Agenda Item
City Council
Item #: 3.18. 11/15/2022 File #: 22-0629
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Approval of plans and specifications for Community Development Block Grant Fiscal Year 2022-2023 Sycamore and Palmyra Neighborhood Street Rehabilitation and Americans with Disabilities Act (ADA) Wheelchair Access Ramp Replacement at Various Locations; and authorization to advertise for bids.
2. SUMMARY
Plans and specifications have been completed and the project is ready to be advertised for bids. The total estimated construction cost including contingencies and construction engineering (15%) is $690,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising Bid No. 22-23.17 (SP-4237).
4. FISCAL IMPACT
The total expenditure, including the 15% contingency and construction engineering, for this project is $690,000 and will be funded from Community Development Block Grant (310) through:
Sycamore and Palmyra Neighborhoods Street Rehabilitations (20500) $622,000 ADA Improvements (11328) 68,000
Total $690,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Federal Community Development Block Grant Program (CDBG) provides grant funds to enable eligible localities to construct public improvements in Low and Moderate Income Areas within their jurisdiction. Eligible activities include infrastructure upgrades such as street improvements. The proposed streets improvements qualify for CDBG funds and have been selected for rehabilitation.
The street segments are:
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Item #: 3.18. 11/15/2022 File #: 22-0629
1. Sycamore Avenue - Donneybrooke Street to Eckhoff Street
2. Ash Street - Sycamore Avenue to cul-de-sac
3. Holly Street - Maple Avenue to north end cul-de-sac
4. Holly Street - Maple Avenue to south end cul-de-sac
5. Lilac Lane - Culver Avenue to Orchard Avenue
6. Palmyra Avenue - Crest Street to Flower Street
7. Flower Street - Palmyra Avenue to Culver Avenue
These streets were rated in the Citywide Pavement Management Program with an average Pavement Condition Index (PCI) of 51 (out of a maximum score of 100) indicating the need for street rehabilitation. The scope of street rehabilitation includes: Americans with Disabilities Act (ADA) compliant access ramps, localized removal and replacement of the existing pavement, asphalt concrete overlay, removal and replacement of failed sections of curb and gutter, sidewalk, spandrels, and adjustment of manholes and water valve covers to grade.
This project will also include the construction of approximately 12 ADA compliant access ramps at various locations as shown on the Location Map. As part of this project, detectable warning surfaces (truncated domes) will be installed per the American with Disabilities Act Accessibility Guidelines (ADAAG) requirements.
The total project cost estimate is $690,000, including 15% for contingencies and construction engineering. At the time bids are received and actual bid prices are known, staff may request an additional appropriation to award the contract.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1. The CEQA Notice of Exemption will be filed with the County Clerk’sOffice upon Council’sapproval of the plans and specifications. The proposed project is also categorically excluded from the provisions of the National Environmental Policy Act (NEPA) under 24 CFR Section 58.35.
Construction is scheduled to begin in February 2023 and is expected to be completed within 60 calendar days. Specifications and cost estimates are available for review in the Public Works Department.
7. ATTACHMENTS
· Location Map
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