Agenda Item
City Council
Item #: 9.1. 3/8/2022 File #: 22-0134
TO: Honorable Mayor and Members of the City Council
THRU: Thomas R. Hatch, Interim City Manager
FROM: Gary A. Sheatz, City Attorney
1. SUBJECT
A Resolution of the City Council of the City of Orange Adopting an Expense and Reimbursement Policy for City Council Members for Actual and Necessary Expenses Incurred in the Performance of their Official Duties. Resolution No. 11380.
2. SUMMARY
The proposed resolution, adopting an expense and reimbursement policy, is required pursuant to Government Code Section 36514.5, following the adoption of Ordinance No. 09-21. The policy provides for City Council members to receive reimbursement for actual and necessary expenses incurred in the performance of their official duties and satisfies the requirements of state law.
3. RECOMMENDED ACTION
Adopt Resolution No. 11380. A Resolution of the City Council of the City of Orange Adopting an Expense and Reimbursement Policy for City Council Members for Actual and Necessary Expenses Incurred in the Performance of their Official Duties.
4. FISCAL IMPACT
The fiscal impact from Resolution No. 11380 would only occur on an as needed basis, depending on the location and duration of City business conducted, and will be funded through General Fund (100).
5. STRATEGIC PLAN GOALS
Goal 4: Provide Outstanding Public Service
e: Attract, retain and develop quality employees dedicated to public service..
6. DISCUSSION AND BACKGROUND
In November 2011, the City Council adopted an ordinance eliminating reimbursement for the City Council members expenses incurred in the performance of their official duties, or otherwise having those expenses paid for in advance by the City. Since the adoption of that ordinance, no Council member has been able to receive reimbursement for City related training, travel, or attendance at meetings or events directly affecting the City’s interest.
Recognizing the need to have a presence and influence on issues and events with local, state, and federal significance, the City Council adopted Ordinance No. 09-21, reestablishing the ability for City Council members to receive reimbursement for expenses incurred while performing the official duties City of Orange Printed on 3/3/2022Page 1 of 2
powered by Legistar™
Item #: 9.1. 3/8/2022 File #: 22-0134
Council members to receive reimbursement for expenses incurred while performing the official duties of their office. Pursuant to state law, before expenses may be reimbursed, the City Council must adopt a written policy, in a public meeting, specifying the parameters for reimbursement.
The policy identifies the activities and expenses eligible for reimbursement and the procedures to receive payment. Additionally, it satisfies state law requirements that City Council members produce written documentation and an expense report form detailing all expenses incurred, and to provide a brief report to the City Council on all meetings attended on behalf of the City, in order to receive reimbursement.
Finally, it should be noted, should a City Council member decline reimbursement from the City, the provisions of this policy would not apply.
7. ATTACHMENTS
· Resolution No. 11380
City of Orange Printed on 3/3/2022Page 2 of 2
powered by Legistar™