Agenda Item
City Council
Item #: 3.15. 10/11/2022 File #: 22-0558
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to Commercial Interior Resources for Carpet Replacement at City Hall Public Works and Community Development Departments and at the Orange Police Department.
2. SUMMARY
Purchase and install new carpet for the Public Works and Community Development Departments and the Orange Police Department through OMNIA #1135634 Contract #2020002149, with Commercial Interior Resources for $241,616.
3. RECOMMENDED ACTION
Approve the contract with Commercial Interior Resources for $241,616 to furnish and install new carpet and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $241,616 and will be funded through:
Civic Center Public Facilities Improvements (19809) General Fund (500) $152,636 Police Facility Improvements (20483) Police Facility (570) 88,980 Total: $241,616
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
This project encompasses removing and replacing the existing carpet at City Hall and Orange Police Department Headquarters. The front counter of the Public Works and Community Development Departments was recently remodeled, and the remaining ten-year old carpet throughout the rest of the building is beyond its useful life and needs to be replaced. The carpet in the Administration and Finance buildings are also beyond their useful life and are scheduled to be replaced in the near City of Orange Printed on 10/6/2022Page 1 of 2
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Item #: 3.15. 10/11/2022 File #: 22-0558
future.
While the useful life of a police facility can range from 20 to over 50 years, building elements with the shortest lifespan are interior finishes, furnishings, and fixtures which typically last five to ten years.
The 14-year old carpet at the Police Department Headquarters is beyond its useful life and needs to be replaced. This project is being phased with the furniture replacement in Detectives, Records, and Narcotics areas.
Staff checked the references and qualifications for Commercial Interior Resources and found them acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Commercial Interior Resources be awarded the contract of $241,616, representing an original amount of $219,650 plus a 10% contingency of $21,965 for the purchase and install of new carpet for the Public Works and Community Development Departments and Orange Police Department.
Construction is scheduled to begin in November 2022 and is expected to be completed by December 2022.
7. ATTACHMENTS
· Contract with Commercial Interior Resources
City of Orange Printed on 10/6/2022Page 2 of 2
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