Agenda Item
City Council
Item #: 3.28. 6/14/2022 File #: 22-0243
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Innovation Painting Inc. for Fire Hydrant Painting Services; Bid No. 21-22.29.
2. SUMMARY
Seven bids for Fire Hydrant Painting Services were received and opened on April 14, 2022. One bid was deemed unqualified for failing to acknowledge the receipts of addenda. The apparent low bidder is Innovation Painting Inc. of Ontario, CA for $39,050.
3. RECOMMENDED ACTION
1. Award the contract to Innovation Painting Inc. in the amount of $39,050 for Fire Hydrant Painting Services, and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize 10% of the contract amount for contingency purposes.
4. FISCAL IMPACT
The total expenditure for this contract is $42,955 and will be funded through Water Fund (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
There are over 4,400 fire hydrants throughout the City. It is estimated that approximately 1,100 fire hydrants will need to be painted each year to complete the four-year cycle of fire hydrant painting.
The scope of work includes traffic control, removal of grease, oil, loose paint, dirt, foreign materials, and painting with all necessary labor, equipment, and materials. The project is expected to start on or after July 1, 2022 and be completed by December 2022.
The City Council previously approved of an advertisement for bids on March 8, 2022. The bids were received and opened on April 14, 2022. Seven bidders responded as follows:
CONTRACTOR TOTAL
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Item #: 3.28. 6/14/2022 File #: 22-0243
1. Innovation Painting Inc. $ 39,050
2. Harbor Coding and Restoration $ 40,700
3. Polychrome Construction, Inc. $ 40,700*
4. Tony’s Painting $ 52,800
5. Signature Painting $ 69,300
6. NEP Painting $159,500
7. Omega Construction Co. $324,500
* Polychrome Construction’sproposal was deemed unqualified for failing to acknowledge the receipt of issued addenda and not including the required bid bond.
Innovation Painting Inc. is the apparent responsive low bidder. Staff conducted reference checks with other agencies including Southern California Airport Authority, City of Santa Fe Springs, Palm Springs Unified School District, and County of San Bernardino. All agencies contacted provided positive feedback and good reviews on the performance of Innovation Painting Inc. Therefore, staff recommends that Innovation Painting Inc. be awarded the contract in the amount of $39,050, plus a 10% contingency for a total amount of $42,955.
The term of the contract is for one year with an option to renew the contract annually for a total of three more years if the City is satisfied with the level of service from the contractor. Approval of the extensions will be based upon performance and will be executed by the City Manager. The cost for the initial year, including 10% contingency, is $42,955. Each subsequent year is subject to a formula- based consumer price index (CPI) with an adjustment cap of no greater than 2%.
7. ATTACHMENTS
· Contract Agreement with Innovation Painting, Inc.
· Bid Abstract
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