Professional Services Agreement — Orange City Council, November 15, 2022

PROFESSIONAL SERVICES AGREEMENT
[Architectural and Engineering Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on thi s _____ day of _________ _____, 2022 (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and GILLIS & PANICHAPAN ARCHITECTS, INC ORPORATED, a California corporation (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducem ent to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are th e subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the busi ness of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity provided such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

Chris Mielke, Associate Civil Engineer (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed TWO HUNDRED EIGHTEEN THOUSAND FOUR HUNDRED DOLLARS and 00/100 ($218,400.00) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.
2 b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. City will pay Contractor the amount invoiced within thirty (30) days, but may withhold 10% of any invoic e until all work is completed, which sum shall be paid within thirty (30) days of completion of the work and receipt of all deliverables

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writ ing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cos t, during the performance of this Agreement.

6. Independent Contractor . At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature wha tsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. E xcept as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

3 8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A”, shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect un less the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion . Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work in accordance with the time period set forth in Exhibit “A” hereto or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. Reserved.

13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, wh y the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, asses sments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity . During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. 4 Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 8710 3 of the Government Code.

Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.

17. Indemnity.

a. To the full est extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission other than a professional act or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damage s due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay 5 or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

b. To the fullest extent permitted by law, Contractor agrees to indemnify and hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property caused by its negligent professional act or omission in the performance of professional services pursuant to this Agreement.

c. Except for the Indemnitees, the indemnifications provided in this Agreement shall not be construed to extend any third party indemnification rights of any kind to any person or entity which is not a signatory to this Agreement.

d. The indemniti es set fort h in this section shall survive any closing, rescission, or termination of this Agreement, and shall continue to be binding and in full force and effect in perpetuity with respect to Contractor and its successors.

18. Insurance.

a. Contractor shall carry workers’ compensation insurance as required by law for the protection of its employees during the progress of the work. Contractor understands that it is an independent contractor and not entitled to any worker s’ compensation benefits under any City program.

b. Contractor shall maintain during the life of this Agreement the following minimum amount of comprehensive general liability insurance or commercial general liability insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage and be written on an occurrence basis.

c. Contractor shall maintain during the life of this Agreement, the following minimum amount of automotive liability insurance: the greater of (1) a combined single limit of One Million Dollars ($1,000,000) or (2) all the insurance coverage and/or limits carried by or available to Contractor. Said insurance shall cover bodily injury, death and property damage for all owned, non-owned and hired vehicles and be written on an occurrence basis.

d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given lo ss shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

e. Each policy of general liability and automotive liability s hall provide that City, its officers, officials, agents, and employees are declared to be additional insureds under the terms of the policy, but only with respect to the work performed by Contractor under this Agreement. A policy endorsement to that effect shall be provided to City along with the certificate of insurance. In lieu of an endorsement, City will accept a copy of the policy(ies) which evidences 6 that City is an additional insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above, shall apply to City as an additional insured.

f. Contractor shall maintain during the life of this Agreement professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a minimum limit of One Million Dollars ($1,000,000) per claim. Contractor agrees to keep such policy in force and effect for at least five (5) years from the date of completion of this Agreement.

g. The insurance policies maintained by Contractor shall be primary insurance and no insurance held or owned by City shall be called upon to cover any loss under the policy.

Contractor will determine its own needs in procurement of insurance to cover liabilities other than as stated above.

h. Before Contractor performs any work or prepares or delivers any materials, Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing the aforementioned minimum insurance coverages on forms acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days’ prior written notice to City.

i. Except for professional liability insurance coverage that may be required by this Agreement, all insurance maintained by Contractor shall be issued by companies admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest editi on of Best Key Rating Guide. In the case of professional liability insurance coverage, such coverage shall be issued by companies either licensed or admitted to conduct business in California so long as such insurer pos sesses the aforementioned Best rating.

j Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by City.

In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set -off from any sums owed Contractor.

k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.

Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

l. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to City for review and approval. All coverages for subcontractors shall be subject to all of the requirements stated herein.

7 19. Termination. City may for any reason terminate this Agreement by giving Contractor not less than five (5) days’ written notice of intent to terminate. Upon receipt of such notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.

Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Agreement, unless termination by City shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

20. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement.

City and its authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

21. Compliance with all Laws/Immigration Laws.

a. Contractor shall be knowledgeable of and comply with all local, state and federal laws which may apply to the performance of this Agreement.

b. If the work provided for in this Agreement constitutes a “public works,” as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid, to the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that it, and any subcontractor under it, shall pay not less than the specified prevailing ra tes of wages to all such workers . The general prevailing wage determinations for c rafts can be located on the web site of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

c. Contractor represents and warrants that Contractor:

(1) Has complied and shall at all times during the term of this Agreement comply, in all respects, with all immigration laws, regulations, statutes, rules, code s, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and

(2) Has not and will not knowingly employ any individual to perform services under this Agreement who is ineligible to work in the United States or under the terms of this Agreement; and

8 (3) Has properly maintained, and shall at all times during the term of this Agreement properly maintain, all related employment documentation records including, without limitation, the completion and maintenance of t he Form I -9 for each of Contractor’s employees; and

(4) Has responded, and shall at all times during the term of this Agreement respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I -9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.

d. Contractor shall require all subcontractors or subconsultants to make the same representations and warranties as set forth in Subsection 21.c.

e. Contractor shall, upon request of City, provide a list of all employees working under this Agreement and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Agreement without written notice to City, accompanied by the verification required herein for such employees.

f. Contractor shall require all subcontractors or sub-consultants to make the same verification as set forth in Subsection 21.e.

g. If Contractor or subcontractor knowingly employs an employee providing work under this Agreement who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee, that shall constitute a material breach of this Agreement and may be cause for immediate termination of this Agreement by City.

h. Contractor agrees to indemnify and hold City, its officers, officials, agents and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures City may sustain by reason of Contractor's failure to comply with sa id laws, rules and regulations in connection with the performance of this Agreement.

22. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in Orange County, California.

23. Integration. This Agreement constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Agreement shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Agree ment shal l not be compensated.

9 24. Notice. Except as otherwise provided herein, all notices required under this Agreement shall be in writing and delivered personally , by e -mail, or by first class U.S. mail, postage prepaid, to each party at the address listed b elow. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e- mail shall be deemed received on the date of the e-mail transmission.

“CONTRACTOR” “CITY”

Gillis & Panichapan Architects, Incorporated City of Orange 2900 Bristol Street, Suite G205 300 E. Chapman Avenue Costa Mesa, CA 92626 Orange, CA 92866-1591
Attn.: Jack Panichapan, AIA Attn.: Chris Mielke

Telephone No.: 714-668-4260 Telephone No.: 714-744-5527 E-Mail Address: [email protected] E-Mail Address: [email protected]

25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures.

[Remainder of page intentionally left blank; signatures on next page]

10 IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year and day first above written.

“CONTRACTOR” “CITY”

GILLIS & PANICHAPAN ARCHITECTS, CITY OF ORANGE, a municipal corporation INCORPORATED, a California corporation

*By: By:

Printed Name: Mark A. Murphy, Mayor
Title:

*By: ATTEST:

Printed Name:

Title:

Pamela Coleman, City Clerk

APPROVED AS TO FORM:

Mary E. Binning
Senior Assistant City Attorney

*NOTE: City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to City.

EXHIBIT “A”

SCOPE OF SERVICES

[Beneath this sheet.]
RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225
Jack Panichapan, AIA, LEED AP
Principal/CEO
Gillis + Panichapan Architects, Inc.
2900 Bristol Street, Suite G-205
Costa Mesa, 92626
[email protected]
Tel. 714.668.4260
Fax. 714.668.4265
SEPTEMBER 9, 2022
UPDATED OCTOBER 17,2022
Request for Proposal

A/E DESIGN SERVICES FOR FIRE STATION
NO. 3 & NO.5 ADDITION (SP-4225)
City of Orange,
Public Works Department

2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org September 9, 2022

Chris Mielke, P.E.

Associate Civil Engineer
City of Orange
Public Works Department – Engineering

Re: A&E Design Services for SP-4225 Fire Station No. 3 & No. 5 Building Addition

Dear Chris,

GPa is pleased for the opportunity to provide architect ural and engineering servi ces associated with the the building additions to Fire Station No. 3 & No. 5 Building. The following pages outlin e an understanding of our scope and approach to the project.

Gillis + Panichapan Architects Inc. (GPa) is an established firm providing full-service Architectural Services with over thirty years of experience servin g Municipal and Public Agencies thro ughout the State of California. We have had extensive experience and expertise in site planning, needs assessment, space planning, architectural development services for Public Works Facilities including Fire Stations and other Essential Service Facilities. Our successful experiences leave us with a great depth of specific knowledge that we can bring forward to this project.

Please see our attached project approach, and the separate envelope containing Fee Exhibit for our proposed work plan and fee breakdown. We have tailored ou r scope and subsequent fee proposal to accommodate the scope of work, realizing that there is latitude in both parameters to be di scussed during the contract negotiation.

We look forward to working with you on this project.

Sincerely,

Jack Panichapan, AIA, LEED AP
Principal, CEO
Gillis + Panichapan Architects, Inc.

Page 01 ends

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org

TABLE OF CONTENTS
RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225
Cover Letter
Table of Contents
Project Team Organization and Key Personnel
Relevant Experience
Project Understanding
Work Progress Activity Schedule
Insurance Coverage
Cost Proposal (Separate Enclosed Envelop)
00 01
02 07
08 09
16 See Envelope

Page 02 ends

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 Jack Panichapan, CEO/Principal
Gillis and Panichapan Architects, Inc.

Jack Panichapan will be the project manager and the main point of contact and coordinator throughout the entire project for the City. He will coordinate and track of all processes with the client and sub-consultants.
• Jack Panichapan, 19 years with GPa, 29 years of experience • Bachelor and Master in Architecture, Iowa State University • Professional Architect, CA #29344, LEED Accredited Professional • Professional Architect, IL 001-018109
Kent Klueter, Project Architect
Gillis and Panichapan Architects, Inc.

As project architect, Kent will develop working drawings, coordinating with engineering consultants, producing of construction documents, bidding process, construction administration, as well as coordinating with building department.
• Kent Klueter, 27 years with GPa, 31 years of experience • Bachelor in Architecture, California Polytechnic State University, San Luis Obispo • Professional Architect, CA #25189, LEED Accredited Professional Vic Nguyen, Design Director
Gillis and Panichapan Architects, Inc.

Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement.
• Vic Nguyen, 12 years with GPa, 22 years of experience • Bachelor in Architecture, University of Arizona
• Professional Architect, CA #30250, LEED Accredited Professional

QUALIFICATIONS- PERSONNEL

QUALIFICATIONS- PERSONNEL
Gillis+ Panichapan Architects (GPa)
We are a full-service Architecture, Planning, and Interior Design Firm centrally based in Costa Mesa, California; our company employs five full time employees. We provide full services, from architectural design, interior design, space planning all the way through construction administration and move management services. We have decades of experience in design and planning for Civic, Municipal, and Essential Service Facilities. Our company was founded in 1989 by Donald Gillis as Gillis and Associates Architects, Inc. In 2008, our name changed to Gillis + Panichapan Architects, Inc. GPa is a S-corporation.

Contact:

Gillis + Panichapan Architects, Inc.
2900 Bristol Street, Suite G-205
Costa Mesa, 92626
Tel. 714.668.4260
Fax. 714.668.4265
The Team:

The services provided for your project will be managed directly by the Principal, Jack Panichapan of Gillis + Panichapan Archi- tects (GPa). He will be the single point of contact with the Client and will manage incoming documents, document all project meetings, coordinate issues as they arise, and handle discrepancies to ensure accuracy in the delivery of your project. The engi- neer team we have proposed have worked with us for many years and share a close working relationship. The chosen members for the team proposed to furnish services for your projects will be assembled as follows:
(Percentage Availability: 75%)
(Percentage Availability: 100%)
(Percentage Availability: 100%)
Monita Verma P .E., LEED AP , Mechanical, Electrical, and Plumbing Engineer: H2S Engineers Inc.

Years of Collaboration: 10
H2S specializes on electrical and mechanical, as well as managing the whole picture of the project. They design and consult on HVAC, electrical and plumbing system design. Their duties include the specification and optimization of cost effective HVAC, electrical and plumbing solutions. H2S is also responsible for the calculation and verification of energy compliance with the State Energy Code.

Relevant Recent Projects with GPa:
• City of Buena Park – Ehlers Community Center
• UC Irvine Health – On-Call A/E Services
• OCFA Building Addition and Retofits

John Wang , P .E., PLS, QSD: TriTech Civil Engineers
Professional Engineer, CA, 34277
Years of Collaboration: 5
IDS Civil Engineers specializes in Civil Engineering, Land Surveying, and Public Works and site development. His depth of experience includes site planning and development, entitlement procurement, tenant improvements, ADA site improvements, construction documents, value engineering, construction administration and project management.

Relevant Recent Projects with GPa:
• SAWPA – Lobby and Parking lot ADA Retrofits
• East Orange County Water District – Headquarters Facility • Temecula Fire Station 84
Hashimi Quazi, Ph.D., P .E., G.E, Principal / Project Manager: Converse Consultants Civil Engineer, CA 46651
Years of Experience: 26
Converse Consultants personnel excels in providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. Conserve Consultant provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies.

Relevant Recent Projects with GPa:
• Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • City of Westminster – Maintenance Corporate Yard and Police Department Training Facility • City of San Gabriel- Municipal Yard Facility
Richard Suzuki, P .E., S.E. Structural Engineer: Dale Christian Structural Engineer (DCSE) Years of Collaboration: 17
DCSE Structural Engineers are involve with us on the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. DCSE’s team experienced in all phases of structural engineering and design analysis for different types of structures including mixed-use multi story facility, retail buildings, tilt-up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures.

Relevant Recent Projects with GPa:
• UC Irvine Health – On-Call A/E Services
• City of San Gabriel – Municipal Yard Facility
• City of Westminster – Maintenance Corporate Yard and Police Department Training Facility

Page 03 ends

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

QUALIFICATIONS- PERSONNEL
(Percentage Availability: 100%)
(Percentage Availability: 100%)
(Percentage Availability: 100%)
(Percentage Availability: NA)
San Gabriel Municipal Yard
City of San Gabriel
CLIENT REFERENCE:

Patricia “Patty” Pena
Management Analyst
(626) 308-2825
[email protected]
DESCRIPTION:

The City of San Gabriel had acquired a challenging narrow

3.5-acre site bifurcated by a flood control channel for its new maintenance facility containing the City’s Maintenance Division, Engineering, and Administration Staff. It was our objective to provide an environmentally and energy efficient building to the City of San Gabriel that blends in, as well as enhances the surrounding community. A portion of the building also serves as an essential facility. Building and site improvements were located on the east side of the wash.

The other sides of the site are primarily bordered by large industrial tilt-up facilities on the east, north, and across the Rubio wash to the west. There is a small cluster of homes isolated on the southeast section of the site, with the homes sharing the property line with the site.

The Municipal Yards Facility artfully blends in the contextual juxtaposition of single-family residential versus industrial facilities using a CMU as the primarily façade material to transition the two zones. The buildings blend the larger concrete warehouses with the residential scale more
gradually. The facility uses a series of subtle patterned CMU walls throughout the main facades. The colored CMU used provides a warmth and scale for residential context while fitting in with the larger tilt-up industrial buildings on the other side. A secondary goal with the use of CMU was to provide visual and acoustic mitigation between the industrial and residential zones.

With the narrow site, the durability of the walls offers good resistance to the maintenance facility high volume
activities and traffic around on the very narrow site. The facility considers sustainable design features such as native plantings, recycled materials, and north-south fenestration orientation for energy efficiency.

CONTRACT VALUE: $750,000
CONSTRUCTION BUDGET: $10,000,000
DATES OF SERVICE: 2016

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225) WORK EXPERIENCE RFP FIRE STATION NO.3 AND NO.5

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CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

WESTMINSTER CORPORATION YARD
City of Westminster
DESCRIPTION:

The existing city maintenance yard facility built in
the early 1960s, is overcrowded, inefficient, and no
longer sufficient to implement the city’s needs as a
maintenance facility. GPa was obtained to update
and expand the current facility. The new corporate
yard includes a new administration building, canopy,
fuel station, and warehouse facilities. The renovation
and addition takes place within the existing site of the city’s current municipal facility along with an adjacent building the city has obtained for a police training
facility requiring renovation. Another building housing the Boys and Girls Club was also renovated as a part
of this project.

One of the challenges of this project was that the
facility is required to be operational during the course of renovation. GPa worked with the city for a phasing
plan to relocate staff and keep it operational during
the course of construction. The new building contains
notable sustainable features and reflects the residential scale of the surrounding residential neighborhood.

GPa completed the space planning and furniture
procurement for the both the corporate yard and the
police training facility. We also provided code updated retrofits for the Boys and Girls Club.

CONTRACT VALUE: $448,000
CONSTRUCTION BUDGET: $10,500,000
DATES OF SERVICE: 2016
CLIENT REFERENCE:

Dustin Alamo
Senior Vice President
(949) 497-9000
[email protected]

WORK EXPERIENCE
RFP FIRE STATION NO.3 AND NO.5
CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

GRIP- Advanced Water Treatment Facility
WRD- Water Replenishment District of Southern California CLIENT REFERENCE:

Charlene King
Associate Engineer
562-275-4252
[email protected]
DESCRIPTION:

WRD is developing an advanced reclaimed water treatment campus ($100 million construction cost) that includes an approximately 45,000sf treatment plant process building and an approx. 24,150sf two story Administration and Visitors Building.

During the course of development, GPa developed the
general architectural aesthetic of the buildings and site landscape concepts and theme through several phases of
public outreach input with the surrounding community. The goal was to have a building and a campus that facilitated a welcome connection to the community.

The Design was developed through stages of Design-Build with an architectural philosophy which is consistent with the theme and character that has been established by WRD
in terms of outdoor connections, views, and transparency.

We worked interactively with WRD in order to ensure that the implementation of the final design aligns with the established budget, needs, and goals for the architecture of new facility.

Throughout the development of the project this can be
implemented with workshops. The facility achieved LEED
Platinum.

CONTRACT VALUE: $875,000 (Architecture only)
CONSTRUCTION BUDGET: $100,000,000
DATES OF SERVICE: 2019

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

WORK EXPERIENCE
RFP FIRE STATION NO.3 AND NO.5
CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

Yucca Valley Branch Library
Town of Yucca Valley
DESCRIPTION:

It has been approximately ten years since a needs
assessment was completed and there have been
potentially organizational and infrastructural changes
over the years that require the Town Master Plan Study
to be re-assessed and revised.

GPa had assisted the Town of Yucca Valley to develop
a report to determine a compatible new program
to occupy the infrastructure of the existing mid-20th
century bank facility located at 57271 Twenty-nine
Palms Highway Yucca Valley, CA 92284. Programming
and architectural/ engineering assessments of the
existing building were provided in this report. GPa
provided the Town of Yucca Valley with three separate
schemes: community library, combination hi-desert
museum and California welcome center, and hi-
desert museum. With three separate programs and
conceptual plans developed, it was determined
that the County library program would be the most
optimal fit. A conceptual plan of renovation of the
bank were developed to depict its library use as one of three schemes. Recently, GPa completed performing
the next stages of design services (schematic
design through construction administration) for the
Architectural and Engineering for the renovation of the former Bank Building into the County Library.

CONTRACT VALUE: $331,000
CONSTRUCTION BUDGET: $2,500,000
DATES OF SERVICE: 2020
CLIENT REFERENCE:

Shane R. Stueckle
Deputy Town Manager
760-369-1265 ext. 305
[email protected]

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 RFP FIRE STATION NO.3 AND NO.5 WORK EXPERIENCECITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

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CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CLIENT REFERENCE:

Julie Samaniego
Construction Project Manager
Orange County Fire Authority
Office: 714.573.6480 | Mobile: 949.697.4593
[email protected]

WORK EXPERIENCE
Municipal | On-Call
Project Size: Varies
Start & Completion Date: 2019 - Current
www.gparchitects.org
Key Personnel:

Jack Panichapan – Mr. Panichapan acted as the
Principal in Charge and was responsible for the
interior design of this tenant improvement project
which also included furnishing.

Kent Klueter – Mr. Klueter was the Project Architect
and was in charge of the construction documents
and construction administration for the project which
also included coordinating documents between all
the disciplines.

Vic Nguyen – Mr. Nguyen was the Project Architect
and was in charge of the design, rendering,
entitlements, construction documents and
construction administration for the project which also
included coordinating documents between all the
disciplines.

Project Description:

GPa is the on-call consulting architect with OCFA providing interior design, architecture, planning, and cost analysis services. GPa works closely with the team at OCFA to design and manage projects that meet the standards of OCFA and the California Building Code. GPa has completed various projects throughout Southern California including Building Additions, ADA upgrades, and interior and exterior renovations.
• YORBA LINDA
• FS#53, FS#32
• SILVERADO
• FS #14, FS #16
• WESTMINSTER
• FS#25

PROJECT LOCATIONS
ORANGE COUNTY FIRE AUTHORITY - On Call ServicesORANGE COUNTY FIRE AUTHORITY - On Call Services RFP FIRE STATION NO.3 AND NO.5

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CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CLIENT REFERENCE:

Souri Amirani, P .E.,
Deputy City Engineer
Public Works Agency
20 Civic Center Plaza, Santa Ana, CA 92702
Phone: (714)648-5640

WORK EXPERIENCE
City of Santa Ana
Santa Ana Fire Stations No. 2,3,4,5,7,8, & 10
www.gparchitects.orgwww.gparchitects.org
Key Personnel:

Jack Panichapan- Mr. Panichapan acted as the
Principal in Charge and was responsible for the
design of this project.

Kent Klueter was the Project Architect and was
in charge of the construction documents and
construction administration for the project which
also included coordinating documents between
all discplines.

Vic Nguyen- Mr. Nguyen was the Project Architect
and was in charge of the design, rendering,
entitlements, construction documents and
construction administration for the project which
also included coordinating documents between
all the disciplines.

Reference:

Contact: Souri Amirani, P .E.,
Deputy City Engineer
Public Works Agency
20 Civic Center Plaza M-36
P .O. Box 1988, Santa Ana, CA
92702
Phone: (714)648-5640
Project Description:

The Santa Ana Fire Department requested
improvements to their existing seven out of
ten fire stations inorder to accommodate
their future needs. This included updating the
buildings to current code standards of ADA
compliance, and retrofitting the buildings
to accomodate a larger staff that includes
female fire fighters. GOa’s scope of work
included generating of a need assessment
analysis, developing a Statement of Probable
Costs, and proposing a conceptual plan for
each fire station. The study was completed
in 2007. In 2008, the city obtained GPa to
develop and oversee the renovation of fire
station #5 based on their studies. Fire Station
#5 was completed on time and on budget.

The remaining fire station are awaiting funds
before further development continues.

Project Size: Varies
Completion Date: 2010
Total Cost of Completed Project: Varies
Address: Santa Ana, California
floor plans
Municipal | Fire Station
City of Santa Ana
Santa Ana Fire Stations No. 2,3,4,5,7,8, & 10
www.gparchitects.orgwww.gparchitects.org
Key Personnel:

Jack Panichapan- Mr. Panichapan acted as the
Principal in Charge and was responsible for the
design of this project.

Reference:

Contact: Souri Amirani, P .E.,
Deputy City Engineer
Public Works Agency
20 Civic Center Plaza M-36
P .O. Box 1988, Santa Ana, CA
92702
Phone: (714)648-5640
Project Description:

The remaining fire station are awaiting funds
before further development continues.

Jack Panichapan- Mr. Panichapan acted as the
Principal in Charge and was responsible for the
design of this project.

Reference:

Contact: Souri Amirani, P .E.,
Deputy City Engineer
Public Works Agency
20 Civic Center Plaza M-36
P .O. Box 1988, Santa Ana, CA
92702
Phone: (714)648-5640
Project Description:

The remaining fire station are awaiting funds
before further development continues.

Project Size: Varies
Completion Date: 2010
Total Cost of Completed Project: Varies
Address: Santa Ana, California
floor plans
Municipal | Fire Station
RFP FIRE STATION NO.3 AND NO.5

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PROJECT UNDERSTANDING

PROJECT APPROACH
City of Orange Fire Station No.3 and No.5 Building Addition 2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org

PROJECT UNDERSTANDING

Gillis+ Panichapan Architects In c (GPa) offers the following is a descript ion of services that endeavors to optimally align and complement with the RFP scope description provided by the RFP for Fire Station No 3 (1910 N Shaeffer St.) and Fire Station No.5 (1345 W. Maple Ave).

GPa is pleased for the opportunity to provide architectural and engineering services involving for the renovation and addition to Fire Station No 3 and Fire Station No.5. Both projects will be completed as separate projects and would be completed on separate schedules. Desi gn services and final construction document approval shall be phased so that the building addition of Fire Station No. 5 is awarded for construction in fiscal year 2022- 2023 and the building addition of Fire Station No. 3 is awarded for construction in fiscal year 2023-2024.

General scope of design includes the following:

1. Fire Station No.5 (1345 W. Maple Ave): To be developed 2022-2023 Fire Station No. 5 was built in 1965 and did not account for the space needed to store and utilize exercise equipment. The exercise equipment is currently housed on the apparatus bay oor of Station 5, which severely limits the ability to park emergency apparatus inside the structure. The existing re station will remain unchanged.

o New exterior structural addition of wellness room/gym space approx. 20’x 35’ in size o New gym to have its own separate entrance and independent HVAC system o Provide a new canopy structure off the gym to provide shade and weather protection between existing adjacent building entry and gym access.

2. Fire Station No 3 (1910 N Shaeffer St.) To be developed 2023-2024 Fire Station No. 3 was built in 1962 (renovated in 1997) and currently has a barn and concrete masonry building that are located in the rear parking lot of the property.

o Demo existing barn and concrete masonry building that are located in the rear parking lot of the property
o Provide new building (~3,700sf) that will include additional space for apparatus storage, a workshop, laundry room, and a room for medical and disaster supplies. o The solar paneling will be salvaged and relocated to the new building/ existing front building.
o The existing fire station will remain unchanged.

The new Fire Department building additions will be considered an Essential Services Facility Normal use of the existing buildings should be maintained during construction.

General Scope of Project would include
• GPa’s team of consultants involved for this project would include Civil, Structural, and MEP and Geotechnical Engineers.
• Geotechnical Services shall be completed initially for both Sites. • Provide design services from site and building planning, demolition and addition, electrical, mechanical, ADA compliance necessary to publicly bid construction plans & specifications. • Conceptual and space planning with 3-D sketch renderings. • Improvements to be reviewed by City of Orange’s Building & Safety Department for building permit
• Provide construction cost Rough Order of Magnitude (ROM)

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

PROJECT APPROACH
City of Orange Fire Station No.3 and No.5 Building Addition

2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org Fire Station No.3 (1910 N Shaeffer St.) Civil Scope provided:

1. Topographic Survey using city's Bench Mark for the fire station site including 1’ contour lines and spot elevations throughout the lot as well as street elevations along the street frontage, existing building footprints and finish floor elevations, existing parking and walkways around the existing building, existing landscaping and curb and gutter, etc

2. Preparation Final Grading and Drainage Plan in accordance with City’s grading requirements for the City’s review and approval including proposed and existing topography; finish surface, finish grade, flow lines, drainage devices, including grading and drainage for parking, coordinate with Architectural and Landscape design with grading and drainage design.

3. Preparation of the Erosion Sediment Control Plan and confirm with NPDES standards and incorporate the appropriate Best Management Practices (BMP’s)

4. Preparation of the Final Hydrology and Hydraulic calculation to study existing and proposed site hydrology and hydraulic calculations to design the size of all drainage devices.

Fire Station No.5 (1345 W. Maple Ave) Civil Scope provided:

1. Topographic Survey using city's Bench Mark for partial of the fire station site for the work area, including 1’ contour lines and spot elevations throughout the lot as well as street elevations along the street frontage, existing building footprints and finish floor elevations, existing parking and walkways around the existing building.

2. Preparation Drainage Plan in accordance with City’s grading requirements for the City’s review and approval including proposed and existing topography; finish surface, finish grade, flow lines, drainage devices, including grading and drainage for parking, coordinate with Architectural and Landscape design with grading and drainage design

SCOPE OF WORK AND DELIVERABLES
The following on the general steps that would apply to both

1. Information Gathering and Conceptual Design

Coordination for information gathering
 Conduct site visits and tour the building and site as necessary.  Measure and survey verification of facility for developing background drawings.  Verify code compliance of the potential design with applicable rules, regulations, codes, orders and/or laws applicable to and/or affecting the Project.  Verify program needed for apparatus storage, a workshop, laundry room, and a room for medical and disaster supplies and gym/ wellness room.
 Assess impacts of County Fire Station Design Standards Document to the renovation.  Project schedule/critical path/major decision thresholds  Geotechnical Investigation: provide for the geotechnical needs as needed for design of the facility with a report of soil assessment and recommendations

Design
With the program is confirmed, two alternative conceptual plans would be developed. We would provide (2) Concept Floor Plan and Demo plan options including conceptual exterior conceptual renderings of proposed design to depict how the additions would impact the massing and aesthetic of the existing building:

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PROJECT UNDERSTANDING

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

PROJECT APPROACH
City of Orange Fire Station No.3 and No.5 Building Addition

2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org  With each Concept Plan described above, the we would provide up to two (2) alternative concept renderings of the changes being proposed to the exterior façade.

 We would review with the City team to determine the chosen concept moving forward into design development.

2. Design Development, Construction Documents, and Specifications

 Based on the finalized conceptual design scheme, GPa would progress the project through Design Development. This can include developing the layout and look of the façade and the interior layout.

Coordinate with City to determine fixtures, color, material, and finishes of the proposed spaces.

 Develop construction documents for the renovation for City plan check and bidding. This also includes Civil, Landscape, Structural, Mechanical and Elect rical Design/Documentation services consisting of preparation of final calculations, drawings and technical specifications based on approved documents as required for bidding and construction. (Please refer to attached consultant proposals)

o 30% CD (Design Development Stage)
o 60% CD Review
o 95% CD Review (Building Dept coordination)

 Determine structural system needed to achieve requested additions to the building. Assume a similar structural system as existing.

 Evaluate the HVAC and electrical modifications re quired to facilitate the new design. Provide low- voltage coordination with City. (No security infrastruc ture will be needed for existing room. Existing network connections to remain). Modifications required structural reinforcements of the system should it be required, along with Fire Alarm will be provided by City.

 Civil Engineering- provide grading plan to accommodate the additions

 Provide a Statement of Probable Cost at 60%, and 100% stages of construction documents along with a construction duration estimate.

3. Coordination with Entitlement/ Plan Check
Develop plans for Building Department submission, coordination, review, and approval.

Submit plans to City Plan Check** Coordination and revisions to attain plan check approval with required jurisdictions and req. authorities.

 GPa will assist with obtaining required permits review and approval as required by the City Building Dept.
 Includes meetings and Revisions from input from the City after the initial submittal. (Entitlement excludes Building Department or Plan check Submittal Fees, or any other 3rd party fees. City Business license fee will be included) The plans will be focused on the work from the scope here-in described for the project. Any code accessibility upgrades required by the City to alter the existing facility or site parking outside of the immediate area of work would not be included in this scope of work.
 Provide Project Management to coordinate City Requirements with engineer sub-consultant’s information

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PROJECT UNDERSTANDING

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

PROJECT APPROACH
City of Orange Fire Station No.3 and No.5 Building Addition

2900 bristol street G-205| costa mesa, california 92626 | P. 714.668.4260 F. 714.668.4265 | www.gparchitects.org

4. Bidding Phase Tasks
During the bidding stage we would provide the following tasks:
 Compilation of Construction Set: Construction Documents and Technical Specifications only.

Prepare Conformed Set of construction Contract Documents  Participate in Pre-Bid Job Walk
 Respond to bidders’ questions.
 Revise documents and prepare bid document addendum(s).

5. Construction Phase Tasks
During the construction administration we would provide the following tasks:
 Response to RFIs
 Review submittals/ shop drawing
 Attend site meetings during the construction: Perform site visits and observation.  Participation in Bi-weekly construction progress meetings via teleconference  Participate in the creation of punch list
 Prepare as-built drawings. Assist the City as required to create the Conformed Construction Record drawing set.

The above quoted schedule and fee is based upon the scope of work ou tlined above. Additional services, including additional spaces or building facilities, or additions to the base scope of work, etc. will be considered out of scope services. Out of scope services are not in cluded in our not to exceed proposal fee and will be billed on an hourly basis at the rates quoted in this proposal.

Additional services outside the Scope of Work agreed upon shall not be performed without the authorization of the City. We have tailored our scope and subsequent fee proposal to accommodate the scope of work, realizing that there is latitude in both parameters to be discussed during the contract negotiation.

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PROJECT UNDERSTANDING

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PRELIMINARY SCHEDULE

Fire Station No 5: Wellness Addition
Preliminary Anticipated Schedule

Design Development scheduled completion Project start November 21, 2022

TASKS Anticipated Duration - Completion

TASK 1: Inventory and Analysis 2 weeks- 12/14/22
Coordination with Engineering, and City team to kick off and set up. Review and assess information and feasibility and methodology of design. Geotech

TASK 2: Design Development, Constr uction Documents, and Specifications

30% Construction Documents (5-week total)
30 Percent Design Drawings milestone 2 weeks**-1/09/22 (City review and input period) 1 week-1/16/23

60% Construction Documents (6-week total)
60 Percent Design Drawings milestone 4 weeks**-2/13/23 (City review and input period) 1 week-2/20/23

95% Construction Documents (2-week total)
95 Percent Design Drawings ready for plan check 2 weeks – 3/6/23 - City can review and provide input during Plan Check period for supplemental changes

TASK 3: Plan Check Coordination
Anticipated Plan Check Approval* 4-6 weeks* – 4/10/23 -Includes coordination and Revision with Plan Check

Task 4 100% Contract Drawings (Bid Set) 4 weeks- April 2023 - Plan check and Final City comments implemented into bid set

TASK 5: Bid Award completed Anticipated June 2023

TASK 6: Construction Services An ticipated to begin August 2023- with estimated full completion date of April 2024)

**Consideration of Holidays factored into schedule (Schedule falls within Thanksgiving Breaks, and Christmas Holidays. GPa offices will be closed for the Holidays

(Refer to Appendix for Gant Chart of Schedule )

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225

Fire Station No 3: Multipurpose Building
Preliminary Anticipated Schedule

Design Development scheduled completion Project start Sometime in early 2023 (January 2023)

TASKS Anticipated Duration - Completion

TASK 1: Inventory and Analysis 6 weeks- 2/27/23
Coordination with Engineering, and City team to kick off and set up. Review and assess information and feasibility and methodology of design. Geotech and Civil Engineering.

TASK 2: Design Development, Constr uction Documents, and Specifications

30% Construction Documents (5-week total)
30 Percent Design Drawings milestone 4 weeks-3/27/23 (City review and input period) 2 weeks-4/15/23

60% Construction Documents (6-week total)
60 Percent Design Drawings milestone 4 weeks**-5/19/23 (City review and input period) 2 weeks-6/2/23

95% Construction Documents (3-week total)
95 Percent Design Drawings ready for plan check 4 weeks – 7/7/23 - City can review and provide input during Plan Check period for supplemental changes

TASK 3: Plan Check Coordination
Anticipated Plan Check Approval* 4-6 weeks* – 8/11/23 -Includes coordination and Revision with Plan Check

Task 4 100% Contract Drawings (Bid Set) 4 weeks- August 2023 - Plan check and Final City comments implemented into bid set

TASK 5: Bid Award completed Anticipated November 2023

TASK 6: Construction Services An ticipated to begin December 2023- with estimated full completion date of August 2024)

CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

PRELIMINARY SCHEDULE
(Refer to Appendix for Gant Chart of Schedule )

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www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)
Insurance Coverage
Gillis + Panichapan Architects meets insurance requirements as outlined in supplied insurance checklist. Our liability insur- ance companies are admitted to conduct insurance business along the lines of insurance supplied in the State of California and has a Best’s Guide rating of Grade A or better and class VII or better by the latest edition of Best’s Key Rating Guide. www.gparchitects.org RFP FIRE STATION NO. 3 & 5 - CITY PROJECT SP-4225 CITY OF ORANGE FS NO. 3 & NO.5 ADDITION (SP-4225)

APPENDIX

APPENDIX
• CPM ACTIVITY SCHEDULE
• ADDITIONAL RESUMES
Experience:

Years of Experience: 28
Years with GPa: 18
Registration:

Professional Architect, CA,
29344
Professional Architect, IL,
001-018109
LEED Accredited
Professional
CA DSW Volunteer,
#89402 Cal OES- Safety
Assessment Program
Education:

M. Arch, 1997,
Architecture, Iowa State
University
B. Arch, 1996,
Architecture, Iowa State
University
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
• Dedicated to
assigned project
from initiation through
completion.

Jack Panichapan, AIA, NCARB, LEED ® AP
CEO/Principal
Role in the Project:

As the Principal, and Project Director, he is committed to managing incoming documents, coordinating consultants and handling discrepancies to ensure accuracy in the delivery of the project personally for every client.

Experience with the requirement and tasks:

Mr. Panichapan has nearly thirty years of experience, ranging from new buildings, renovation, and interior design, to complete city campus master planning. Throughout his career, he has extensive experience in the needs assessment, site survey and ADA analysis in various type of building, such as municipal, water district, corporate yard, health care facilities, and schools.

Relevant Experience:
 City of Corona – Fire Department Training Facility
 Mojave Water Agency – Need Assessment, New Agency Headquarters Facility, and Central Operation Center
 Moulton Niguel Water District – Need Assessment on Administration Building  City of Westminster – Corporate Yard and Police Department, Needs Assessment and Site Planning
 City of San Gabriel – Municipal Yard Facility
 Rancho Cielo Fire Station No. 5, Rancho Santa Fe, California  City of Fairfield – Police Training Facility and Indoor Firing Range  City of Fullerton – Public Facilities and CNG Station  City of Santa Ana – Jerome Center, Tenant Improvement  City of Santa Ana – Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel)
 Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Rancho Bernardo – Rancho Bernardo Fire Station, Training Facility

APPENDIX- RESUMES
Experience:

Years of Experience: 30
Years with GPa: 26
Registration:

Professional Architect, CA,
25189
LEED Accredited
Professional
Education:

B. Arch, 1990,
Architecture, California
Polytechnic State
University, San Luis Obispo
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
• Dedicated to
assigned project
from initiation through
completion.

Kent Klueter, AIA, LEED ® AP
Project Architect
Role in the Project:

Mr. Klueter is experienced in project coordination and management including developing working drawings, coordinating with engineering consultants, coordinating production of construction documents and building department, administration of the bidding process, ADA compliance, building code requirement, specification, and construction administration.

Experience with the requirement and tasks:

With 30 years of experiences, and 26 years with GPA, Mr. Klueter has been working with varies types of project, such as municipal, water district, police facility, corporate yard, pump station, maintenance facility, civic facilities and training center (dispatch centers and essential facility).

Relevant Experience:
 Mojave Water Agency – Need Assessment, New Agency Headquarters Facility,  Moulton Niguel Water District – Need Assessment on Administration Building, Moulton Niguel, CA
 University of California, Irvine, Health – On-Call A/E Services  Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 City of Long Beach – Municipal Urban Stormwater Treatment Facility  Southern California Edison – GO-1 Tenant Improvement  Mojave Water Agency – Need Assessment, Central Operation Facility, Apple Valley, CA
 Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 Water Replenishment District of Southern California – Advanced Water Treatment Facility- GRIP Pico Rivera, CA
 Bellflower Somerset Mutual Water Company – Leahy Avenue Water Well Facility  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Riverside – Pyrite Canyon Water Treatment Facility

APPENDIX- RESUMES
Experience:

Years of Experience: 21
Years with GPa: 11
Registration:

Registered Architect, CA,
C-30250
LEED Accredited
Professional
Education:

B. Arch. 2000
Architecture,
University of Arizona
Professional Affiliations:

American Institute of
Architects
National Council of
Architecture Registration
Board
USGBC Orange County
• Dedicated to
assigned project
from initiation through
completion.

Vic Nguyen, AIA, LEED ® AP
Design Director/Project Manager

Role in the Project:

Experience with the requirement and tasks:

Mr. Nguyen has over twenty years of experience, ranging from development of complex mixed use, civic, and transportation oriented projects, to highly detailed interiors of residential, retail, health care, and office environments. He has a wealth of experience working with cities and the community directly to attain consensus for a project design.

Relevant Experience:
 City of Oceanside –Pure Water Treatment Facility
 University of California, Irvine, Health – On-Call A/E Services  Southern California Edison – On-Call A/E Services
 City of Long Beach – On-Call A/E Services
 Inland Empire Utilities Agency – On-Call A/E Services  Water Replenishment District of Southern California – Administration Needs Assessment and Tenant Improvement, Long Beach, CA
 City of Long Beach – Municipal Urban Stormwater Treatment Facility  Southern California Edison – GO-1 Tenant Improvement  Mojave Water Agency – Need Assessment, New Headquarter Facility, and Central Operation Facility, Apple Valley, CA
 Southern California Edison – Voluntary Seismic and ADA Upgrades  City of Oceanside – La Salina Pump Station
 Moulton Niguel Water District – Need Assessment on Administration Building, Moulton Niguel, CA
 Bellflower Somerset Mutual Water Company – Leahy Avenue Water Well Facility  City of Anaheim – Linda Vista Reservoir and Pump Station  City of Riverside – Pyrite Canyon Water Treatment Facility  Imperial Irrigation District – Needs Assessment on Multiple Department

APPENDIX- RESUMES
ID Task
Mode
Task Name Duration Start Finish
1 Kick-off meeting 0 days Mon 11/21/22Mon 11/21/22
2 Task 1: Inventory and Analysis 18 days Mon 11/21/22Wed 12/14/22 3 4 Task 2: DD & CD 63 days Thu 12/15/22Mon 3/13/23
5 30% Construction Documents 18 days Thu 12/15/22Mon 1/9/23 6 Submit 30% Package to City 0 days Tue 1/10/23 Tue 1/10/23 7 City review and input 5 days Tue 1/10/23 Mon 1/16/23
8 60% Construction Documents 21 days Mon 1/16/23Mon 2/13/23 9 Submit 60% Package to City 0 days Mon 2/13/23Mon 2/13/23 10 City review and input 5 days Mon 2/13/23Fri 2/17/23
11 90% Construction Documents 11 days Mon 2/20/23Mon 3/6/23 12 Submit 90% Package to City 0 days Tue 3/7/23 Tue 3/7/23 13 City review and input 5 days Tue 3/7/23 Mon 3/13/23
14 15 Task 3: Plan Check Coordination 25 days Tue 3/7/23 Mon 4/10/23 16 Submit 90% Package for Plan Check0 days Tue 3/7/23 Tue 3/7/23 17 Plan check approval process 25 days Tue 3/7/23 Mon 4/10/23 18 19 Task 4: 100% Contract Drawings (Bid Set)20 days Tue 4/11/23 Mon 5/8/23 20 21 Task 5: Bidding & Award 59 days Tue 5/9/23 Fri 7/28/23 22 23 Task 6: Construction Services 180 days Mon 8/7/23 Fri 4/12/24 24 Construction Conpletion 0 days Mon 4/15/24Mon 4/15/24 11/21
1/10
2/13
3/7
3/7
4/15
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
City of Orange
Project: Fire Station Number 5

Page 1 ends

Project: 2022-0909 Schedule-O
Date: Fri 9/9/22

ID Task
Mode
Task Name Duration Start Finish
1 Kick-off meeting 0 days Mon 1/9/23 Mon 1/9/23
2 Task 1: Inventory and Analysis 35 days Mon 1/9/23 Fri 2/24/23 3 4 Task 2: DD & CD 105 days Mon 2/27/23Fri 7/21/23
5 30% Construction Documents 21 days Mon 2/27/23Mon 3/27/23 6 Submit 30% Package to City 0 days Mon 3/27/23Mon 3/27/23 7 City review and input 15 days Mon 3/27/23Fri 4/14/23
8 60% Construction Documents 25 days Mon 4/17/23Fri 5/19/23 9 Submit 60% Package to City 0 days Fri 5/19/23 Fri 5/19/23 10 City review and input 10 days Mon 5/22/23Fri 6/2/23
11 90% Construction Documents 25 days Mon 6/5/23 Fri 7/7/23 12 Submit 90% Package to City 0 days Fri 7/7/23 Fri 7/7/23 13 City review and input 10 days Mon 7/10/23Fri 7/21/23 14 15 Task 3: Plan Check Coordination 26 days Fri 7/7/23 Fri 8/11/23 16 Submit 90% Package for Plan Check0 days Fri 7/7/23 Fri 7/7/23 17 Plan check approval process 26 days Fri 7/7/23 Fri 8/11/23 18 19 Task 4: 100% Contract Drawings (Bid Set)20 days Mon 8/14/23Fri 9/8/23 20 21 Task 5: Bidding & Award 55 days Mon 9/11/23Fri 11/24/23 22 23 Task 6: Construction Services 180 days Mon 11/27/23Fri 8/2/24 24 Construction Conpletion 0 days Fri 8/2/24 Fri 8/2/24 1/9
3/27
5/19
7/7
7/7
8/2
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
City of Orange
Project: Fire Station Number 3

Page 1 ends

Project: 2022-0909 Schedule-O
Date: Fri 9/9/22

Orange City CouncilNovember 15, 2022

Orange City Council
November 15, 2022