Agenda Item
City Council
Item #: 3.17. 10/11/2022 File #: 22-0533
TO: Honorable Mayor and Members of the City Council
THRU: Rob Houston, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Authorize purchase of vehicles and equipment for various departments using a Cooperative Purchasing Agreement.
2. SUMMARY
Purchase and equip vehicles and equipment for various departments from Red Sky Emergency Vehicles and Vehicle Service Group, Inc., and donate fleet hoists equipment to Queretaro, Mexico.
The City Council has previously approved the Cooperative Purchasing Agreement as a vehicle and equipment procurement standard.
3. RECOMMENDED ACTION
1. Approve the purchase of one Ambulance from Red Sky Emergency Vehicles for $445,082.
2. Approve the purchase of four Post Rotary Hoists for a total of $52,609.
3. Authorize the donation of the existing fleet hoists to Queretaro, Mexico.
4. FISCAL IMPACT
The total expenditure for these purchases is $497,691 and will be funded through the following:
Vehicle Replacement (720) $445,082
City Facility Improvement (500) 52,609
Total $497,691
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly
6. DISCUSSION AND BACKGROUND
The City Council has previously authorized a Cooperative Purchasing Agreement (CPA) using Houston-Galveston Area Council (HGAC) and Sourcewell as the standard for vehicle and equipment procurement, and this purchase is a continuation of that policy.
The 2009 International ambulance is beyond its useful life. The replacement fire apparatus will be City of Orange Printed on 10/6/2022Page 1 of 2
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Item #: 3.17. 10/11/2022 File #: 22-0533
The 2009 International ambulance is beyond its useful life. The replacement fire apparatus will be procured from Braun and their local dealer Red Sky Emergency Vehicles. They were awarded contract number AM20BA16 for $445,082. The City has purchased fleet vehicles from Red Sky over the past five years and will receive a repeat customer discount of $28,753 and a prepayment discount of $2,000 on the apparatus net price using the HGAC contract and an upfront payment for a total discount of $34,753. The purchase price includes a performance bond for $4,000 to secure the upfront payment. Upon placement of the order, the apparatus will take 28-31 months to build and equip. As is customary in public agencies, the surplus ambulance will be auctioned after removing all equipment for approximately $5,000.
The existing fleet hoists that lift heavy emergency vehicles and construction equipment are beyond their useful life. Staff recommends purchasing replacements of existing hoists for $47,826 from Rotary through their local dealer, Vehicle Service Group, LLC, which was awarded contract number NASPO ValuePoint Master Agreement Number 05316 - Addendum Number 7-19-99-37-05. With the volatility of the supply chain, staff recommends budgeting a 10% contingency of $4,783 to account for potential unforeseen price adjustments totaling $52,609. As part of this improvement, the electrical system in the Public Works Fleet Shop where the new hoists will be housed will be upgraded to account for the new electrical requirements.
In addition to purchasing new hoists and infrastructure improvements, the existing fleet hoists will be retiring out of service. As a result, staff recommends donating the equipment to the Queretaro Fire Department. Queretaro, Mexico, has been a sister city to the City of Orange for the past five decades. The fire service is a global community. Many fire departments help under-resourced fire departments in developing countries by providing firefighting gear and equipment that has reached the end of its service lifecycle in the U.S. but still has value for firefighters who may be using more senior gear and equipment. The calculation for depreciation estimates the value of the hoists to be $3,500 to $5,000.
7. ATTACHMENTS
· CPA bid is available for review in the Purchasing Division · Letter from Bomberos Queretaro
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