Agenda Item
City Council
Item #: 3.5. 4/12/2022 File #: 22-0084
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Agreement with Kimley-Horn and Associates, Inc. for Traffic Engineering Services for development of a Local Roadway Safety Plan.
2. SUMMARY
A Local Roadway Safety Plan is expected to improve citywide traffic safety and required to maintain future eligibility for federal highway safety funds. The City received a state grant to assist with related costs, including consultant services. The Professional Services Agreement authorizes Kimley-Horn and Associates, Inc. to provide those traffic engineering services necessary to develop a unique roadway safety plan for the City.
3. RECOMMENDED ACTION
1. Approve the agreement with Kimley-Horn and Associates, Inc. in the amount of $99,569.63 for Traffic Engineering Services for development of a Local Roadway Safety Plan; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize $9,956.96 (10%) of the contract amount for contingency purposes.
4. FISCAL IMPACT
The total expenditure for this agreement, including 10% contingency, is $109,526.59 and will be funded in Local Roadway Safety Plan (30150) through:
Reimbursable Capital Projects (550) $98,573.93 (90% of total) Traffic Improvement - Measure M2 (263) 10,952.66 (10% of total) Total: $109,526.59
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public d: Assure the development of the City occurs in a fashion that maximizes public safety
6. DISCUSSION AND BACKGROUND
Background:
A Local Roadway Safety Plan (LRSP) defines goals, objectives, and strategies to reduce fatalities and serious injuries on local roads. By utilizing the complementary tools of engineering, education, City of Orange Printed on 4/7/2022Page 1 of 3
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Item #: 3.5. 4/12/2022 File #: 22-0084
and serious injuries on local roads. By utilizing the complementary tools of engineering, education, and enforcement, the LRSP will provide a holistic roadmap for improving traffic safety citywide.
Moreover, having a LRSP on file will ensure that certain federal funding streams remain accessible to the City, including the Highway Safety Improvement Program that has provided Orange with over $6.5M since 2010.
In October 2019, the California Department of Transportation (Caltrans) announced a call for applications to encourage local agencies to prepare LRSPs and seek assistance with funding. In response to the call, the Public Works Department submitted an application requesting the maximum allowable $72,000 (with an $8,000 local match), which Caltrans approved in January 2020. Council subsequently accepted and appropriated the project funds in July 2020.
In August 2020, Caltrans announced the availability of additional LRSP funding for larger cities, increasing the total amount that Orange was eligible to receive. In response, the Public Works Department submitted a request that Caltrans adjust the City’saward to $99,900 in state funding (with an $11,100 local match), for a project total of $111,000. Caltrans reviewed and approved this request for additional funding in November 2020. Council subsequently accepted and appropriated the additional project funds in January 2021.
Procurement:
City staff issued a request for proposals (RFP) for traffic engineering services related to the project on January 20, 2022 with a submittal deadline of February 10, 2022. Five consultants submitted their proposals for consideration, all demonstrating qualifying experience with similar projects.
A four-member selection committee was assembled to evaluate the consultants’proposals based on the following criteria:
· Project Team
· Project Understanding and Approach
· References
· Experience and Qualifications
· Schedule
· Responsiveness to the RFPAfter evaluation of all proposals, the selection committee ranked Kimley-Horn and Associates, Inc. as the top firm.
Kimley-Horn and Associates, Inc. (Kimley-Horn) consistently demonstrated their capability in executing projects similar to the LRSP through their proposal. With their extensive experience successfully managing LRSP projects and familiarity with Caltrans funding requirements, the committee determined Kimley-Horn‘steam would be best suited to support the City in administering the project.
If approved, the awarded contract amount would be $99,569.63 plus a 10% contingency of $9,956.96, totaling $109,526.59. Kimley-Horn’scost proposal falls within the project’sestimates for traffic engineering services which include, but is not limited to: project management and administration, data analysis, stakeholder meetings, development of traffic safety projects and programs, and document preparation. Staff recommends approving the proposed agreement with City of Orange Printed on 4/7/2022Page 2 of 3
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Item #: 3.5. 4/12/2022 File #: 22-0084
Kimley-Horn.
7. ATTACHMENTS
· Professional Services Agreement
City of Orange Printed on 4/7/2022Page 3 of 3
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