Agenda Item
City Council
Item #: 7.3. 6/14/2022 File #: 22-0253
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Dan Adams, Chief of Police
1. SUBJECT
Agreement with Axon Enterprise, Inc. for a Police Enterprise System and related equipment.
2. SUMMARY
Ten-year agreement with Axon Enterprise, Inc. to replace outdated computer-based software systems and programs in the Police Department with a Police Enterprise System through Sourcewell Contract No. 010720-AXN for a total of $7,551,276.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $60,000 from AB3229-COPS Supplemental Law Enforcement Services unreserved fund balance into expenditure account number 354.4011.56032.30196, AB3229/COPS Supplemental Law Enforcement Services - CIP Equipment Replacements.
2. Approve the agreement with Axon Enterprise, Inc. in the amount of $7,551,276 for the Police Enterprise System; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is $7,551,276 and will be funded in Police Enterprise System (Project 30196) through:
Computer Replacement (790) $7,547,490
Community Development Block Grant - CARES Act (310) 3,786 Total $7,551,276
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety. b: Provide and maintain infrastructure necessary to ensure the safety of the public.
6. DISCUSSION AND BACKGROUND
Axon Enterprise, Inc. (Axon) is the current vendor of the Police Department’s Tasers, Body Worn Cameras (BWCs), fleet mobile, and interview cameras. Axon now offers an all-inclusive Officer Safety Plan (OSP 7+) that includes a bundled solution for police operations.
The Police Department is recommending replacement of the department’s existing Computer Aided Dispatch and Records Management System, BWC program, and consolidation of systems with the all-inclusive OSP 7+ solution to manage police hardware and software. Included in the OSP7+ City of Orange Printed on 6/9/2022Page 1 of 4
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Item #: 7.3. 6/14/2022 File #: 22-0253
solution is the latest equipment, including Tasers, BWCs, fleet cameras, interview room cameras, the evidence.com portal, which is cloud-based for data storage and sharing, Records and Dispatch software, and Standards software to track internal investigations. Also included is a Virtual Reality training suite, software for Drones and License Plate Readers for the entire Patrol fleet.
Axon OSP 7+ also includes hardware and software upgrades throughout the length of the contract.
This means that equipment updates are included along with software upgrades that include the National Incident-Based Reporting System (NIBRS) and Racial Identity Profiling Act (RIPA) for no additional costs. The services offered through Axon OSP 7+ are a network solution that allows all systems to connect and integrate without the costly expense of building bridges that are time consuming and labor intensive. In a time when law enforcement is highly scrutinized, the OSP 7+ solution will provide significant value to the entire department and is widely accepted amongst the law enforcement community, as well as being supported by a large majority of community members.
Axon presented staff with two procurement options including a five- or ten-year contract with flexible payment options. Executing a five-year contract is currently estimated at $4M while a ten-year contract is estimated at $7.5M. Should staff proceed with a five-year contract, renewal contracts may include up to five percent year-over-year increases that can result in a $5.1M renewal contract, an increase of 27% from the initial five-year cost of $4M. For comparison purposes, two independent five-year contracts could potentially cost $9.1M over ten years which is approximately $1.6M or 20% more than the original ten-year contract amount of $7.5M. As a result, Police staff is recommending a ten-year contract.
Services included in the contract are as follows:
Hardware
· Body Worn Cameras
o Axon Body 3
o Multi Bay Docks
o Batteries, Mounts, and accessories
· Tasers
o Taser 7
o Taser Cartridges
o Holsters, Batteries, Sidearm Kit, and accessories
o Virtual Training Suite, Simulator, and accessories
· Fleet 3 Cameras, and accessories
Software
· Evidence.com
· Virtual Taser Access
· Redaction Assistant
· Auto Tagging
· Citizen for Communities
· Respond Device
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Item #: 7.3. 6/14/2022 File #: 22-0253
· Interview Software
· Standards Software
· Axon Records
· Axon Dispatch
· Axon Air (Drones)
· Fleet Vehicle, Storage, View
· Fleet 3 Automated License Plate Reader (ALPR) - 50 vehicles Services
· Video Support
· Taser 7 Instructor Course
· Taser 7 Master Instruction School
· Auto Tagging Implementation
· Evidence.com Channel Services
· Standards Services
· Axon Full Services
· Professional Services, Records & Dispatch Implementation · Fleet 3 - New Installation & Upgrade Installations
Warranties
· Extended Warranty for Fleet, Virtual Reality Equipment, Cameras, Docks, Interview Room, and Tasers
Implementation of the OSP 7+ solution will span over 12 to 24 months as configuration milestones are fulfilled. Axon is expected to complete the Records portion in 12 months and finalize Dispatch implementation in 18 to 24 months. Under the new contract, initial costs include the cost of equipment and licenses with system configuration costs for Dispatch, Records, and Standards due three years after project kickoff, or July 2025. This means the department will benefit from system configurations completed sooner than the payment due date of July 2025. Other related expenses, including third-party interface fees discounted by Axon, are to be procured separately by the Police Department. Based on the payment schedule below, payments are due in July of each year with the exception of fleet equipment and services that are due in November.
Payment Year Fiscal Year Total
1 2022 22-23 $ 562,582.10
1 Nov 2022 22-23 87,573.27
2 2023 23-24 629,328.10
3 2024 24-25 629,328.10
4 2025 25-26 1,172,066.34
5 2026 26-27 745,066.34
6 2027 27-28 745,066.34
7 2028 28-29 745,066.34
8 2029 29-30 745,066.34
9 2030 30-31 745,066.34
10 2031 31-32 745,066.34
$7,551,275.95
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Item #: 7.3. 6/14/2022 File #: 22-0253
Funding will be made available through the Computer Replacement Fund (790) as documented in Capital Improvement Project (CIP) 30196 which replaces CIP 20337 that only included costs related to body worn, fleet and interview room cameras. An additional appropriation of $60,000 from AB3229/COPS Supplemental Law Enforcement Services unreserved fund balance is necessary to cover the cost of third-party interface fees needed to fully integrate these systems.
The OSP 7+ solution is an all-in-one product that will continue to improve as new technological advancements are built into the bundle and will prove to be an invaluable system. The Police Department’s proposal to the City is for a ten-year contract for a total amount of $7,551,276.
7. ATTACHMENTS
· Professional Services Agreement with Axon
· Sourcewell Contract 010720 - Amendment
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