City of Orange
Scope of Work
Sewer Lines
1 SCOPE OF WORK
Sewer Line Cleaning, Video Inspection, and Emergency
Response Services Project
Background: The City of Orange, located in Orange County, California, is a public agency responsible for collecting, and safely disposing of wastewater and its residuals for its residents and businesses. The City's sewer system consists of a network of local collectors and trunk mains.
Sewage from Orange is ultimately discharged into the Orange County Sanitation District lines at various locations along its boundary. In addition, sewage from the City of Villa Park enters the Orange system at one location on its eastern boundary . The City has two small pump stations.
Maintenance of the pump station is not a part of the requested services.
In May, 2010 the City adopted its Sanitary Sewer Management Plan (SSMP) to meet the requirements of The State Water Resources Control Board (SWQCB) Order No. 2006 -0003- DWO entitled STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS. The selected service provider will become an important team member to assist the City in meeting the requirements of the Operation and Maintenance Program, Overflow Emergency Response Plan as well as the Monitoring and Reporting elements of the SSMP.
The City intends to enter into a not-to-exceed Agreement for three years with up to two year extensions at the discretion of the City. The annual budget for the services describe herein is set at $500,000.00 per year. Work will be assigned to the Service Provider monthly and paid at the unit price as listed by the selected Proposer in the Bid Schedule below, not-to-exceed$500,000.00 per year.
The successful Service Provider shall provide sewer line cleaning and video inspection services for various locations without the City. In addition, as required and requested by the city, the Service Provider shall provide emergency response service in accordance with established City procedures. The Service Provider shall perform the following tasks as assigned by the City:
(Bid Item #1) Sewer line cleaning of “hot spots” – sizes, locations, and schedule as shown in Attachment A. Service Provider shall conduct cleaning as scheduled (e.g. every 3 months, every 6 months, etc.) to include designated nighttime cleaning as shown on Attachment A.
Segments designated to be cleaned every 3 months shall be cleaned at least 4 times per City fiscal year (July 1 – June 30) and segments designated to be cleaned every 6 months shall be cleaned at least 2 times per City fiscal year (July 1 – June 30). See below for specific requirements.
(Bid Items #2 and #3) Routine sewer line cleaning – various pipe sizes and locations as assigned by the City. Service Provider shall conduct cleaning as directed by the City’s representative on a per unit price basis for sewer lines on residential or arterial streets. See below for specific requirements.
City of Orange
Scope of Work
Sewer Lines
2 (Bid Items #4 and #5) Sewer line video inspection – various pipe sizes and locations as assigned by the City. Service Provider shall conduct video inspection as directed by the City’s representative on a per unit price basis for sewer lines on residential or arterial streets. See below for specific requirements.
(Bid Items #6 and #7) Sewer line video inspection with flow bypass/plugging – various pipe sizes locations as assigned by the City. Service Provider shall conduct video inspection as directed by the City’s representative on a per unit price basis for sewer lines on residential or arterial streets. See below for specific requirements.
(Bid Items #8) Sewer line cleaning and video inspection – various pipe sizes and locations as assigned by the City. Service Provider shall conduct cleaning and video inspection of various locations as directed by the City’s representative on a per unit price basis. See below for specific requirements.
(Alt. Bid Items #1, #2 and #3) Emergency response services – various locations as assigned by the City. The Service provider shall provide emergency response on an on-call basis within the time designated below. Payment will be based upon an hourly rate for three different, fully equipped, crew sizes. Specifically a one man, a two-man crew and a three-man crew. A two hour minimum shall apply for all calls and to include travel time. Costs associated with material used during an emergency response will be reimbursed by the City at cost. Prior approval by the City’s representative for material used and receipts are required for reimbursement.
General Information:
Service Provider Requirements – The Service Provider's supervisor(s) performing the work must be qualified to perform the work as noted in these specifications and have a minimum of five- (5) years experience in cleaning and video inspection of sewer line. All operators shall be National Association of Sewer Service Companies (NASSCO) certified by passing the three day Pipeline Assessment and Certification Program (PACP). The methodology of evaluation, data collection, condition indexing, and reporting criteria used for the NASSCO certification shall be practiced for all work in this Contract.
City Sewer Facilities Map – A copy of the City Sewer Existing Facilities Map is available for review at the Public Works Counter, 300 East Chapman Ave, Orange, CA 92866). Upon award of a contract, the Service Provider will be given a copy of the City Sewer Atlas Maps that give line size and slope as well as manhole IDand depth. City sewer lines are VCP and PVC, and range in sizes from 6 to 30 inches in diameter.
City of Orange
Scope of Work
Sewer Lines
3 Sewer Line Cleaning:
“Hot Spot” Cleaning Overview – The Service Provider shall furnish all labor, materials, equipment and incidentals necessary for the cleaning of sewer lines and manholes identified as “hot spots” per Attachment A. “Hot spot” cleaning will be continuous throughout the contract duration based upon the schedule provided in Attachment A. The Service Provider shall be responsible for the removal of debris from the sewer pipeline and manholes, and shall take all the necessary steps to ensure that no spills of any sewage occur. Pipeline debris is described as, but not limited to, grit, sludge, dirt, sand, rocks, grease, roots, and other solid or semisolid materials.
Cleaning shall occur as scheduled (e.g. every 3 months, every 6 months, etc.) to include designated nighttime cleaning as shown on Attachment A. Segments designated to be cleaned every 3 months shall be cleaned at least 4 times per City fiscal year (July 1 – June 30) and segments designated to be cleaned every 6 months shall be cleaned at least 2 times per City fiscal year (July 1 – June 30).
Routine Cleaning Overview – The Service Provider shall furnish all labor, materials, equipment and incidentals necessary for the cleaning of sewer lines and manholes as requested by the City on a case by case basis. The Service Provider shall be responsible for the removal of debris from the sewer pipeline and manholes, and shall take all the necessary steps to ensure that no spills of any sewage occur. Pipeline debris is described as, but not limited to, grit, sludge, dirt, sand, rocks, grease, roots, and other solid or semisolid materials.
Cleaning Equipment for “Hot Spot” and Routine Cleaning – A Combination of high-velocity hydro-cleaning and vacuum removal equipment shall be utilized and shall have the following features as a minimum:
A minimum of 600 feet of 1-inch diameter high pressure hydro flushing hose. A dual degree nozzle with 6 jets at 15 degrees and 6 jets at 45 degrees is preferred for normal cleaning. A comparable nozzle may be used upon approval by the City. In addition, a grease nozzle and penetrating head nozzle shall be available. Nozzle skids shall be used for the appropriate size of pipe being cleaned. The nozzle used for normal cleaning shall be specifically sized for the jetter pump used for this contract. Nozzle specifications with orifice size shall be submitted to the City for review and approval based upon pipe size.
Worn nozzles (orifice size .005" over) shall not be used. The City shall have final determination on the nozzle size used at no additional cost to the City. At least one root cutter attachment for 6" pipe and above. A high-pressure handgun for washing and cleaning manhole walls, channels, shelves, and manhole cover frames.
A 1,500-gallon minimum water tank, pump and a hydraulically driven hose reel. Equipment operational controls located above ground.
Minimum working pressure of 1,200 pounds per square inch at 65 G.P.M. rate. Centrifugal or positive displacement blower vacuum equipment suitable to remove all debris at the downstream manhole while the hydro flushing is being performed. Two (2) two-way hand held radios for communication in easements. Small hand tools for changing fittings and removing bolt down manhole covers. Spill containment equipment.
City of Orange
Scope of Work
Sewer Lines
4 Rakes, screens and all necessary hand tools necessary to capture larger debris.
Cleaning Precautions – During sewer cleaning operations, sat isfactory precautions shall be taken in the use of cleaning equipment to ensure that the water pressure or head created does not damage or cause flooding of public or private property being served by the sewer. Care shall be exercised in the selection and use of the cleaning tools to avoid pipe damage. The Service Provider shall be responsible for all costs of repairs and/or clean up to City owned or private property to the City's satisfaction. Use of a nozzle skid is required to prevent accidental entry of nozzle into house connections. Specific locations within the City shall be cleaned with a reduced psi as directed by the City designated representative(s) in order to avoid damage to private property.
Reduced psi methods will not absolve the Service Provider from cleaning said locations to the standards required in this RFP.
Sewer Cleaning Procedures –
Hot Spots: Cleaning shall occur per the schedule provided in Attachment A. Prior to start of work each fiscal year (July 1 – June 30) the service provider shall hold a "kick-off' meeting with the City’s designated representative(s) to determine the start date and segment sequence of “hot spots”. The Service Provider shall prepare a map showing the proposed cleaning sequence by day of work for discussion at the meeting. No work shall start until the cleaning sequence has been approved by the City . Subsequent proposed revisions to the sequence shall be approved by the City prior to commencement of work.
Routine: Cleaning shall be conducted on an as needed basis as requested, in writing, by the City.
Prior to start of work the service provider shall hold a "kick-off' meeting with the City’s designated representative(s) to determine the start date and segment sequence. The Service Provider shall prepare a map showing the proposed cleaning sequence by day of work for discussion at the meeting. No work shall start until the cleaning sequence has been approved by the City .
Subsequent proposed revisions to the sequence shall be approved by the City prior to commencement of work.
Hot Spot and Routine Cleaning:
The designated sewer line segments will be cleaned using combination high-velocity jet with vacuum removal. The normal cleaning operation shall be to jet from the downstream manhole towards the upstream manhole thereby pulling any debris back to the downstream manhole.
Pullback rate on jetting shall not be greater than 40 feet per minute. If, after the initial cleaning, debris is encountered, the entire run shall be made repeatedly until debris is no longer present. At any sign of significant dirt and gravel the cleaning operation for that pipe shall cease and the City shall be notified of a possible line break.
Once the appropriate traffic control has been placed by the Service Provider, the Service Provider shall wash the upstream manhole with the high-pressure water gun while being cautious not to spray any surrounding vehicles or pedestrians. All manholes, except for inaccessible manholes, shall be washed and any loose debris shall be removed. Evidence of unwashed manholes shall result in re-cleaning of that pipe segment. Any major defects in the manhole or the frame and cover City of Orange
Scope of Work
Sewer Lines
5 shall be noted and brought to the attention of the City for remedy. No debris from the cleaning work shall be left on the roadway.
The equipment shall be capable of removing dirt, grease, roots, grit and other materials and obstructions from the sewer lines and manholes. If cleaning of an entire section cannot be successfully performed from the downstream manhole, the equipment will be set up on the upstream manhole and cleaning will again be attempted . If successful cleaning aga in cannot be performed or the equipment fails to traverse the entire manhole section, it will be assumed that a major blockage exists and the Service Provider will notify the City representative of this condition immediately for further instructions.
The Service Provider shall be prepared to use root saw tools on the segments to be cleaned as needed. Lines where root sawing is performed shall upon CCTV inspection have no more than one half inch of root stub present. Longer lengths of roots remaining shall result in a repeat root sawing effort at no additional cost to the City. Root cutting shall be part of the unit price for bid items requiring cleaning. No separate payment will be made for root cutting.
For pipeline segments with extremely steep slopes, where the jetter nozzle fails to climb to the upstream manhole the cleaning method shall be to jet from the upstream manhole down slope for washing purposes. Then, jet from the downstream manhole upslope so that the cleaning directions overlap. Water for cleaning will be from the closest available fire hydrant. The Service Provider will make arrangements with the City’s Water Division for the water meters and any other equipment needed to obtain water from the local fire hydrant. The Service Provider shall obtain a no-fee permit from the Water Division prior to using any City water. There will be no cost to the Service Provider for City water used for sewer line cleaning within City right-of-way and City owned easements.
Line cleaning sequence cannot be changed such that debris from upstream reaches will be deposited into recently cleaned downstream reaches. If this is found to occur, The Service Provider will re-clean the downstream reaches at no cost to the City.
Material Removed – The Service Provider shall be responsible for the removal of debris from the pipeline and cleaning and/or re-cleaning the pipe wall to the satisfaction o f the City . All grit, sludge, dirt, sand, rocks, roots, grease and other solid or semisolid material resulting from the cleaning operation shall be removed at the downstream manhole of the section being cleaned.
Passing material from manhole section to manhole section, which may cause line stoppages, shall not be permitted.
Lines shown by CCTV to contain root balls or other debris that may potentially cause a stoppage, that were reported to have been cleaned, may require an emergency call-out by the Service Provider to remove the debris, at no additional charge to the City. The Service Provider shall respond to the site once contacted within one (1) hour . If unable to be contacted or not able to be on site within the hour response time the City will make other arrangements to clean the area and back charge the Service Provider for all costs incurred.
Material Disposal – Liquids shall be decanted and drained back to the sewer. All solids or City of Orange
Scope of Work
Sewer Lines
6 semisolid resulting from the cleaning operations will be removed from the work site and disposed of by the Service Provider at a legally acceptable site. The amounts and disposal dates shall be reported to the City as part of a monthly cleaning submittal to the City by the Service Provider.
All materials will be removed from the work site at the end of each workday. Under no circumstances will the Service Provider be allowed to accumulate debris, etc. on the site of work or at City owned facilities beyond a single workday, except in totally enclosed leak and odor proof containers and as approved by the City.
Television Inspection - After each weekly cleaning report submittal, the City may select up to 10% of the total footage cleaned for closed circuit television (CCTV) inspection by the City or an independent CCTV contractor on a random basis to determine the effectiveness of the cleaning operations. The CCTV inspection shall occur within one week of receiving the cleaning submittal.
Pipeline segments found to be unacceptably cleaned during the CCTV review shall be re-cleaned by Service Provider at no cost to the City. CCTV inspections resulting in more than 10% of the pipeline being unacceptably cleaned shall result in the entire pipeline included in the work being re-cleaned at no cost to the City. Any line segments requiring re-cleaning will be 100% CCTV reviewed. Any additional CCTV cost will be paid by the Service Provider. No further scheduled cleaning shall take place until all unacceptable pipeline segments are re-cleaned to the satisfaction of the City.
Submittals – Submittals, except for payment invoices, may be made electronically through e-mail or by hard copy. As previously mentioned the Service Provider shall submit: (1) a work cleaning schedule; (2) a monthly submittal of cleaned pipe listing the line segmentsand footages, any defective manhole structures including frames, covers, and caps; and (3) dates and amounts of debris disposal. Format of the submittals shall be reviewed and approved by the City prior to the initial submittal.
Sewer Line Video Inspection:
Video Inspection Overview – The Service Provider will furnish all labor, materials, equipment and incidentals necessary for the video inspection of various lengths and sizes of sanitary sewers located throughout Orange. Videos submitted to the City shall be a computer compatible file for a Microsoft Windows based operating system. The City utilizes the Granite GNET Premium software package. The Service Provider shall provide data and reports compatible to the City’s system/software.
During video inspecting only, the sewer lines will be assumed to have been cleaned sufficiently for the camera to pass through the pipe. No additional charge shall be incurred by the City for video inspection in conjunction with sewer cleaning under this Contract if excessive debris prohibits the camera from successfully inspecting the pipe section.
Sewer Line Video Inspection – A color video will be made of the inspection and submitted to City's representative(s), along with the required Inspection Report and log sheets. In addition, a digital CD will be submitted showing only the noted defects (JPEG format).
Inspection shall be done during low flow periods, unless otherwise directed by The City. The City of Orange
Scope of Work
Sewer Lines
7 Service Provider shall divert gravity flows, when necessary. The Service Provider shall submit diversion plans to the City for review and approval at least 10 days prior to work.
Equipment – Video inspection equipment shall include video cameras, a video monitor, cables, power sources, and all equipment necessary to perform a video inspection per the Contract Documents. A backup camera shall be provided onsite at all times. The camera shall be specifically designed and constructed for the sanitary sewer. The camera will be operative in 100% humidity conditions. CCTV inspections shall be performed using Pan-and-Tilt camera (with a minimum of 360x270-degree rotation) video system. The camera and video monitor shall produce a minimum 460 lines of resolution. Illumination sensitivity shall be 3 lux or less. During inspection, lighting intensity shall be adjusted to minimize reflective glare. Lighting and picture quality shall be adjusted to provide a clear, in-focus picture of the entire periphery of the pipeline for all conditions encountered. Camera focal distance shall be adjustable through a range from 25mm (1 inch) to infinity.
Manual winches, power winches, TV cable powered rewinds or other devices that do not obstruct the camera view or interfere with proper documentation of the sewer conditions shall be used to move the camera through the sewer line. Whenever non-remote powered and controlled winches are used to pull the television camera through the line, telephones, radios or other suitable means of communication, will be set up between the two manholes of the section being inspected to ensure that adequate communications exist between the members of the crew.
Service Provider shall have camera cables, power cords, and ancillary equipment capable of recording reaches of up to 1500 feet in one direction.
Video Inspection Procedure – The camera shall be lowered into the manhole and placed into the pipe. The camera cable shall be retracted to remove slack to ensure an accurate footage reading.
The cable footage-counter shall be reset to the distance between the centerline of the manhole and the front lens of the camera. The camera shall move through the pipeline in a downstream direction, whenever possible, at a maximum uniform rate of 30 feet per minute for all sewers. The cable footage-counter shall measure the distance between each inspection segment from centerline to centerline. The counter shall be accurate to less than one percent error over the measured distance.
The camera shall stop at all significant observations to ensure a clear and focused view of the pipe condition. The observations shall also be noted on the inspection report with stationing referenced.
These observations shall include, but not be limited to:
Laterals - open or sealed
Laterals - protruding or defective
Cracks
Offset joints
Open joints
Sags
Line deviations
Siphons
City of Orange
Scope of Work
Sewer Lines
8 Missing sections
Infiltration
Debris
Grease
Roots
Vermin
PVC liner or weld strip defects
Operator shall provide a 360-degree pan of all manholes. The camera lens shall be kept clear of condensation and debris. Recorded footage showing steam, inadequate lighting, or other poor image quality will be cause for rejection and non-payment by the City.
Reverse Setup: If during the inspection ope ration the television camera cannot pass through the entire manhole section (obstruction, etc.), the Service Provider will again set up his equipment in a manner so that the inspection can be performed from the opposite manhole. If the camera again fails to pass through the entire section, the Service Provider will notify the City representative(s) immediately for fu rther instructions. The cost for a reverse set up shall be included in the unit price provided.
Sewer Flow Control – The maximum Depth of Flow for video inspections are:
6" -10" Pipe 20% of pipe diameter
12" - 24" Pipe 25% of pipe diameter
27" & up Pipe 30% of pipe diameter
When, after any possible flow diversions have been made, and at low flow hours, the depth of flow is greater than recommended for video inspection, the Service Provider shall reduce flow by plugging or bypassing the flow. All plugging and/or bypassing shall be previously coordinated with and approved by the City at least 10 working days prior to the start of each job.
Spill Reporting and Handling – In the event of any Service Provider related overflow or interruption/ backup of customer service, the Service Provider shall immediately notify the City’s representative and for after hours notification call (714) 538-1961, and shall contain and eliminate the overflow. Service Provider shall be responsible for any fines levied by others, reimbursement of any agency incurred costs, damage, cleanup, restoration of flow, and any disruption of service costs to customers as a result of Service Provider's work. This is in addition to any and all costs incurred by the customer.
Video Inspection Report and Video Recording – Upon completion of the video inspection, the Service Provider shall provide the agency with an Inspection Report that includes the following:
Brief summary of the work performed.
Summary list of all pipeline segments inspected (i.e. manhole to manhole). Inspection reports (log sheets) of each segment.
City of Orange
Scope of Work
Sewer Lines
9 All original recordings (videotapes, etc.).
Summary list of recorded observations and defects.
If requested, photos of major defects for each pipeline segment (in JPEG format). Sewer maps and plans provided by the City to the Contractor for purposes of the inspection.
Minimum documentation shall consist of the Video Recording(s) and the Inspection Report.
Videos submitted to the City shall be a computer compatible file for a Microsoft Windows based operating system. The Inspection Report for each segment shall be as specified above and shall contain the following as directed by the City:
1. Agency project or Contract number
2. Video date
3. Video time
4. Weather condition
5. Service Provider name
6. Service Provider job number
7. Operator(s) name
8. Street name or location
9. Cross street name or location
10. Surface material (asphalt, concrete, dirt, etc.)
11. Construction drawing number and sheet number
12. Manhole number (access point) - up stream
13. Manhole number (access point) - down stream
14. Manhole to manhole segment number
15. Manhole depth - up stream
16. Manhole depth - down stream
17. Basin or Area (Service Area)
18. Direction of camera
19. Pipe - size
20. Pipe - shape
21. Pipe - material (and coating, if applicable)
22. Pipe - footage centerlines ( on plan or map, if available)
23. Pipe - footage centerlines (on Video)
24. Pipe - flow up (percent of pipe at inlet or height of flow)
25. Pipe - flow down (percent of pipe at outlet or height of flow)
26. Pipe - joint lengths in feet
27. Video number
28. CD number
29. Observation descriptions
30. Schematic of pipeline showing laterals and observations and footage
31. Clock position of noted observations
32. Photographs of major defects or typical pipe condition
33. Notice of severely worn manhole covers
34. Notice of severely deteriorated manhole concrete structures
35. Notice of severely deteriorated manhole liners or coatings City of Orange
Scope of Work
Sewer Lines
10 36. Sewer pre-cleaned prior to inspection? (Yes or no)
37. Purpose of survey
38. Condition Index – NASSCO’s PACP system shall be used for each segment of sewer line The Service Provider shall use the National Association of Sewer Service Companies (NASSCO) defect coding and rating system on the Inspection Report and also the Summary List of Recorded Defects. Color video recordings of the data on the television monitor shall be made by the Service Provider, copies of which shall be provided to the City.
Initial Screen Text – Each pipe segment (manhole to manhole) shall be identified with an initial screen text and voice recording and shall include the following:
Agency project or contract number
Video date
Video time
Weather history
Service Provider name
Service Provider operator name(s)
Street location name
Manhole number - up stream
Manhole number - down stream
Direction of camera - with or against flow
Pipe material(s) - as specified on plans
Pipe footage - as specified on plans
Pipe size - as specified on plans
Tape number
Agency representative's name
Running Screen Text – During the CCTV inspection, the running screen shall show the running footage (distance traveled) and the following text information at the bottom of the screen:
1. Manhole number - up stream
2. Manhole number - down stream
3. Pipe size
4. Pipe length
5. Date
6. Time of day
The format of the above text information shall be as shown in the following example :
"MH32_001/MH32_002 (12"-410') 4/18/01-10:20A.M." Manhole numbers will be provided by the City from maps or plans.
Ending Screen Text – At the end of each pipe segment, an ending screen text shall include the following:
City of Orange
Scope of Work
Sewer Lines
11 1. "End of segment inspection"
2. Condition that prevented complete inspection, if applicable The City representative shall review and approve the screen layout prior to the first inspection on this contract. The display on the screen shall be temporarily moved or turned off as required to obtain the highest quality documentation on the pipeline defects.
Video Recording Labels – Each video recording may contain one or more pipe segments. The video recordings shall have labels affixed to both the top and edge. Both labels shall be printed.
Hard drives or CDs shall have the "top" label affixed to the outside of the hard drive or CD case.
The top label shall contain the following text information:
1 Agency project or contract number
2. Summary of pipeline segment(s) each listing shall show:
Manhole number - up stream
Manhole number - down stream
Footages - plan & video
Tape number
Dates of video
Service Provider name
The edge label for videos shall contain the following printed text:
1. Agency project or contract number
2. Tape number
3. Date of Video
The "edge" label for CDs shall be these items printed on the CD.
The City Equipment and Labor – City equipment and labor, except for the City’s representative to monitor the work, shall not be utilized at any time.
Manhole Covers – As directed by the City, the Service Provider shall re-plug all manhole pick- holes that were previously plugged within 24 hours after work is completed. The City shall review and approve the plugging material. Work area around the manhole is to be swept clean of all debris.
Emergency Response Service:
Emergency Response Requirements for SSO's – The Service Provider shall provide emergency response services when notified by the City that a Sanitary Sewer Overflow (SSO) has occurred. The Service Provider shall dispatch appropriate crews to assist the City as directed with the containment, clean-up and correction of the SSO per the City SSO Emergency Response Procedures (copy attached). Crews shall be at the site within one hour of notification. The Service Provider shall provide the City with 24-hour phone numbers. When requested by the City, the Service Provider shall provide the City City of Orange
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12 representative with appropriate information to assist the City in the completion of the required reports. Emergency SSO Response will be paid at the unit price, per hour, in the Contract. The Service Provider may be required to conduct point repairs during emergency responses.
Permission to use material for repairs shall be obtained prior to installing material. Payment for the material used shall be invoiced to the City with no additional mark-up. A copy of receipts for material shall be provided.
Other Items: The following items shall be including in the Service Providers’ bid.
No separate payment will be made for these items.
Combined Services – When combined services are performed by the Service Provider (e.g. sewer line cleaning and video inspection), the requirements for each section listed above shall be included together.
Work Hours/Noise Requirements – Other local agencies having jurisdiction may impose limited work hours and nighttime schedules to accomplish the work. Service Provider is required to obtain the requirements and to work within those hours of operation and to provide necessary equipment to meet local noise restrictions that may be imposed. The Service Provider shall be familiar with and know the City’s noise restrictions. Work crews may be on City residential streets from 7:00 AM to 4:00 PM , and City arterial streets from 9:00 AM to 3:00 PM, Monday through Thursday and Friday’s in which the City’s administrative office is open. A copy of the City’s schedule will be provided to the awarded Service Provider.
Night work shall be accomplished between 9:00PM and 6:00AM Monday through Thursday. No night work will be allowed on Friday’s. Nighttime work shall be coordinated with and approved by the City’s representative at least 10 working days in advance of the work.
Permits and Access – The Service Provider shall acquire and pay for the encroachment permit(s) required by the local Cities, County, Caltrans, or other local agencies when work and/or traffic control is necessary on their right-of-ways . Operations within the City of Orange right-of-way will require no-cost encroachment permit(s). It is the responsibility of the Service Provider to obtain all necessary permits.
For work within City easements on private property notice must be given to the property prior to entering the property. The Service Provider shall prepare and deliver a notice to each property a minimum of five calendar days prior to the day of work. Prior to working in the easements the Service Provider shall meet with the City representative(s) to discuss the locations, access issues, manhole locations or any special conditions regarding the locations.
Spill Reporting and Handling - Service Provider shall immediately notify the City representative of any manhole overflow or interruption/backup of customer service and Service Provider shall contain and control all overflow. Spill control and notifications shall be in accordance with the City's SSO Emergency Response Procedures (copy attached).
Service Provider shall be responsible for any fines levied by others, reimbursement of any agency incurred costs, damage, cleanup, restoration of flow, and any disruption of service costs to City of Orange
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13 customers as of a result of Service Provider's work. This is in addition to any and all costs incurred by the customer.
Confined Space Issues and Safety Issues – All manholes in this work are defined as Title 8 Permit Required Confined Spaces. The Service Provider's attention is directed to the General Industry Safety Orders of the State of California, Article 108, Confined Spaces, Section 5157 (Title 8 of California Code of Regulations, Sections 5167, 5157, 5158).
All work shall be conducted from above ground. Manhole entry, if required, shall be conducted in strict accordance with required confined space entry regulations. These regulations include, at a minimum: entry permit, trained authorized entrant(s), attendant(s), entry supervisor(s), full body harness (with life line), mechanical retrieval device, continued force air ventilation, continuous air monitoring, communication system (minimum two types), and all other protective equipment that may be required . Work shall be conducted in accordance with all Federal, State, and local laws and regulations.
Traffic Control – All traffic control requirements (traffic control plan(s), equipment, material, and labor) are the responsibility of the Service Provider. All traffic control shall be in accordance with the latest APWA Work Area Traffic' Control Handbook (WATCH) and City regulations and based on the speed limits posted in the work zones. Flagmen may be required in some locations. Service Provider shall apply for all traffic control permits and pay all fees and permits for said permits for work outside the City’s jurisdiction. The Service Provider shall obtain a no-fee permit(s) from the City of Orange for work within the City’s right-of-way. Safe and adequate pedestrian and vehicular access shall be provided in accordance with Section7-10 of the Standard Specifications for Public Works Construction, latest Edition.
Work Plan – The Service Provider shall prepare a weekly work plan and submit it seven calendar days in advance to the City representative for review and approval. The work plan shall verify the sequence of work and identify all the line sections to be worked on. The work plan may be amended due to weather or local road maintenance or construction issues discovered by either party.
Work Documentation – Weekly reports based on the work plan shall be submitted for City review on Thursday of the weekly period. Service Provider's log sheets, with a section by section breakdown including comments, shall be maintained on site, in a legible manner, for review at all times. Comments on log sheets shall include notice of badly worn manhole frames and covers, broken manhole caps, buried manholes, unmapped manholes, badly deteriorated manhole concrete structures, and shall include the type and amount of debris encountered.
Service Provider Crew – The Service Provider shall provide a minimum of a two-person crew at all times, one person shall witness the jetting nozzle reaching the upstream manhole. A crew of three shall be utilized for all work in confined spaces. Additional personnel shall be utilized when needed for traffic control flagmen.
The Service Provider's foreman must be able to communicate both verbally and in writing (in English) with City staff as well as with his crew. The Service Provider'sforeman must demonstrate City of Orange
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14 the capability to read, interpret, and understand the Safety/OSHA requirements, City's plans, drawings, specifications and work direction, as necessary.
Employees of the Service Provider and sub-contractors must carry proper company identification at all times. Vehicle and equipment used by the Service Provider and/or sub-contractors shall be clearly marked with Company information, to include, at a minimum, Company name, contractor license number, and telephone number.
City of Orange
Scope of Work
Sewer Lines
15 Bid Schedule – Prices shall include all items as outlined in the scope of work above. No separate payment shall be made for additional items required to complete the work as outlined. Some quantities of sewer line have been estimated. Actual lengths shall be determined by the City during the Agreement Term. Payment shall be made at the unit price provided, regardless of the number of units performed. The Agreement shall be a not-to-exceed contract of $300,000 per year.
Item No. and brief description Quantity (quantities marked with an “E” are annual estimates.
Actual totals will vary)
Unit Price (to be
written in words)
Unit Price (in
numbers)
Total
(Item #1) Sewer line cleaning of
“hot spots” – sizes, locations, and
schedule as shown in Attachment A.
1 Lump Sum
$ $
(Item #2) Routine sewer line
cleaning – various pipe sizes and
locations as assigned by the City.
Residential Streets
40,000 Lineal Feet (LF)
$
Per LF
$
(Item #3) Routine sewer line
cleaning – various pipe sizes and
locations as assigned by the City.
Arterial Streets
70,000 Lineal Feet (LF)
$
Per LF
$
(Item #4) Sewer line video
inspection – various pipe sizes
locations as assigned by the City.
Residential & Arterial Streets
65,000 Lineal Feet (LF)
$
Per LF
$
(Item #5) Sewer line video
inspection with flow bypass/
plugging – various pipe sizes
locations as assigned by the City.
Residential Streets
1,000 Lineal Feet (LF)
$
Per LF
$
City of Orange
Scope of Work
Sewer Lines
16 Item No. and brief description Quantity (quantities marked with an “E” are annual estimates.
Actual totals will vary)
Unit Price (to be
written in words)
Unit Price (in
numbers)
Total
(Item #6) Sewer line video
inspection with flow bypass/
plugging – various pipe sizes
locations as assigned by the City.
Arterial Streets
1,000 Lineal Feet (LF)
$
Per LF
$
(Item #7) Sewer line cleaning and
video inspection – various pipe sizes
and locations as assigned by the
City. Residential Streets
150,000 Lineal Feet (LF)
$
Per LF
$
(Item #8) Sewer line cleaning and
video inspection – various pipe sizes
and locations as assigned by the
City. Arterial Streets
40,000 Lineal Feet (LF)
$
Per LF
$
(Alt. Bid Item #1) Emergency
response services – various locations
as assigned by the City. (2 hour
minimum)
1-Man Crew with equipment.
Hourly Rate
$
Per HR
$
A(lt. Bid Item #2) Emergency
response services – various locations
as assigned by the City. (2 hour
minimum)
2-Man Crew with equipment.
Hourly Rate $
Per HR
$
City of Orange
Scope of Work
Sewer Lines
17 Item No. and brief description Quantity (quantities marked with an “E” are annual estimates.
Actual totals will vary)
Unit Price (to be
written in words)
Unit Price (in
numbers)
Total
(Atl. Bid Item #3) Emergency
response services – various locations
as assigned by the City. (2 hour
minimum)
3-Man Crew with equipment.
Hourly Rate
$
Per HR
$
TOTAL (sum of Bid Items 1
through 12)
$
Insert full name of Corporation (or General
Partnership, Limited Partnership, Limited Liability
Company, Sole Proprietorship): Date:
If sole proprietorship, doing business as:
By: By:
Printed
Name: Printed Name:
Title: Title: