Agenda Item
City Council
Item #: 3.23. 4/12/2022 File #: 22-0203
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Painting and Decor, Inc. for Painting and Carpet Replacement at Various Fire Stations; Bid No. 21.22.30.
2. SUMMARY
Five bids were received for Painting and Carpet Replacement at Various Fire Stations (SP-4209) on March 17, 2022. The apparent low bidder is Painting and Decor, Inc., Anaheim, California, in the amount of $88,895, representing an original bid amount of $77,300, plus a 15% contingency of $11,595.
3. RECOMMENDED ACTION
Approve contract with Painting and Decor, Inc. in the total amount of $88,895, representing an original amount of $77,300, plus a 15% contingency of $11,595, for Painting and Carpet Replacement at Various Fire Stations, and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $88,895 and will be funded in Fire Station Flooring Improvements (20465) through Fire Facility Fee (560).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
This project will encompass painting and carpet replacement at Fire Stations 3, 6, and 7, as listed below:
· Fire Station 3 exterior painting.
· Fire Station 6 replace the carpet and interior painting.
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Item #: 3.23. 4/12/2022 File #: 22-0203
· Fire Station 7 replace the carpet.
The carpet and paint have seen much wear and tear over the years and are past their life expectancy. It is planned to re-paint and re-carpet each station over the span of three years.
This solicitation for bids was informal per OMC Section 3.08.520 Public Projects-Informal Bidding Procedures. The project was bid on March 3, 2022, for two weeks, and five bids were received and opened on March 17, 2022. The results are as follows:
1. Painting and Décor, Inc. $ 77,300
2. New Dimension General Construction Inc. $ 97,606
3. Color New $ 134,000
4. AM Painting Inc. $ 146,451
5. Legion Contractors $ 177,600
The low bid is about 34% lower than the Engineer’s Estimate of $117,600. Staff checked the references and qualifications for Painting and Decor, Inc., and found them acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Painting and Decor, Inc. be awarded the contract of $88,895, representing an original amount of $77,300 plus a 15% contingency of $11,595 for Painting and Carpet Replacement at Various Fire Stations.
Construction is scheduled to begin in May 2022 and is expected to be completed by July 2022.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The CEQA Notice of Exemption has been filed with the County Recorder’s Office.
7. ATTACHMENTS
· Bid Abstract
· Contract with Painting and Décor, Inc.
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