Agenda Item
City Council
Item #: 3.20. 11/15/2022 File #: 22-0576
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Cash, Public Works Director
1. SUBJECT
Award of Contract to CT&T Concrete Paving, Inc. for Plaza Park Safety Enhancement Project; Bid No. 22-23.13.
2. SUMMARY
Bids for the Plaza Park Safety Enhancement Project were received and opened on October 20, 2022. Five bidders responded to the notice inviting bids. The apparent low bidder is CT&T Concrete Paving, Inc. of Pomona, CA in the amount of $205,930.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $175,000 from the Capital Projects unreserved fund balance to expenditure account number 500.5032.56100.16302, Minor Traffic Control Devices.
2. Award the contract to CT&T Concrete Paving, Inc. in the total amount of $226,523 representing an original bid amount of $205,930, plus a 10% contingency of $20,593, for the Plaza Park Safety Enhancement Project; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $226,523 and will be funded in Minor Traffic Control Devices (16302) through Capital Projects (500).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
As Old Towne Orange continues to transform into a regional destination, night-time traffic activity has increased substantially. At the same time, the combined effect of (1) the circular intersection’s geometry and (2) impaired drivers failing to navigate a traffic circle contributes to the potential of vehicle incursions into Plaza Park. Several provisional traffic safety improvements have been introduced over the years to address errant vehicles entering the park. These have included signs, pavement markings, and signal timing changes on the “spoke streets.” Despite these measures, incursions continue to occur and warrant additional actions to improve safety.
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Item #: 3.20. 11/15/2022 File #: 22-0576
The Plaza Park Safety Enhancement Project consists of the following improvements:
· Installation of crash-rated bollards along pedestrian walkways facing spoke streets. · Retrofitting existing Plaza Park perimeter bollards that face the street sections to be reinforced with concrete and steel rebar.
· Reconstruction of concrete walkways within reinforced bollard reconstruction areas with Old Towne color, finish, and scoring pattern.
· Installation of electrical service and up-lighting to illuminate crash-rated bollards within walkways and cross lighting of trees for additional motorist visibility.
Public Works and Community Development staff have consulted with both the Old Towne Preservation Association (OTPA) and the City’sHistoric Preservation Consultant in developing the construction plan and selection of the bollard design and placement to ensure compatibility with the historic integrity of Plaza Park.
The City Council previously approved advertisement for bids on September 13, 2022. The bid solicitation was advertised on September 29, 2022, for a period of three weeks and bids were opened on October 20,2022.
Five (5) bids were received as follows:
1. CT&T Concrete Paving, Inc., Pomona, CA $205,930.00
2. Leonida Builders, Inc., Santa Clarita, CA $312,640.00
3. Gentry General Engineering, Inc, Rancho Cucamonga, CA $330,783.87
4. C.S. Legacy Construction, Inc, Walnut, CA $495,581.00
5. PALP, Inc DBA Excel Paving Company, Long Beach, CA $558,810.00 The apparent low bid is approximately 27% lower than the engineer’sestimate of $281,390. City staff has prepared the attached bid abstract. Staff checked the references and qualifications for CT&T Concrete Paving, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that CT&T Concrete Paving, Inc. be awarded the contract in the total amount of $226,523, representing an original amount of $205,930 plus a 10% contingency of $20,593, for the Plaza Park Safety Enhancement Project.
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 “Existing Facilities” Class 1 (c). The CEQA Notice of Exemption will be filed with the County Recorder’s Office.
Construction is scheduled to begin in mid-January 2023 and is expected to be completed in 45 days barring any unforeseen delays from material procurement and weather.
7. ATTACHMENTS
· Bid Abstract
· Contract with CT&T Concrete Paving, Inc.
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Item #: 3.20. 11/15/2022 File #: 22-0576
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