issues with supply chain surcharges and manufactures price increases, for a total not-to-exceed amount of $218,837.
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6. A PROFESSIONAL SERVICE AGREEMENT WITH SWA GROUP FOR THE
DESIGN AND PREPARATION OF CONSTRUCTION DOCUMENTS FOR THE
ONTARIO ARENA PLAZA
The City Council authorized the City Manager, or his designee, to execute a Professional Service Agreement with SWA Group, of Laguna Beach, California, for the preparation of the design and construction documents for the Ontario Arena Plaza for a not-to-exceed amount of $970,147.
7. A PROFESSIONAL SERVICES AGREEMENT WITH WITT O'BRIEN'S, LLC FOR
A CONTINUITY OF OPERATIONS PLAN
The City Council authorized the City Manager, or his designee, to execute a Professional Services Agreement with Witt O'Brien's, LLC, for consulting services in the creation of a citywide Continuity of Operations Plan, inclusive of the Continuity of Government and Disaster Recovery plans for a not-to-exceed contract amount of $211,900.
8. A PROFESSIONAL SERVICES AGREEMENT WITH GANS AND PUGH ASSOCIATES, INC. FOR EQUIPMENT AND SOFTWARE SERVICES
The City Council authorized the City Manager, or his designee, to execute a Professional Services Agreement with Gans and Pugh, of Herndon, Virginia, for equipment and software services in the amount of $1,123,388.
9. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH
COMMUNITY WORKS DESIGN GROUP FOR ON-CALL ARCHITECTURAL
DESIGN SERVICES FOR THE SOUTH BON VIEW PARK FIELD LIGHTING
DESIGN PROJECT
The City Council authorized the City Manager, or his designee, to execute Amendment No. 5 to the Design Services Agreement with Community Works Design Group, of Riverside, California, to provide on-call architectural design services for the South Bon View Park Field Lighting Design Project in the amount of $49,745 for a total not-to-exceed contract amount of $474,450.
10. AN AMENDMENT TO THE DESIGN SERVICES AGREEMENT WITH ROBERT
BORDERS AND ASSOCIATES FOR ON-CALL ARCHITECTURAL DESIGN
SERVICES FOR HOMER BRIGGS PARK AND ANTHONY MUNOZ PARK
CONCESSION AREA UPGRADES AND ROOF DESIGN PROJECT
The City Council authorized the City Manager, or his designee, to execute Amendment No. 20 to the on-call Design Services Agreement with Robert Borders and Associates, of Costa Mesa, California, for the Anthony Munoz Park Concession Area Upgrades in the amount of $185,669 for a total not-to-exceed contract amount of $838,131.
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11. A PROFESSIONAL DESIGN SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES INC. FOR THE EDISON AVENUE AND BON VIEW
AVENUE WATER IMPROVEMENTS AND BON VIEW AVENUE SEWER
IMPROVEMENT PROJECT, OMUC CONTRACT NO. UT1079
The City Council authorized the City Manager, or his designee, to execute a Professional Design Services Agreement with Stantec Consulting Services Inc., of Irvine, California, for design and bid support services for Edison Avenue and Bon View Avenue Water Improvements and Bon View Avenue Sewer Improvement Project, OMUC Contract No. UT1079, for a total amount of $479,171 plus a 15% contingency of $71,876 for a total not-to- exceed amount of $551,047, and a term from February 20, 2024 to February 20, 2027.
12. A CONSTRUCTION CONTRACT WITH RESOURCE ENVIRONMENTAL FOR
THE EMERGENCY DEMOLITION AND SITE CLEARANCE OF THE ONTARIO BEST INN AT 1045 W MISSION AVE
The City Council took the following actions:
A. Authorized the City Manager, or his designee, to execute Construction Contract No. D&C23-028 Ontario Best Inn Demolition & Site Clearance with Resource Environmental, Inc., of Cerritos, California, for emergency demolition and site clearance activities on City owned property located at 1045 W Mission Avenue in the amount of $346,500; and
B. Authorized a 15% contingency of $51,975 to address any unforeseen issues that may arise during the demolition for a total not-to-exceed contract amount of $398,475; and
C. Authorized the City Manager, or his designee, to execute all documents required for the completion of the project including, but not limited to, contracts, agreements, assessments, easements, reduction of retention accounts and filing a notice of completion at the conclusion of all demolition related activities.
13. A GOODS AND SERVICES AGREEMENT WITH AMERICAN RECLAMATION, INC., FOR SCRAP TIRE RECYCLING SERVICES
The City Council took the following actions:
A. Authorized the City Manager, or his designee, to execute a Goods and Services Agreement with American Reclamation, Inc., of Los Angeles, California, for Scrap Tire Recycling Services in an amount of $215,000 per year for one (1) year, for a total contract amount of $215,000; and B. Authorized a 5% contingency of $10,750 per year for one (1) year to address any unforeseen issues that may arise for a total not-to-exceed contract amount of $225,750; and
C. Authorized the City Manager, or his designee, to execute the optional three (3) one-year extensions to the Goods and Services Agreement in a total not- to-exceed amount of $903,000 consistent with future budgets adopted by the City Council.
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ADMINISTRATIVE REPORTS/DISCUSSION/ACTION
14. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 13 OF THE
ONTARIO MUNICIPAL CODE RELATING TO THE FLOOD DAMAGE
PREVENTON PROGRAM
The City Council introduced and waived further reading of an Ordinance amending certain sections of Chapter 13 of the Ontario Municipal Code relating to the City's flood damage prevention program.
ORDINANCE NO. 3271 (FIRST READING) AN OF AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ONTARIO, CALIFORNIA, AMENDING CERTAIN SECTIONS OF CHAPTER 13 OF THE ONTARIO MUNICIPAL CODE RELATING TO THE FLOOD DAMAGE PREVENTION PROGRAM.
Mayor pro Tem Porada inquired whether persons were present who wished to speak to the item. Hearing no one, Mayor pro Tem Porada entertained council discussion.
MOTION: Moved by Council Member Bowman, seconded by Council Member Wapner and carried by a unanimous vote 4-0, with Mayor Leon absent, to introduce Ordinance No 3271.
STAFF MATTERS:
City Manager Ochoa made no announcements.
COUNCIL MATTERS:
Council Member Wapner thanked the Ontario Police Department tor the arrest ot a suspected school shooter and for fostering meaningful relationships with the community.
Council Member Bowman thanked the Ontario Police Department for their proactive approach on the arrest of a suspected school shooter.
Council Member Valencia echoed the sentiments shared by fellow councilmembers on the arrest of a suspected school shooter.
Mayor pro Tem Porada spoke on the importance of volunteering and encouraged the public to be involved with community programs.
ADJOURNMENT:
Mayor pro Tem Porada adjourned the meetings of the Joint Agencies at 6:42 p.m. and announced the next regular meeting was scheduled for March 5, 2024. 176
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Respectfully submitted,
Sheela INaut
HEILA MAUTZ. CITY CLERK SECRETAR
APPROVED:
DEBRA PORADA, MAYOR PRO TEM