Agenda Item
City Council
Item #: 3.40. 6/14/2022 File #: 22-0301
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize purchase of materials and supplies for water maintenance operations from various vendors.
2. SUMMARY
Request to authorize purchase orders in the amount of $150,000 with Yo Fire, $150,000 with C Wells Supply, $125,000 with United Water Works, $125,000 with Ferguson, $100,000 with S&J Supply, and $75,000 with Armorcast for miscellaneous waterworks materials and supplies on an as needed basis during Fiscal Year 2022-2023.
3. RECOMMENDED ACTION
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $725,000.
4. FISCAL IMPACT
The total expenditure for these purchases is $725,000 and will be funded through Water Fund (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community.
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4.Provide outstanding public service.
b. Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Public Works Department Water Division purchases many different types of materials and supplies such as copper tubing, brass fittings, hydrants, couplings, saddles, valves, meter boxes, lids, etc. for its daily maintenance operations. These items are needed for the successful repair, installation, and maintenance of the City’swater infrastructure. The Public Works Department Water Division uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no, one specific vendor that continually provides the lowest price for all items; therefore, the Water Division purchases materials from the vendors that offer the lowest price for that particular item.
The Water Division continuously purchases different materials and supplies from the six vendors listed below. As the amount of purchases from each vendor is over the $30,000 per year limit per City of Orange Printed on 6/9/2022Page 1 of 2
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Item #: 3.40. 6/14/2022 File #: 22-0301
listed below. As the amount of purchases from each vendor is over the $30,000 per year limit per vendor, staff is requesting the City Council authorize the purchase orders, on an as needed basis, in the amounts shown in the table for Fiscal Year 2022-2023.
Vendor Amount
Yo Fire $150,000
C Wells Supply $150,000
United Water Works $125,000
Ferguson $125,000
S&J Supply $100,000
Armorcast $ 75,000
The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
· None
City of Orange Printed on 6/9/2022Page 2 of 2
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