Agenda Item
City Council
Item #: 3.16. 6/14/2022 File #: 22-0339
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
Appropriation of $8,317.99 in revenue from community partnership donations and user group maintenance fees.
2. SUMMARY
Collected revenues are recommended to be appropriated for 2022 City Special events and sports field maintenance.
3. RECOMMENDED ACTION
1. Accept into the City’srevenue budget $8,317.99 in community partnership donations and user group maintenance fees into the following accounts:
$5,000.00 100.7015.48390.30197 Donations-2022 Special Events Season $3,317.99 100.7022.42480.00000 User Group Maintenance Fees
2. Authorize the following appropriations in the expenditure accounts in the General Fund:
$5,000.00 100.1015.51355.30197 Special Events-2022 Season $3,317.99 100.7022.51424.00000 User Group Maintenance
4. FISCAL IMPACT
The revenue received funds the requested appropriation.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Community Partnership Donation
The City’s annual Community Partnership Program solicits donations to support Citywide special events. The City’sdonation policy states that single donations greater than $5,000 may only be accepted and appropriated by the City Council. St. John’sLutheran Church & School became a “WholeOrange”partner for the 2022 Special Event Season and donated $5,000. Staff is requesting a total of $5,000 to be accepted and appropriated to help cover the cost of the City’sannual special events.
Sports Field Maintenance
The Community Services Department developed a cooperative program with ongoing youth sports groups to fund annual maintenance and renovation of sports fields, based on significant wear City of Orange Printed on 6/9/2022Page 1 of 2
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Item #: 3.16. 6/14/2022 File #: 22-0339
groups to fund annual maintenance and renovation of sports fields, based on significant wear resulting from repetitive use. User groups reimburse the City based on a formula for multi-use fields, or actual amounts for work performed on a single-user field. This process allows for equitable contributions by each user group and avoids any potential liability issues that may arise from unauthorized contractors doing work on City property.
The City billed a total of $3,317.99 in April 2022 to five approved user groups for applicable field maintenance at El Modena Park this Fiscal Year to date. These groups are CSR, Olive Pony, Orange Lutheran High School, Oso Baseball, and Pacific Baseball League. The summary of revenue sources is below.
Summary of Revenue Sources
The total appropriation request is $8,317.99.
Revenue Source Total Collected Location
St. John’s Lutheran Church and School $5,000.00 Community Partnership CSR 832.91 El Modena Park
Olive Pony 992.21 El Modena Park
Orange Lutheran High School 1,110.55 El Modena Park
Oso Baseball 318.60 El Modena Park
Pacific Baseball League 63.72 El Modena Park
TOTAL $8,317.99
7. ATTACHMENTS
· None
City of Orange Printed on 6/9/2022Page 2 of 2
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