Agenda Item
City Council
Item #: 3.7. 11/15/2022 File #: 22-0575
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Agreement with Gillis + Panichapan Architects, Inc. for Architectural and Engineering Design Services for Fire Stations No. 3 & No. 5 Building Additions.
2. SUMMARY
This agreement authorizes Gillis + Panichapan Architects, Inc. to provide Architectural and Engineering Design Services for the Fire Stations No. 3 & No. 5 Building Additions project.
3. RECOMMENDED ACTION
Approve the agreement with Gillis + Panichapan Architects, Inc. in the amount of $240,240, representing an original amount of $218,400 plus a 10% contingency of $21,840, for Architectural and Engineering Design Services for the Fire Stations No. 3 & No. 5 Building Additions project (SP- 4225) and authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is $240,240 and will be funded in Fire Station 3 Building Addition (20504) and Fire Station 5 Exercise Room Addition (20505) through:
Fire Facility Fee (560) $146,421
Capital Projects (500) 93,819
Total $240,240
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Fire Department is proposing the replacement of two existing structures to the rear of Fire Station 3 with one new building that will include additional space for apparatus storage, a workshop, laundry room, and a room for medical and disaster supplies. Fire Station 3 was built in 1962 and currently has a barn and concrete masonry building that are in the rear parking lot of the property.
These two buildings are used for the outfitting of emergency apparatus with tools and equipment, station laundry, and medical supply storage. Due to the age and deterioration of these two buildings, building a new structure will provide the necessary space to meet the operational needs of the Fire City of Orange Printed on 11/10/2022Page 1 of 2
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Item #: 3.7. 11/15/2022 File #: 22-0575
building a new structure will provide the necessary space to meet the operational needs of the Fire Department for many years to come. The existing Fire Station will remain unchanged.
Fire Station No. 5 was built in 1965 and did not account for the space needed to store and utilize exercise equipment. The exercise equipment is currently housed on the apparatus bay floor of Station 5, which severely limits the ability to park emergency apparatus inside the structure. The addition of an exercise room to the rear of Station 5 will provide flexibility for the future operational needs of the Fire Department by creating more space for personnel and apparatus. The existing Fire Station will remain unchanged.
A request for proposals (RFP) for Architectural and Engineering Design Services for both stations was solicited from August 12, 2022 for a period of four weeks. A field walk was scheduled for August 23, 2022 and five consultants were present. Three (3) proposals were received on September 9, 2022 and evaluated.
After review and discussion, staff ranked the firms as follows:
1. Gillis + Panichapan Architects, Inc. (GPA)
2. Tait & Associates, Inc. (TAIT)
3. Bundy-Finkel Architects, Inc. (BFA)
Staff recommends awarding a contract to the top ranked Gillis + Panichapan Architects, Inc. (GPA) in the amount of $240,240, representing an original amount of $218,400 plus a 10% contingency of $21,840. GPA provided relevant experience on similar projects and showed thorough understanding of the project scope, challenges, and budget requirements needed for the success and timely delivery of the project. GPA’s initial cost proposal was $223,620 with an exclusion of civil engineering fee at Fire Station 5. Staff was able to negotiate to include engineering services and to reduce the overall fee to $218,400.
7. ATTACHMENTS
· Professional Services Agreement
City of Orange Printed on 11/10/2022Page 2 of 2
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