Agenda Item
City Council
Item #: 3.15. 3/8/2022 File #: 22-0086
TO: Honorable Mayor and Members of the City Council
THRU: Thomas R. Hatch, Interim City Manager
FROM: Bonnie Hagan, Assistant City Manager/Community Services Director
1. SUBJECT
Appropriation of $24,738 in revenue from user group sports field maintenance.
2. SUMMARY
Collected revenues are recommended to be appropriated for sports field maintenance.
3. RECOMMENDED ACTION
1. Accept into the City’s revenue budget a $24,738 reimbursement into account number 100.7022.42480.00000, General Fund - User Group Maintenance Fees.
2. Authorize the appropriation of $24,738 into expenditure account number 100.7022.51424.00000, General Fund - User Group Maintenance Fees.
4. FISCAL IMPACT
The revenue received funds the requested appropriation.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Sports Field Maintenance and Renovation Reimbursement
The Community Services Department developed a cooperative program with ongoing youth sports groups to fund annual maintenance and renovation of sports fields, based on significant wear resulting from repetitive use. After each season, the City contracts for the renovation work to bring fields up to City standards. User groups reimburse the City based on a formula for multi-use fields, or actual amounts for work performed on a single-user field. This process allows for equitable contributions by each user group and avoids any potential liability issues that may arise from unauthorized contractors doing work on City property.
The City billed a total of $9,732 to four approved user groups for applicable field maintenance at El Modena Park this Fiscal Year to date. These groups include CSR, Olive Pony, Orange Lutheran High School, and Oso Baseball. Additionally, South Sunrise Little League and Orange Youth Football requested contracted cleanings for their permitted concession buildings. The City billed South Sunrise Little League $912 and Orange Youth Football $944 for these cleanings. Finally, the City billed an additional $13,150 to South Sunrise Little League in February 2022 for recent infield City of Orange Printed on 3/3/2022Page 1 of 2
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Item #: 3.15. 3/8/2022 File #: 22-0086
renovations per their request at McPherson Athletic Facility.
Summary of Revenue Sources
The total appropriation request is $24,738.
Revenue Source Total Collected Location
CSR $5,226.53 El Modena Park
Olive Pony 2,255.50 El Modena Park
Orange Lutheran High School 1,681.84 El Modena Park
Oso Baseball 568.13 El Modena Park
South Sunrise Little League 14,062.00 McPherson Athletic Facility Orange Youth Football 944.00 Hart Park
TOTAL $24,738.00
7. ATTACHMENTS
· None
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