Agenda Item
City Council
Item #: 3.29. 6/14/2022 File #: 22-0282
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Waterline Technologies, Inc. for the Purchase and Delivery of Liquid Sodium Hypochlorite on an “as-needed” basis; Bid No. 21-22.32.
2. SUMMARY
Two bids for the Purchase and Delivery of Liquid Sodium Hypochlorite were received and opened on May 19, 2022. The apparent responsive low bidder is Waterline Technologies, Inc. of Santa Ana, CA for $187,161.75.
3. RECOMMENDED ACTION
1. Award the contract to Waterline Technologies, Inc. in the amount of $187,161.75 for Purchase and Delivery of Liquid Sodium Hypochlorite, and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize 10% of the contract amount for contingency purposes.
4. FISCAL IMPACT
The total expenditure for this contract is $205,877.93 and will be funded through Water Fund (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The California Water Resources Control Board requires all water systems to add chlorine to the distribution system for disinfection purposes. As a result, the Water Division has a continuous need to inject liquid chlorine (sodium hypochlorite) at twelve water wells and three reservoirs throughout the year. Based on the average annual chlorine consumption, it is estimated that approximately 90,000 gallons of liquid chlorine will be used per year.
Bids were advertised through the City’s website and local newspaper in April 2022 for three consecutive weeks. Two bids were received and opened on May 19, 2022 as follows:
City of Orange Printed on 6/9/2022Page 1 of 2
powered by Legistar™
Item #: 3.29. 6/14/2022 File #: 22-0282
CONTRACTOR TOTAL
1. Waterline Technologies, Inc. $ 187,161.75
2. Pacific Star Chemical $ 457,920.00
Waterline Technologies, Inc. (Waterline) is the apparent responsive low bidder and is the current contractor to the City for the past four (4) years. Waterline is familiar with the Water Division’ssites and procedures, and has successfully completed the previous multi-year contract. Therefore, staff recommends that Waterline Technologies, Inc. be awarded the contract in the amount of $187,161.75, plus a 10% contingency for a total amount of $205,877.93.
The term of the contract is for one year with an option to renew annually for three more years if the City is satisfied with the level of service from the contractor. Approval of the extensions will be based upon performance and will be executed by the City Manager. The cost for the initial year is $205,877.93 including 10% contingency. Each subsequent year is subject to a formula-based consumer price index (CPI) with an adjustment cap of no greater than 2%.
7. ATTACHMENTS
· Contract Agreement with Waterline Technologies, Inc.
· Bid Abstract
City of Orange Printed on 6/9/2022Page 2 of 2
powered by Legistar™