Agenda Item
City Council
Item #: 3.10. 1/10/2023 File #: 22-0722
TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, Interim City Manager
FROM: Sean deMetropolis, Fire Chief
1. SUBJECT
Appropriation of $767,286.32 in State of California Office of Emergency Services funding received.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non-budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services at a later date. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022-2023.
3. RECOMMENDED ACTION
1. Accept into the City’s revenue budget $767,286.32 in strike team reimbursement funds from the State of California Office of Emergency Services, into the revenue account numbers for Cal- OES reimbursements as specified in Section 6 of the staff report.
2. Authorize the appropriation of $753,458.28 into the expenditure account numbers for Overtime -Safety as specified in Section 6 of the staff report.
3. Authorize the appropriation of $13,828.04 into the expenditure account numbers for Strike Team Expenditures as specified in Section 6 of the staff report.
4. FISCAL IMPACT
The total appropriations for this reimbursement are funded by the additional revenue received from the State of California Office of Emergency Services.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
6. DISCUSSION AND BACKGROUND
The Orange City Fire Department is a party to a state-level agreement with the State of California Office of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and federal fire agencies. This agreement is managed by Cal-OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, the Orange City Fire Department generally provides resources two different ways: Strike Teams and Individual Overhead.
Strike team deployments involve an Engine Company, a Battalion Chief, or a Deputy Chief City of Orange Printed on 1/5/2023Page 1 of 3
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Item #: 3.10. 1/10/2023 File #: 22-0722
Strike team deployments involve an Engine Company, a Battalion Chief, or a Deputy Chief responding to an incident with their vehicle, as part of a multi-agency team. Individual Overhead resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT).
Upon return from an incident, reimbursement paperwork and invoices are submitted to Cal-OES. The Fire Department recently received reimbursement payments for the Washburn Fire for $46,369.74, the Oak Fire for $143,837.74, the NOPS Pre-Position Assignment for $15,074.59, the KNF Support Incident for $15,406.18, the McKinney Fire for $96,642.11, the Yeti Fire for $94,782.73, and the 2022 SRF Lightning Complex for $355,173.23. Staff is requesting that funds be appropriated into the appropriate expenditure accounts for Fiscal Year 2022-2023. The additional funds will reimburse Fire Department overtime and travel expenditures incurred during these incidents.
Staff recommends acceptance of revenue and appropriation of expenditures as follows:
Cal-OES reimbursements (revenue account 100.3024.48212.xxxxx):
$ 46,369.74 .40302 - Washburn Fire
143,837.74 .40303 - Oak Fire
15,074.59 .40304 - NOPS Pre-Position Assignment
15,406.18 .40305 - KNF Support Incident
96,642.11 .40306 - McKinney Fire
94,782.73 .40308 - Yeti Fire
355,173.23 .40309 - 2022 SRF Lightning Complex
$ 767,286.32
Overtime-Safety (expenditure account 100.3024.50221.xxxxx):
$ 45,298.77 .40302 - Washburn Fire
142,771.31 .40303 - Oak Fire
14,495.59 .40304 - NOPS Pre-Position Assignment
14,276.92 .40305 - KNF Support Incident
93,873.44 .40306 - McKinney Fire
91,850.88 .40308 - Yeti Fire
350,891.37 .40309 - 2022 SRF Lightning Complex
$ 753,458.28
Strike Team (expenditure account 100.3024.53860.xxxxx):
$ 1,070.97 .40302 - Washburn Fire
1,066.43 .40303 - Oak Fire
579.00 .40304 - NOPS Pre-Position Assignment
1,129.26 .40305 - KNF Support Incident
2,768.67 .40306 - McKinney Fire
2,931.85 .40308 - Yeti Fire
4,281.86 .40309 - 2022 SRF Lightning Complex
$ 13,828.04
7. ATTACHMENTS
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Item #: 3.10. 1/10/2023 File #: 22-0722
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