Agenda Item
City Council
Item #: 3.33. 6/14/2022 File #: 22-0341
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Palp, Inc. dba Excel Paving Company for the Katella Avenue Street Rehabilitation; Bid No. 21-22.34.
2. SUMMARY
Bids for the Katella Avenue Street Rehabilitation (SP-4144) were received and opened on June 2, 2022. Four bidders responded to the notice inviting bids. The apparent low bidder is Palp Inc. dba Excel Paving Company of Long Beach, California in the amount of $864,420.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $87,000 from Measure M2 (263) unreserved fund balance to expenditure account number 263.5011.56330.30167 Katella Avenue Street Rehabilitation.
2. Approve the contract with Palp, Inc. dba Excel Paving Company in the total amount of $950,862, representing an original amount of $864,420 plus a 10% contingency of $86,442, for Katella Avenue Street Rehabilitation; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $950,862 and will be funded in Katella Avenue Street Rehabilitation (30167) through Measure M2 (263).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
Katella Avenue from SR-55 to Harding Street pavement falls in the “poor”pavement condition category according to the City’sPavement Management Plan. Thus, the rehabilitation is necessary for the roadways with this pavement condition to prevent total pavement failure in the future. Also, landscaping and irrigation improvements will be made to the median island along Katella Avenue.
The City Council previously approved advertisement for bids on April 12, 2022. The bid solicitation was advertised on May 12, 2022 for a period of three weeks and bids were opened on June 2, 2022.
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Item #: 3.33. 6/14/2022 File #: 22-0341
Four bids were received as follows:
1. Palp Inc. dba Excel Paving Co., Long Beach $ 864,420
2. Hardy & Harper, Inc., Lake Forest $ 870,000
3. R. J. Noble Company, Orange $ 898,746
4. All American Asphalt, Corona $1,042,162
The low bid is about 4.0% higher than the Engineer’s Estimate of $829,800. Staff checked the references and qualifications for Palp Inc. dba Excel Paving Company and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Palp Inc. dba Excel Paving Company be awarded the contract in the amount of $950,862, representing an original amount of $864,420 plus a 10% contingency of $86,442, for Katella Avenue Street Rehabilitation.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The CEQA Notice of Exemption has been filed with the County Recorder’s Office.
Construction is scheduled to begin in August 2022 and is expected to be completed by October 2022.
7. ATTACHMENTS
· Bid Abstract
· Contract with Palp, Inc. dba Excel Paving Company
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